office of the state superintendent of education fy2018 · 1/11/2018 oca: district performance p... ...
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1/11/2018 OCA: District Performance P...
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Office of the State Superintendent of Education FY2018
Agency Office of the State Superintendent of Education Agency Code GD0 Fiscal Year 2018
Mission The mission of the Office of the State Superintendent of Education (OSSE) is to remove barriers and create pathwaysso District residents receive an excellent education and are prepared to achieve success in college, careers, and life.
2018 Strategic Objectives
2018 Key Performance Indicators
High quality and actionable data: OSSE will provide highquality data and analysis thatwill empower LEAs, CBOs, and providers to meet the needs of all learners and alloweducation partners to make informed policy decisions.
4 6
Quality and equity focus: OSSE will work with our education partners to set highexpectations for program quality and align incentives to accelerate achievement for thoselearners most in need.
9 4
Responsive & consistent service: OSSE will provide responsive, consistent, andconsiderate customer service to free up LEAs, CBOs, and providers and allow them tofocus on instruction and support for students.
8 8
Top notch talent: OSSE will attract, develop, and retain topnotch talent to build a highlyeffective state education agency that makes a meaningful contribution to DC education.
0 1
Create and maintain a highly efficient, transparent and responsive District government.** 9 2
TOT 30 21
ObjectiveNumber
Strategic Objective # ofMeasures
# ofOperations
1 High quality and actionable data: OSSE will provide highquality data and analysis that will empower LEAs,CBOs, and providers to meet the needs of all learners and allow education partners to make informed policydecisions. (4 Measures)
79% 95% 86.73% 92% 80% 92% 77.5% 92%
Notavailable
71% 65% 78% 69.2% 78% DataForthcoming
79%
Notavailable
Notavailable
22% 30% 27% 30% 31% 32%
Notavailable
Notavailable
25% 30% 25% 30% 28% 30%
2 Quality and equity focus: OSSE will work with our education partners to set high expectations for programquality and align incentives to accelerate achievement for those learners most in need. (9 Measures)
Measure NewMeasure/Benchmark
Year
FY 2014Actual
FY 2015Target
FY 2015Actual
FY 2016Target
FY 2016Actual
FY 2017Target
FY 2017Actual
FY 2018Target
1
2
3
4
5
Percent of userrequests viathe servicesportal solvedand closedwithin fivedays of receipt
Percent of allstudentsgraduatingfrom highschool in fouryears
Percent of allstudents atcollege andcareer readylevel inreading onstatewideassessment
Percent of allstudents atcollege andcareer readylevel inmathematicson statewideassessment
FY17 POH Q104 Attachment - FY18 OSSE Performance Plan
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Notavailable
55% 48% 60% 47.6% 65% 49.5% 55%
Notavailable
375 140 400 391 400 350 425
13389 6790 4556 6950 18626 7091 4213 7091
Notavailable
Notavailable
Notavailable
Notavailable
2978 2950 3032 1000
Notavailable
Notavailable
Notavailable
Notavailable
204 250 205 250
Notavailable
Notavailable
Notavailable
Notavailable
34% 41% 36.6% 40%
Notavailable
Notavailable
Notavailable
35% 37% 35% DataForthcoming
37%
Notavailable
Notavailable
Notavailable
$3000000 $1619078 $3000000 $3763557 $3000000
Percent ofearly childhoodanddevelopmentprograms thatmeet Gold tierquality
Number ofadults whoreceive a StateDiploma(inclusive ofNEDP or GED)
Number ofslots for infantand toddlers atGold tier orEarly HeadStart childcare facilitiesthat areaffordable
Number ofresidents whoenroll in anAdult andFamilyEducationfundedprogram
Number ofdisconnectedyouth thatwere reenrolled in aneducationalprogramthrough thereengagementcenter
Percentage ofresidentsenrolled in anadult andfamilyeducationprogram whocomplete atleast onefunctioninglevel
Percent of DCpublic andpublic charterschoolstudentscompleting apostsecondarydegree withinsix years ofcollegeenrollment
Amount ofMedicaidreimbursementcollected
FY17 POH Q104 Attachment - FY18 OSSE Performance Plan
1/11/2018 OCA: District Performance P...
