office of facilities development (ofd) capital projects ... · expansion and limited redesign of...

Office of Facilities Development (OFD) Capital Projects Status Report

3rd

Quarter CY 2014

November 5, 2014 The Office of Facilities Development (OFD) is pleased to provide the third quarter Capital Projects Status Report for calendar year 2014. This report provides summary level information on all projects managed by OFD, both Capital Projects and Capital Maintenance Projects. The third quarter was an exhilarating time for the OFD team!! Substantial completion was achieved on the Seminole Trail Fire Station Addition/Renovation project and an Occupancy Permit was issued October 3rd. Additionally, OFD supported maintenance projects in seventeen schools this summer with substantial completion reached on time for school opening this fall (one project involved security improvements at 13 school entrances). The Crozet Streetscape project is nearing completion and will improve

pedestrian connectivity within downtown Crozet as well as providing economic benefits and increased vitality for business owners. Notable projects currently under construction include: Northside Library and Storage Facility; Agnor-Hurt Elementary School Addition/Renovation; and the completion of Belvedere Boulevard from Rio Road to Free State Road (at the railroad bridge). The design of the Regional Firearms Training Center is progressing in the construction-drawing phase with the regional partners finalizing the Operating Agreement, Land Lease, and final budget appropriations. The following sections provide a summary on all projects and more detailed information of select Capital Projects. Based on feedback from the Board requesting budget history on a project, OFD staff has added a sample report to the Regional Firearms Training Center detailed report. We are interested in feedback on how the budget history information is shown and if the Executive Office and Board would like the incorporation of this additional information for the other major CIP projects. We hope you find this report useful and informative as the OFD team is proud of the work it does for the County and its citizens.

“Helping to Build a Better Albemarle”

Office of Facilities Development Capital Projects Status Report – 3rd Quarter, CY 2014

Page 1 of 12

CAPITAL PROJECTS Substantially Complete Scope Status Project Budget Key Milestone

Seminole Trail Volunteer Fire Department (STVFD)

Addition/Renovation

Addition (7,500 sq. ft.) to STVFD and full renovation of

the existing facilities (~7,500

sq. ft.). Includes 2-bay addition, expansion of living

quarters and full renovation of existing facility to bring it to

code and improve the facilities

to properly support the highest call volume station in the

County.

Occupancy permit issued October 3rd!!

Volunteers have moved

into new facility. Punch list work in progress

– final completion November 2014.

$4,046,615

Substantial Completion 10/3/14

Occupancy permit

Western Albemarle High

School (WAHS) Stormwater

Impacts

Design and construct a

stormwater management

(SWM) facility and improve head of channel at the back of

WAHS. SWM facility will provide storm water attenuation/

treatment in the form of a

biofilter for the stormwater runoff from the driver's

education parking lot.

Contractor worked with

Luck Stone to replace

biofilter material (at Luck Stone’s cost) since biofilter

was not draining properly. Remediation work

completed and accepted.

Final punch list work in progress.

$184,346 Substantial Completion

September 2014

School Security Improvements

Design and construction of improved entrances at thirteen

(13) schools to create a more secure entrance. The project

was bid with four Base Bids: Base Bid A (5 schools); Base

Bid B (4 schools); Base Bid

C (1 school); Base Bid D (3 schools).

Substantial completion achieved on 8/8/14.

Punch List work complete. Construction Contracts

awarded to 3 contractors totaling $376,287; change

order work - $3,902.

Project completed $119,000+ under

appropriated budget.

$500,000 Substantial completion August 2014


Page 2 of 12

In Construction Phase Scope Status Project Budget Key Milestone

Crozet Streetscape Phase II Relocation of overhead electric

and utility lines from Crozet Avenue, new stormwater

drainage system, first block of

Main Street (Library Avenue), and pedestrian, vehicular, and

streetscape enhancements along Crozet Avenue from The

Square to Tabor Street.

Final asphalt, concrete

corrective work, and landscaping complete.

Installation of crosswalk

pavers in progress and nearing completion.

Final pavement striping dependant on weather.

Anticipate October 2014 substantial completion

(contractually Nov 18).

$4,539,014

Streetscape –

Substantial Completion November 2014

Northside Library and Storage Facility

Provide a permanent location for the Northside Library and

long-term County warehouse/

storage space. The new facility (repurposing of existing

building) would provide approximately 30,000 sq. ft. of

library space, and over 20,000

sq. ft. of warehouse space.

Construction approximately 55% complete as of

September.

Schedule extension of 40 calendar days necessary to

accommodate construction delays from unexpected

site, building, and

structural issues related to existing conditions.

Albemarle Square Library 2-month lease extension

necessary. Low bid on furniture $90k

under budget.

Lower and library level dry wall complete and prime

coat painting started in lower level.

Finalizing completion date

for storage area. Meeting with JMRL and

City IT personnel.

$11,843,740

Substantial completion February 2015

Occupancy permit


Page 3 of 12

Belvedere Bond Default

Project

Complete the Belvedere

Boulevard and Residential

"Block" roads, drainage, water, sanitary sewer and related

construction according to the approved development plans.

Phase 1 of the work is

Belvedere Boulevard from Rio Road to Free State Road (RR

bridge); Phase 2 is the remaining Belvedere Boulevard

(Free State Rd. to the Village Green) and the residential

"Blocks" (3, 4A, 5A, 6B & 9A).

Funds for this project are from the developer’s performance

bonds.

Phase 1 Work:

Board appropriated funds

to complete work. Curb demo/replacement &

cross drains completed. Work planned Oct/Nov

includes milling and base

asphalt replacement, final surface asphalt, and

pavement markings. Phase 2 Work: comprised of

multiple development bonds necessitating dividing project

into individual Bid Items for

each bond resulting in award of four contracts.

All road and utility work substantially complete.

Compiling information and

plans (test reports, plats, as-builts) necessary for

VDOT and ACSA acceptance.

Change order pending to

correct outlet pipe leakage in Basin #4 forebay.

$3,675,790

(Bond Default

Funds)

$500,000 (County Funds)

Phase 1 Work –

Substantial Completion

November 2014 Phase 2 Work –

Improvements substantially complete.

Submittals to VDOT and

ACSA for acceptance 4th Quarter 2014


Page 4 of 12

Lewis & Clark Exploratory

Center

Construction of an educational

building (including

transportation exhibits and river history), an access road

and parking area, and a connecting trail network, all

located at Darden Towe Park.

