1

Office of Research Administration - FYE ‘15 Notes

•Close out is instead based on the award budget year

Sponsored (6) accounts do not close at Fiscal Year End

e-BERF and e-Checks do not have a deadline for Year End on Sponsored Accounts

•Review salaries charged to Sponsored accounts•Salaries should be charged where time/effort was spent•Submit cost transfers before the deadline•Effort must reflect in the appropriate fiscal year•Work Day effort certification period will start Mid August and FY 2015 cost transfers need to have been processed

Critical Points

Clear all encumbrances on Default accounts

Submit all cost transfers to clear Default account by deadline

Submit Non- salary cost transfers before the deadline

Office of Research

2

Office of Research cont.

Pay Class FEI/FA-10 WD

Monthly Through 3/31/15 Pay Day Start 4/30/15 Pay Day

Bi-weekly Through 4/6/15 Pay Day Start 4/17/15 Pay Day

Students Through 4/6/15 Pay Day Start 4/17/15 Pay Day

Salary transfers and Default clearing

3

Office of Research cont.

• Costing allocation:o Formerly DHRS account distributiono Always use for future allocationso Make sure the costing allocation is prepared on the correct ” position”o Do not fill in the “ Position Restrictions” When you put something in

position restrictions, it narrows what the costing allocation applies to

• Payroll Accounting Adjustmentso formerly salary cost transfer – FEI and FA-10o always use for retro allocationso make sure is prepared on the correct “ position”o make sure is prepared on the correct “earnings”

Tip Sheet Summary for Cost Center ManagersPayroll Accounting Adjustments (PAA) process to ORA

4

Office of Research cont.HR Workday – Payroll Accounting Adjustments

IMPORTANT TIPS

Initiated by the Cost Center Managers or the Finance Business Process Initiator

Transmitted to the ORA office for review and approval

When approved, data included in the FRS integration file

Batches released into FRS

For further details how to create payroll accounting adjustment, click link below:

http://www.miami.edu/index.php/workday_hr/training/tip_sheets/finance/