3/3/2020

OFFICE OF SUPREME DEPUTY 2020

The 89th Grand Assembly Session of the International Order of the Rainbow for Girls in Illinois will convene at the Wyndham Springfield City Centre, in Springfield, Illinois on July 3-5, 2020. Enclosed is the Grand Assembly information and schedule, including forms for housing, registration and meals. Rainbow Girls attending Grand Assembly must dress according to the Universal Dress Code at all sessions. All Girls participating in the session must wear floor-length formals. NO navy blue, black, brown or very dark colors may be worn during session, or the Formal Dinner Dance. Please remember, strapless dresses are not permitted. Appropriate casual wear may be worn while at Grand Assembly in the evenings at the close of sessions. All Girls are to be under the supervision of their Mother Advisor or an Adult Chaperone. They must abide by the rules befitting Rainbow. It is important for the Mother Advisors to meet with the Girls who are going, and their parents prior to Grand Assembly. This ensures that everyone fully understands the requirements, and benefits of Grand Assembly. The following rules apply at Grand Assembly.

• Girls must wear badges at all times in the hotel. Chaperones - When leaving the hotel with your girls, be sure everyone removes their badges.

• Girls cannot leave the hotel without an Adult Chaperone.

• Curfew: In Rooms by 12:30 am - Quiet by 1:00 am

• All Girls in the pool area MUST have a Chaperone present at all times. Cover-ups must be worn to and from the pool; just a towel is NOT acceptable.

• The church service on Sunday morning is mandatory for all Girls attending Grand Assembly.

• Girls and Adults must have their current Rainbow, Masonic, Amaranth, Wives of Masons or Eastern Star dues receipts. Parents must have a current Parent Card to be admitted into the sessions.

• Masters of the Grand Cross of Color MUST have their Grand Cross membership cards and Designates should bring their notices from Supreme Assembly. PLEASE NOTE: Grand Cross ribbons should not have merit bars or charms pinned on them.

• Any Rainbow Girl found in possession of alcohol, cigarettes, or illegal substances will have her parents notified, and be sent home immediately.

• Windows must remain closed at all times.

• Hotel policy states the maximum occupancy for all elevators is 8 persons. Individuals and their Chaperone/Guardian may be held liable for any damages caused to elevators due to overloading or jumping.

• The hotel does not permit the occupant of a room with two beds to have a rollaway bed. This constitutes a violation of local fire codes. We are limited to 1 rollaway bed in a king bedded room.

PLEASE NOTE: No infants or children under 11 years of age will be allowed in the Grand Assembly Room during Closed Sessions. This includes infants sleeping in strollers & car seats. Pledges and Sparkles are NOT eligible to attend any Closed Meetings of Rainbow. Each Assembly has an opportunity to participate in the following areas. Check with your Mother Advisor for details.

► Ritual Competition ► Scrapbook Competition ► Door Decorations This letter shall be read at regularly stated meetings leading up to Grand Assembly.

Laura Heaven-Ewell Susie Lonzerotti General Chairman Supreme Deputy

3/3/2020

MOTHER ADVISOR’S INFORMATION SHEET REHEARSALS

Thursday, July 2 All Grand Girls must be in Springfield for practice of Ritual and Marches. Friday, July 3 Mother Advisors and Grand Deputies are invited to attend the Mother Advisor/Grand Deputy Meeting—at 9:00 am. Rehearsals will continue according to schedule. Every Mother Advisor should see that her girls taking part at Grand Assembly are well prepared and arrive at rehearsals on time. Everyone with speaking parts must know their memory work and speak loudly and distinctly. Those girls who will be giving an ode to the flag, or response to the welcome must bring a typed copy of their presentation to be turned in at their practice.

REGISTRATION, MEALS & HOUSING All information on registration and meals and housing are on their individual sheets. Please read carefully and follow directions. Checks for registration and meals MUST BE submitted with the forms. Please note there is an increased price for late registrations. Registration is $15 if postmarked by May 15, $25 if postmarked after May 15. All refunds will be distributed at Grand Assembly. DO NOT SEND ANY CHECKS WITH ROOM RESERVATONS. Send Registration and Meals form & check to: Send Room Reservations to: Mr. Damon Stotts Mrs. Leslie Crowe 3225 Sequoia Drive 710 E. Thomas Street Springfield, IL 62712 Arlington Heights, IL 60004 Phone: 217-585-1977 Phone: 847-590-5808

Email: ilgrandreg@gorainbowil.org

Grandies will room with their Assembly, being chaperoned by the Mother Advisor. Hotel security has been too difficult when the girls are separated from their chaperones.