Funded by a grant through the VDOT Transportation

Enhancement Fund Program ($800,000) combined with

other funds raised by the Lewis & Clark Exploratory Center

(LCEC).

Board approved 3rd loan

extension request 10/1.

Final mechanical, electrical, and water and sewer line

inspections approved. LCEC’s project manager to

address items required to

pass remaining final inspections (plumbing and

building). LCEC to work cooperatively

with contractor to coordinate project

completion.

Final grant reimbursement will not be issued until

VDOT has inspected and signed-off on the project.

$800,000

(Grant only)

Completion anticipated

4th Quarter 2014

Agnor Hurt Elementary School

Addition & Renovations

Construction of 11,200 s.f.

addition consisting of seven (7) classrooms, one (1) full-sized

SPED classroom, faculty

workroom, offices and associated support spaces.

Renovations of 3,500 s.f. consist of security

improvements at front entrance, upgrades to media

center, and addition of air

conditioning to the kitchen. Replacement of existing chiller,

exhaust fans, roof top units and boilers. Site improvements

include additional parking and

modifications to student drop-off areas.

Phase I construction

substantially complete August 2014 (site work for

new road and bus loop and

relocated playgrounds). Phase II construction

underway (complete new entrance, bus loop, cooling

tower - structure & relocation, begin classroom

addition, underground

utilities relocation). Extremely low contingency

to start project; current contingency includes future

anticipated changes

including removal of more unsuitable school than

anticipated. Schools notified of contingency

concern.

$5,968,285 Construction to be

completed incrementally in successive Phases:

Ph. 1 – August 2014

Ph. 2 – December 2014 Ph. 3 – June 2015

Ph. 4 – August 2015


Page 5 of 12

Church Road Basin

Stormwater Management

Facility Retrofit

Maintenance/enhancements to

existing regional stormwater

management facility including survey, design, and

construction. Project will help the County meet required

pollutant reductions mandated

for the Chesapeake Bay watershed.

Easement plat and deeds

executed and recorded.

Notice to Proceed issued to contractor 10/8/14.

Work to commence 10/20/14.


2nd Quarter 2015

In Bid/Award Phase Scope Status Project Budget Key Milestone

Voter Registrar Office Renovations

Expansion and limited redesign of the Voter Registrar office

suite at COB-5th. The project will expand the office suite

from 1,140 sf to 1,373 sf,

including a modest expansion for storage into the existing

Office of Housing and floor plan redesign of the suite to

maximize functionality,

optimize work flow process, and alleviate congestion during

absentee voting.

Project currently being advertised for construction.

Bid opening scheduled for 10/30/14.

Construction starts January

2015.

$106,660 Substantial Completion 1st Quarter 2015

In Design/Planning Phase Scope Status Project Budget Key Milestone

Crozet Elementary School

Safe Routes to School (SRTS) Sidewalk

Provide improved walking and

bicycling routes to Crozet Elementary School for students

from residential neighborhoods

by constructing curb and sidewalk on the west side of

Crozet Avenue from Ballard Drive to the school. The

improvements also include installation of a manually

activated crosswalk warning

system at the pedestrian crossing to the school.

Additional appropriation

(proffer revenue) approved by Board to fully fund

construction.

Plan redesign complete and revised plans

submitted to VDOT for approval.

Obtain VDOT approval of revised final plans and

authorization to advertise.

$293,000

Re-advertise 4th

Quarter 2014 ~ 2-3 months construction


Page 6 of 12

Crozet Avenue North Sidewalk Replacing or constructing

approximately 1100 feet of

sidewalk and drainage improvements along the west

side of Crozet Avenue from Saint George Avenue to Crozet

Elementary School. Partially

funded with FY13 Revenue Sharing Funds.

Board approved right-of-

way and easement

acquisitions. County Attorney’s office

finalizing deed and recordation.

Obtain VDOT approval of

Final Plans & Project Manual and authorization

to advertise.

$755,878

Bid/award 4th Quarter

2014 ~ 6 months

construction

South Pantops Drive/State

Farm Boulevard Sidewalk

Improvements

Construction of 3500 feet of

curb, gutter and sidewalk which

will serve several residential, business, and commercial

establishments. Partially funded with FY13 Revenue Sharing

Funds.

Appraisals approx. 90%

complete.

Work with County Attorney Office to complete deeds for

required acquisitions. Obtain BOS approval of

acquisitions.

Obtain VDOT approval of Final Plans & Project

Manual and authorization to advertise.

$1,019,408

Bid/award 4th Quarter

2014 ~ 6 months

construction


Page 7 of 12

Hydraulic Road and Barracks

Road Sidewalk Improvements

Partially funded with revenue

sharing funds and supports

pedestrian safety by providing sidewalk improvements.

Hydraulic Road - construction of approx. 1700 feet of

sidewalk on the north side

between Commonwealth Drive and Georgetown Road.

Barracks Road: 1) construction of approx. 1000 feet of

sidewalk on the north side from Barracks West

apartments to existing

sidewalk west of Georgetown Road intersection;

2) construction of crosswalks and two segments of sidewalk

(650 ft total) on the south side

between Georgetown Road intersection & Westminster

Road, and between South Bennington Road & 29/250

Bypass ramps.

Surveys for both projects

completed.

Design plans are currently in progress.

Barracks Road – cemetery investigation beginning in

October 2014 – expected

completion in November 2014.

Public engagement meeting to be held once cemetery

investigation is complete.

$1,588,600

Bid/award 3rd Quarter

2015 ~ 5 months

construction

Fontaine Avenue Sidewalk Construction of a short sidewalk (~160') from the end

of the Fontaine Research Park paved path to the end of

sidewalk at the City line. This

project closes the walkway gap which may create safety issues

if left unconnected.

Sketch plan and detail and Project Manual about 95%

complete. Submit sketch and detail to

VDOT (permit section) to

assure its acceptable prior to bidding.

$102,189 Bid 4th Quarter 2014 ~ 2 months construction


Page 8 of 12

Hollymead-Powell Creek Drive

Sidewalk

Completion of the sidewalk

connection from Hollymead to

Sutherland Schools. The required right-of-way has been

donated.

