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OFFICE OF PROCUREMENT AND CONTRACTING

REQUEST FOR PROPOSAL #14-03

“SENIOR CITIZEN TRAVEL PROGRAM”

Issue Date: July 30, 2013 DATE: August 7, 2013 TIME: 10:00 A.M.

PRE-BID CONFERENCE: Prince George’s Community College

301 Largo Road

Kent Hall, RM. 262

Largo, Maryland 20774

DATE: August 20, 2013 TIME: 10:00 A.M.

BID DUE DATE: Prince George’s Community College

Office of Procurement and Contracting

301 Largo Road

Kent Hall, Rm. 264


PROCUREMENT / ISSUING Prince George’s Community College

OFFICE Office of Procurement and Contracting

301 Largo Road

Kent Hall, Rm. 264


PROCUREMENT BUYER: LaTonya Holland, 301-322-0644 / [email protected]

Senior Buyer

DEADLINE FOR QUESTIONS: August 9, 2013 @ 12:00 p.m.

RESPONSE DATE NO LATER THAN August 13, 2013, BY CLOSE OF

FOR QUESTIONS: BUSINESS

NOTE: ALL ADDENDA CAN BE ACCESSED AT

http://www.pgcc.edu/businesses/Procurement/requestForBids.aspx

www.emarylandmarketplace.com

For inquiries contact: [email protected]

* * * *BIDS MUST BE MAILED OR HAND DELIVERED TO THE ADDRESS SHOWN ABOVE, NO LATER

THAN THE ANNOUNCED DATE AND TIME OF CLOSING. BIDS SENT BY FACSIMILE WILL NOT BE

ACCEPTED.

http://www.pgcc.edu/businesses/Procurement/requestForBids.aspx

http://www.emarylandmarketplace.com/

mailto:[email protected]

Prince George’s Community College 2

PRINCE GEORGE'S COMMUNITY COLLEGE

301 LARGO ROAD

LARGO, MARYLAND 20774

"SENIOR CITIZEN TRAVEL PROGRAM”

R.F.P. #14-03

PRINCE GEORGE'S COMMUNITY COLLEGE invites sealed proposals for "SENIOR CITIZEN

TRAVEL PROGRAM"

PROPOSALS DUE: August 20, 2013 at 10 a.m.

Office of Procurement and Contracting

Kent Hall, Room 264

CONTENTS: PAGE:

Request for Proposals………………………………….………………………..3

Bidder's Proposal………………………………………………….…………….5

Criteria for the Award………………………………………………….………..6

Statement of Work………………………………………………………………7

Factors for Evaluation…………………………………………………………..16

General Statement of Conditions and Requirements……………………………19

Bid Proposal Affidavit…………………………………………………………..22

References Form…………………………………………………………………28

PGCC Mandatory Procurement Contract Provisions

(attached separately)

Instructions and Regulations for Travel

(attached separately)


REQUEST FOR PROPOSALS

"SENIOR CITIZEN TRAVEL PROGRAM"

R.F.P. #14-03

Prince George's Community College, the Office of Procurement and Contracting, invites your agency to

submit a proposal on the attached specifications for proposed travel. In order to be considered, sealed

proposals will be received in the Office of Procurement and Contracting, Kent Hall, Room 264, Prince

George's Community College, Largo, Maryland 20774, until 10:00A.M., August 20, 2007. It is the

bidder’s full responsibility to ensure that their response is received by the Procurement Officer prior to

the closing date and time. If the college is closed, the proposal submission will take place at the

designated time on the next day the college is open for business.

A Bid Form is not included with this solicitation. All bids shall be included within the Bidder’s proposal,

and shall be submitted in response to the specifications outlined in the Statement of Work. All

Proposals shall be submitted, or mailed, in sealed envelopes, using the label provided with this

proposal, and bearing the NAME AND ADDRESS OF THE BIDDER on the outside of the envelope.

The Office of Procurement and Contracting may consider informal any proposal not prepared and

submitted in accordance with the stated provisions and may waive any informalities in, or reject any or

all proposals. In the event that the college determines that it is in the best interests of the college to

make changes in the specifications, after the proposal opening, but prior to award, the college

reserves the right, prior to award, to negotiate such changes with the qualified responsive bidder

recommended based on the evaluation criteria, and to award a contract incorporating such agreed

upon changes to that bidder.

Acceptance and awarding of a proposal by Prince George's Community College is based on price,

design of itinerary, quality of proposed ground and air packages, payment and refund policy,

bonding/company insurance, any special services provided, references, professional training and

experience of the travel agent in charge of the trip and past experience of the travel agent in

coordinating trips for large groups of travelers. All bidders should carefully review the enclosed point

system to be used in evaluation of the proposals. Clear, complete, concise and orderly information is

essential to the evaluation committee.

The college reserves the right to reject any or all proposals, accept any part and reject the other part

as best serves the interests of the college, subject to the availability of funds.

All proposal prices shall hold for a period of ninety (90) days after the proposal opening.

OTHER REQUIREMENTS

A properly completed and executed Bid Proposal Affidavit, and General Statement of Conditions and

Requirements must accompany the Bidder's Proposal. Failure to submit Bid Proposal Affidavit with bid

response will deem bid non-responsive.

Communications should be directed to Mrs. LaTonya Holland, Senior Buyer, at (301) 322-0644.

A PRE-BID CONFERENCE WILL BE HELD

Wednesday, August 7, 2013, 10:00 A.M.

AT PRINCE GEORGE'S COMMUNITY COLLEGE

KENT HALL ROOM 262


THIS MEETING WILL PROVIDE YOU AN OPPORTUNITY TO ASK QUESTIONS YOU MAY HAVE

REGARDING THE SPECIFICATIONS, BID DOCUMENTS AND THE COLLEGE'S PROCUREMENT

PROCEDURES.

IF YOU ARE UNABLE TO ATTEND THE MEETING AND HAVE QUESTIONS PERTAINING TO THE

SPECIFICATIONS OR DOCUMENTS, PLEASE EMAIL YOUR QUESTIONS NO LATER THAN FRIDAY,

AUGUST 9, 2013 AT 12 NOON TO MRS. LATONYA HOLLAND at (301) 322-0644.

NON-DISCRIMINATION FOR PROCUREMENT

The Board of Trustees for Prince George's Community College is committed to a policy of non-

discrimination and equal opportunity in all procurement activities, to the end that college purchases

and contracts shall be solicited and entered into without regard to the race, color, religion, sex, marital

status, age, handicap or national origin, or status as a Vietnam War veteran, qualified disabled

veteran, or qualified individual with a disability, of any bidder, prospective bidder, vendor or

contractor.

