office on the road
DESCRIPTION
This was presented at the Honolulu Board of Realtors General Member's Meeting on June 20, 2014. Our goal was to educate the audience on how they can continue to work and be productive, even when they are out of the office. From comparing different mobile devices to introducing various mobile applications, you can see how being out of the office does not mean being unable to be productive.TRANSCRIPT
Technology/Media
Lifestyle buyers who embrace technology
Clients and partners expect timely responses and ready answers
Through technology Buyers and Sellers are researching through IDX and
RETS websites
Today’s Outline
Hardware – Mobile Devices, PrintingSoftware/Productivity ToolsComputing TipsQuestions and Answers
Hawaii Tech Support
Mobile Hardware
Selecting the right mobile device(s)
Ultrabooks/Laptops Tablets
SmartPhones
Ultrabooks/Laptops
Works best for those who: Need a larger screen and a keyboard, run programs that tablets just won’t run, device use more than an hour
Considerations– What OS and Manufacturer?– Battery Life: Varies from 3-8 hours– CPU, Memory, Screen Size, Solid State Drive
Ultrabook/Laptop Recommendations
OS: Apple OS X, Microsoft Windows 8.1, Google Chrome OS (Preference and Compatibility)
Get the best CPU and most memory in your price range (Intel i5 or i7 with 8GB RAM)
Consider a Solid State Drive (256GB) Screen Size: 11-13 inches, Weight: 3.5 lbs. or
less Battery Life: 6-10 hours
Tablets
Works best for those who: Need quick access to information, consume information/content more than creating it, have access to all the apps thru “stores” that they need to operate
Considerations– OS: Android, iOS from Apple, Windows Mobile, Blackberry– Device Storage: Apple’s memory doesn’t expand– Display Resolution: Retina, HD– Device Size: 7”, 8”, 10”
SmartPhones
Works best for those who: Need to quickly communicate, consume small amounts of information, take pictures and videos
Considerations– OS: Android, iOS from Apple, Windows Mobile,
Blackberry– Device Storage: Apple’s memory doesn’t expand– Camera Quality: Lens, Megapixels– Device Size: 3”-6”
Mobile Devices – 2012 Predictions
Between 15-20% of mobile phones in the US are Smartphones and expected to double by 2012
In 2013 Smartphones accounted for 56% of market*Pew Research
Net Access on the Road
Mobile HotSpot/MiFi
Cell Phone Tether/Hotspot
Net Access on the Road
Considerations– Data Speed and Caps – 3G/4G dependent on
your cell carrier– Mobile Hotspot vs. Phone Tethering – Battery,
data stops when on a call– Data Coverage – Select a carrier with the best
coverage for where you are. Verizon and AT&T have large 4G networks deployed
Mobile Printers
Immediate access to paper printouts Color and Black and White InkJetRuns on included batteryHP, Epson, Canon
Printing from the Road
Apple Airprint Epson Connect Google Cloud Print
– Print remotely to your printer from anywhere– Email from device to printer– Use tablets/smartphones to print
Electronic Fax
Buyers/Sellers who insist on faxing Low cost - $3 to $10 per month Incoming faxes delivered through email as
PDF Fax machine no longer needed Use your phone camera to “scan” your
documents
Batteries are a drain
Battery life is one of the biggest concerns Wireless charging allows you devices without cords or
plugs Starbucks announced last week it is deploying Duracell
Powermat wireless charging mats at all stores May require additional accessory for compatibility
Hawaii Tech Support
Software Tools
Apps and File Storage
EmailStoring and sharing filesEditing documents
A Closer Look at Email
Why POP and free email is not for you– Ownership of email address– @bestagent.com– Locked into a single provider –
storage limits, level of service– POP is not a fully integrated email
and organization solution
Office 365
T-Mobile, Verizon, AT&T, Sprint
Workstation
Server/Datacenter
Office 365
Supports PCs and Windows tablets running Windows 7 or higher, and Macs with OSX 10.6 or higher; Office for iPad can be installed on iPad running version 7.0
Use Word, PowerPoint and Excel on iPad Use Office Mobile on iPhone and Android phones OneNote app on iPhone, iPad and Android phones
Office 365
Email, Contacts, Calendar entries all sync to your iPhone/iPad, Android and Windows devices with no additional software for email enabled plans
Full versions of Word, Excel, PowerPoint, Outlook, OneNote, Publisher, and Access
OneDrive – Save files using cloud storage, share files easily without running into email size limits
Zipform and Digital Ink
Online Access to Hawaii Association of Realtors Forms
Runs from web browsers, no program installations
Save all transaction related file Quickly send documents via email Digital Ink – Online Signatures
Be Mobile with Apps
OneDrive Office Online, (SkyDrive) 7GB free, 50GB $25, 100GB $50, 200GB $100
Evernote Take notes, create to-do lists, save articles.
PDF Expert Read/annotate PDFs, take notes, save changes or fill PDF forms.
DropBox File management 2GB free, 100GB $99, 200GB $199
ZipForm Mobile access to your HBR contracts, forms, and archived documents
Realtor.com Search through detailed listings, able to share listings, up-to-date and accurate database.
Google Drive
Google Apps, 15GB free, add 100GB $24
Hawaii Tech Support
Computer Tips
Computer Tips - Scanning
Scan Quality/Resolution (DPI) – 150 – 250 DPI
Black & White, Grayscale or Color Doubling the Resolution Quadruples the size
of the file Compression – JPEG compresses file image
size
•Steal your username/password
•Takes you to infected site
•Targeted Phishing - Social media allows personalized targeting
Computer Tips - Phishing
Computer Tips - Phishing
http://66.53.235.110/apps/form/connect.php
Examine Link Info
Examine:Message Sender (From)Content/Action
Computer Tips - Passwords
Hawaii Tech Support
Questions?
Slide Deck available at:www.hitechsupport.net