Staff will provide a minimal

design plan sheet based on

survey base map since proposed sidewalk is within

existing right-of-way. Provide a design that

complies with the new

stormwater / TMDL requirements.

$209,164 Bid 1st Quarter 2015

~ 2 months construction

FY14 Revenue Sharing Projects - Pedestrian/Sidewalk

Improvements

1. Old Lynchburg Road Walkway Upgrade

2. Avon Street Walkway/

Crosswalks Phase 1 3. Rio Road (Meadowcreek

Pkwy to Stonehenge)

4. US Rte 250 West, Crozet

(Harris Teeter)

Worked with VDOT to split projects into 2 separate

UPCs (Old Lynchburg Road

project has a separate UPC from the other three

projects). Expenditure line items

established and Board

appropriated funding. Consultant secured to

provide support for administration of VDOT’s

Local Administration

Program (LAP) requirements.

Internal Project SharePoint site currently being

developed for each UPC project.

$1,500,000 Secure civil engineering firm for design services


Page 9 of 12

Regional Firearms Training

Center

Design and construction of a

regional indoor firearms

training facility, which includes a 50-yard qualification range

and 50-yard tactical range, 16 shooting lanes (original scope

20-24 shooting lanes),

classroom, office, bathrooms and storage areas (control

platforms eliminated from original scope). The range will

be located on property owned by UVA on Milton Road.

Total project cost estimate

based on schematic

drawings and refined project needs ~$6.8M.

Conclusion of executive meeting with fiscal

management staff from

County, City, and UVA was agreement to establish a

not to exceed (NTE) total project budget of $6M.

Request Board approval of additional funding to

establish NTE budget.

Design Development plans submitted and under

review by project design team.

Initial site plan meeting

results in VDOT requiring modifications to the

entrance which could be $50k-$100k in additional

costs.

Finalize operating agreement and land lease

terms and request Board approval.

$4,865,422

(Proposed $6M)

Agreement in place for

operations & funding –

4th Quarter 2014 Complete design/site

plan approval – 4th Quarter 2014

Bid/award – 1st Quarter

2015 ~ 6-9 months construction


Page 10 of 12

Carrsbrook Pipe Repair The corrugated metal pipe

(CMP) drainage pipes of the

Carrsbrook Drive dam have corroded and a large eroded

hole has formed on the downstream side of the dam as

a result of the failing pipes. The

pipes are located on two private properties and partially

within the VDOT right-of-way of Carrsbrook Drive. The large

eroded hole is located within private property and, if not

repaired, could damage

Carrsbrook Drive, and is a life safety concern.

Temporary repair complete

(hole filled in and rip-rap

swale installed). Permanent repairs will be

within an easement to be acquired by the County.

Easement plats submitted

to CDD for review and County Attorney office

working on draft deeds. Analyzing drainage area

and completing runoff calculations to confirm

replacement pipe size is

adequate. County Attorney office

working with VDOT on agreement for work in

right-of-way.


1st Quarter 2015

MAINTENANCE PROJECTS

Substantially Complete Scope Status Project Budget Key Milestone

Yancey Elementary School

Roof Replacement

Replace existing ballasted roof

systems at Yancey Elementary School main building and 1990

addition (29,320 SF). New roofing system will be adhered

EPDM roofing system with new insulation.

Punch list work completed.

No contingency used.

$473,364 Substantial completion

August 2014

Stone-Robinson Elementary

School Roof Replacement

Replace existing ballasted roof

at Stone Robinson Elementary School. New EPDM roof

system (23,295 sf).

Punch list work 99%

complete. No contingency used.


August 2014

Cale Elementary School Roof Replacement, Phase II

Replace 2nd half of ballasted school roof. New roof system

will be same as Phase 1,

insulation self adhering EPDM roof.

Punch list work completed. No contingency used.

$357,600 Substantial completion August 2014


Page 11 of 12

Cale Elementary School

Parking Lot Expansion

Design and construction of an

additional twenty-five (25)

parking spaces on the southeast side of the school.

Punch list work completed. $158,633 Substantial completion

August 2014

Monticello High School Track

Replacement

Design and construction

services to demolish and replace existing track at

Monticello High School football stadium.

Punch list work in progress.

Construction Contract - $129,798, Change Orders -

Deduct ($57.50); no contingency used.


September 2014

Vehicle Maintenance Facility

(VMF) Lift Replacement Phase III

Phase III of multi-year phased

replacement of bus and vehicle lifts originally installed

with the construction of the VMF in the early 1980’s. This

phase replaces one (1) bus

lift.

Punch list work completed. $198,000 Substantial completion

August 2014

Ivy Creek School Exterior

Masonry Wall Repairs

Evaluate cracking and

deterioration of exterior c.m.u.

walls at various areas around perimeter of school, prepare

plan for repair, and initiate construction to remedy the

situation.

Punch list work completed. $26,620

Substantial completion

August 2014


Page 12 of 12

In Construction Phase Scope Status Project Budget Key Milestone

Stormwater Multi-Facility

Maintenance Projects

Includes maintenance

(sediment removal/dredging) and upgrades to existing

regional stormwater

management facilities and channel (Four Seasons Lower

Basin dredging, Four Seasons Upper channel improvements,

and the Branchlands (Hillsdale Road) forebay sediment

removal). Phase 1 scope is

complete and included surveying and analysis of

existing facilities to determine required improvements and

possible enhancements.

Phase 2 scope includes design and construction of

recommended improvements/enhancements.

Four Seasons Upper Pond

Dredging: Project complete; fish pond restocked.

Branchlands (Hillsdale Road)

Forebay: Notice to Proceed pending Contractor securing

off-site waste area. Four Seasons Channel:

Secure and record required easement and then execute

construction contract. HOA

sent out mailing for 2/3 homeowners to approve

project. Response expected within 60 days.

$373,404 Four Seasons Upper

Pond Dredging – Complete

Branchlands Forebay –

Substantial Completion Fall 2014

Four Seasons Channel – Substantial

Completion Spring 2015

Court Square Air Handling

Units (AHU) and Controls Replacement

Replace existing AHU’s with

new and replace pneumatic controls with digital.

All duct work associated with

new units has been cleaned. AHU serving Circuit Court has

been installed and is operational.

One of two units to be

replaced in General District Court has been removed with

installation of new unit in progress.