MINORITY BUSINESS ENTERPRISES ARE ENCOURAGED TO PARTICIPATE IN THIS

SOLICITATION.


BIDDER'S PROPOSAL


R.F.P. #14-03

NAME OF BIDDER____________________________________

TO: Prince George's Community College

Gentlemen:

The undersigned, having carefully examined the Request for Proposals, Criteria for Award,

Specifications in the Statement of Work, General Statement of Conditions and Requirements, Bid

Proposal Affidavit, Instructions and Regulations for Senior Citizen Travel Program Bidding and any

addenda pertaining to R.F.P.#14-03, hereby offers to provide the services called for in accordance with

the said documents for the sums stated.

The undersigned acknowledges receipt of any addenda.

Addendum #_____

Addendum #_____

_________________________________________________

PRINT NAME

_________________________________________________

SIGNATURE

_________________________________________________

TITLE

_________________________________________________

COMPANY

_________________________________________________

PHONE NUMBER

_________________________________________________

FAX NUMBER

_________________________________________________

EMAIL ADDRESS

MINORITY BUSINESS ENTERPRISE _______YES _________NO

CERTIFICATION # ________________________

PRINCE GEORGE’S COUNTY FIRM _________YES _________NO

SMALL BUSINESS FIRM _________YES _________NO


CRITERIA FOR THE AWARD


R.F.P. #14-03

CRITERIA FOR THE AWARD OF SENIOR CITIZEN TRAVEL PROGRAM

1. All bids must meet the requirements of the "Request for Proposals" section of the proposal package

and must include all required affidavits, certificates and documents requested. Incomplete

proposal packages will not be considered. Proposals must be carefully detailed to include all

specifications, as described in the Statement of Work. Unclear or incomplete details will result in

very low scores on the "Technical Requirements" section of the evaluation.

2. All statements in the written bid response or during the interview process, which are not supported

by written documentation will not be accepted by the evaluation committee, i.e.: "Your agency will

have non-stop flights" will not be accepted without written documentation from the airlines, during

the evaluation process.

3. A representative committee will evaluate each bid. The committee will include faculty and senior

citizens from the "Active Seniors Club." A member of the Office of Procurement and Contracting

will conduct the meeting.

4. A recommendation by the committee will be made to the Office of Procurement and Contracting for

review and then forwarded to the Board of Trustees for approval.

5. Acceptable proposals will be tabulated according to the rating scale described below:

-


STATEMENT OF WORK


R.F.P. #14-03

1.0 BACKGROUND

Prince George’s Community College/s (PGCC) division of Continuing Education offers fitness

courses and leisure activities for students age 60 and older. The program is known as the Active

Seniors Club (ASC). Throughout each calendar year students in the ASC participate in a wide

variety of social and educational programs to include leisure travel. The college seeks an

experienced, full-service, leisure travel agency to make travel arrangements for a variety of trips

planned for the year. Trips may be local, national, or international and may include multiple day

cruises on a major cruise line, local outings, and, or overnight stays.

2.0 OBJECTIVE

The overall objective of the ASC is to provide active seniors with access to programs that promote

wellness, safety, accessibility, meaningful social encounters, and entertainment. In order to achieve

the overall objective, PGCC requires a travel agency with the requisite resources to include staff,

skills and experience in planning and executing a variety of leisure travel experiences for active

program participants and people with specialized needs.

3.0 GENERAL REQUIREMENTS

3.1 General. PGCC seeks to contract with three (3) vendors to provide specialized leisure travel

services throughout the year. Though a vendor may be under contract to provide leisure travel

services, each vendor shall compete for each travel task order over $25,000 as to assure the college

that is getting the best service and price to meet the objectives of the ASC travel program. Vendors

must demonstrate that it has the requisite skills and experience to plan local, national and

international travel for seniors to include cruises, tours (land and air), arranging motor coach

transportation, booking hotel accommodations, car rentals, transfers, providing destination-specific

sightseeing excursions, dining, entertainment and other recreational activities. Vendor’s proposal

must also demonstrate experience planning trips requiring special needs to include, but not limited

to, refrigeration for medication, motorized scooters, and wheelchairs, handicap accessible rooms

with close proximity to elevators, special diet restrictions, and other special needs. Vendors must

demonstrate its ability to be creative in customizing ‘off the rack” tour and cruises to best meet the

needs of the active seniors club.

3.2 Period of Performance. The period of performance shall be a base of 12 months with two 12-

month options.

3.3 Place of Performance. The services to be performed under this contract shall be performed at

the Vendor’s facility with the exception of activities identified in the specific requirements below.


3.4 Hours of Operations. The Vendor is generally responsible for providing leisure travel services

between the hours of 9:00 am to 5:00 pm Monday thru Friday except during period of ASC travel.

During the times that ASC participants are traveling on a Vendor planned trip, Vendor must be

accessible via a toll free number 24 hours a day for emergencies and, or other issues that may arise

during the trip, and for which the Vendor’s availability is needed. This availability shall be part of

the service fees paid by PGCC and shall be at no additional cost to the college.

3.5 Vendor Travel. Depending on the nature of the trip the Vendor may be required to travel with

the group. This requirement will be noted on the task order for which Vendor shall submit a quote.

Any cost associated with Vendor traveling with the group shall be broken out from all other costs

and shall be accompanied by proper justification.

3.6 Meetings. Vendor shall be required to participate in meetings, presentations, and conference

calls as deemed necessary relative to a planned trip and as detailed in the specific requirements

below. Attendance in these meetings shall be part of the service fee paid by PGCC and shall be at

no additional cost to the college.

3.7 Agency Accreditation. Vendor’s travel agency shall be an accredited agency. Accreditation

may include Airline Reporting Corporation (ARC), Cruise Line International Association (CLIA),

International Airlines Travel Agent Network (IATAN), Travel Retailer Universal Enumeration

System (TRUE), or other recognized accreditation entities. Vendor’s proposal shall include proof of

agency accreditation.