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Notavailable
90% Notavailable
Notavailable
44.4% 65% DataForthcoming
65%
3 Responsive & consistent service: OSSE will provide responsive, consistent, and considerate customerservice to free up LEAs, CBOs, and providers and allow them to focus on instruction and support forstudents. (8 Measures)
Notavailable
Notavailable
Notavailable
5 1 5 0 5
Notavailable
20 36 15 37.7 15 135 35
Notavailable
50% 68% 55% 61% 55% DataForthcoming
60%
Notavailable
48 48 48 74 48 72 48
Notavailable
Notavailable
85% 90% 99% 90% 98.3% 95%
Notavailable
85% 93% 90% 86.9% 90% 83.2% 90%
Notavailable
100% Notavailable
100% Waitingon Data
100% DataForthcoming
100%
Notavailable
100% 100% 100% 100% 100% 100% 100%
Percent of lowperformingschools thatshow overallgrowth inacademicachievement
Number of A133 auditfindings
Averagenumber ofdays taken tocompletereviews ofeducatorlicensureapplications
Percent of IEPsreviewed thatcomply withsecondarytransitionrequirements
Averageresponse timefor complaintsfiled againstearly child carefacilities
Percent oftimelyIndividualswithDisabilities Act(IDEA) dueprocesshearings
Percent ofgrant fundsreimbursedwithin 30 daysof receipt
Percent ofeligible infantsand toddlersunder IDEAPart C (birth3) for whoman evaluationandassessmentand an initialIFSP meetingwereconductedwithin requiredtime period
Percentage oftimelycompletion ofstatecomplaintinvestigations
FY17 POH Q104 Attachment - FY18 OSSE Performance Plan
1/11/2018 OCA: District Performance P...
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We've revisited a project to standardize District wide measures for the Objective "Create and maintain a highly efficient,transparent and responsive District government." New measures will be tracked in FY18 and FY19 and published starting in theFY19 Performance Plan.
2018 Operations
1 High quality and actionable data: OSSE will provide highquality data and analysis that will empowerLEAs, CBOs, and providers to meet the needs of all learners and allow education partners to make informedpolicy decisions. (6 Activities)
Conduct researchand data analysisfor key educationissues for theDistrict
e.g., Student Mobility Report, EquityReports, evaluations of keyprograms/projects, next generationassessment results, and fulfillment ofadditional data requests
KeyProject
0 1
Supportaccountability andcontinuousimprovement acrossthe District'seducation landscape
Manage state accountability systemProvide transparency on key education data
DailyService
0 1
Provide technicalassistance andsupport to LEAs
Provide technical assistance, oversight, andsupport to improve performance of lowperforming schools and boost college andcareerreadiness of students and equitableaccess to effective educators
DailyService
0 0
Manage District ofColumbia federalreporting to the USDepartment ofEducation
Collect, validate and aggregate data forfederal reporting from LEAs.
KeyProject
0 0
Administer nationalschool breakfast,national schoollunch, and child andadult food careprograms
Federal meal programs designed to providenutritious meals throughout the day,particularly for low income child andstudents
DailyService
3 0
Administer annualstate assessmentprogram
Successfully administer the assessmentportfolio (PARCC, NCSC, Science, ScienceAlt, ACCESS) providing clear guidance anddocumentation to LEAs prior to testadministration, and real time triage andcomprehensive support to LEAs during testadministration. Provide meaningfuldistribution of results to the public, LEAs,schools, and families.