MEDICAL HISTORY & RELEASE FORMS

Enclosed is a Medical History and Release Form. Please copy this form so that every Rainbow Girl registering for Grand Assembly will have a completed form to be turned in when you pick up your registration packet at Grand.

SECURITY The Rainbow Security Committee will again need some faithful men/women from all of the Assemblies to serve at various hours. Volunteers may sign up at the security desk.

CO-EDITORS Co-Editors of the Illinois Rainbow News will march in and sit together at the opening session. Please send the names and addresses of next year’s Co-Editors to Mrs. Susie Lonzerotti.

FRIENDSHIP ADS

Friendship Ads: Assemblies may again earn money to attend Grand Assembly by selling Friendship Ads for $2.00 for each name or business to be listed in the program book. The maximum number of letters per line is 40. Send the typed Ads and $1.00 for each to Chris Wherli by May 1st. Please email a copy of the typed ads in a Word document to iliorgadbook@gmail.com so that they can be included in the Grand Assembly Book.

3/3/2020

SCRAPBOOK COMPETITION All Scrapbook competitors must have their scrapbooks turned in by noon on Thursday at the Housing Desk

CANDIDATES FOR INITIATION

Names of candidates for initiation, along with a lambskin apron, should be sent to Mrs. Laura Heaven-Ewell by June 1. Candidates for initiation should wear street length dresses.

MAJORITY SERVICE

The Majority Service will be held on Sunday. Send the name and address of any girls wishing to receive their majority to Mrs. Laura Heaven-Ewell by May 15. Include a majority certificate properly filled out, the date they became members, the date of their 20th or 21st birthday, or the date of marriage.

MEMORIAL SERVICE Send the names of any deaths that have occurred in your Assembly since last Grand Assembly to Mrs. Laura Heaven-Ewell by May 15. Please limit your memorials to those who have been active in Rainbow [i.e., members of the Order (past and present), parents or Advisory Board Members]. Please designate someone to carry the flower during the memorial service. There will be a meeting for the participants at 8:00 AM Sunday in the Grand Assembly Room.

BABY DEDICATION If any Majority members have a child they would like to have dedicated at Grand Assembly, please send their name, parent’s names and birth date to Mrs. Laura Heaven-Ewell by May 15.

GRAND CHARITY CHECKS It is important to have all Grand Charity checks presented by the close of the Saturday morning session.

OFFICIAL VISITS Official Visits – Arrange Official Visit dates for the 2020-2021 year with your Grand Deputy prior to Grand Assembly.

BE ADVISED Mrs. Lonzerotti requests that NO ONE leave Closed Sessions except in case of an EXTREME emergency. The Eligibility Committee has been instructed that no Rainbow Girls be allowed to leave the Grand Assembly room unless accompanied by an adult. There is to be NO movement in the assembly room during initiation. Also, according to the State of Illinois, there is to be NO SMOKING in the hotel.

REMINDER No infants or children under 11 years of age will be allowed in the Grand Assembly Room during the Closed Sessions, even if sleeping in car seats or strollers, they are NOT allowed. Pledges and Sparkles are NOT eligible to attend closed meetings. There will be NO Childcare offered during the sessions at Grand this year. DO NOT disappoint the girls in your assembly by not getting the enclosed forms filled out and turned in on time. Susie Lonzerotti Laura Heaven-Ewell Supreme Deputy in IL, IORG General Chair

4346 Comanche 102 Spruce Avenue Springfield, IL 62711 Waukegan, IL 60087

Phone: (217) 415-9061 Phone: (847) 263-7110

International Order of Rainbow for Girls Illinois Grand Assembly July 2, 3, 4 and 5, 2020

February 13, 2020 Dear Mother Advisors and Grand Deputies: Security at Grand Assembly is very important to ensure a successful weekend. I, along with many others, will do all we can to help provide adequate security for all participants at Grand Assembly. Because of the layout of the facility, we will need several persons to help with security. We encourage you to ask all adults from your assembly who are attending Grand Assembly to volunteer for one or more shifts. Please ask anyone interested to stop at the security table to sign up for the various shifts available. The sign-up sheets will be there beginning Thursday morning. The following is a checklist that I would like you to cover with every person planning to attend Grand Assembly. Please ask them to take these items as well as the importance of security seriously.

1. Know where the security table is located. If you have a concern, and no one is at the table that moment, report your concern to the front desk or text Steve Stephens.