3.8 Agent Experience, Education and Certifications. Additionally, any agent within the agency

assigned to work on this requirement shall have the appropriate education, training, and or

certifications for the specific trip being planned. Certifications may include those issued by the

Travel Institute to include Certified Travel Associate (CTA), Certified Travel Counselor (CTC); or

those issues by CLIA to include Accredited Cruise Counselor (ACC), Master Cruise Counselor

(MCC), Accredited Cruise Manager (ACM) among others, or any other certification as appropriate

for the trip being planned. Additionally, Vendor’s proposal shall demonstrate the education,

experience and certifications of the agents expected to work on this requirement. As agents may

change agency, each task order will require submission of credentials of the agents planning the trip

described in the requisite task order.

3.8.1 Solicitation Set-Aside. This solicitation is set-aside solely for full service, leisure travel

agencies only.

3.8.2 No Sub-Contracting of Services/No Third Party Participation. This solicitation

requires that there be no third party participation and no sub-contracting of services. Any vendor

selected to participate in this solicitation shall be disqualified for the use of third-party, sub-

contractors.


3.9 Other Qualifications. In addition to Sections 3.7 and 3.8 above, Vendor shall also include in its

proposal the following:

3.9.1 Written description of tours, cruises, entertainment, excursions, and travel of the same or

similar nature to that described under this requirement. This may include tours, cruises,

and other trips that Vendor has planned, coordinate and successfully executed within the

last four (4) years for large groups. Large group is defined as 50 – 200 people;

3.9.2 A description of current professional memberships (other than those described in Section

3.7 and 3.8) held by agency and length of memberships. Also include an explanation of

who holds memberships, i.e. the agency, and or agents;

3.9.3 A complete description of the agency to include history, number of offices and

locations, number of employees (staff vs. contract agents); how long in business, hours of

operations, store front or home based, and any other history and agency deemed

appropriate.

3.10 Insurance. Vendor shall be required to provide proof following insurance:

3.10.1 Errors and Omissions Insurance. A certificate copy of the agency’s or agent’s errors and

omissions insurance coverage must be included in Vendor’s proposal. If vendor carries

a blanket policy for all agents working for the agency, the policy must be included in the

bid for each trip planned and must identify the agent planning the trip as covered by the

policy for errors and omissions.

3.10.2 Liability Insurance: A certificate copy listing of the agency’s professional liability

insurance coverage in the agency’s name. At the time of award of each task order a

certificate of insurance in the amount equal to bid price and number of participants must

be submitted to the college listing the college as the certificate holder.

3.11 Quality Control/Customer Service. The Vendor shall address in its proposal how it plans to

ensure to ensure quality during the planning and execution phases for each trip planned to provide

the best customer service experience for ASC travelers. The quality control procedures shall ensure

the PGCC receives the level of quality that is consistent with the requirements specified herein and

shall ensure a commitment to quality and attention to detail throughout all activities related to each

trip planned. The quality control processes and procedures shall be designed and implemented to

result in quality and timely performance to prevent, detect, and correct any deficiencies in

performance with little or no need for PGCC intervention. The quality control procedures shall be

sufficiently detailed in Vendor’s so PGCC can understand the Vendor’s methodology for resolving

problems, communicating timely with group leader, and ensuring accuracy in booking, timely

payment to travel suppliers, and meeting the specific travel needs of members of the ASC

throughout the planning and execution of each trip.


4.0 SCOPE of WORK (SPECIFIC REQUIREMENTS)

PGCC will award contracts to three (3) travel agencies to plan local, national and international travel

for seniors to include cruises, tours (land and air), arranging motor coach transportation, booking

hotel accommodations, car rentals, transfers, providing destination-specific sightseeing excursions,

dining, entertainment and other recreational activities. Travel participants may require

accommodations to include, but not limited to, refrigeration for medication, motorized scooters,

wheelchairs, handicap accessible rooms with close proximity to elevators, special diet restrictions,

and other special needs. Vendors must demonstrate its ability to be creative in customizing ‘off the

rack” tour and cruises to best meet the needs of the active seniors club. A tentative trip schedule is

described in Attachment A. As this is a tentative schedule, the trips may change but it is included to

give the bidder a sense of the type of trips expected during the base period of performance. PGCC

reserves the right to extend contractors for up to four (4) option years.

As described in Attachment A, nine (9) trips are planned for the Winter/Spring Semester to include a

cruise in January of 2014; five (5) trips are planned for Summer of 2014 to include a major trip; and

about seven (7) trips are planned for Fall of 2014.

The Vendor shall be required to perform specific tasks for planning local, national and international

leisure travel for ASC participants. The tasks described below are representative of tasks to be

performed by the contracted leisure travel agency/agent but are not limited to those listed below as

the Vendor shall be required to perform all tasks associated with successfully planning and executing

leisure travel services for active seniors and those with special needs for each specific trip planned.

For each proposed trip over $25,000, PGCC will issue a request for quotation to each agency under

contract. The request for quote may include additional requirements than those described below.

Each agency shall submit its best quote in the manner described in the request for quotation. The

task order for travel services will be issued to the agency providing the best price, design of

itinerary, quality of proposed ground and air packages, payment and refund policy,

bonding/insurance company, any special services provided and and creative customization of “off

the rack” cruises and tours. For tasks under $25,000, PGCC will utilize vendors on a rotation

schedule.

The college reserves the right to reject or all bids, accept any part and reject the other parts as best

serve the interests of the college, subject to the availability of funds. All proposed prices shall hold

for a period of ninety (90) days after bid opening.

Generally the requirements for each trip type are as follows:

4.1 Cruise Travel. Each cruise bid shall include:

4.1.1 A description of the proposed cruise line, the itinerary, per person fare broken out

by cabin type – interior, outside – window, outside – balcony, suite and the

number of occupants for each cabin type: single – sleeps 1 person, double – sleeps


2 people, triple – sleeps 3 people, quad – sleeps 4 people, and cabin fare, taxes,

port charges, fees and gratuities for each cabin type identified.

4.1.2 Photo or artist rendering of cabin types and deck placement.

4.1.3 Payment policy to include deposit requirements dates of payments, and amount of

payments.

4.1.4 Refund policy of the agency and the cruise line. This policy shall include dates

and refund amounts as well as any handling or cancellation fees per individual or

group.

4.1.5 Per person cost of trip cancellation and trip interruption insurance. Each agency

must recommend and provide a quote for trip cancellation and trip insurance from

a reputable vendor such as Allianz, Travel Guard, or similar insurance supplier.

The Vendor shall describe how the recommendation best meets the needs of the

ASC participants. Vendor shall include a description of the cancellation and trip

interruption insurance, what the policy includes and excludes and the per person

cost. At a minimum, trip cancellation and trip interruption insurance must the

cruise and air portion of the trip. A copy of the insurance policy must be provided

to each person upon payment of initial deposit.

