office of governmentwide policy u.s. general services administration property management policy bob...

Office of Governmentwide Policy

U.S. General Services Administration

Property Management PolicyProperty Management Policy

Bob HolcombeProgram DirectorPersonal Property Management Policy (MTA) Office of Travel, Transportation and Asset Management GSA EXPO 2010

Bob HolcombeProgram DirectorPersonal Property Management Policy (MTA) Office of Travel, Transportation and Asset Management GSA EXPO 2010

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Policy Hierarchy

Guidance, Standards, and Best Practices

Agency Policy

GSA Regulations and Policy

Federal Law (40 USC)

U.S. Constitution

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GSA and the Federal Asset Management Environment

The Federal Government owns personal property assets valued over $1.3 Trillion.

Policies and Best Practices – GSA OGP.

Operations – GSA FAS.

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Personal Property

Personal Property covers all property, except land and buildings (real property), Federal records, and large naval vessels.

Policies encourage use within the acquiring agency, other federal agencies and public bodies before being sold.

Some agencies have unique laws.

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Special Disposal Considerations

Firearms – Policy in coordination with Department of Justice and other agencies.

Hazardous materials and waste – Policy in collaboration with the Environmental Protection Agency and the White House.

Demilitarized assets – Property no longer needed for military purposes must be rendered safe.

Foreign gifts – Policies address appropriate acceptance and retention of gifts from foreign governments.

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The “Normal” Disposal Process

In-Use

Sale

Donation SalesExcess

Reassigned within the

Agency

Disposal at any stage: Non-federal transfers; Abandoned/Destroyed; and Lost

Exchange/Sale – $380M

(2008)

Donated - $343M

(2009)

Transferred to other agencies

- $398M (2009)

Acquisition

Selected Disposal Methods:

Sold - $333M

(2008 proceeds)

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General Property Regulations

Topic Where it can be foundGeneral FMR 102-35 – Good place to startUtilization FMR 102-36Donation FMR 102-37Sale FMR 102-38 Exchange/sale FMR 102-39Special Handling FPMR 101-42 (FMR 102-40

Pending)Abandoned/forfeited FMR 102-41Foreign Gifts FMR 102-42 Supply/Procurement Subchapter E (FPMR) (FMR 102-

21 to 28 Pending)

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General Property Bulletins

Topic Where it can be found

Use of Voluntary Consensus Bulletin B-18

Standards

Stewardship of Property Bulletin B-17

Use of Photographs in Disposal Bulletin B-14

Use of Exchange/Sale Bulletin B-13

Use of RFID Technology Bulletin B-7

Annual Reports Bulletin B-5

Disposal of Electronic Equipment Bulletin B-4

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Federal Asset Saleswww.GovSales.Gov

Federal Asset Sales

Only approved Sales Centers (SC) may sell surplus and exchange/sale property.

Interagency selection process determines SCs.

SCs are approved to sell certain types of commodities using specified methods.

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Federal Asset Sales

Waivers to sell property are granted on individual basis upon request.

The GovSales portal only provides the user with a glimpse of what is available to buy.

The user must register and bid on the specific SC website selling the property.

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Policy Hierarchy – The Constitution

Article 4, Section 3

The Congress shall have Power to dispose of and make all needful Rules and Regulations respecting the Territory or other Property belonging to the United States…;

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Policy Hierarchy – The Constitution

Article 1, Section 9

No Title of Nobility shall be granted by the United States: And no Person holding any Office of Profit or Trust under them, shall, without the Consent of the Congress, accept of any present, Emolument, Office, or Title, of any kind whatever, from any King, Prince, or foreign State.

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Policy Hierarchy – Federal Law(Recodified under Public Law 107-217)

Sec. 121. Administrative

…

c) REGULATIONS BY ADMINISTRATOR-

(1) GENERAL AUTHORITY- The Administrator may prescribe regulations to carry out this subtitle.

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…

c) (2) REQUIRED REGULATIONS AND ORDERS- The Administrator shall prescribe regulations that the Administrator considers necessary to carry out the Administrator's functions under this subtitle and the head of each executive agency shall issue orders and directives that the agency head considers necessary to carry out the regulations.

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Sec. 524. Duties of executive agencies (a) REQUIRED- Each executive agency shall-- (1) maintain adequate inventory controls and accountability systems for property under its control; (2) continuously survey property under its control to identify excess property; (3) promptly report excess property to the Administrator of General Services; (4) perform the care and handling of excess property; and (5) transfer or dispose of excess property as promptly as possible in accordance with authority delegated and regulations prescribed by the Administrator.

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Sec. 524. Duties of executive agencies… (b) REQUIRED AS FAR AS PRACTICABLE- Each executive agency, as far as practicable, shall-- (1) reassign property to another activity within the agency when the property is no longer required for the purposes of the appropriation used to make the purchase; (2) transfer excess property under its control to other federal agencies and to organizations specified in section 321(c)(2) of this title; and (3) obtain excess property from other federal agencies.

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Policy Hierarchy – Agency Policy


…

c) (2) REQUIRED REGULATIONS AND ORDERS- The Administrator shall prescribe regulations that the Administrator considers necessary to carry out the Administrator's functions under this subtitle and the head of each executive agency shall issue orders and directives that the agency head considers necessary to carry out the regulations.

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Policy Hierarchy – Guidance, Standards, and Best Practices

GSA Publishes Guidance in Several Areas

Bulletins

Management Review Guides

Flashes Voluntary Consensus Standards are Published by

ASTM and cover many property management areas. Best Practices can be obtained through

collaboration with GSA and other Federal Agencies and Benchmarking.

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Other Policies

Stevenson-Wydler (15 USC 3710 et seq)Allows transfers of research equipment directly to

certain institutions.

Executive Order 12999 – Computers for Learning Allows transfers of computers and related

equipment to schools and educational institutions, as well as encourages agencies to assist schools in setting up their IT infrastructure.

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Other Policies

Sales of Scrap under Public Law 110-161Allows retention of proceeds related to recycling programs

OMB Circulars and Executive Orders

For example;OMB Circular A-126 – Management and Use of

Government Aircraft

Executive Orders covering Green programs, Real Property Management, Internal Controls, and Grants.

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Contact Information

Bob [email protected](202) 501-3828(202) 501-1777 (main office)

www.gsa.gov/personalpropertypolicy

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GSA OGP Contacts

Topic and Point of Contact Where it can be found

General FMR 102-35 (starting point)

Gary Thompson 202-208-7433

Utilization FMR 102-36 Darlene Stickel 202-208-4159

Donation FMR 102-37 Pat Elliott 202-219-3561

Sales FMR 102-38 Darlene Stickel 202-208-4159

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GSA OGP Contacts


Federal Asset Sales GSA Website Derrick Miliner 202-273-3564

Exchange/sale FMR 102-39 Rick Bender 202-501-3448

Special Handling FMR 102-40 Pending Gary Thompson 202-208-7433

Abandoned/forfeited FMR 102-41 Pat Elliott 202-219-3561

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GSA OGP Contacts


Foreign Gifts FMR 102-42 Gary Thompson 202-208-7433

Supply/Procurement FMR 102-21 to 28 Pending Beth Allison 202-219-1729

office of governmentwide policy u.s. general services administration property management policy bob...

Documents

federal asset sales

federal agencies

pending slide

constitution slide

exchangesale property

policy federal law

federal government

federal records