2. When answering the door of your room, do not immediately open the door, ask the person on the outside to identify themselves. Please check the peephole in your door. If they refuse to show themselves, do not open the door. Dial the room of your mother advisor or dial zero and ask for hotel security. When in your room, be sure to have the security lock on your door and always before going to bed. Do not use the dead bolt to prop the door open to your room. If a door is propped open and we see this when we are on security duty, we will close the door, it will not matter if it’s an adult or girl’s room, and we cannot determine that when we walk the halls, we only know that it is a Rainbow room and it will be closed. Please be sure to make everyone in your assembly aware of this, and to be sure they have their room key with them. For everyone's safety, all rooms should always be securely locked, and we will close any doors that we see left open.

3. When leaving the assembly room during a meeting, all girls must have an adult accompany them, preferably their Mother Advisor or her designate. PLEASE NOTE: If you must leave during initiation, you will not be allowed back until after the initiation is completed. This has always been a policy and eligibility posts signs on the door during initiation, however in the past adults have become upset when their girls are not allowed back in the assembly room until after the initiation is over. As stated in past years, I have been asked to remind all adults of this and ask them to pass it on to all those attending initiation at Grand Assembly. The Grand Officers work very hard on their ritual and it is not fair to them to have unnecessary distractions. Please respect them and this rule.

4. A bed check is taken at curfew (12:30 AM) by the Mother Advisor and

chaperones. It is important that all girls be present and accounted for. In the event a girl cannot be accounted for, after making a quick search, Steve Stephens should be notified.

5. Please: Respect the non-Rainbow guests. You represent a very fine organization. Please do not tarnish Rainbow’s fine name and reputation.

6. Please do not trash the rooms. It causes additional work for the hotel staff as well as an inconvenience to all involved. It could also add to the cost of a room. Everyone enjoys having fun, but a prank can result in property damage, which indicates lack of respect for others’ property. Treat the facilities as you would expect guests to treat your own home.

7. It is important that everyone know which area the nurse is in, and where the area is located. It should be near the assembly room. During closed sessions, if the nurse is not in the room, check at the door of the assembly room

8. Rules that security has been asked to enforce –

a. Girls must wear badges at all times in the hotel. b. Use the buddy system when going to places in the hotel c. Girls must not leave the hotel without an adult chaperone d. When going outside of the hotel, be sure to remove your Rainbow

badge e. No girls should leave the Grand Banquet for any reason without an

adult

9. If you do place materials on the outside of your room door in accordance with Rainbow guidelines, please be sure the peep hole is not covered.

10. No girl should be in any room other than those of Rainbow girls and adult advisors

The hotel has informed us that cameras are placed at all entrance/exit doors, and in other parts of the hotel for security purposes. We want Grand Assembly to be an enjoyable experience for everyone. If hotel and Rainbow rules are followed this should be accomplished. However, if the rules are not followed and a girl becomes a serious problem to both the organization and security, her parents or guardians will be called, and they will be asked to come get her immediately. Thank you all for your support in the past of Illinois Rainbow and thank you in advance for your continued support. Hopefully we will have many volunteers to help at Grand Assembly. Again, please encourage any and all adults that are available to sign up for security at the security table. Once again, we will also need volunteers for Security at the dance on Saturday evening. If you have any suggestions on how security can be improved, please let me know. Thank you and we look forward to seeing you in Springfield! Sincerely, Steve Stephens, Deputy of Security stevestephens58@gmail.com 309-452-0939 cc: Mrs. Susie Lonzerotti, Supreme Deputy in Illinois Ms. Laura Heaven-Ewell, General Chair

Mother Advisors:

Please stop at the security table upon your arrival. I do not have our room number yet but will have a card at the security table with our room number and other

updates or contact information. In the event I would not be at the security table, please contact my room or cell 309-452-0939 with any questions or concern

