ohio iep 4/29/09, 7/21/09, 8/17/09, 3/31/2010, 4/12/2010 ... pdfs/o… · 1 ohio iep – 4/29/09,...

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OHIO IEP – 4/29/09, 7/21/09, 8/17/09, 3/31/2010, 4/12/2010, 11/30/10, 3/1/11, 6/22/11, 7/20/11

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Ohio IEP Mapping

1 Letterhead Maintenance, Manage Letterhead, Set Systemwide (or User) Options - Plan Name = Form Type (Individualized Education Program (IEP) - Letterhead, Report Header = District Name (up to 6 lines) - District Logo jpg

Subsequent Pages IEP Header each page: Student Name (First MI Last Name, Qualifier, ID, DOB)

Subsequent Pages Footer each page: PR-07 IEP Form REVISED BY DOE March 12, 2009

Goalbook Option Options, Set Systemwide Options, Form Tab, ‘Enable buttons to add predefined statements on web forms’ selection option to enable or disable the ability to use a goalbook on this form. - The wording can be changed through screen configuration under the OptionsForm, AllowGoalBookSelection option.

Important Date Option

Security, Manage User/Group, Permissions Tab, IEP, Cover Page Important Dates: You can restrict access to add/edit/delete of Important Dates on the IEP Cover page by NOT marking ‘Edit’ for this section in Security.

Objective/Benchmark System Default

Options, Set Systemwide Options, Form Tab, Select benchmark or objective option = Objective or Benchmark. This will set the system to select only one type for everyone. - If you district chooses to use both Objective and Benchmarks you do not need to set this default. NOTE: Selection of Objective or Benchmark is PER student NOT PER Statement.

Form Information, Reset Dates Option

Security, Manager Users/Groups: Additional option to allow specific staff to Reset Dates without restrictions. Users can reset dates by changing the form meeting date but Staff with this option can change the dates without changing the meeting date.

Cover Page

2 Student Name Basic Information, Demographics = First name, Middle name, Last name, Qualifier

3 Student ID Basic Information, Demographics, Student ID field (Eschool Student_ID field)

4 Student Home Address

Basic Information, Student Address = Home

5 Gender Basic Information, Demographics

6 Grade Basic Information, Enrollment/Exit, Current Grade as of Meeting

7 Date of Birth Basic Information, Demographics, DOB (mm/dd/yy)

8 District of Residence Default System Options, Organization as District of Residence - Educational Information, Associated Organizations, Type = with Alternate Code of ‘RD’ will override this default.

9 County of Residence Default System Option, Organization, County field - OR Basic Information, Student Address = Home, County

10 District of Service Educational Information, Associated Organizations, Type = with Alternate Code of ‘SD’

11 Age Default age based on age = 14 before the end of IEP Form End Date or user can change text box - Question/Answer

12 Ward of State Release/Waiver, Type = ‘Ward of State’ State Form opens the following box when Yes is checked.

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13 Meeting Date Form IEP Meeting Date

7/19/11: Only Unfinalized Meeting records with type = EMIS Code of IIEP, RIEP, TIEP, FIEP, CIEP, AMEND will be displayed.

14 Meeting Type Form Meeting Type, Alternate Code = Initial IEP (IR), Annual Review (AR), Review Other than Annual Review (RO), Amendment (Amend), Other (RE + any other), Other text box for freeform typing. Also Checks the Amendment checkbox if the word “Revise” is found in the Form Name. Other: all Active Meeting Types except those that have an Alternate Code of IR, ISP, AR, RO or AMEND. Or have an EMIS Code of RETR, IETR or TETR.

15 Parent/Guardian – Name

- Student, Basic Information, Parent/Guardian Information, Contacts, Type = Parent / Guardian and/or Surrogate Parent, Name = Salutation, First, Last, Qualifier

- Surrogate Parent will print first

16 Communication = Home/Work/Email/Cell

Student, Basic Information, Contacts, Type = Parent/Guardian and/or Surrogate Parent, Communication: Types like ‘Home*’, ‘Cell*’, ‘Work*’, ‘Email*’

17 ETR Completion Date Displays latest date from Student, Educational Information, Important Date record, Type = ‘ETR Completion Date’, Alternate Code = ‘ETRC’. Read Only NOTE: The last ‘finalized’ Important date record will be displayed.