4.1.6 Any special services or promotional activities the agency plans to provide for the

group such as distribution of T-shirts. Vendor shall be aware that promotional

services or activities will not be assigned a monetary value and shall not have any

effect on the quoted price of the trip.

4.1.7 Tour Conductor: Vendor’s bid shall include a breakout of the tour conductors.

Vendor compensation structure to be determined by the Active Seniors Club.

Tour conductors will accrue to Active Seniors Club. and may be used to offset

the per person cost of the trip, to offer trip participants on-board ship credits, to

pay for the cost of excursions for group participants, to cover the cost of group

receptions or any special on-board activities planned a cost would be incurred, to

cover the cost of group dinners in specialty restaurants, to compensate the agent

from the agency who travel with the group if required and, or to use in other ways

that Active Seniors Club sees fit.

4.1.7.1 All compensation structures and/or accruals must be approved by the

Prince George’s Community College Contracting Officer(s).

4.1.8 Group Amenities (group amenity points – GAP): Travel agency vendor shall

provide a description of group amenities offered by the cruise line at no additional

cost to the group. These may normally include cocktail party with hot and cold

Hors d’oeuvres, wine with dinner, special in-room treat. Vendor shall describe


total number of points allowed to the group and what the points can be used for

and recommend the best ways to take advantage of amenity points for the

enjoyment of the group.

4.1.9 A description of the cruise line tipping policy.

4.1.10 A description of available shore excursions and cost.

4.1.11 To the greatest extent possible a sample of daily cruise activities and shows

included in the cruise price.

4.2 Other Travel Products. Agency shall also be required to provide quotes for other planned

trips to include local day trips, overnight trips, and bus tours. Agency’s’ proposal must

demonstrate experience in planning and executing travel other than cruises like those

described in the tentative trip schedule – Attachment A. Quotes for other travel shall as

specified in the request for quote but generally, shall be as provided on a per person basis and

shall be broken out by the cost of transportation, hotel, activities, meals, taxes and fees.

Vendor shall specify whether any meals or other services are included in the quoted price.

Unless air transportation is specifically requested, other travel shall be by motor coaches that

are handicapped accessible and able to accommodate travelers with special needs. Agency

shall ensure that motor coach provider has the requisite experience, insurance, licenses, and

other the qualifications to provide motor coach services and is in compliance with state and

local laws. Vendor shall also ensure that other travel suppliers – hotels, show and game

venues are able to accommodate the needs of the ASC travelers.

4.3 Transportation. Vendor shall be required to transportation services for cruises and packaged

land and tours travel as follows:

4.3.1 Round trip air departures (direct flights preferred) from airports and at departure

times as specified in the request for quotations. Baltimore Washington

International Airport is the preferred airport of departure but Regan National or

Dulles International airport will also be considered if better airline arrangements

are available. Vendor shall make recommendations as appropriate. The cost of

air transportation when required must also be included in the bids provided.

Boarding passes are to be included with the tickets.

4.3.2 Seats on the place shall be arranged side by side for traveling companions

4.3.3 Round trip motor coach transportation to and from PGCC to the airport of

departure.

4.3.4 Agency vendor shall coordinate any special travel arrangements or seat

assignments requested by senior traveler.

4.3.5 Transfers to and from destination airports as may be required.

4.3.6 Porter fees for luggage transfers shall be at no additional cost to PGCC.


4.4 Other Requirements.

4.4.1 Prince George's Community College reserves the right to cancel all arrangements and

agreements with agency at any time, if in the opinion of the college; Vendor is not

fulfilling its obligations and commitments as outlined in this and other agreements

with your agency. In the event Prince George's Community College cancels its

contract with the agency, the agency agrees to refund to Prince George's Community

College, within four weeks, all funds paid to the agency for any planned trip minus

any verifiable cancellation fees or penalties imposed by the airlines, hotels, ground

transportation companies and/or organizations to whom admission fees have been

paid. The agency also agrees to provide Prince George's Community College with

proof of any cancellation penalties, upon request by the college.

4.4.2 Agency agrees to actively seek out on an ongoing basis the lowest cost appropriate to

the requirements stated for a particular trip. In the event that there is a decrease in

cost in the trip arrangements after the bid proposal has been accepted by Prince

George's Community College, your agency agrees to negotiate with cruise line or

other travel supplier for the lower rate, and to pass the full amount of those savings

along to the college.

4.4.3 Agency is responsible for promptly correcting any deficiencies that arise as the result

of the agency, cruise line or other travel supplier not fulfilling the specifications

outlined in the bid proposal submitted by the agency for which a request for quote

was issued by PGCC.

4.4.4 Agency shall recommend changes which it feels will improve the tour, cruise or other

planned trip. Any such changes must have the prior written approval of the

Contracting Officer (CO).

4.4.5 Refund and/or cancellation policies for a trip printed or stated elsewhere by PGCC

have no bearing on, or do not in any way, modify or alter the conditions and

requirements outlined in this agreement between your agency and the college.

4.4.6 Agency shall not to discuss any aspects of the trip with any of the paying participants

on that trip.

4.4.7 Agency shall provide an agent or representative from agency to accompany the ASC

senior on various trips as may be required. This shall be further specified in request

for quotations requested for each trip. Trip cost for representative or agent

accompanying the group shall come from tour conductors earned or free rooms

earned from suppliers and shall be at no additional cost to the college.

4.4.8 The CO who represents the college with respect to the contract, unless otherwise

appointed by the President, shall be the Advisor for the Active Seniors Club. All

aspects of the Senior Citizens Tour must be reviewed and approved by the CO. Any

agreements or arrangements made without the written approval of the CO is voidable.

4.4.9 All funds for the trip will be collected by PGCC and deposited into the "Active

Seniors Club" account, through the coordination of a representative from the travel

agency. Requests for disbursement of these funds must be made on a timely basis

and whenever possible, disbursement will be made directly to the travel suppliers.


4.4.10 Agency shall not to use the name of the college in any advertisement material without

the prior written consent of the college.

4.4.11 At the time of registration and initial deposit, your agency must provide to each

participant a separate written explanation of the Tour Operator's recommended Trip

Cancellation Fees Policy, Trip Interruption Policy and Baggage Protection Policy, as

approved by the Advisor for the Active Seniors Club.