HOUSING INFORMATION

Enclosed is the Grand Assembly Rooming List. Please fill it out and send four copies to the Housing Chairman, Mrs. Leslie Crowe, Housing Chairman, 710 E. Thomas Street, Arlington Heights, IL 60004, by May 15. Extra postage may be required when returning the forms. Remember to keep one copy of the rooming list for your reference. DO NOT SEND THE ROOMING LIST TO THE HOTEL. Girls will be housed 3 or 4 to a room. Please highlight the Grand Officers, Grand Representatives, Pages and Hostess’ rooms with an Asterisk (*). Room rates are as follows: Dormitory: 4 to a room $25.75 plus 13% tax per person, per night ($29.10) 3 to a room $34.34 plus 13% tax per person, per night ($38.81) Single room: $103.00 plus 13% tax per night ($116.39) Double room: $103.00 plus 13% tax per night ($116.39) These rates apply to adults as well as girls. Each person is responsible for their own phone calls, any room service and movies on television. Please have all cancellations and/or additions to me by June 1st. It is important for the hotel to have this information to avoid last minute changes. You will be charged one nights lodging for late cancellations. Check-in time is 3:00 PM on the day of your arrival. Every effort will be made to have a room available for each Assembly in the event all of your rooms are not available when you check in. The Rainbow Housing Committee will be ready to assist you when you check in. DO NOT register with the hotel. As each Assembly arrives, only the Mother Advisor or her proxy is to come to the Rainbow Housing Desk for their room information. Please do not include Grand Cross Team members, Grand Deputies or Members of the State Executive Committee on your Rooming List unless, of course, they wish to room with the Assembly. SEND NO MONEY. Each Assembly is responsible for the reservations they make. Payment of your bill is to be made at check-out time and ALL accounts must be paid in full at this time. Any girl leaving Grand Assembly early must check-out when leaving. On Sunday, the Mother Advisor’s room will be used for storage of luggage. In case of an emergency, the hotel information is: Hilton Springfield, 700 E. Adams, Springfield, IL 62701, phone number 217-789-1530. I am looking forward to seeing you at Grand Assembly. Mrs. Leslie Crowe Housing Chairman 710 E. Thomas St. Arlington Heights, IL 60004 Ph: 847 590-5808

NAME OF ASSEMBLY: No.

MOTHER ADVISOR'S NAME:

ADDRESS:

CITY: PHONE: ( )

Dormitory: 4 to a room $25.75 plus 13% tax per person, per night ($29.10)3 to a room $34.34 plus 13% tax per person, per night ($38.81)

Single Room: $103.00 plus 13% tax per night ($116.39)Double Room: $103.00 plus 13% tax per night ($116.39)

Signed: Mother Advisor: Proxy

4

ILLILNOIS GRAND ASSEMBLYINTERNATIONAL ORDER of the RAINBOW for GIRLS

JULY 3-5, 2020

WYNDHAM SPRINGFIELD CITY CENTRE700 EAST ADAMS STREET

SPRINGFIELD, ILLINOIS 62701-1601

GROUP 3

1

2

3

1

2

3

4

IndividualBill

GROUP 2

DepartureDate

AssemblyBill

YouthArrivalDay &Date

3

Adult

4

GROUP 1

NAME(Type or Print)

1

2

ROOM NUMBERHotel use

ONLY

Please read instructions carefully before filling out this form. It should be used as a rooming list only. Cancellations and/or additions must be made by June 1st. All accounts must be paid in full at time of checkout - NO EXCEPTIONS.

Please type or print. Highlight all Grand Officers, Grand Representatives, Pages and Hostess' rooms with an asterisk (*). Return four (4) copies of this form to: Mrs. Leslie Crowe, Housing Chairman, 710 E. Thomas St., Arlington Heights, IL 60004 (847-590-5808) by May 15th. ALL ASSEMBLIES MUST TURN IN THESE FORMS.

ILLINOIS GRAND ASSEMBLY INTERNATIONAL ORDER OF THE RAINBOW FOR GIRLS

JULY 3-5, 2020

WYNDHAM SPRINGFIELD CITY CENTRE 700 EAST ADAMS STREET

SPRINGFIELD, ILLINOIS 62701-1601

NAME OF ASSEMBLY: _______________________________________________________ No. _______________ MOTHER ADVISOR’S NAME: ________________________________________________________________ ADDRESS: _____________________________________________________________ CITY: _____________________________ PHONE: ____________________________ Please read instructions carefully before filling out this form. It should be used as a rooming list only. Cancellations and/or additions must be made by June 1st. All accounts must be paid in full at time of checkout - NO EXCEPTIONS. Please type or print. Highlight all Grand Officers, Grand Representatives, Pages and Hostess' rooms with an asterisk (*). Return four (4) copies of this form to: Mrs. Leslie Crowe, Housing Chairman, 710 E. Thomas St., Arlington Heights, IL 60004 (847-590-5808) by May 15th. ALL ASSEMBLIES MUST TURN IN THESE FORMS. Dormitory: 4 to a room $25.75 plus 13% tax per person, per night ($29.10) 3 to a room $34.34 plus 13% tax per person, per night ($38.81) Single room: $103.00 plus 13% tax per night ($116.39) Double room: $103.00 plus 13% tax per night ($116.39)