18 Next ETR Due Date Displays latest date from Student, Educational Information, Important Date record, Type = ‘Next ETR Due Date’, Alternate Code = ’ETRD’. Read Only NOTE: The last ‘finalized’ Important date record will be displayed.

19 IEP Effective Dates IEP Form Start / End Dates

19a IEP Completion Date Create Important Date = ‘IEP Completion Date’, Alternate Code = ‘IEPC’, on finalization of this IEP form for Meeting Reason, Alternate Codes = ‘IIEP or RIEP’ only. - Does not print on IEP report. - NEW: Add Code to Code Table, Important Dates - NOTE: The last ‘finalized’ Important date record will be displayed.

19b Next IEP Review Creates Student, Important Date, Type = Next IEP Review, Alternate Code = ‘NIEP’ based on Form Meeting, Meeting Reason= AR/IR/RE ‘IIEP or RIEP’ Only. Date created from meeting date plus 1 year less 1 day upon finalization of form. - Student, Educational Information, latest Important Date record, Type = ‘Next IEP Review’, Alternate Code = NIEP. Read Only NOTE: The last ‘finalized’ Important date record will be displayed.

20 IEP 3rd Birthday FormAnswer, Check Box

21 IEP Form Status FormAnswer, Check Boxes (14)

22 Other Information FormAnswer, Rich Text Box *Copy Revision to next IEP’

23a Amendments: IEP Amended

FormAnswer, Text Box *Copy Revision to next IEP’ if Meeting Reason, Alternate Code = AMEND or RO (Amendment / Review Other than Annual Review)

23b IEP Amended Changes

FormAnswer, Text Box *Copy Revision to next IEP’ if Meeting Reason, Alternate Code = AMEND or RO (Amendment / Review Other than Annual Review)

23c Date of Amendment Create Form Answer from Form, Meeting Date linked to this form if Meeting Reason, Alternate Code = AMEND or RO (Amendment / Review Other than Annual Review). *Copy Revision to next IEP’

23d Participant & Role FormAnswer, Text Box *Copy Revision to next IEP’ if Meeting Reason, Alternate Code = AMEND or RO

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(Amendment / Review Other than Annual Review)

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25c: Yes, see Section 15

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Future Planning

24 Future Planning FormAnswer, Rich Text Box

24a Future Planning Complete

FormAnswer, Check Box

Special Instruction Factors

25 a – f

Special Instructional Factors

FormAnswer, Yes / No Check Boxes (6) a Behavior b LEP c Blind/Visually Impaired:

o If yes, Section # 15 Visual Impairment Page is turned on in the IEP d Communication Needs e Assistive Technology f Specially designed PE

25g Factors Complete FormAnswer, Check Box

Profile

26 Profile FormAnswer, Rich Text

26a Profile Complete FormAnswer, Check Box

Postsecondary Transition

27 PostSecondary 14 FormAnswer, Rich Text for 14 years and older and/or TPStatement, Category =‘Postsecondary Transition’, Subcategory =‘Service

Needs’

28 PostSecondary 16 FormAnswer, Rich Text for 16 years and older and/or TPStatement, Category =‘Postsecondary Transition’, Subcategory

=‘Transition Assessment’

28a PostSecondary 16 Complete


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Postsecondary Transition Services Page

29 PostSecondary Education & Training Section

Measurable Postsecondary Education/Training Goals

Narrative and statement selection - Required for age 16 years or older with IEP Form Start/End Dates (optional for 15 years and younger)

- Statement, Type = TPGoal: Category = PostSecondary, Subcategory = Education/Training

29a Courses of Study Narrative and Statement Selection - Attachment to TPGoal.