4.4.12 Agency must have a representative present and available at Prince George’s

Community College to act as liaison between the group and the motor coach service

and also at the airport of departure, to act as liaison between the group and the airline.

This person must remain at the airport until all senior travelers have departed the

airport.

4.4.13 Agency provides at least two informational meetings about planed trip for all

interested senior citizens. These meetings are to include educational materials and/or

speakers and films about the areas of visitation. The facilities for these events, if

desired, will be provided by the college.

4.4.14 Agency shall provide the typing, supplies, and postage for all mailings of necessary

correspondence. This also includes any documents required by the college such as

the "Emergency Form" and "Release Form."

4.4.15 Agency shall provide the advisor for the Active Senior Club periodic updated copies

of the passenger list. On departure date the advisor for the Active Senior Club is to

be given a final, accurate roster for all participants.

4.4.16 Agency shall provide a professional representative twice a month (day and time to be

specified in each request for quote) to be on the campus of Prince George's

Community College to give updates and answer questions on the trip. The necessary

arrangements for these meetings will be coordinated through the Advisor for the

Active Seniors Club.

4.4.17 Agency must assist, when necessary, those passengers who need a roommate.

Roommate assignments are to be coordinated through the Advisor for the Active

Seniors Club.

4.4.18 Agency shall assume total responsibility for the contract.

4.4.19 Agency agrees that the facilities to be provided under each bid, including but not

limited to airline and ground transportation, hotels, and other accommodations, will

be readily accessible to and usable by individuals with disabilities, including

individuals who use wheelchairs.

4.4.20 Vendor will be responsible for the procurement and facilitation of visas/passports and

all necessary travel related documentation.


4.5 Office of Procurement and Contracting Requirements.

4.5.1 Vendors shall only negotiate services with the Prince George’s Community College,

Office of Procurement and Contracting. Any vendor that violates this requirement

will subject to disqualification from further participation in this solicitation and/or

subsequent contract. The Prince George’s Community College reserves the right to

cancel any contract and/or purchase order at any time for convenience or any other

purpose or reason.

4.5.2 When planning and/or reviewing logistics travel or any other services, no vendors

shall meet with two-or more Prince George’s Community College staff. Vendors

shall only meet with Prince George’s Community College staff during the hours of

8:30AM to 4:30PM, Monday through Friday. Vendors shall only meet with Prince

George’s Community College staff at 301 Largo Road, Largo, Maryland 20774. Any

vendor that violates this requirement shall be subject to disqualification from further

participation in this solicitation and/or subsequent contract. The Prince George’s

Community College reserves the right to cancel any contract and/or purchase order at

any time for convenience or any other purpose or reason.

4.5.3 All requests for services under this solicitation and subsequent contract(s) shall be

initiated solely by the Prince George’s Community College, Office of Procurement

and Contracting.


FACTORS FOR EVALUATION


R.F.P. #14-03

Evaluation of proposals (for award of contracts to the 3 agencies)

Prince George’s Community College seeks to contract with three (3) vendors to provide specialized

leisure travel services throughout the year. Though a vendor may be under contract to provide leisure

travel services, each vendor shall compete for each travel task order for a proposed trip as to assure the

college that is getting the best service and price to meet the objectives of the Active Seniors Club travel

program. The Evaluation Factors listed below will be used to evaluate proposals submitted for contracts

to be awarded. Vendors must be mindful that if awarded a contractor they must still submit a quote for

each planned trip and the criteria for evaluation of quotes may be different from those used to evaluate

proposals.

Proposals will be evaluated using a points system as follows:

Requirements Maximum Points

Agency Accreditation: Bidder must provide proof of current agency by a:

10 IATAN/ARC – 10; CLIA 8; OSSN 7; all others 6 points

Agency Knowledge and Experience – Bidder’s proposal demonstrated agency has successfully planned a variety of senior group leisure travel to include tours, cruises, day trips, 2-3 three day trips, and outings for large groups 50 - 200 with a strong emphasis in senior travel. Agent knowledge and experience– Bidder’s proposal demonstrated that agents who may be tasked to plan and execute ASC trips have knowledge and experience relevant to the type of trips planned.

25 Demonstrated experience includes number of group trips handled by agency in the past 5 years, size of groups, and variety of trips, i.e. trip types. More points will be given to trips similar to those to be taken by the ASC. Demonstrated experience in customizing ‘off the rack” tour and cruises to best meet the needs of the active seniors club. Demonstrated experience includes certifications from CLIA or the Travel Institute, certifications in group travel, tours, specific destinations or other demonstrated knowledge and experience relevant to this requirement

Quality Control Procedures/Customer Service 15 Bidder proposal included a detailed explanation of its quality control procedures for resolving problems, ensuring timely payments to suppliers, for paying attention to details, communicating with group leader and resolution of other issues that may


arise from planning and execution of group travel

Past Performance: Each bidder must provide three written references for which the same or similar services were successfully performed within the past 2 years. References shall include the name and address of company or organization, contracting officer or other person able to validate bidder’s performance, contact telephone number. Prior service to Prince George’s Community College cannot be used to satisfy this requirement. Failure to submit these references will deem the bid non-responsive

40 PGCC will have a set of questions to ask each reference to evaluate past performance– these will be the same questions for each bidder. Points will be given to each question with the maximum accumulation of points being 40.

Past Performance Documents: Vendor shall provide PGCC with a copy of at least (1) previous vendor travel contract. This documentation shall be used for the purpose of determining vendor’s past compensation structures.

10

Service Fees:

The Prince George’s Community College will not pay vendor service fees.

Evaluation of quotes for a specific trip

Request for quotes will be issued for each planned trip over 25,000. Vendors shall submit quotes in

accordance with the specifications of their contract and any other specifications included in the requests

for quotes. The format for how to provide the quotes will be providing with the request for quotes.

Quotes will be evaluated as detailed below. Vendors whose quotes are accepted will be issued a task

order to plan and execute the requisite trip for which quotes were accepted.

POINTS

40 TECHNICAL REQUIREMENTS

Quote addresses:

a. Transportation arrangements throughout the trip.

b. Quality and scheduling of all events/tours throughout the trip.

c. All transfer arrangements as required for specified trip.

d. Utilization of tour conductors and GAP Points to the best interest of the group

e. Promotional plans for group. All planned events and associated cost are clearly

stated.

f. Addressing the appropriate "Conditions and Requirements" section of agency

contract applicable to quote.

g. Any other requirement deemed appropriate for specified trip.