ROOM NUMBER Hotel use

ONLY

NAME Arrival

(Type or Print) Adult Youth Day & Departure Assembly Individual

Date Date Bill Bill

GROUP 1 Thur 7/2 7/5 X

1 Linda Tessary X

2 Susie Walk-er

X

3 Patti Lands X

4

GROUP 2 Thur 7/2 7/5 X

1 Sandra Hamon X

2 Carol Brown X

3

4

GROUP 3 Sat 7/4 7/5 X

1 Thomas Walker X

2 Cheryl Walker X

3

4

Signed: _______________________________ Mother Advisor: ______________________ Proxy

3/3/2020

Illinois Grand Assembly 2020 Registration Information Be sure to read this information carefully before you fill out your registration forms. If you do not have enough registration sheets, feel free to make copies. If you have questions about registration please email or call us, do not use Facebook for registration questions. The enclosed form is to be typed or printed. Return the original by May 15, 2020 and keep a copy for your files. Do not send cash. Please make one check, payable to “Rainbow for Girls, Illinois”, for the entire assembly. All requests for refunds must be in by June 15th. Refund checks will be distributed at Grand. No refunds will be given to people who have not submitted their request in writing or email by June 15th. Mother Advisors: You are the only one who will be allowed to pick up your Assembly's registration envelope, unless you designate someone on your registration form. The Mother Advisor’s name is to be on the bottom of the page in contact information, if you want someone other than the Mother Advisor to be able to pick up the Assembly packet at Grand, the proxies name needs to be in the Mother Advisor Proxy field on the form. The registration fee is $15, if paid by May 15th. After May 15th the registration fee is $25. A registration fee is required of every person attending closed sessions. People attending only the Grand Cross of Color/Service to Rainbow Luncheon and Degrees must also register. The meal plan is mandatory. It includes dinner on Friday night, breakfast, lunch and Dinner Dance on Saturday, and breakfast and lunch on Sunday. Vegetarian and Gluten Free meals are only available if requested in advance on the registration form. Due to a generous donation from the York Rite Bodies of Illinois the cost of the meal plan is only $80 this year. Thursday’s evening meal is not included in the meal plan. We will be having a Cook Out on the roof of the Parking Garage at the Wyndham Springfield City Centre. There will be a $5 charge for those attending. Again this year, the Order of the Amaranth will be offering a “Sack Lunch” on Friday noon at a cost of $5.00 for those not attending the Grand Cross Luncheon. All proceeds will be donated to the Rainbow Camp Fund. We ask that you make your reservations on the Registration Form but since there are choices that need to be made, it will be necessary for you to fill out the “Sack Lunch” flyer as well. For those attending only the Formal Dinner Dance on Saturday evening, the cost will be $25. The Grand Cross / Service to Rainbow Luncheon for Recipients and Designates, which will be held at 11:30 AM on Friday, is an additional $25. Purchase of these separate tickets should be on the Assembly's registration sheet. Follow the sample in this letter as to how to fill out the amount of money, etc. Please do not fill in the columns with an “X”, but place the proper amounts as shown in the example. As you list names, please list first names first. Also, please list girls according to their highest office. Please, indicate if the girls are Grand Choir, Pages, Hostesses, or Co-Editor, along with the Station they are holding. Check the WA/PWA column if they will be attending the WA/PWA Luncheon. When listing an adult give only their Rainbow title. Do not list any of your Grandies as they will be receiving their own registration form. If your Assembly pays for the Grand Cross / Service to Rainbow Luncheon for your Grandie, please give her the money. She should include her Grand Cross / Service to Rainbow Luncheon reservation on her registration form. Grandie Parents should register with the Assembly. Rainbow T-Shirts will be free to all Rainbow Girls that register and new Initiates only. Please indicate size on registration form. Enclosed is a Medical History and Release form. This form is required to be completed and turned in when you pick up your registration. All Rainbow Girls attending Grand Assembly MUST submit a completed witnessed or notarized form.

Damon Stotts 3225 Sequoia Drive Springfield, IL 62712 Ph: 217-585-1977 Email: ilgrandreg@gorainbowil.org

Illinois Grand Assembly Registration Form Make Checks Payable to: Rainbow for Girls, Illinois

Return By May 15, 2020 TO:International Order of the Rainbow for Girls Damon Stotts

Wyndham Springfield City Centre - Springfield, IL 3225 Sequoia DriveJuly 3-5, 2020 Springfield, IL 62712

Ph: 217-585-1977 Email: ilgrandreg@gorainbowil.org

Assembly Name/Jurisdiction: No: City:

Name Youth Title or Adult Title

X - V

oter

X W

A/ P

WA

Lunc

h

$15

Reg

istra

tion

-

$25

afte

r May

15t

h

$80

* Mea

l Pla

n

$25

Gra

nd C

ross

/ Se

rvic

e to

Rai

nbow

$5 T

hurs

. Eve

ning

R

oofto

p

$5 F

riday

Sac

k Lu

nch

$25

Extra

Din

ner

Dan

ce

$10

Thur

sday

Gra

ndie

Pr

actic

e Lu

nch

(Gra

nd

Offi

cers

, Rep

rese

ntat

ives

an

d Pa

ges)

$15

Gra

ndie

Din

ner

$23

Thur

sday

Gra

ndie

Pr

actic

e Lu

nch(

Oth

ers)

$12

Adul

t T S

hirt

V V

eget

aria

n

G G

lute

n Fr

ee

T Sh

irt S

ize

(A

ll G

irls

& Ad

ults

O

rder

ing)

1

2

3

4

5

6

7

8

9

10

Totals $0 $0 $0 $0 $0 $0 $0 $0 $0 $0Total Money Due: $0

* Meal Plan includes meals starting Friday night thru Sunday Lunch and includes the dinner dance. * Meal Plan is Mandatory for anyone staying Friday and Saturday night.

Mother Advisor Proxy:Contact Information:

Name:

Address:

Phone:

Email:

3/3/2020

Illinois Grand Assembly Registration Form Make Checks Payable to: Rainbow for Girls, Illinois

Return By May 15, 2020 TO:International Order of the Rainbow for Girls Damon Stotts

Wyndham Springfield City Centre - Springfield, IL 3225 Sequoia DriveJuly 3-5, 2020 Springfield, IL 62712

Ph: 217-585-1977 Email: ilgrandreg@gorainbowil.org

Assembly Name/Jurisdiction: No: City:

Name Youth Title or Adult Title

X - V

oter

X W

A/ P

WA

Lunc

h

$15

Reg

istra

tion

-

$25

afte

r May

15t

h

$80

* Mea

l Pla

n

$25

Gra

nd C

ross

/ Se

rvic

e to

Rai

nbow

$5 T

hurs

. Eve

ning

C

ooko

ut

$5 F

riday

Sac

k Lu

nch

$25

Extra

Din

ner

Dan

ce

$10

Thur

sday

Gra

ndie

Pr

actic

e Lu

nch

(Gra

nd

Offi

cers

, Rep

rese

ntat

ives

an

d Pa

ges)

$15

Gra

ndie

Din

ner

$23

Thur

sday

Gra

ndie

Pr

actic

e Lu

nch(

Oth

ers)

$12

Adul

t T S

hirt

V V

eget

aria

n

G G

lute

n Fr

ee

T Sh

irt S

ize

(A

ll G

irls

& Ad

ults

O

rder

ing)

1 Amy Rainbow Grand Faith X X 15 80 25 5 G M

2 Dad Rainbow Past Master 15 80 25 5

3 Mom Rainbow Past Grand Representative to Indiana 15 80 5 5 23 12 L

4 Visitor Rainbow 15 25 25 V

5

6

7

8

9

10

Totals $60 $240 $75 $15 $5 $25 $0 $0 $23 $12Total Money Due: $455

* Meal Plan includes meals starting Friday night thru Sunday Lunch and includes the dinner dance. * Meal Plan is Mandatory for anyone staying Friday and Saturday night.

Mother Advisor Proxy:Contact Information:

Name:

Address:

Phone:

Email:

3/3/2020

Illinois Grand Assembly - Friday, July 3, 2020

$5.00 Sack Lunch Sponsored by Springfield Court #8 Order of the Amaranth &

Springfield Area Line Club Order of the Eastern Star

Lunch will include choice of sandwich, chips, drink and dessert. All proceeds donated to the Marilyn Schmidt Memorial Scholarship

Assembly Name & #:

Contact & phone #:

SANDWICHES DESSERTS

Name

Ham

Ham

&

Ch

ee

se

Turkey

Turkey &

C

he

ese

Egg Salad

Bro

wn

ie

Rice

Krisp

ie

Dietary Needs (gluten free)