- TPAttachment, Category = Course of Study

29b Number of Annual Goal(s) Text Box Only

30 Transition Service/Activity Narrative and statement selection - Statement, type = TPObjective, Category = PostSecondary,

- Subcategory = Education/Training 30a Start / End Dates Start / End Dates of TPObjectives

30b Anticipated Duration Narrative and statement selection - Attachment to TPObjective, Statement, Type = TPAttachment, Category = Duration

30c Person/Agency Responsible

Narrative and Statement Selection Attachment to TPObjective: Statement, Type = TPAttachment, Category = Responsible Party

31 Postsecondary Employment Goals

Narrative and statement selection - required for age 16 years or older with IEP Form Start/End Dates – optional for 15 years and younger - Statement, Type = TPGoal , Category = PostSecondary, Subcategory =

Employment

31a Course of Study Narrative and statement selection Attachment to Goal Statement, Type = TPAttachment, Category = Course of Study


32 Transition Service/Activity Narrative and statement selection - Statement, type = TPObjective, Category = PostSecondary,

Subcategory = Employment

32a Start / End Dates Start / End Dates of TPObjectives



Narrative and Statement Selection Attachment to TPObjective Statement, Type = TPAttachment, Category = Responsible Party

33 Postsecondary Independent Living Goals

Narrative and statement selection - required for age 16 years or older with IEP Form Start/End Dates – optional for 15 years and younger - Statement, Type = TPGoal , Category = PostSecondary, Subcategory =

Independent Living

33a Course of Study Narrative and statement selection Attachment to Goal Statement, Type = TPAttachment, Category = Course of Study


34 Transition Service/Activity Narrative and statement selection

- Statement, type = TPObjective, Category = PostSecondary, Subcategory = Independent Living

34a Start / End Dates Start / End Dates of TPObjectives



Narrative and Statement Selection Attachment to TPObjective Statement, Type = TPAttachment, Category = Responsible Party

35 Target Graduation Date Student, Educational Information, Important Date, Expected High School Graduation, Alternate Code = GRAD - Select Important Date greater than Meeting Date 11/30/10: Changed to Text box to record year only - Copies text from IEP to IEP.

36 Check Completed FormAnswer/Check Box

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Measurable Annual Goals Page

37 Goal Number

Text Box, Autofill # - ability for user to reorder – Stored in SM_Code – Sorted in DataView

37a Goal Area Text Box or Goalbook Category

38 Present Levels Narrative and statement selection Statement, Type = Statement: Category = Present Levels

38A Measurable Annual Goal

Narrative and statement selection - Link Statement to Present Levels above (#38)

- Link Objectives to Goals below (#41) - Display Category, Subcategory, Level (if appropriate) for goal book filtering

39 39a

Method(s) Text Box - Program adds statements, Type = Attachments, Category = Methods. Alternate Code letters separated by commas in this text box. Example: a, c, h

- Check Box attachments

40 Select Display

Mode = Objective / Benchmarks Q/A to persist choice: Area = ‘OH_IEP’, Section = ‘Goals’, SubSection=’DisplayMode’ Show only once above Goals DataList.

NOTE: Screen changes if users select Benchmarks….

VS

40a Add Objective Ability to add additional narrative and statement selection, type = Objective(s)

41 Num

Auto Number narrative objectives, allow user to change number for order - Goalbook statements, display goal book number

41a Objective Text of narrative or goal book statement

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Progress to Parent check boxes (6) statements

- statement, type = Attachment, Category = ‘Progress Reporting Method’, Subcategories = Email, Journal Entry, Other, Phone call, Report card, Written report. - Enable user to add/edit ‘Other’ text - Enable user to edit ‘Weeks’, Type = Attachment, Category = ProgressReportingWeeks

43 Check completion FormAnswer / Check Box

REPEAT - ABILITY TO ADD/DELETE ENTIRE PAGE NOTE: SED message does not allow user to delete the first page. JavaScript Window – Remove Item: You have reached the minimum number of items allowed.