POINTS

50 PRICE

Price is broken out as detailed in the Vendors’ contract. Service fee, if any is

clearly stated, and broken out on a per person basis. Cancellation policy clearly


stated. Utilization of tour conductors and free rooms to offset overall per person

price.

POINTS

10 TRAVEL AGENT-IN-CHARGE

An evaluation of this person will be made as follows:

a. The identification of the contact person within the agency who will

coordinate the trip for the Active Seniors Club.

b. The experience of this agent in group travel.

c. Ability to be creative in customizing ‘off the rack” tour and cruises to

best meet the needs of the active seniors club.

d. Support services of the agency such toll free number availability during

travel.

EVALUATION

STEP 1 Each quote will be evaluated under the point system described above.

STEP 3 Each agency quote will be thoroughly reevaluated under the point system.

Evaluators’ scores will be averaged.

STEP 4 The bidder with the highest score will be issued the task order.



R.F.P. #14-03

GENERAL STATEMENT OF CONDITIONS AND REQUIREMENTS

NAME ____________________________________________________

TITLE ____________________________________________________

COMPANY ____________________________________________________

ADDRESS ___________________________________________________

___________________________________________________

TELEPHONE ____________________________________________________

agrees to abide by the conditions and requirements stated in this document in conducting all travel

business with Prince George's Community College.

Conditions and Requirements

1. Prince George's Community College reserves the right to cancel all arrangements and agreements

with your agency at any time, if in the opinion of the college, your agency is not fulfilling your

obligations and commitments as outlined in this and other agreements with your agency. In the

event Prince George's Community College cancels its agreement with the agency concerning a

proposed trip, the agency agrees to refund to Prince George's Community College, within four

weeks, all funds paid to the agency for the trip minus any verifiable cancellation fees or penalties

imposed by the airlines, hotels, ground transportation companies and/or organizations to whom

admission fees have been paid. The agency also agrees to provide Prince George's Community

College with proof of any cancellation penalties, upon request by the college.

2. Your agency agrees to actively seek out on an ongoing basis the lowest cost appropriate to the

requirements stated for a particular trip. In the event that there is a decrease in cost in the trip

arrangements after the bid proposal has been accepted by Prince George's Community College,

your agency agrees to negotiate with Norwegian Cruise Line for the lower rate, and to pass the full

amount of those savings along to the college.

3. Your agency is responsible for promptly correcting any deficiencies that arise as the result of the

agency or Norwegian Cruise Line not fulfilling the bid specifications outlined in the proposal

submitted by the agency for this trip.

4. Your agency is free to suggest changes which it feels will improve the tour. Any such changes

must have the prior written approval of the advisor of the Active Seniors Club.

5. Refund and/or cancellation policies for a trip printed or stated elsewhere by Prince George's

Community College have no bearing on, or do not in any way, modify or alter the conditions and

requirements outlined in this agreement between your agency and Prince George's Community

College.

6. Your agency agrees not to discuss any aspects of the trip with any of the paying participants on

that trip.

7. Your agency agrees to provide a representative from your agency to accompany the Prince

George’s Community College Seniors on this trip.


8. The contracting officer who represents the College with respect to the contract, unless otherwise

appointed by the President, shall be the Advisor for the Active Seniors Club. All aspects of the

Senior Citizens Tour must be reviewed and approved by the Advisor for the Active Seniors Club of

Prince George's Community College. Any agreements or arrangements made without the written

approval of the Advisor for the Active Seniors Club is voidable.

9. All funds for the trip will be collected by Prince George's Community College and deposited into

the "Active Seniors Club" account, through the coordination of a representative from the travel

agency. Requests for disbursement of these funds must be made on a timely basis and whenever

possible, disbursement will be made directly to the vendors.

10. Your agency agrees not to use the name of the college in any advertisement material without the

prior written consent of the College.

11. At the time of registration and initial deposit, your agency must provide to each participant

a separate written explanation of the Tour Operator's recommended Trip Cancellation Fees Policy,

Trip Interruption Policy and Baggage Protection Policy, as approved by the Advisor for the Active

Seniors Club.

12. Your agency must have a representative present and available at Prince George’s Community

College to act as liaison between the group and the motor coach service and also at the airport of

departure, to act as liaison between the group and the airline. This person must remain at the

airport until all senior travelers have departed the airport.

13. Your agency agrees to provide at least two informational meetings about the trip for all interested

senior citizens. These meetings are to include educational materials and/or speakers and films

about the areas of visitation. The facilities for these events, if desired, will be provided by the

college.

14. Your agency must provide the typing, supplies, and postage for all mailings of necessary

correspondence. This also includes any documents required by the college such as the

"Emergency Form" and "Release Form."

15. Your agency agrees to give the advisor for the Active Senior Club periodic updated copies of the

passenger list. On departure date the advisor for the Active Senior Club is to be given a final,

accurate roster for all participants.

16. Your agency agrees to provide a professional representative twice a month (Tuesday 11:00a.m. to

12 Noon) to be on the campus of Prince George's Community College to give updates and answer

questions on the trip. The necessary arrangements for these meetings will be coordinated

through the Advisor for the Active Seniors Club.

17. Your travel agency must assist, when necessary, those passengers who need a roommate.

Roommate assignments are to be coordinated through the Advisor for the Active Seniors Club.

18. Your agency agrees to assume total responsibility for the contract. The contract is to be reissued

in the name of your agency upon being awarded the bid, thereby relieving Prince George's

Community College from any legal obligations.

19. Your agency agrees that the facilities to be provided under this bid, including but not limited to

airline and ground transportation, hotels, and other accommodations, will be readily accessible to

and usable by individuals with disabilities, including individuals who use wheelchairs.


________________________agrees to abide by the Conditions and Requirements stated in this

document as they pertain to any and all travel arrangements made through this agency by Prince

George's Community College.

_____________________________________

Signature

_____________________________________

Print Name

_____________________________________

Title*

_____________________________________

Date

* To be signed by a legal representative of the agency.


BID PROPOSAL AFFIDAVIT

A. AUTHORIZED REPRESENTATIVE

I HEREBY AFFIRM THAT:

I am the (title) _________________________________and the duly authorized representative of

(business) ______________________________________and that I possess the legal authority to make

this Affidavit on behalf of myself and the business for which I am acting.