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

ILLINOIS GRAND ASSEMBLY INTERNATIONAL ORDER OF THE RAINBOW FOR GIRLS

JULY 3-5, 2020

Grand Cross Team: Grand Deputies: Members of the State Executive Committee: Past Grand Worthy Advisors: Grand Cross Team, Grand Deputies and Members of the State Executive Committee will all be housed as groups. All must make a reservation if attending Grand Assembly. Please be sure to state the date of your arrival. The room rates are as follows: Dormitory: 4 to a room $25.75 plus 13% tax per person, per night ($29.10) 3 to a room $34.34 plus 13% tax per person, per night ($38.81) Single room: $103.00 plus 13% tax per night ($116.39) Double room: $103.00 plus 13% tax per night ($116.39) Fill in the reservation form below and return it to me on or before May 15. Do not send your reservation on your Assembly’s rooming list unless you want to room with your Assembly. Please send no money. Payment of your bill is to be made when you check out. Notify the front desk if you have any telephone charges upon checkout. I am looking forward to seeing you all at Grand Assembly. Please keep the above information for your reference. Mrs. Leslie Crowe Housing Chairman 710 E. Thomas St. Arlington Heights, IL 60004 ALL RESERVATIONS MUST BE MADE THROUGH MRS. CROWE. DO NOT CONTACT THE HOTEL. ---------------------------------------------------------------------------Detach Here----------------------------------------------------- I will/will not attend Grand Assembly. I will arrive on:___________________________ Depart on:_______________________________ If possible, I would like to room with: 1)_____________________________________________ 2)_____________________________________________ 3)_____________________________________________ Name: __________________________________________________________________________ Title:________________________________________________ Phone No.:__________________ Address:_________________________________________________________________________

PLEASE COMPLETE REVERSE SIDE OF THE FORM

Illinois Rainbow Health Form 2020 Name:____________________________________ Birth Date:_________________________________ Parent/Guardian:____________________________ Address:__________________________________ __________________________________________ Phone:____________________________________

Home Work

__________________________________________ Cell Pager

EMERGENCY CONTACTS 1.________________________________________

Name Home Phone

__________________________________________ alternate way to contact

2.________________________________________ Name Home Phone

__________________________________________ alternate way to contact

MEDICAL HISTORY Diabetes_____Epilepsy/Seizures______HTN_____ Cardiac______Lung Disease______Asthma______ Renal Disease______Cancer______Ulcers_______ Thyroid___Chickenpox____Measles/Mumps_____ Swimmer’s Ear_________Ear Infections_________ Pertinent Family History______________________ __________________________________________ __________________________________________ PAST HOSPITALIZATIONS/SURGERIES Please include Month and Year (mm/yy) __________________________________________ __________________________________________ __________________________________________ __________________________________________ __________________________________________ __________________________________________ IMMUNIZATIONS Up to date: yes/no Last Tetanus: RESTRICTED ACTIVITIES

Assembly # ALLERGIES (please include child’s reactions) Meds_____Food_____Contact_____Latex_____ List:_____________________________________ _________________________________________ _________________________________________

MEDICATIONS: For Camp: Please bring all medications in the original bottle. We must know about all medications including over the counter medications (see reverse for specific over the counter medications). We will not accept medications in pill boxes.

Medication Dosage Frequency Use __________________________________________ __________________________________________ __________________________________________ __________________________________________ __________________________________________ __________________________________________ HOME DIET:

Home Diet:________________________________ Please list all special diet requirements (i.e. Vegetarian, dairy intolerance, no caffeine, etc.) __________________________________________ __________________________________________ __________________________________________ PRIMARY PHYSICIAN:_____________________ __________________________________________

ADDRESS PHONE INSURANCE:_____________________________ Policy Number:_____________________________ Parental Suggestions: __________________________________________ __________________________________________ __________________________________________ PARENT/GUARDIAN AUTHORIZATION: This health history is correct so far as I know, and the person herein described has permission to engage in all activities, except as noted by me. I understand that the Illinois Rainbow Registered Nurse and Certified First-Aiders who will give care for usual & common medical issues and refer to the doctor on call as needed, should such an occasion arise.

SIGNATURE:______________________________ DATE:____________________________________

MEMBER SIGNATURE:____________________

Illinois Rainbow Health Form

Illinois Rainbow has my permission, should the need arise, to administer the following over the counter medications to my child, ________________________, (Note, generic brand medications will be given): ___ Acetaminophen (Tylenol) ___ Ibuprofen (Advil, Motrin) ___ Naproxen (Aleve) ___ Sinus/Allergy Tabs ___ Diphenhydramine (Benadryl) ___ Cough Syrup (Robitussin) ___ Calamine Lotion or Spray ___ Maalox ___ Mylanta ___ Milk of Magnesia ___ Tums ___ After Bite bug bite relief ___ Anti-Itch Spray ___ Triple Antibiotic Ointment ___ Cortisone 10 Cream ___ Midol (menstrual relief) ___ Chloraseptic Spray/Lozenges ___ After Sun (sun burn relief) Signed: _______________________________, Parent / Legal Guardian Date: ____/____/____. The following OPTIONAL Emergency Authorization is suggested by Local Hospitals