November 2014

In Design/Planning Phase Scope Status Project Budget Key Milestone

COB-McIntire AHU Replacement

Replace existing air handling units along with main duct

cleaning. Humidity control to

be included.

Final design documents under review.

Advertise for bid mid-

November.

$700,217 Substantial completion 2nd Quarter 2015

of 2 November 5, 2014

Project: Seminole Trail Volunteer Fire Department Addition/Renovation

Description: Addition (7,500 sq. ft.) to Seminole Trail Volunteer Fire Department (STVFD) and full renovation of

the existing facilities (~7,500 sq. ft.). Total scope includes a 2-bay addition, an expansion of living

quarters and full renovation of the existing facility to bring it to code and improve the facilities to

properly support the highest call volume station in the County.

Status: Occupancy permit issued October 3, 2014!! Volunteers have moved in new facility. Punch list work in

progress – final completion November 2014. Grand Opening Ceremony planned for November 23,

2014.

Project Schedule:

Phase Baseline Schedule Actual/Forecast Variance (days)

Pre-design Complete 01/11/13 01/18/13 7

Design Complete 03/22/13 04/26/13 35

Bid Opening Date 04/11/13 05/31/13 50

Notice of Intent to Award 04/18/13 07/23/13 96

Notice to Proceed 04/29/13 08/26/13 119

Renovation Demo Complete 06/14/13 10/13/13 121

Excavation - Addition Complete 07/05/13 10/04/13 91

Structural Elements Complete 09/06/13 05/22/14 258

Building Dried-In 11/29/13 06/13/14 196

Finishes Complete 02/28/14 09/12/14 196

Site Work Complete 03/21/14 09/29/14 192

Substantial Completion 04/04/14 10/03/14 182


Project Budget:

Baseline

[May 2012]

Current

Estimate At Completion Variance

Funding

Appropriated to Date $ 3,836,670 $ 4,046,615 $ (209,945)

Future Appropriations $ - $ - $ -

Additional Source $ - $ - $ -

Total $ 3,836,670 $ 4,046,615 $ (209,945)

Use of Funds

Soft Costs $ 426,320 $ 546,812 $ (120,492)

Hard Costs $ 3,126,500 $ 3,386,796 $ (260,296)

Contingency $ 283,850 $ 113,007 $ 170,843

Total $ 3,836,670 $ 4,046,615 $ (209,945)

Balance = Funding - Costs $ - $ -

Encumbered: $ 164,973

Paid to Date: $ 3,531,837

A/E Contract (DJG, Inc. – includes Add. & Renov.) Construction Contract (Kenbridge Construction)

Original Agreement $428,444 Bid Award $3,001,754

Approved Changes $ 10,946 Approved Changes $ 138,671

Pending Changes $ 0 Pending Changes $ 91,010

TOTAL $439,390 TOTAL $3,231,435

A/E Change Orders:

Construction Change Orders:

No. & Brief Description Amount No. & Brief Description Amount

1 – MEP redesign for Value

Engineering changes

$10,946 1 – Underground sewer lines under

engine bay floor; sanitary pipe to tie-

in washer boxes to sewer line; add

mop sink

2 – Replace various doors/ hardware

to comply with code requirements

3 – Dumpster rental for volunteers

demo; add section of concrete

footing to CMU wall

4 – Underground water line to riser;

add an energy recovery ventilator

5 – Schedule extension (18 days)

6 thru 9 – Various changes due to

unforeseen site/field conditions, or

owner requested

10 thru 16 –Various structural,

electrical, HVAC & site work

Pending – Final change orders for

various revisions, upgrades, and

changes

$ 10,882

$4,330

$2,386

$10,080

$0

$29,505

$81,488

$91,010


Project: Northside Library and Storage Facility

Description: Provide a permanent location for the Northside Library and long-term County warehouse/storage space

by repurposing an existing building located on property recently purchased at 705 Rio Road West

(formerly Phillips Building Supply). The new facility would provide approximately 30,000 square feet

of library space, and over 20,000 square feet of warehouse space. The Northside Library is currently

located in leased space at Albemarle Square, and the County warehouse/storage space is currently

located in leased space at the former Comdial building on Seminole Trail. The new facility will

eliminate the need for those two leased spaces.

Status: Construction work underway and approximately 55% complete as of September 2014. A construction

schedule extension of 40 calendar days is necessary to accommodate delays in construction over the

summer from unexpected site, building, and structural issues related to existing conditions. Substantial

completion is planned for February 2015. Because the new library will not be ready for occupancy by

January 2015, when the current library lease at the Albemarle Square location expires, a lease extension

through March 2015 is necessary.

Project Schedule:


Schematic design Complete 09/15/13 09/15/13 0

Design Complete 12/31/13 12/31/13 0

Bid Opening Date 01/31/14 02/12/14 12


Demolition Complete 03/01/14 05/07/14 67

Site Work Complete 05/01/14 01/30/15 274

Substantial Completion:

Basement Storage Area 05/01/14 11/26/14 209

Library 09/30/14 02/24/15 147

https://ia2010.albemarle.org/ofd/prj/northsidelibrary/Photos_and_Drawings/Front_Entry_Perspective_with_Logo.jpg


Project Budget:

Baseline

[May 2013]

Current


Funding




Total $ 11,820,373 $ 11,843,740 $ (23,366)

Use of Funds

Soft Costs $ 3,764,625 $ 4,221,247 $ (456,622)

Hard Costs $ 7,402,498 $ 7,475,489 $ (72,991)

Contingency $ 653,250 $ 147,004 $ 506,246

Total $ 11,820,373 $ 11,843,740 $ (23,367)


Encumbered: $ 3,427,538


A/E Contract (HB+M Architects) Construction Contract (Kenbridge Construction)


Approved Changes $ 14,100 Approved Changes $ 169,891

Pending Changes $ 0 Pending Changes $ 29,932

TOTAL $750,600 TOTAL $6,973,323

A/E Change Orders:


No. & Brief Description Amount No. & Brief Description Amount

1 – Traffic & access analysis

2 – Extended bid phase

assistance

$ 3,450

$10,650

1 – Delete re-roofing scope; delete

sprinkler system standpipe

2 – Mezz duct frame, stair walls, VA

Power conduits

3 – Unilateral Change Order for steel

beam

4 – Various changes due to unforeseen

site/buiding conditions or Building Code

required; credit for deleting painting in

select basement areas

5 – Additional casework

6 thru 8 – Various changes due to

unforeseen site/building conditions,

owner requested or Building Code

required; credit for skylight changes

9 – Schedule extension General

Conditions cost

Pending – Additional changes due to

unforeseen site/buiding conditions

$(73,100)

$43,721

$75,000

$22,349

$43,000

$34,645

$24,276

$29,932


Project: Regional Firearms Training Center

Description: Design and construction of a regional indoor firearms training facility, which includes a 50-yard

qualification range and 50-yard tactical range, 16 shooting lanes (original scope 20-24 shooting lanes),

classroom, office, bathrooms and storage areas (control platforms eliminated from original scope). The

range will be located on property owned by UVA on Milton Road.