B. AFFIRMATION REGARDING BRIBERY CONVICTIONS

I FURTHER AFFIRM THAT:

Neither I, nor to the best of my knowledge, information, and belief, the above business (as is defined in

Section 16-101(b) of the State Finance and Procurement Article of the Annotated Code of Maryland), or

any of its officers, directors, partners, or any of its employees directly involved in obtaining or

performing contracts with public bodies (as is defined in Section 16-101(f) of the State Finance and

Procurement Article of the Annotated Code of Maryland), has been convicted of, or has had probation

before judgment imposed pursuant to Article 27, Section 641 of the Annotated Code of Maryland, or has

pleaded nolo contendere to a charge of, bribery, attempted bribery, or conspiracy to bribe in violation of

Maryland law, or of the law of any other state or federal, law, except as follows (indicate the reasons

why the affirmation cannot be given and list any conviction, plea, or imposition of probation before

judgment with the date, court, official or administrative body, the sentence or disposition, the name(s) of

person(s) involved, and their current positions and responsibilities with the business):

____________________________________________________________________________________

________________________________________________________________________

C. AFFIRMATION REGARDING OTHER CONVICTIONS


Neither I, nor to the best of my knowledge, information, and belief, the above business, or any of its

officers, directors, partners, or any of its employees directly involved in obtaining or performing

contracts with public bodies, has:

(a) Been convicted under state or federal statute of a criminal offense incident to obtaining,

attempting to obtain, or performing a public or private contract, fraud, embezzlement, theft, forgery,

falsification or destruction of records, or receiving stolen property;

(b) Been convicted of any criminal violation of a state or federal antitrust statute;

(c) Been convicted under the provisions of Title 18 of the United States Code for

violation of the Racketeer Influenced and Corrupt Organization Act, 18 U.S.C. 1961, et seq., or the Mail

Fraud Act, 18 U.S.C. 1341, et seq., for acts arising out of the submission of bids or proposals for a

public or private contract;

(1)


(d) Been convicted of a violation of the State Minority Business Enterprise Law, Section 14-308

of the State Finance and Procurement Article of the Annotated Code of Maryland;

(e) Been convicted of conspiracy to commit any act or omission that would constitute grounds

for conviction or liability under any law or statute described in subsection (a), (b), (c), or (d) above;

(f) Been found civilly liable under a state or federal antitrust statute for acts or omissions in

connection with the submission of bids or proposals for a public or private contract;

(g) Admitted in writing or under oath, during the course of an official investigation or other

proceedings, acts or omissions that would constitute grounds for conviction or liability under any law or

statue described above, except as follows (indicate reasons why the affirmations cannot be given, and

list any conviction, plea, or imposition of probation before judgment with the date, court, official or

administrative body, the sentence or disposition, the name(s) of the person(s) involved and their current

positions and responsibilities with the business, and the status of any debarment):

______________________________________________________________________________

______________________________________________________________________________

D. AFFIRMATION REGARDING DEBARMENT


Neither I, nor to the best of my knowledge, information, and belief, the above business, or any of its

officers, directors, partners, or any of its employees directly involved in obtaining or performing

contracts with public bodies, has ever been suspended or debarred (including being issued a limited

denial of participation) by any public entity, excepts as follows (list each debarment or suspension

providing the dates of the suspension or debarment, the name of the public entity and the status of the

proceedings, the name(s) of the person(s) involved and their current positions and responsibilities with

the business, the grounds of the debarment or suspension, and the details of each person’s involvement

in any activity that formed the grounds of the debarment or suspension):

___________________________________________________________________________

___________________________________________________________________________

E. AFFIRMATION REGARDING DEBARMENT OF RELATED ENTITIES


(1) The business was not established and it does not operate in a manner designed to evade the

application of or defeat the purpose of debarment pursuant to Sections 16-101, et seq., of the State

Finance and Procurement Article of the Annotated Code of Maryland; and

(2) The business is not a successor, assignee, subsidiary, or affiliate of a suspended or debarred

business, except as follows (you must indicate the reasons why the affirmations cannot be given without

qualification):

_____________________________________________________________________________

_____________________________________________________________________________

(2)


F. SUB-CONTRACT AFFIRMATION


Neither I, nor to the best of my knowledge, information, and belief, the above business, has knowingly

entered into a contract with a public body under which a person debarred or suspended under Title 16 of

the State Finance and Procurement Article of the Annotated Code of Maryland will provide, directly or

indirectly, supplies, services, architectural services, construction related services, leases of real property,

or construction.

G. AFFIRMATION REGARDING COLLUSION


Neither I, nor to the best of my knowledge, information, and belief, the above business has:

(1) Agreed, conspired, connived, or colluded to produce a deceptive show of competition in the

compilation of the accompanying bid or offer that is being submitted;

(2) In any manner, directly or indirectly, entered into any agreement of any kind to fix the bid

price or price proposal of the bidder or offeror or of any competitor, or otherwise taken any action in

restraint of free competitive bidding in connection with the contract for which the accompanying bid or

offer is submitted.

H. FINANCIAL DISCLOSURE AFFIRMATION


I am aware of, and the above business will comply with, the provisions of Section 13-221 of the State

Finance and Procurement Article of the Annotated Code of Maryland, which require that every business

that enters into contracts, leases, or other agreements with the State of Maryland or its agencies during a

calendar year under which the business is to receive in the aggregate $100,000 or more shall, within 30

days of the time when the aggregate value of the contracts, leases, or other agreements reaches

$100,000, file with the Secretary of State of Maryland certain specified information to include disclosure

of beneficial ownership of the business.

I. POLITICAL CONTRIBUTION DISCLOSURE AFFIRMATION


I am aware of, and the above business will comply with, Article 33, Sections 30-1 through 30-4 of the

Annotated Code of Maryland, which requires that every person that enters into contracts, leases, or other

agreements with the State of Maryland, including its agencies or a political subdivision of the State,

during a calendar year in which the person receives in the aggregate $100,000 or more shall file with the

State Administrative Board of Election Laws a statement disclosing contributions in excess of $500

made during the reporting period to a candidate for elective office in any primary or general election.

(3)


J. DRUG AND ALCOHOL FREE WORKPLACE

(Applicable to all contracts unless the contract is for a law enforcement agency and the agency head or

the agency head’s designee has determined that application of COMAR 21.11.08 and this certification

would be inappropriate in connection with the law enforcement agency’s undercover operations.)

I CERTIFY THAT:

(1) Terms defined in COMAR 21.11.08 shall have the same meaning when used in this

certification.