AUTHORIZATION FOR EMERGENCY MEDICAL AND/OR SURGICAL TREATMENT FOR A MINOR CHILD AND DESIGNATION OF PERSON AUTHORIZED TO GIVE SUBSTITUTE CONSENT FOR TREATMENT OF A

MINOR CHILD

KNOW ALL MEN BY THESE PRESENTS that I (we), of (city) ________________________, In the County of _____________________ and State of Illinois, do hereby direct the Local Hospital to accept the consent of Illinois Rainbow Leaders, an adult, for any and all medical treatment which may be needed by my child, __________________________________, when I (we) am (are) unavailable and efforts to contact me (us) are unsuccessful. I hereby authorize Illinois Rainbow Leaders, to make any and all necessary health care decisions in the best interest of my child based on physician recommendation or medical necessity which may be required during my daughter’s attendance at Illinois Rainbow for 2020. _______________________________________________ DATE____________________________

SIGNATURE OF PARENT/GUARDIAN

WITNESS OR NOTARY _______________________________________________ DATE____________________________

SIGNATURE OF WITNESS OR NOTARY _______________________________________________

Relationship of Witness OR Notary Stamp

Below update section should be completed within 1 month of attending the stated functions Updated for Illinois Grand Assembly Session _______________________________________________ DATE___________________________ SIGNATURE OF PARENT/GUARDIAN Updated for Illinois Rainbow Camp _______________________________________________ DATE___________________________ SIGNATURE OF PARENT/GUARDIAN

Scrapbook Competition

The scrapbook competition is open to individuals and assemblies with separate judging.

Scrapbooks will be eligible for awards in:

Best Theme Best Apperance

Best Overall Dignitaries Choice

Scrapbooks should be turned in with scoring sheet on Friday morning, by 10am to the

scrapbook viewing table in the lobby.

Girls presenting the scrapbooks will have a practice on Friday (check the schedule for time) and will need to wear a

formal during Opening Session.

Any questions, please contact Kirsten Peterson

Scrapbook Chairperson Keg701@sbcglobal.net

Assembly Name_________________________________ No. _________

District___________________ Mother Advisor _____________________

Scrapbook Chairman __________________________________________

Novice ___________________ Regular _____________________

Assembly Name_________________________________ No. _________

District___________________ Mother Advisor _____________________

Scrapbook Chairman __________________________________________

Novice ___________________ Regular _____________________

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Grand Assembly Memorial ServicePlease list below the names and additional information for the individual to be memorialized at Grand Assembly 2020

DUE MAY 15, 2020 to Laura Heaven-Ewell

Please Forms ONLY - no Facebook or Text Message Lists

Name and Titles (if any) of person to be memorialized Relative, Relationship and Titles (if any) Date of passing

Please have a representative that will carry the flower during the service in the Grand Assembly room 30 minutes prior to the start of the Sunday session for instructions

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Grand Assembly Majority ServicePlease list below the names and additional information for the girls that would like to receive their Majority at Grand Assembly 2020

DUE May 15, 2020 to Laura Heaven-Ewell Forms ONLY, please no facebook or Text Message lists

Name Assembly Name Assembly Number

Initiation Date Birth Date Majority

Date

Please bring a Majority Card with you to Grand Assembly for each girls listed above or mail to Laura Heaven-Ewell by 6/1/2020

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Grand Assembly Baby Dedication ServicePlease list below the names and additional information for the babies to be dedicated at Grand Assembly 2020

DUE MAY 15, 2020 to Laura Heaven-Ewell

Forms Only Please - no Facebook or Text Message Lists

Full name of Baby to be dedicated Mother and or Fathers name and Titles (if any) Date of Birth

POT OF GOLD DRAWING and KOLMER MEMORIAL AWARDS

DUE MAY 15, 2020

Please send the name of each girl who brought in petitions between Grand Assembly 2019 and Grand Assembly 2020 and the number of petitions she brought in.

GO - GETTERS AWARDS

Please send the names of girls who have brought in five or more petitions during their Rainbow years.

Please return this form to: Miss Tina Almgreen 3603 Wren Lane Rolling Meadows, IL 60008 847-452-2178

NAME # PETITIONS ASSEMBLY

NAME PETITIONS THIS YEAR

GRAND TOTAL PETI-TIONS

1/15/19

I L L I NO I S G RAND A S S EMB LY

Grand 

2020

MONEY MARCH

MONEY CO L L EC T ED - F R I D AY N I GH T

F O L LOW ING O P EN I NG

A FRIENDLY REMINDER:

FOR THE EASE OF COUNTING, PREFERABLY PAPER MONEY

AND FACTORY ROLLED COINS