Status: Total project cost estimate based on schematic drawings and refined project needs is approximately $6.8

Million. Conclusion of an 8/15/14 executive meeting with fiscal management staff from the County,

City, and UVA was an agreement to establish a not to exceed (NTE) total project budget of $6 Million.

Request for Board approval of additional funding to establish NTE budget scheduled for 11/5/14

meeting. Potential bid deductive alternates being identified/evaluated. Design Development plans

submitted and under review by project design team. Initial site plan meeting results in VDOT requiring

modifications to the entrance which could be $50k-$100k in additional costs.

Regional Operating Agreement and Ground Lease terms have been finalized by the partners. Request

for Board approval of agreement and lease terms scheduled for 11/5/14 meeting.

Project Schedule:


A/E Procurement Complete 04/07/14 04/21/14 14


Design Complete 09/29/14 12/17/14 79

Bid Opening Date 10/30/14 01/19/15 81


Excavation Complete 0

Site Work Complete 0



Project Budget:

Baseline

[January 2014]

Current


Funding

Appropriated to Date $ 4,865,422 $ 4,865,422 $ -



Total $ 4,865,422 $ 4,865,422 $ -

Use of Funds

Soft Costs $ 509,191 $ 670,992 $ (161,801)

Hard Costs $ 4,024,824 $ 5,890,504 $ (1,865,680)

Contingency $ 331,407 $ 279,457 $ 51,950

Total $ 4,865,422 * $ 6,840,953 $ (1,975,531)

Balance = Funding - Costs $ - $ (1,975,531)


Paid to Date: $ 227,039

* Total project budget based on schematic design

A/E Contract (Clark Nexsen) Construction Contract

Original Agreement $514,137 Bid Award $

Approved Changes $ 42,276 Approved Changes $

Pending Changes $ 5,154 Pending Changes $

TOTAL $561,167 TOTAL $

A/E Change Orders:

No. & Brief Description Amount

1 – Well and septic design and

analysis

$42,276

Pending – Tier 3 groundwater

assessment

$5,154

Date

Design / Soft

Costs

Construction

(including contingency) Total

Changes (Baseline -

Current Estimate) Scope Changes

Project Budget

Information Source

OUTDOOR RANGEBaseline Estimate Outdoor Range

(Original CP Budget)Feb-12 163,904.00$ 976,396.00$ 1,140,300.00$

Original CIP for Outdoor Range at old (closed) Keene Landfill, two 18

lane, 50 yd. rangesOriginal CIP

Revised Estimate Outdoor Range Nov-12 186,627.00$ 1,427,579.00$ 1,614,206.00$ 473,906.00$

Estimate revised to account for additional cost of road, further sound

study, wetlands, additional 100 yd. range. Note: Board stopped

outdoor range project at 6 Feb 2013 meeting.

Revised CIP

INDOOR RANGE

Indoor Range (Regional Firearms

Range Training Center) Baseline CIP

Estimate

Jan-14 509,191.00$ 4,356,231.00$ 4,865,422.00$

Re-start of Indoor Range Project, formally titled Region+A1al Firearms

Range Training Center. Joint partnership with the City of Charlottesville

and UVA to build and run an indoor Firing Range at UVA's Milton Site.

Project assumed 20-24 lanes, an administrative area for training,

storage and weapons cleaning and the site development. CIP estimates

were based upon Concrete Masonry Wall construction, concrete ceiling

and meeting noise ordinance at property line.

Revised CIP

Indoor Range (Regional Firearms

Range Training Center) Current

Project Estimate

Post Schematic Design Cost Estimate

Jul-14 670,992.00$ 6,169,961.00$ 6,840,953.00$ 1,975,531.00$

Post Schematic design estimate shows anticipated cost increases

related primarily to market costs increasing for construction and

material, change of construction material from CMU block to Concrete

Panels and a decision to fully enclose the HVAC units. The material

change and enclosing of the HVAC units will significantly reduce noise

and ensure maximum environmental projection. In order to moderate

the cost increases the scope of ranges have been reduced to 2, 8 lane

ranges with independent HVAC systems and a smaller footprint

attached Admin building. Conclusion of an 8/15/14 executive meeting

with fiscal management staff from the County, City, and UVA was an

agreement to establish a not to exceed (NTE) total project budget of $6

Million.

Executive Summary

REGIONAL FIREARMS RANGE TRAINING CENTER PROJECT BUDGET TRACKER


Project: Church Road Basin Stormwater Management Facility Retrofit

Description: The Church Road Basin project includes maintenance and enhancements to the existing regional

stormwater management facility. The project scope includes survey, design, and construction. The

County is required (through the DCR-issued stormwater permit) to reduce pollutant discharges

(nitrogen, phosphorus and sediment) to impaired waters having approved TMDLs, or pollution diets.

This project will help the County meet required pollutant reductions mandated for the Cheasapeake Bay

watershed.

Status: Notice to Proceed issued 10/8/14 to North State Environmental. Work to commence 10/20/14. Work to be

substantially complete within 180 consecutive calendar days from the date of commencement, which is

4/18/15. This project is partially funded by a grant through the Department of Environmental Quality’s

(DEQ’s) Stormwater Local Assistance Fund, a new funding program for stormwater pollution reduction

efforts related to Total Maximum Daily Loads (TMDLs).