(2) By submission of its bid or offer, the business, if other than an individual, certifies and

agrees that, with respect to its employees to be employed under a contract resulting from this

solicitation, the business shall:

(a) Maintain a workplace free of drug and alcohol abuse during the term of the contract;

(b) Publish a statement notifying its employees that the unlawful manufacture,

distribution, dispensing, possession, or use of drugs, and the abuse of drugs or alcohol is prohibited in

the business’ workplace and specifying the actions that will be taken against employees for violation of

these prohibitions;

(c) Prohibit its employees from working under the influence of drugs or alcohol;

(d) Not hire or assign to work on the contract anyone whom the business knows, or in

the exercise of due diligence should know, currently abuses drugs or alcohol and is not actively engaged

in a bona fide drug or alcohol abuse assistance or rehabilitation program;

(e) Promptly inform the appropriate law enforcement agency of every drug-related crime

that occurs in its workplace if the business has observed the violation or otherwise has reliable

information that a violation has occurred;

(f) Establish drug and alcohol abuse awareness programs to inform its employees about:

(i) The dangers of drug and alcohol abuse in the workplace;

(ii) The business’ policy of maintaining a drug and alcohol free workplace;

(iii) Any available drug and alcohol counseling, rehabilitation, and employee

assistance programs; and

(iv) The penalties that may be imposed upon employees who abuse drugs and

alcohol in the workplace;

(g) Provide all employees engaged in the performance of the contract with a copy of the

statement required by J(2)(b), above;

(4)


(h) Notify its employees in the statement required by J(2)(b), above, that as a condition

of continued employment on the contract, the employee shall:

(i) Abide by the terms of the statement; and

(ii) Notify the employer of any criminal drug or alcohol abuse conviction for

an offense occurring in the workplace not later than 5 days after a conviction;

(i) Notify the procurement officer within 10 days after receiving notice under J(2)(h)(ii)

above, or otherwise receiving actual notice of a conviction;

(j) Within 30 days after receiving notice under J(2))(h)(ii), above, or otherwise receiving

actual notice of a conviction, impose either of the following sanctions or remedial measures on any

employee who is convicted of a drug or alcohol abuse offense occurring in the workplace:

(i) Take appropriate personnel action against an employee, up to and including

termination; or

(ii) Require an employee to satisfactorily participate in a bona fide drug or

alcohol abuse assistance or rehabilitation program; and

(k) Make a good faith effort to maintain a drug and alcohol free workplace through

implementation of J(2)(a)-(j), above.

(3) If the business is an individual, the individual shall certify and agree as set forth in J(4),

below, that the individual shall not engage in the unlawful manufacture, distribution, dispensing,

possession, or use of drugs or the abuse of drugs or alcohol in the performance of the contract.

(4) I acknowledge and agree that:

(a) The award of the contract is conditional upon compliance with COMAR 21.11.08

and this certification;

(b) The violation of the provisions of COMAR 21.11.08 or this certification shall be

cause to suspend payments under, or terminate the contract for default under COMAR 21.07.01.11 or

21.07.03.15, as applicable; and

(c) The violation of the provisions of COMAR 21.11.08 or this certification in

connection with the contract may, in the exercise of the discretion of the Board of Public Works, result

in suspension and debarment of the business under COMAR 21.08.06.

K. CERTIFICATION OF CORPORATION REGISTRATION AND TAX PAYMENT


(1) The business named above is a (domestic ______) ((foreign _______) corporation

registered in accordance with the Corporations and Associations Article, Annotated Code of

(5)


Maryland, and that it is in good standing and has filed all of its annual reports, together with filing fees,

with the Maryland State Department of Assessments and Taxation, and that the name and address of its

resident agent filed with the State Department of Assessments and Taxation is:

Name: ____________________________________________________________________

Address: __________________________________________________________________

__________________________________________________________________________

(If not applicable so state.)

(2) Except as validly contested, the business has paid, or has arranged for payment of, all taxes

due the State of Maryland and has filed all required returns and reports with the Comptroller of the

Treasury, the State Department of Assessments and Taxation, and the Employment Security

Administration, as applicable, and will have paid all withholding taxes due the State of Maryland prior

to final settlement.

L. CONTINGENT FEES


The business has not employed or retained any person, partnership, corporation, or other entity, other

than a bona fide employee or agent working for the business, to solicit or secure the Contract, and that

the business has not paid or agreed to pay any person, partnership, corporation, or other entity, other

than a bona fide employee or agent, any fee or any other consideration contingent on the making of the

Contract.

M. Repealed.

N. ACKNOWLEDGEMENT

I ACKNOWLEDGE THAT this Affidavit is to be furnished to the Procurement Officer and may be

distributed to units of: (1) the State of Maryland; (2) counties or other subdivisions of the State of

Maryland; (3) other states; and (4) the federal government. I further acknowledge that this Affidavit is

subject to applicable laws of the United States and the State of Maryland, both criminal and civil, and

that nothing in this Affidavit or any contract resulting from the submission of this bid or proposal shall

be construed to supersede, amend, modify or waive, on behalf of the State of Maryland, or any unit of

the State of Maryland having jurisdiction, the exercise of any statutory right or remedy conferred by the

Constitution and the laws of Maryland with respect to any misrepresentation made or any violation of

the obligations, terms and covenants undertaken by the above business with respect to (1) this Affidavit,

(2) the contract, and (3) other Affidavits comprising part of the contract.

I DO SOLEMNLY DECLARE AND AFFIRM UNDER THE PENALTIES OF PERJURY THAT THE

CONTENTS OF THIS AFFIDAVIT ARE TRUE AND CORRECT TO THE BEST OF MY

KNOWLEDGE, INFORMATION, AND BELIEF.

Date: ________________ By: _____________________________________

(Authorized Representative and Affiant)

(6)


REFERENCES


R.F.P. #14-03

EACH BIDDER MUST LIST BELOW THREE CUSTOMERS OF A SIMILAR SIZE PROJECT WITH STATED

TIMELINES COMPLETED WITHIN THE LAST THREE YEARS. FAILURE TO SUBMIT REFERENCES WITH

BID RESPONSE MAY LEAD TO THE DISQUALIFICATION OF BIDDER.

1. Customer Name: _____________________________________

Address: _____________________________________

Contact Person: _____________________________________

Phone Number: _____________________________________

2. Customer Name: _____________________________________

Address: _____________________________________

Contact Person: _____________________________________

Phone Number: _____________________________________

3. Customer Name: _____________________________________

Address: _____________________________________

Contact Person: _____________________________________

Phone Number: ____________________________________________