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Description of Specially Designed Services

44a Specially Designed Service

Specially Designed Services Narrative and statement selection - Statement Type: Statement, Category = Specially Designed

Instruction i. Text of narrative or goal statement ii. Goals Addressed: Attachment text box for manual entry of #

of Goals Addressed iii. Staff / Provider Title: Display Maintenance, Manage Code

Tables, Staff position, attach selected item to statement. iv. Location of Services: Display Maintenance, Manage Code

Tables, Setting Field, attach selected item to statement. v. Begin: Statement Start date vi. End: Statement End Date vii. Amount of Time: Narrative or Statement type: Attachment,

Category Name = Duration viii. Frequency: Narrative or Statement type: Attachment,

Category Name =Frequency

44b Related Services (ie OT, PT) 44b-1. Text Box: Describe Related Service as needed. Text will be

saved into the Related Service Notes tab. (Suppress print if null).

i. Add button/link to Add/Edit Service, type = Related Service ii. Text Box for # of Goals Addressed iii. Service Staff Position iv. Service Location = Setting Field v. Service Start Date vi. Service End Date vii. Service Amount of Time: Service Duration (3x per week) viii. Service Frequency (42 Minutes per session)

44c Assistive Technology Narrative and statement selection Statement Type: Statement, Category = Assistive Technology - Same as i-viii in 44a

44d Accommodations Narrative and statement selection Statement Type: Statement, Category = Accommodations - Same as i-viii in 44a (Amount of Time & Frequency are optional)

44e Modifications Narrative and statement selection Statement Type: Statement, Category = Modifications - Same as i-viii in 44a

44f Support for School Personnel Narrative and statement selection Statement Type: Statement, Category= Support for School Personnel - Same as i-viii in 44a (Goal #’s, Time are Optl; Location and Frequency are not required)

44g Service(s) to Support Medical Needs Narrative and statement selection Statement Type: Statement, Category = Services to Support Medical

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Needs - Same as i-viii in 44a (Goals addressed, location and amount of time are not required)

NOTE: Revised IEP’s do not copy attachment = Goal #’s Addressed

(Page 5 continued)

Transportation Page

45 Special Transportation FormAnswer, Check Boxes = Yes / No

46 Accommodations for Transportation

FormAnswer, Check Boxes = Yes / No

47 Transportation Type If Yes above, enable this section - Add Service, Type = ‘Transportation’, Service = Special

Transportation - Goalbook check box statement to capture Transportation

Accommodations. Statement, Category = Transportation, Subcategory = Car Seat etc.

- Statement: Bus Drive notified text saved into Statement

48 Other Transportation Statement, Transportation Other: saved into statement

49 Provider Transportation FormAnswer, Check Boxes = Yes / No

50 Transportation Completed FormAnswer, Check Box

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NonAcademic

51 Nonacademic/Extra Curricular Activity participation

FormAnswer, Text and/or Statement, Category = ‘Nonacademic/Extracurricular Activities’

52 Not Participate Nonacademic

FormAnswer, Text and/or Statement, Category = ‘Nonacademic/Extracurricular NoParticipation’

53 Nonacademic Section 9 Completed


General Factors

NOTE: No Answers to this section pop up Warning: “Be sure to address this consideration in the Student Profile.”

54 Strengths FormAnswer, Check Box Yes/No

55 Concerns FormAnswer, Check Box Yes/No

56 Results of evaluations

FormAnswer, Check Box Yes/No

57 Needs FormAnswer, Check Box Yes/No

57a SWA FormAnswer, Check Box Yes/No

58 ESY not necessary FormAnswer, Check Box Yes/No

59 ESY necessary FormAnswer, Check Box Yes/No

59a ESY Goal FormAnswer, Rich Text and/or Statement, Category = ‘General Factors’, Subcategory = ‘ESY Needs’ - Autofill 7/1/XX to 8/31/XX, enable user to change the dates. - Upon save, first ESY dates saved go into IEP Information, Goal Dates,

Summer Session so they autofill with the same date for next statements in this section.

- NOTE: Any existing ESY Service Need statements will disable the check boxes in this area. Removal of these statements again enable check box selection.