Project Schedule:


Charrette Mtg 05/31/13 06/12/13 12

60%-design Complete 07/26/13 10/25/13 91

100% Design Complete 11/08/13 02/28/14 112

Project Out-to-bid 01/10/14 06/15/14 156

Bid Opening Date 02/28/14 07/21/14 143



Grading Plan

https://ia2010.albemarle.org/ofd/prj/churchrdbasin/Photos_and_Drawings/church road_01.JPG

https://ia2010.albemarle.org/ofd/prj/churchrdbasin/Photos_and_Drawings/church road_02.JPG

https://ia2010.albemarle.org/ofd/prj/churchrdbasin/Photos_and_Drawings/Church_Road_Basin-Grading_Plan.tif


Project Budget:

Baseline

[April 2013]

Current


Funding

Appropriated to Date $ 449,739 $ 426,919 $ 22,820



Total $ 449,739 $ 426,919 $ 22,820

Use of Funds

Soft Costs $ 98,739 $ 101,181 $ (2,442)

Hard Costs $ 265,000 $ 298,491 $ (33,491)

Contingency $ 86,000 $ 27,247 $ 58,753

Total $ 449,739 $ 426,919 $ 22,820




A/E Contract (Kimley-Horn & Associates) Construction Contract (North State Environmental)

Original Agreement $72,772 Bid Award $298,491


Pending Changes $ Pending Changes $

TOTAL $75,082 TOTAL $298,491

A/E Change Order:


1 – Easement plat preparation &

grant application assistance

$2,310


Project: Crozet Streetscape Enhancements Phase II

Phase 2 (Crozet Avenue) and 2A (Main Street and Alleys)

Description: Phase 2 and 2A of the Crozet Streetscape Enhancements includes relocation of overhead electric and

utility lines from Crozet Avenue, new stormwater drainage system, first block of Main Street (Library

Avenue), and pedestrian, vehicular, and streetscape enhancements along Crozet Avenue from The

Square to Tabor Street.

Status:

Phase 2 – Crozet Avenue:

Project web page maintained to provide project information and construction updates. Final asphalt,

concrete corrective work, and landscaping is complete. Installation of crosswalk pavers in progress and

nearing completion. Final pavement striping dependant on weather. Substantial completion is

contractually November 18th but is expected during the month of October.

Project Schedule:


Design Complete 08/30/12 02/28/13 182

Right-of-Way / Easements Complete 08/30/12 07/31/13 335

VDOT Approval to Advertise 09/30/12 09/04/13 339

Utility Relocation Complete 10/30/12 10/25/13 360

Advertise 09/30/12 09/11/13 346

Bid Opening Date 10/30/12 10/16/13 351

VDOT "Authorize to Award" 11/30/12 11/13/13 348

Pre-construction Meeting 11/30/12 12/11/13 376

Sign Contract; Issue NTP 11/30/12 01/16/14 412

Community Meeting 11/30/12 12/03/13 368

Groundbreaking Ceremony 04/01/14 04/01/14 0

Ph-A Curb, Drainage & Sidewalk Complete 06/01/13 06/27/14 391

Ph-B Curb, Drainage & Sidewalk Complete 11/01/13 09/22/14 325

Paving Complete 12/01/13 10/03/14 306


http://www.albemarle.org/department.asp?department=fd&relpage=16186


Project Budget:

Baseline

[March 2007]

Current


Funding




Total $ 3,700,000 $ 4,539,014 $ (839,014)

Use of Funds

Soft Costs $ 590,000 $ 955,131 $ (365,131)

Hard Costs $ 2,770,000 $ 3,578,575 $ (808,575)

Contingency $ 340,000 $ 5,308 $ 334,692

Total $ 3,700,000 $ 4,539,014 $ (839,014)




A/E Contract (Kimley-Horn & Associates) Construction Contract (Ph 2A – Library Ave)

Original Agreement $379,000 Piedmont Concrete Contractors

Approved Changes $163,761 COMPLETE (FY11) $780,168

Pending Changes $0

TOTAL

A/E Change Orders:

$542,761 Construction Contract (Ph 2 – Crozet Ave)

Linco, Inc.


1 – Jarmans Gap Road interim storm

system & historic resources (FY09)

$41,500

2 – Additional plats & transportation

planning services (FY09)

$12,625

3 – Main Street extension to proposed

Library entrance (FY09)

$24,000

4 – Conceptual Downtown Plaza

improvements (FY09)

$ 9,750

5 – Additional plats (FY10) $ 2,750

6 – Temporary tie-in of new Main

Street (FY10)

$21,000

7 – Water & sewer relocation design

(FY10)

$ 7,300

8 – Library storm sewer advance work

(FY12)

$ 5,961

9 – Finalize const. documents (FY13) $38,875

Bid Award $1,474,350

Approved Changes $ 75,408

Pending Changes $ 2,773

TOTAL $1,552,531



1 – Retaining wall construction;

storm piping changes

$17,248

2 – Bio-filter modifications;

drainage structure corrections; tree

removal; striping

$32,217

3 – Bio-filter curb plates; various

changes/corrections at various

properties

$25,944

4 – Various changes due to

unforeseen site/field conditions,

unused allowance credit

$2,773


Project: Crozet Elementary School Safe Routes to School Sidewalk Project

Description: Provide improved walking and bicycling routes to Crozet Elementary School for students from residential

neighborhoods by constructing curb and sidewalk on the west side of Crozet Avenue from Ballard Drive to

the school. The improvements also include installation of a manually activated crosswalk warning system at

the pedestrian crossing to the school. This project is partially funded by a VDOT Safe Routes to School

grant. A separate Revenue Sharing project extends the sidewalk from Crozet School to Saint George

Avenue.

Status: Additional appropriation (proffer revenue) approved by Board on October 1, 2014, to fully fund construction.

Plan redesign complete and revised plans submitted to VDOT for approval. Obtain VDOT approval of revised

final plans and authorization to advertise - target 4th quarter 2014; approximately 3 months construction. Staff

and the contractor will evaluate whether to start construction over the winter or delay until early spring

depending on weather conditions.

Project Schedule:


Design Complete 04/30/12 02/20/13 296



Bid Opening Date 08/15/12 10/28/13 439

Re-advertise Project 01/08/14 10/21/14 286

Notice to Proceed / VDOT Approval of Contract

( * ) 09/15/12 12/20/14

826

Waterline Relocation Complete 04/15/14 06/15/14 61

Curb/Drainage Complete ( * ) 11/15/12 01/30/15 806

Sidewalks Complete ( * ) 11/30/12 02/15/15 807

Paving Complete ( * ) 12/15/12 02/28/15 805

Substantial Completion ( * ) 12/15/12 02/28/15 805

* Staff and the contractor will evaluate when to start construction which could occur as soon as

December or may be delayed until early spring at the latest, depending on weather.


