LEADING AND LAGGING INDICATORS Office of Occupational Health and Safety

Issue Date: December 6, 2006 Doc. No: OHS-5.1.2 Review Date: October 22, 2007 Approved By: Board of Governors Revision Date: October 22, 2007 Page: 1 of 3

Printed versions of this document are considered uncontrolled. A controlled copy of this document is located on the University of Windsor Occupational Health & Safety website, www.uwindsor.ca/safety.

1.0 PURPOSE The purpose of this policy is to set up a program to promote superior occupational health and safety (OHS) performance and reduce the number of lost time injuries by tracking department’s OHS performance (i.e. frequencies and/or severity of incidents). Poor performing departments will then be assisted in developing an appropriate corrective action plan.

2.0 SCOPE

This procedure applies to the Office of OHS.

3.0 DEFINITIONS OHS: Occupational Health & Safety

Leading indicator: is an indicator that signals future events or positive efforts towards preventing injury and illness (e.g. inspections completed, use of safe work practices, etc.). Examples of leading indicators include:

• Number of health and safety training hours by job / risk classification

• Number of inspections / audits performed in a given time frame

• Number of work orders or accident investigations performed on time

• Number of "near miss" incidents reported and addressed

• Percentage of on-time closure of OHS inspection / audit findings

• Percentage of safe behaviours observed in the workplace

• Percentage completion or implementation of planned site OHS programs

• Percentage of personal protective equipment (PPE) compliance

Lagging indicator: is an indicator that follows an event (e.g. rate of incidents and injuries).

4.0 RESPONSIBILITIES Office of OHS: is responsible for reviewing health and safety data to identify trends and investigation needs.

5.0 REFERENCE DOCUMENTS OHS-5.3.1b Preventive and corrective action report log

6.0 PROCEDURE The University shall monitor and measure its OHS performance using leading and lagging indicators on a regular basis, including:

• Both qualitative and quantitative measures (e.g. OHS perception survey results; number of employees exposed to noise greater than 85 dBA);

• Targeted OHS objectives (e.g. number of mobile equipment programs implemented);

• Proactive performance measures (e.g. number of comprehensive OHS audits, number of quality behaviour-based safety observations); and

• Reactive performance measures (e.g. recordable case rate, lost-time injury rate, number of corrective actions).

LEADING AND LAGGING INDICATORS Office of Occupational Health and Safety

Issue Date: December 6, 2006 Doc. No: OHS-5.1.2 Review Date: October 22, 2007 Approved By: Board of Governors Revision Date: October 22, 2007 Page: 2 of 3

Printed versions of this document are considered uncontrolled. A controlled copy of this document is located on the University of Windsor Occupational Health & Safety website, www.uwindsor.ca/safety.

The Office of OHS will examine records to assist in recognizing patterns and frequencies of injuries and illnesses. Trends may become apparent and proactive prevention methods will be focused on these areas. The Office of OHS shall track, review and trend reports including near miss incidents, first aid injuries and injuries where medical aid was required at least quarterly to determine any investigation needs. The Office of OHS will review:

• First aid reports

• Injury/illness causes

• Workplace inspections

• Accident/incident investigation reports

• Hazard reports

• Work refusal reports

• Health and safety recommendations from the Central Safety Committee (CSC) or the worker health and safety representative.

• Preventive and corrective action report log (OHS-5.3.1b)

Information will be reviewed for the following details:

• What is the most frequent accident/incident across campus

• Which department has a significant frequency

• Does a particular physical location have an increased frequency of injury

• Severity of injury(s)

Information gathered from examining records will be used to:

• Identify injuries illnesses and trends

• Measure the effectiveness of the University of Windsor’s OHS Program

• Raise awareness of health and safety

• Assist the CSC in making and prioritizing recommendations

• Support decisions affecting OHS

Communication will occur between the Office of OHS and the respective department with a significant frequency or severity of injuries or identified trend in poor performance in order to develop an action plan to rectify the problem.

Communication

The department or job classification with the highest rate or severity of incidents shall receive the appropriate training as identified in the accident review process. The training will be coordinated by the Office of OHS.

Training

The success of the program will be evaluated on a quarterly basis by the Office of OHS. Success will be acknowledged by a decrease in accidents/incidents.

Evaluation

LEADING AND LAGGING INDICATORS Office of Occupational Health and Safety

Issue Date: December 6, 2006 Doc. No: OHS-5.1.2 Review Date: October 22, 2007 Approved By: Board of Governors Revision Date: October 22, 2007 Page: 3 of 3

Printed versions of this document are considered uncontrolled. A controlled copy of this document is located on the University of Windsor Occupational Health & Safety website, www.uwindsor.ca/safety.

7.0 REVISION HISTORY Date

(yyyy/mm/dd) Revision

2007/10/01 Modified the procedure to meet the requirements of Workwell. Changed the title from “Incident Tracking” to “Leading and Lagging Indicators”