60 Collect Further FormAnswer, Check Box Yes/No - Yes creates Important Date record below

60a ESY Meeting Date Important Date = ‘ESY Considered By’ date field

61 ESY Section Completion


Least Restrictive Environment

62 LRE FormAnswer, Check Box Yes/No - Rich Text box to justify NO

63 All LRE FormAnswer, Text and/or Statement, Category = ‘LRE Attend’

64 LRE Section Completion

FormAnswer, Text and/or Statement, Category = ‘LRE Receive’

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State and District Wide Testing Page

65 Participate Testing w/ Accommodations

FormAnswer, Check Box Yes/No - Yes opens up Accommodations Section

65a Subject Areas Grid Narrative and statement selection - Area(s):

- Statement, Category = Assessment, Subcategory = Subject list below.

Reading (Priority 1) Writing (Priority 2) Math (Priority 3) Science (Priority 4) Social Studies (Priority 5) Other: (Priority 6)

- Grade: - Text Box, Attachment to Statement Area above

- Tested: With Accommodations / Modified Assessments - Statement Type = Attachment to statement Area above

- Accommodations: - Statement Type: Attachment, Category = Assessment,

Subcategory = Accommodations. Attach to Statement Area above.

66 Excused from Ohio Graduation Test OGT

FormAnswers, Check Box Yes/No - Yes opens up OGT questions and subject areas below

66a Significantly different curriculum

FormAnswers, Check Box Yes/No

66b Requires additional accommodations

FormAnswers, Check Box Yes/No

66c-g

Excused from subjects

FormAnswers, Check Boxes (5) - Subject areas: Reading, math, Writing, Social Studies, Science

67 Requirement FormAnswer, Check Box Yes/No - Important Date = Met Testing Participation Requirement, Alt Code MTPR

68 Alternate Assessment Release / Waiver, Type = ‘Alternate Assessment’

68 Justify Alternate Assessment

Rich Text box

69 Assessments Completion


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Section 15 only displays if ‘Visually Impaired’ is checked ‘Yes’ in Section 2 Special Instructional Factors

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Children with Visual Impairments

Section 15 only displays if ‘Visually Impaired’ is checked ‘Yes’ in Section 2 Special Instructional Factors

86 1. Reading Skills FormAnswer, Check Box Yes / No

87 2. Braille Instruction FormAnswer, Check Box Yes / No

88 3. Braille Reading FormAnswer, Check Box Yes / No

89 4. Visual Conditions FormAnswer, Check Box Yes / No

89a Degenerative FormAnswer, Check Box Yes / No

89b Unpredictable FormAnswer, Check Box Yes / No

89c Temporary FormAnswer, Check Box Yes / No

89d Stable FormAnswer, Check Box Yes / No

90 5.Instructional Media Standard English

FormAnswer, Check Box Yes / No

90a Large Print FormAnswer, Check Box Yes / No

90b Regular Print FormAnswer, Check Box Yes / No

90c Tape/auditory FormAnswer, Check Box Yes / No

90d Pre-reader FormAnswer, Check Box Yes / No

91 6. Braille / Annual Goals FormAnswer, Check Box Yes / No

91a Short-Term FormAnswer, Check Box Yes / No

91b Initiation Date FormAnswer, Check Box Yes / No

91c Frequency / Duration FormAnswer, Check Box Yes / No

91d Level FormAnswer, Check Box Yes / No

91e Objective Determinants FormAnswer, Check Box Yes / No

92 7. Braille NOT appropriate Visual Acuity

FormAnswer, Check Box Yes / No

92a Considered PreReader FormAnswer, Check Box Yes / No

92b Other FormAnswer, Check Box Yes / No

92c Other Description FormAnswer, Notes (if Yes is selected on 92b).

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Meeting Participants Page

69 Meeting Communication

Form, Meeting, Meeting note, type = ‘IEP Conference’

70 Start/End Dates Form Information, IEP Start / End Dates - Read Only

71 Date of Next IEP Review

Student, latest Important Date, Type = Next IEP greater than meeting date.