Project Budget:

Baseline

[January 2012]

Current


Funding

Appropriated to Date $ 190,000 $ 190,000 $ -

Future Appropriations $ - $ 103,000

$

(103,000)


Total $ 190,000 $ 293,000 $ (103,000)

Use of Funds

Soft Costs $ 43,300 $ 88,432 $ (45,132)

Hard Costs $ 134,500 $ 186,025 $ (51,525)

Contingency $ 12,200 $ 18,544 $ (6,344)

Total $ 190,000 $ 293,000 $ (103,000)




A/E Contract (Anhold Associates)

Original Agreement $20,697

Approved Changes $15,325

Pending Changes $ 0

TOTAL $36,022

A/E Change Orders:


1 – Prepare documents to relocate

existing waterline conflicting with

proposed stormwater utilities

$2,524

2 – Redesign plans and construction

documents

$12,801

Construction Contract

Bid Award $

Approved Changes $

Pending Changes $

TOTAL $


Project: Crozet North Sidewalk

Description: Provide for pedestrian safety by replacing or constructing approximately 1100 feet of sidewalk and drainage

improvements along the west side of Crozet Avenue from Saint George Avenue to Crozet Elementary

School. This project is partially funded with Revenue Sharing funds. A separate Safe Routes to School

(SRTS) Grant project provides improved pedestrian crossing at the school and extends sidewalk to Ballard

Drive.

Status: Board approved right-of-way and easement acquisitions on September 3, 2014. County Attorney’s office is

finalizing deed. Obtain VDOT approval of Final Plans & Project Manual and authorization to advertise - target

4th quarter 2014; approximately 6 months construction. This project and the South Pantops/State Farm

Boulevard Sidewalk Improvement Project are considered “one project” by VDOT under the FY13 Revenue

Sharing award so the two projects must be bid and awarded as a single project. Required VDOT approvals

(design, right-of-way, authorization to advertise) for both projects are necessary before the project can be bid.

Project Schedule:


Design Complete 02/14/13 02/28/14 379



Bid Opening Date 05/31/13 12/15/14 563

Notice to Proceed / VDOT Approval of Contract 06/30/13 01/10/15 559

Curb & Drainage Complete 08/31/13 04/01/15 578

Sidewalks Complete 09/30/13 05/30/15 607

Paving Complete 10/15/13 06/20/15 613



Project Budget:

Baseline

Current


Funding

Appropriated to Date $ 661,400 $ 815,878 $ (154,478)

Future Appropriations * $ - $ (60,000) $ 60,000


Total $ 661,400 $ 755,878 $ (94,478)

Use of Funds

Soft Costs $ 104,200 $ 268,526 $ (164,326)

Hard Costs $ 497,200 $ 424,674 $ 72,526

Contingency $ 60,000 $ 62,678 $ (2,678)

Total $ 661,400 $ 755,878 $ (94,478)




* Future transfer to South Pantops Drive/Sate Farm Boulevard revenue sharing sidewalk project

A/E Contract (Kimley-Horn & Assoc.) Construction Contract Original Agreement $40,000 Bid Award $


Additional Agreement $31,596 Pending Changes $


A/E Change Orders:


1 - Eliminate bid/construction

observation; add plats & final

engineering services.

Additional Agreement: Waterline

relocation design, right-of-way

acquisition and construction phase

services.

$ 1,600

$31,596


Project: South Pantops Drive/State Farm Boulevard Sidewalk Improvements

Description: Provide for pedestrian safety along the north side of South Pantops Drive and west side of State Farm

Boulevard by constructing 3500 feet of curb, gutter and sidewalk which will serve several residential,

business, and commercial establishments. Construction will be partially funded with FY13 Revenue

Sharing Funds.

Status: Appraisals approximately 90% and consultant preparing determinations of just compensation. Board approval

of acquisitions is required. Obtain VDOT approval of Final Plans & Project Manual and authorization to

advertise - target 4rd quarter 2014; approximately 6 months construction. This project and the Crozet Avenue

North Sidewalk Improvement Project are considered “one project” by VDOT under the FY13 Revenue Sharing

award so the two projects must be bid and awarded as a single project. Required VDOT approvals (design,

right-of-way, authorization to advertise) for both projects is necessary before the project can be bid.

Project Schedule:


Design Complete 12/31/12 10/01/13 274



Bid Opening Date 06/01/13 12/15/2014 562

Notice to Proceed / VDOT Approval of

Contract 07/01/13 1/10/2015 558

Curb & Drainage Complete 09/01/13 4/1/2015 577

Sidewalks Complete 10/01/13 5/30/2015 606

Paving Complete 10/15/13 6/20/2015 613


https://ia2010.albemarle.org/ofd/prj/South_Pantops/Photos_and_Drawings/StateFarmBlvdSidewalkLocation.jpg


Project Budget:

Baseline

[July 2008]

Current


Funding

Appropriated to Date $ 512,000 $ 959,408 $ (447,408)

Future Appropriations * $ - $ 60,000 $ (60,000)


Total $ 512,000 $ 1,019,408 $ (507,408)

Use of Funds

Soft Costs $ 60,000 $ 313,343 $ (253,343)

Hard Costs $ 410,000 $ 645,424 $ (235,424)

Contingency $ 42,000 $ 60,641 $ (18,641)

Total $ 512,000 $ 1,019,408 $ (507,408)




* Future transfer from Crozet Ave North revenue sharing sidewalk project.

