OH&S Induction

Studio Induction Welcome employee Provide with all documentation to be filled in and reference material

including a feedback form and an induction checklist. All forms apart from feedback are to be completed on the first day. Feedback form completed after a week

Introduce employee to other staff and show around office explaining where all amenities and resources are

Explain company policies and procedures Explain OH&S and emergency policy and procedures Ensure the new employee understands performance appraisals at 1

and 3 months Allocate a mentor to the new staff member Ask the new employee if they have any questions

Safety ProceduresIf an emergency should ever occur the following procedure must be adhered to: -

All staff must follow the emergency plan to the nearest safe exit and leave the building

All staff must assemble at the designated safe point The Health and Safety Officer will ascertain that everyone has

assembled and that no-one is missing The appropriate emergency authorities will be contacted at this point Staff must remain at the safe assembly point until told that it is safe

to re-enter the building

Equipment Safety Check Procedure

An equipment safety check will be carried out by the Health and Safety Officer and the First Aid Officer once a year

They will use a checklist to ascertain the level of safety for each item listed

The results will be analysed at the completion of the session If required, hazard report forms and job request forms will be

completed at this point Office Health and Safety officer is Annie Ideas

Potential office hazards Poor lighting Poor ventilation Loud persistent noise in the office environment Staff untrained in correct lifting procedure First aid kit missing items Dripping pipes leaking water on the ground Heated food often left for long periods of time before being

consumed Monitors located too far away from keyboards forcing staff to lean

forward, squint and to assume bad posture to see the monitor Telephone is located too far away from the keyboard forcing staff

to reach or stretch repeatedly No policy in place to check equipment or premises for hazards and

risks

Hazard control Have all lighting checked and changed to brighter natural lighting Open windows to let fresh air in Isolate the source of the noise, move the equipment to an area where it won’t

affect staff Have a training session to show staff how to lift heavy items correctly Replace missing items in first aid kit and ensure there is a ledger for staff to list

items removed and that an accompanying requisite form is filled out each time an item is removed

Call a plumber and have the pipes fixed Educate staff about the risks of consuming food that has been kept at room

temperature and instigate regular meal breaks away from the general office environment

Ensure that all workstations are setup accurately Ensure telephones are placed within easy reach of staff Instigate an annual check of all equipment and premises. Train the Health and

Safety representative to complete the checklist and ensure there are procedures in order to deal with resulting hazard forms and job requisition forms

OH&S Meetings A Safety Officer is elected or appointed according to OH&S Guidelines and they

are given authority to make decisions about OHS matters A list of all relevant parties is assembled with emails and phone numbers to

ensure ongoing communication Quarterly meetings are scheduled in order to discuss and review company OHS

over the last quarter Records are kept of these meetings and are sent to all relevant parties All hazards as itemised in the Hazard reports for the last quarter are discussed

and a risk management plan is discussed to be implemented for all outstanding issues

Outstanding issues are to be dealt with according to their hierarchy in a risk analysis

A timeframe for these actions is constructed and circulated to all relevant parties Feedback required by relevant parties on receipt of all emails and circulars.

Records kept of feedback All incidents and near misses have been recorded, investigated and corrective

actions taken within the quarterly period depending on the severity of the risk/hazard. Records retained and filed for future reference

Fire and emergency plans A Safety Officer is elected or appointed according to OH&S Guidelines and they

are given authority to make decisions about OHS matters A list of all relevant parties is assembled with emails and phone numbers to

ensure ongoing communication Quarterly meetings are scheduled in order to discuss and review company OHS

over the last quarter Records are kept of these meetings and are sent to all relevant parties All hazards as itemised in the Hazard reports for the last quarter are discussed

and a risk management plan is discussed to be implemented for all outstanding issues

Outstanding issues are to be dealt with according to their hierarchy in a risk analysis

A timeframe for these actions is constructed and circulated to all relevant parties

Feedback required by relevant parties on receipt of all emails and circulars. Records kept of feedback

All incidents and near misses have been recorded, investigated and corrective actions taken within the quarterly period depending on the severity of the risk/hazard. Records retained and filed for future reference

Accident and injury plans If an accident or injury occurs at work seek medical assistance if

required/call emergency services Inform your employer as soon as possible and preferably before you

leave the building if seeking external medical treatment If utilising the first aid kit make sure that you note what you have

removed in the first aid book and why you need it Fill out an accident/hazard report and a workers compensation claim

form filling in all parts of the form Supply your employer with copies of doctor’s certificates First aid officer is contacted Emergency services are contacted

Assault and Power OutagesAssault Plan: Calm the affected worker/s and report the matter to the police and

contact emergency services if the staff member/s are injured Report the incident to your employer and fill out a complaint form Enter into a mediation process if the assault was an internal

occurrence

Power Outage: Should an emergency evacuation be required, the evacuation alert

will be sounded and should be acted on as for any other emergency Torches are kept in the first aid kit and can be used as required in

power outages

Employer responsibilities Employers have a duty of care to their workers to keep the workplace

safe for all employees and they must deal with any complaints or problems as soon as they arise and inform WorkSafe if the indecent is serious

They are responsible for making sure that all staff are trained in how to safely use all office equipment and deal with any hazardous substances and workplace safety measures must be ongoing and updated as required

Workers must have access to clean toilets, a clean area to eat meals and safe access in and out of the building when travelling within the confines of the premises

They need to make sure that workers are trained in how to use all equipment safely and that they are informed about changes to anything that might affect their health and get access to ongoing training and a safety officer needs to be nominated to represent workers in health and safety issues

Records need to be made available to workers if they need to make a workers compensation claim against the business

Employer ResponsibilitiesContinued…

Any pre-existing health problems that new employees may have that could affect their ability to work safely in the office environment needs to be ascertained and noted and plans put in place to limit prospective problems

Comply with WorkSafe and ensure that the appropriate level of WorkSafe insurance coverage is taken out and Make sure a "If you are injured" poster is displayed where all workers can read it

Make sure workers know to record all hazards, injuries and near misses in the hazard book and that they need to fill out hazard reports for any injury or near miss and these records need to be acted on accordingly and kept on hand and work with injured employees to get them back to work and satisfy WorkSafe requirements and OH&S policies and procedures

Employee Responsibilities Employees have a duty of care to ensure that they behave in a way

that isn’t going to result in an accident or injury to themselves or to anyone else

They must tell their employer of any injury or illness that occurred as a result of the workplace within 30 days of the event

If the employee needs to take time off work because of this accident or injury they need to fill out all relevant forms, a hazard report and work with their employer to ensure that the process is recorded appropriately

If relevant, a workers compensation claim needs to be filled out and submitted to the employer

Recognising the signs

Fire hose Disabled Exit Sign Trip hazard warning reel Parking

Cleaning sign Emergency evacuation Fire First Aid Area Alarm Contacts

OH&S National Policies (URLs)WorkSafe Tasmania http://worksafe.tas.gov.au/home Safe Work Australia http://worksafe.tas.gov.au/home

Occupational Health and Safety Australia http://www.ohs.net.au/

List of OH&S info via government website http://australia.gov.au/topics/health-and-safety/occupational-health-and-safety Workplace Info - Commonwealth OH&S legislation http://www.workplaceinfo.com.au/legislation/ohs/commonwealth-ohs-legislation Safety in Australia - making Australia safer http://www.safetyinaustralia.com.au/resources/industry-links.html

OH&S/WHS Acts, Regulations and Codes of Practice - Occupational health and safety http://www.business.gov.au/BusinessTopics/Occupationalhealthandsafety/Pages/

OHandSActsRegulationsandCodesofPractice.aspx