72 Meeting Participants Student

Form, Meeting, Attendees, Position Type = Student

Parent 1 Form, Meeting, Attendees, Position Type = Parent/Guardian

Parent 2 Form, Meeting, Attendees, Position Type = Parent/Guardian

Display by Type and ability to add participants

District Representative

Form, Meeting, Attendees, Position Type = Team Member, Position = District Representative

Intervention Specialist

Form, Meeting, Attendees, Position Type = Team Member, Position = Intervention Specialist

General Education Teacher

Form, Meeting, Attendees, Position Type = Team Member, Position = General Ed. Teacher

Other Agency Representative

Form, Meeting, Attendees, Position Type = Team Member, Position = Other Agency Representative

72b Meeting Participants Report only: An additional 5 blank signatures lines will print on report.

73 Not in Attendance Form, Meeting, Attendees, Type = Alternate Code ‘EX%’

74 Participants Section Completion


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Signatures Page

75 Initial IEP Consent IEP

Text Only

76 Consent Except for Text Only

76a Consent Exception Area Text Only

77 No Consent Text Only

78 Annual Review/Other Agree Implementation

Text Only

78a Do not Agree Text Only

79 Annual Review/Other Change of Placement Consent

Text Only

79a No Consent Placement Text Only

79b Revoke Consent Text Only

80 Transfer of Majority Important Date, Type = ‘Transfer of Rights’, use meeting date to create record. - Search for existing Transfer of Rights Important Date Record and set

form to ‘True’ if already exists. - Cover Page, Age not over 14: Suppress Transfer of Majority section - If Important date exists, as of the IEP meeting date and No is

marked, delete this record as user error or if neither Yes/No is marked.

81 Procedural Safeguards Notice


82 Procedural Date FormAnswer, Date format

83 Copy of IEP FormAnswer, Check Box

84 Copy IEP Date FormAnswer, Date format

85 Signatures Form Completion


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OH IEP Form Q&A’s FORM ID#_______

Field QU_Area QU_Section QU_Subsection FAW_State FAW_Notes

11 OH_IEP Age 20a OH_IEP Transitioning 21 OH_IEP FormStatus 22 OH_IEP CoverOther 23a OH_IEP Amended 23b OH_IEP AmendedChanges

23c OH_IEP DateAmended

23d OH_IEP ParticipantRole

24 OH_IEP FuturePlanning Text

24a OH_IEP FormStatus Section1

25a OH_IEP Behavior

25b OH_IEP LEP

25c OH_IEP Visual

26d OH_IEP Deaf

25e OH_IEP AssistiveTechnology

25f OH_IEP PE

25g OH_IEP FormStatus Section2

26 OH_IEP Profile Text

26a OH_IEP FormStatus Section3 Text

27 OH_IEP FormStatus Section4 Text

28 OH_IEP Postsecondary16 Text

28a OH_IEP FormStatus Section5 Check Box

29 OH_IEP Postsecondary Education Text

29a OH_IEP Postsecondary Education Course Text

30 OH_IEP Postsecondary Education Activity Text

30a OH_IEP Postsecondary Education ProjectedDate Date

30b OH_IEP Postsecondary Education Duration Text

30c OH_IEP Postsecondary Education ResponsibleParty

Text

31 OH_IEP Postsecondary Employment Text

31a OH_IEP Postsecondary Employment Course Text

32 OH_IEP Postsecondary Employment Activity Text

32a OH_IEP Postsecondary Employment ProjectedDate Date

32b OH_IEP Postsecondary Employment Duration Text

32c OH_IEP Postsecondary Employment ResponsibleParty

Text

33 OH_IEP Postsecondary Independent Living Text

33a OH_IEP Postsecondary Independent Living Course Text

34 OH_IEP Postsecondary Independent Living Activity Text

34a OH_IEP Postsecondary Independent Living ProjectedDate Date

34b OH_IEP Postsecondary Independent Living Duration Text

34c OH_IEP Postsecondary Independent Living ResponsibleParty

Text

35 OH_IEP Transition GradYear Text

36 OH_IEP FormStatus Section5

38 OH_IEP PresentLevels Text

42 OH_IEP Method Check Box

43 OH_IEP FormStatus Section6 Check Box

44a OH_IEP SpeciallyDesigned

44b OH_IEP RelatedServices

44b-1 OH_IEP RelatedServiceNotes Text

44c OH_IEP AssistiveTechnology

44d OH_IEP Accommodations

44e OH_IEP SupportSchool

44g OH_IEP SupportMedical

44h OH_IEP FormStatus Section7

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45 OH_IEP Transportation Question_1 Check Box