www.osse.dc.gov/parcc
KeyProject
0 0
TOT 3 2
2 Quality and equity focus: OSSE will work with our education partners to set high expectations for programquality and align incentives to accelerate achievement for those learners most in need. (4 Activities)
Support increasedaccess to andparticipation inprograms thatpromote academic,physical, andemotional healthand wellbeing ofstudents
Ranges from implementation of the HealthySchools Act programs including schoolgardens to implementation of the DC StateAthletics Association
DailyService
0 0
Manage annualstudent enrollmentaudit and ongoingstudent residencyverification
Manage annual student enrollment auditand ongoing student residency verification
KeyProject
1 1
Operations Header Operations Title Operations Description Type ofOperations
# ofMeasures
# ofStrategicInitiatives
OFFICE OF THESTATESUPERINTENDENT
OFFICE OF THESTATESUPERINTENDENT
ELEM & SECONDASSTSUPERINTENDENT'SOFF
OFFICE OF THEENTERPRISE DATAMANAGEMENT
NUTRITIONSERVICES
OFFICE OF THEENTERPRISE DATAMANAGEMENT
NUTRITIONSERVICES
STUDENTENROLLMENT ANDRESIDENCY
FY17 POH Q104 Attachment - FY18 OSSE Performance Plan
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Provide adultliteracy,occupationalliteracy, andpostsecondaryeducation trainingto DC residents
Includes coordination with DOES and WIC. DailyService
0 2
Administer federaland local grants toLEAs, CBOs, andother organizationson a variety oftopics
e.g., ESEA, IDEA, Perkins, CommunitySchools, environmental literacy, schoolgardens, McKinneyVento
DailyService
0 2
TOT 1 5
3 Responsive & consistent service: OSSE will provide responsive, consistent, and considerate customerservice to free up LEAs, CBOs, and providers and allow them to focus on instruction and support forstudents. (8 Activities)
Ensureopportunities foryouth and adults togain skills and reengage in educationand careerprograms
Oversee the DC ReEngagement Center andshare learnings from its operations withother city agencies and nonprofits engagedin related work with youth.
DailyService
0 0
Provide a fair andequitablealternative disputeresolution process
Oversee the alternative dispute resolutionprocess.
DailyService
0 0
Operate SchoolsTechnology Fund
Distribute small grants to LEAs to supporttechnology in schools
KeyProject
0 0
License child carefacilities andadminister childcare subsidies
Promote accountability and excellence; holdsystem accountable for results; providehighquality, safe, and healthy early careand education opportunities for children
DailyService
2 2
Administer DCTAGand Mayor'sScholars Programs
Administer DCTAG and Mayor's ScholarsPrograms to support college access for DChigh school seniors.
KeyProject
1 0
Provide professionaldevelopment toeducators on avariety of topics
Provide professional development toeducators on a variety of topics that is highquality and responsive to the needs of LEAs.
DailyService
0 1
Oversee theSummer FoodService Program
Federal meal program operated duringsummer months when school is out andensures youth have access to nutritiousmeals all year round.
KeyProject
1 0
Provide oversightand support to LEAswith implementationof the Individualswith DisabilitiesEducation Act
Ensure that children with qualifyingdevelopmental disabilities access andreceive timely and highquality services
DailyService
1 1
TOT 5 4
4 Top notch talent: OSSE will attract, develop, and retain topnotch talent to build a highly effective stateeducation agency that makes a meaningful contribution to DC education. (1 Activity)
Recruitment,ProfessionalDevelopment,ProgressiveDiscipline,Compliance, andLeave and Payrollfor OSSE and OSSEDOT employees
Quality design and effective implementationof Recruitment, Professional Development,Progressive Discipline, Compliance, andLeave and Payroll for OSSE and OSSE DOTemployees
DailyService
0 1
TOT 0 1
ADULT AND FAMILYEDUCATION
GRANTS MGMT ANDPROGRAMCOORDINATION
DC REENGAGEMENTCENTER
STUDENT HEARINGOFFICE
CHIEFINFORMATIONOFFICER
ECE CHILD CARESUBSIDY PROGRAM
HIGHER EDUCFINANCIAL SVCS &PREP PRGMS
ELEM & SECONDASSTSUPERINTENDENT'SOFF
NUTRITIONSERVICES
SPECIALEDUCATION ASSTSUPERINDENTENT'S
HUMANRESOURCES
FY17 POH Q104 Attachment - FY18 OSSE Performance Plan
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2018 Workload Measures
5 Create and maintain a highly efficient, transparent and responsive District government.** (2 Activities)
Maintaintransparent andresponsivecommunicationssystem to improvepublic outreach,inform the publicand internalstakeholders aboutOSSE services, andprovide access tocritical data
osse.dc.govlearndc.orgresults.osse.dc.govmcff.osse.dc.gov
DailyService
0 1
Implement policyagenda,includingcoordinating withprogram offices todraft regulationsand requiredreports
OSSE engages with LEAs and the publicregarding proposed regulations throughoutreach and discussion with majorstakeholder groups through means such asworking groups, meetings, and publichearings. In addition, OSSE informs LEAs ofnew or updated regulations or policiesthrough existing partner lists and coalitionsor consortia, as well as through OSSE’sweekly newsletter, the LEA Look Forward. OSSE provides a formal public commentperiod for proposed regulations (generally30 days).