A/E Contract (Kimley-Horn & Associates) Construction Contract Original Agreement $ 39,116 Bid Award $


Additional Agreement $ 49,595 Pending Changes $

Approved Changes $ 22,088 TOTAL $

TOTAL $120,168

A/E Change Orders (Original Agreement):


1 – Update survey (FY09) $ 600

2 – Additional survey (FY09) $ 6,950

3 – Add topo survey, plats & final

engineering; eliminate bidding/

construction observation (FY12)

$ 1,819

A/E Change Orders (Additional Agreement): No. & Brief Description Amount

1 – Temporary easement plats $8,888

2 – Additional right-of-way and

easement acquisition services

$13,200


Project: Hydraulic Road and Barracks Road Sidewalk Improvements

Description: Provide for pedestrian safety by making sidewalks improvements along Hydraulic Road and Barracks

Road. The Hydraulic Road sidewalk improvement involves the construction of approximately 1700 feet

of sidewalk on the north side of Hydraulic Road between approximately 300 feet east of Commonwealth

Drive and Georgetown Road. The Barracks Road sidewalk improvement involves: 1) the construction of

approximately 1000 feet of sidewalk from the Barracks West apartments on the north side of Barracks

Road to the existing sidewalk west of the Georgetown Road intersection; and 2) the construction of

crosswalks and two segments of sidewalk (650 ft total) on the south side of Barracks Road between the

Georgetown Road intersection and Westminster Road, and between S. Bennington Road and the 29/250

Bypass ramps. This project is partially funded with FY13 and FY15 Revenue Sharing Program funds.

Status: Survey for both projects is complete and design plans are currently in progress. Two burial sites were

found during the survey process; a sub-consultant has been authorized to verify the limits of the sites.

Once confirmed, construction impacts will be ascertained, if any. Public engagement meeting to seek

public input on project will be held as soon as possible after the burial site impacts have been

determined.

Project Schedule:



Design Complete 05/01/15 05/01/15 0

Bid Opening Date 06/01/15 06/01/15 0





Project Budget:

Baseline

[January 2014]

Current


Funding

Appropriated to Date $ 1,588,600 $ 1,588,600 $ -



Total $ 1,588,600 $ 1,588,600 $ -

Use of Funds

Soft Costs $ 617,600 $ 624,020 $ (6,420)

Hard Costs $ 873,900 $ 873,900 $ -

Contingency $ 97,100 $ 90,680 $ 6,420

Total $ 1,588,600 $ 1,588,600 $ 0

Balance = Funding - Costs $ - $ 0



A/E Contract (Kimley-Horn Construction Contract

Original Agreement $323,256 Bid Award $


Pending Changes $ Pending Changes $


A/E Change Orders:


1 – Assist support public meeting

process

$13,164


Project: Agnor-Hurt Elementary Additions & Renovations

Description: Construction of an 11,200 sq. ft. addition consisting of seven (7) classrooms, one (1) full-sized SPED

classroom, faculty workroom, offices and associated support spaces. Renovations of 3,500 sq. ft. consist

of security improvements at front entrance, upgrades to media center, and addition of air conditioning to

the kitchen. Replacement of existing chiller, exhaust fans, roof top units and boilers. Site improvements

include additional parking and modifications to student drop-off areas.

Status: Construction to be completed incrementally in four successive Phases. Phase I construction (site work

for new road and bus loop and relocated playgrounds) substantially complete. Phase II construction

(complete new entrance, bus loop, cooling tower - structure & relocation, begin classroom addition,

underground utilities relocation) underway with substantial completion planned for December 2014.

Extremely low contingency to start project; current contingency includes future anticipated

changes/work including removal of more unsuitable school than anticipated. Schools have been notified

of contingency concern.

Project Schedule:


Schematics Complete 11/14/13 11/14/13 0

Construction Docs Complete 03/31/14 04/02/14 2

Bid Opening Date 04/30/14 05/08/14 8


Start Construction 06/16/14 06/19/14 3

Phase 1 - Start 06/16/14 06/19/14 3

Phase 1 - Finish 08/18/14 08/18/14 0

Phase 2 - Start 08/19/14 08/19/14 0

Phase 2 - Finish 11/26/14 12/19/14 23

Phase 3 - Start 12/20/14 12/20/14 0

Phase 3 - Finish 06/12/15 06/12/15 0

Phase 4 - Start 06/13/15 06/13/15 0

Phase 4 - Finish 08/01/15 08/01/15 0


Final Completion 09/01/15 09/01/15 0


Project Budget:

Baseline

[January 2014]

Current


Funding


Future Appropriations $ 37,782 $ (37,782)


Total $ 5,868,285 $ 5,968,285 $ (100,000)

Use of Funds

Soft Costs $ 616,772 $ 588,062 $ 28,710

Hard Costs $ 4,913,694 $ 5,327,722 $ (414,028)

Contingency $ 337,819 $ 52,501 $ 285,318

Total $ 5,868,285 $ 5,968,285 $ (100,000)

Balance = Funding - Costs $ - $ - $ -

Encumbered: $ 4,486,057


Appropriation includes schools maintenance money for HVAC, paving. Future appropriation represents

estimate of reallocation of project management services from maintenance account.

A/E Contract (SHW Group) Construction Contract (Haley Builders)


Approved Changes $ Approved Changes $

Pending Changes $ 10,000 Pending Changes $ 75,622

TOTAL $410,500 TOTAL $5,022,622

A/E Change Orders:


Pending – Rework utility

relocations in courtyard; site plan

revisions

$10,000



Pending – Additional

unsuitable soil removal;

various changes/revisions

$75,622

Project Vendor Contract Type Amount CO No. Scope

Date Approved

by CE Office

Reason:

>25% or >$50K

Southern Albemarle Convenience Center Site

Due Diligence (Keene & Mill Creek

Properties)

Draper Aden Associates Planning $5,885.50 1Reconciliation of expenses incurred to perform due

diligence on Keene and Mill Creek sites as directed by

the Board.

04/23/14 >25%

Northside Library and Storage Facility Kenbridge Consruction Construction $75,000.00 1

Unilateral Change Order - Add steel beam at central

column line per Architect’s Bulletin #14 (final cost to

be based on time and materials, Not-To-Exceed

$75,000.)

07/23/14 >$50k

Crozet Streetscape Phase II A. Morton Thomas & AssociatesConstruction

Inspection$35,211.92 1

Inspection services to allow full-time inspection on

VDOT Revenue Sharing project for the duration of the

project.

08/28/14 >25%

State Farm Boulevard and South Pantops

Drive SidewalkKimley-Horn & Associates Design $13,200.00 2

Additional services required to secure right-of-way

and temporary construction easements09/03/14 >25%

Crozet Elementary School SRTS Sidewalk and

Crossing ImprovementsAnhold Associates Design $12,801.00 2

Prepare re-design of plans and construction document

to reduce construction costs09/15/14 >25%

Change Orders Requiring County Executive Office Approval

January 2014 - September 2014

office of facilities development (ofd) capital projects ... · expansion and limited redesign of...

Documents