46 OH_IEP Transportation Question_2 Check Box

49 OH_IEP Transportation Question_3 Text

50 OH_IEP Form Status Section8 Text

51 OH_IEP Nonacademic Opportunities Text

52 OH_IEP Nonacademic ParticipateNo Text


54 OH_IEP GeneralFactors Strengths Check Box

55 OH_IEP GeneralFactors Concerns Check Box

56 OH_IEP GeneralFactors Results Check Box

57 OH_IEP GeneralFactors Needs Check Box

57a OH_IEP GeneralFactors PerformanceResults Check Box

58 OH_IEP GeneralFactors ESY Needs Check Box,

Pipe 1

59 OH_IEP GeneralFactors ESYNeeds Check Box,

Pipe2

60 OH_IEP GeneralFactors ESYNeeds Check Box,

Pipe3

Check Box

61 OH_IEP FormStatus Section 10 Check Box

62 OH_IEP LRE Facility Check Box Text

63 OH_IEP LRE Nondisabled Check Box Text


65 OH_IEP DistrictTesting Participate Check Box

66 OH_IEP DistrictTesting Excused Check Box, Pipe 1

66a OH_IEP DistrictTesting Excused Check Box, Pipe 2

66b OH_IEP DistrictTesting Excused Check Box, Pipe 3

66c OH_IEP DistrictTesting Excused Check Box, Pipe 4

66d OH_IEP DistrictTesting Excused Check Box,

Pipe 5

66e OH_IEP DistrictTesting Excused Check Box,

Pipe 6

66f OH_IEP DistrictTesting Excused Check Box,

Pipe 7

66g OH_IEP DistrictTesting Excused Check Box, Pipe 8

67 OH_IEP DistrictTesting Requirement Check Box

68 OH_IEP DistrictTesting Alternate Check Box Text



80 OH_IEP Signatures TransferMajority Check Box

81 OH_IEP Signatures ProceduralSafeguards

Check Box

82 OH_IEP Signatures ProceduralData Date

83 OH_IEP Signatures CopyIEP Check Box

84 OH_IEP Signatures CopyDate Date


86 OH_IEP Visual_Impairments Question_1 Check Box



89 OH_IEP Visual_Impairments Question_4 Check Box,

Pipe 1

89a OH_IEP Visual_Impairments Question_4 Check Box,

Pipe 2

89b OH_IEP Visual_Impairments Question_4 Check Box,

Pipe 3

89c OH_IEP Visual_Impairments Question_4 Check Box, Pipe 4

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89d OH_IEP Visual_Impairments Question_4 Check Box,

Pipe 5

90 OH_IEP Visual_Impairments Question_5 Check Box, Pipe 1

90a OH_IEP Visual_Impairments Question_5 Check Box, Pipe 2

90b OH_IEP Visual_Impairments Question_5 Check Box, Pipe 3


90d OH_IEP Visual_Impairments Question_5 Check Box,

Pipe 5


Pipe 1


Pipe 2



91d OH_IEP Visual_Impairments Question_6 Check Box, Pipe 5

91e OH_IEP Visual_Impairments Question_6 Check Box, Pipe 6


Pipe 1


Pipe 2


92c OH_IEP Visual_Impairments Question_7 If check box, pipe 3 is Yes

Text

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ADMINISTRATION ONLY: EMIS Summary: The link EMIS Summary found on the IEP toolbar DOES NOT print with the IEP. It is used to manage EMIS information based on the results of the Referral for Evaluation, ETR and IEP forms. If you wish to print EMIS Information, please to to the top, Reports: and select ‘Ohio IEP-EMIS Summary’. This report is also

available when an IEP has been finalized. Selecting the ‘blue link’ for example Initial Referral will open up the student’s referral record for data entry. If the information already exists and is linked to this form, it will automatically display on this page.