DailyService
0 0
TOT 0 1
TOT 9 13
1 Administer national school breakfast, national school lunch, and child and adult food care programs (3Measures)
Notavailable
Notavailable
50927 DataForthcoming
Notavailable
Notavailable
8144 DataForthcoming
Notavailable
Notavailable
34007 DataForthcoming
2 Manage annual student enrollment audit and ongoing student residency verification (1 Measure)
Notavailable
Notavailable
87344 90061
3 Administer DCTAG and Mayor's Scholars Programs (1 Measure)
Notavailable
Notavailable
43% 48.2%
3 License child care facilities and administer child care subsidies (2 Measures)
Notavailable
Notavailable
10730 11151
Notavailable
Notavailable
Waiting onData
DataForthcoming
3 Oversee the Summer Food Service Program (1 Measure)
Notavailable
Notavailable
76% DataForthcoming
3 Provide oversight and support to LEAs with implementation of the Individuals with Disabilities EducationAct (1 Measure)
Measure NewMeasure/Benchmark
Year
FY 2014Actual
FY 2015Actual
FY2016Actual
FY 2017Actual
OFFICE OF THECHIEF OF STAFF
OFFICE OF THECHIEF OF STAFF
Average number of students participating daily in theNational School Lunch Program
Average number of meals served in Child & Adult Care FoodProgram
Average number of students participating daily in the SchoolBreakfast Prorgram
Number of PK12 students in public and public charterschools
Percent of high school seniors completing a DC TAGapplication
Number of children subsidized by child developmentprograms
Number of infant/toddlers receiving IDEA Part C earlyintervention services
Percent of low income students participating in the SummerFood Service Program
FY17 POH Q104 Attachment - FY18 OSSE Performance Plan
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Initiatives
Notavailable
Notavailable
12258 12811
Administer federal and local grants to LEAs, CBOs, and other organizations on a variety of topics (2 Strategicinitiatives)
Leverage our grantmaking to advance OSSE’s strategicplan, especially focused on Quality and Equity as well asResponsive and Consistent Service. This will includedeveloping a methodology to determine which grants arebest as competitive and which are best as perpupilallocation and streamlining the process for all grants toreduce the burden on grantees and applicants.
09302018 Add InitiativeUpdate
0 NeedsUpdate
Implement year 3 of riskbased monitoring acrosssubgrantees in order to relieve of them unnecessaryadministrative burden. High performing subgrantees aregiven the flexibility to keep growing what works, andresources are wisely targeted to subgrantees that arestruggling. Successful implementation will be evaluatedusing LEA survey feedback and a review of rate of yearover year change in risk status from prior FFY.
09302018 Add InitiativeUpdate
0 NeedsUpdate
TOT 0
License child care facilities and administer child care subsidies (2 Strategic initiatives)
Provide jobembedded training, technical assistance, andscholarships for the early childhood workforce in FY18 inpartnership with higher education institutions and partneragencies to support them in obtaining the requiredadvanced certification.
09302018 Add InitiativeUpdate
0 NeedsUpdate
Through the District’s investment, OSSE will incentivizechild development providers to improve the supply of childcare services for infants and toddlers throughout theDistrict by providing grants to 1) establish new or expandexisting child development facilities serving infants andtoddlers including in district government facilities and 2)provide technical assistance and training to childdevelopment facility operators to support compliance withthe licensure process for efficient and effective operations.
09302018 Add InitiativeUpdate
0 NeedsUpdate
TOT 0
Maintain transparent and responsive communications system to improve public outreach, inform the publicand internal stakeholders about OSSE services, and provide access to critical data (1 Strategic Initiative)
Build on the momentum of FY17 to create a frictionlessstart of school for the 201819 school year for LEAs intheir partnership with OSSE through earlier access toinformation, strengthened systems and stable transitions.By streamlining services and requests, OSSE will enableLEAs to spend more time on what matters most: buildingrelationships with students and families.