Meeting and Referral Sections: This section has been enhanced to only allow selection of the appropriate outcomes based on the Meeting type. For Example an IIEP meeting type will only display IE**(example: IE13 – SE

outside regular class less than 21%), IEDP, IENS, and IEPR choices.

The selection drop downs are controlled by Maintenance, Manage Code Tables, Meeting or Referral Result, Alternate Code Type = Result Code and indication of which type it should display for.

For Example:

Placement: In addition, the ability to Add, Edit, Delete a Placement record when the Meeting reason = ‘Review other

than Annual’ has been added.

Meeting/Event, Secondary Planning: The Placements are put in Ascending Order based on Placement Start Date. The Placement that has the drop down is the one with the Start Date closest the Meeting Date (on or after it) being submitted.

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Meeting Outcomes will autofill Placement Name field based on Maintenance, Manage Code Table Setup of EMIS Codes as follows. The program will match the Meeting Result last two digits to the Placement last two digits to autofill. Please insure you tables are setup correctly, any codes no longer used marked as ‘Inactive’ to insure accuracy.

Placement code table example

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Mapping Revision

8/17/09: Updated Category (44g) Service to Support Medical Needs (instead of Support Medical Needs).

8/19/09: Updated to include Form Information, Reset Dates Security Option.

3/29/2010: Specifically Designed Services, Related Services, text boxes have been added for each related service for

comments. Text will be saved in the individual related Service, Notes Tab. If text is not entered, this box will not print. (44b-

1)

3/31/2010: IEP Timelines

- ETR Completion & Next ETR Due Dates are now read only and created Important Date records during the ETR process.

- Date of Last ETR is no longer an Important Date record but a blank date box on the form only.

- Next IEP Review creates an Important Date record off the meeting date plus 1 year minus one day. This date is read only.

- IEP Completion Date (NEW) creates an Important Date record off the meeting date for Meeting reasons IIEP or RIEP. This

date is read only and not printed on the IEP report.

4/12/2010:

- Added 5 blank boxes to Meeting Signatures to print on the report only.

- Visual Impairment, Question #7: Added rich text box for ‘Other’

11/30/10:

- Post-Secondary Transition Service: Changed Anticipated Graduation Date from Important Date record to a text box on the

form.

3/3/11: Change to IEP Completion Date and Next IEP Review dates. These dates will be created upon ‘finalization’ of an IEP for

IIEP & RIEP meetings NOT upon save.

- IIEP: Display of IEP Completion Date and Next IEP Review dates are displayed based on the meeting record. Upon finalization of this form, the important dates will be created

- RIEP: Will display the projected completion and Next review dates based on the IEP meeting date. However, the last Important Date record is not updated with these new dates until the IEP is actually finalized.

- Any IEP not equal to IIEP or RIEP will display the latest important date record it finds. Keep in mind if you unlock an older finalized IEP, the Next IEP Review date will reflect the latest important date record in the system. Therefore this date may reflect a later date than the original IEP.

- If you unlock the 10/1/09 IEP, the Next IEP Review date will reflect the date of 9/30/11, as this is the latest finalized important date record. Refinalizing this older IEP will display the newer important date, not the original date, as it no longer exists.

6/22/11: Addition of EMIS Summary Information and how the code table restrict information based on Meeting/Referral Type.

- Meeting Reason check box = ‘Review Other than Annual’ enables the adding/editing/deleting of placement records based on user security.

7/19/11: Filtering of Meeting records implemented. Only meeting records not ‘finalized’ by another form and are like

IIEP, RIEP, TIEP, FIEP, CIEP will be displayed. - If the ‘Amendment/Revise’ link is used only ‘ Amendment’ meeting records will be displayed. - Ability to autofill Placement Name from Meeting Outcome.

ohio iep 4/29/09, 7/21/09, 8/17/09, 3/31/2010, 4/12/2010 ... pdfs/o… · 1 ohio iep – 4/29/09,...

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