09302018 Add InitiativeUpdate
0 NeedsUpdate
TOT 0
Manage annual student enrollment audit and ongoing student residency verification (1 Strategic Initiative)
Partner across MySchoolDC and the enrollment andresidency teams to create more streamlined, onlineresidency verification and enrollment processes.
09302018 Add InitiativeUpdate
0 NeedsUpdate
TOT 0
Provide adult literacy, occupational literacy, and postsecondary education training to DC residents (2Strategic initiatives)
StrategicInitiative Title
Strategic Initiative Description ProposedCompletion
Date
AddInitiativeUpdate
# ofInitiativeUpdates
NeedsInitiativeUpdateNotification
Number of students with Individualized Education Programs(IEPs)
Maximize theimpact ofOSSE’sgrantmaking
RiskBasedMonitoring
EarlyChildhoodWorkforce
Expandaccess toinfant andtoddler seats
Start ofSchool
StreamlineResidencyVerification &EnrollmentProcesses
FY17 POH Q104 Attachment - FY18 OSSE Performance Plan
1/11/2018 OCA: District Performance P...
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Created on Dec. 15, 2016 at 3:17 PM (EST). Last updated by Katz, Lia (EOM) on June 6, 2017 5:49 PM at 5:49 PM (EDT). Owned by Katz, Lia(EOM).
Support the development and implementation of a careerpathways system as required by WIOA to improveoutcomes for adult learners and disconnected youth. Implement integrated adult and career education modelsthrough new AFE grant requirements and supported by thecitywide adult literacy community of practice.
09302018 Add InitiativeUpdate
0 NeedsUpdate
Provide enrollment data for adultserving LEAs and OSSEAdult & Family Education (AFE) subgrantees toWMATA/DDOT to support their implementation of the AdultLearners Transportation Subsidy program.
09302018 Add InitiativeUpdate
0 NeedsUpdate
TOT 0
Provide oversight and support to LEAs with implementation of the Individuals with Disabilities EducationAct (1 Strategic Initiative)
Implement a new system of LEA secondary transitionmonitoring which reasonably measures compliance withrequirements, incorporates secondary ST monitoring intononpublic monitoring protocol for 20172018, and monitorperformance through monthly crossfunctional secondarytransition (ST) data and practice reviews.
09302018 Add InitiativeUpdate
0 NeedsUpdate
TOT 0
Provide professional development to educators on a variety of topics (1 Strategic Initiative)
Ensure that LEAs and other subgrantees are supportedwith effective implementation of ESSA requirements in the20172018 SY. Issue key ESSA guidance related totransfer and consolidation of funds to LEAs and providefoundational training and individualized technicalassistance on an asneeded basis, including a focus on keysupports identified in the new ESSA accountability system.
09302018 Add InitiativeUpdate
0 NeedsUpdate
TOT 0
Recruitment, Professional Development, Progressive Discipline, Compliance, and Leave and Payroll for OSSEand OSSE DOT employees (1 Strategic Initiative)
Strengthen OSSE’s pipeline of talent and reduce theagency’s vacancy rate by rolling out a recruitment trackingsystem, with success metrics and recruitment training formanagers and targeting a 15 person candidate pipeline forall common vacancy types.
09302018 Add InitiativeUpdate
0 NeedsUpdate
TOT 0
Support accountability and continuous improvement across the District's education landscape (1 StrategicInitiative)
Develop the accountability report card and website withstrong community engagement in the process so thatthese tools become the goto resource for families toinform their decisionmaking about school options startingin the SY1819 lottery. Oversee a smooth and effectivetransition to a new accountability system for all publicschools beginning in fall 2018.
09302018 Add InitiativeUpdate
0 NeedsUpdate
TOT 0
TOT 0
CareerPathwayDevelopment
AdultLearnersTransportationSubsidy
Supportingstudents withdisabilitieswithtransitionsfrom highschool
ESSA Funding& Support
StrengthenRecruitment
AccountabilitySystem &School ReportCard
FY17 POH Q104 Attachment - FY18 OSSE Performance Plan