office layout & working procedures
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OFFICE LAYOUT
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Open-Plan (Flexible) Layout
More space forwork activities thanindividual rooms
Easier toshare/accessequipment
Often a more up-to-date environment
Less cluttered dueto more space
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Advantages ofOpen-Plan
Layout Easier for people to
see and communicatewith each other
Work area can beshared which leads tobetter use of space
Management/Supervisors may work in thesame area reduces
them & us scenario Team spirit and
working together areencouraged
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Disadvantages
Lack of privacy formeetings
Easier forunauthorised peopleto access files
Theft may be moreof a problem
Difficult toconcentrate due tonoise anddistractions
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Traditional (Cellular) Layout
Layout consists ofsmaller individualrooms for offices
Due to the reducedsize of the officefewer people workin each
Offices may becomecluttered as lessroom available
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Advantages
Easier to haveprivacy whenneeded
In an individualoffice staff canorganise furnitureas they wish
Less chance ofunauthorized staffhaving access toconfidential files
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Disadvantages
Staff may not feelthey are part of ateam
Staff may feelisolated
Less space availablefor storage andmovement
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Safe Working Practices andProcedures
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Flexitime
Often large, modernbusinesses operateflexitime
Allows employees tostart early or worklate to build up
hours which theycan take at a laterdate
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Flexitime
Employees mustwork between acertain time(s) each
day This is known as
Core Time
Most staffappreciate theopportunity to getflexitime
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Management Issues
Cost May be a cost saving as overtime may not be
needed
Business premises needs to be open longer
therefore costs such as electricity may behigher
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Management Issues
Time
Specific staff may not always be available to dealwith tasks
Controls, such as timesheets must be carefully
monitored
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Staff Welfare & Health &
Safety Employees feel trusted resulting in high
morale
As employees choose what hours theywork they may work more efficiently
Employees working longer hours must
take longer breaks and be aware of VDU
guidelines if using ICT equipment
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Hot Desking
To provide flexibilitycompanies may havecomputers and desks
available Not allocated to any
specific employeee
Allows staff to usewhen needed
Must be booked inadvance
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Management Issues
Cost Initial cost of equipments and furnishing
Savings may be made as equipment is shared
Employees must be trained to use new equipment Equipment must be maintained and technical
support provided
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Management Issues
Time
Access to shared equipment may cause timedelays
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Staff Welfare & Health &
Safety Employees must be willing to share
equipment
All ICT equipment must meet healthand safety guidelines.
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Homeworking/Teleworking
Involves using ICTto carry out tasks
Workers need acomputer connectedto a modem
Allows files to besent electronically
Allows workers tolive further away
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Management Issues
Cost Employees need equipment
Equipment must be maintained Employees must be trained to use the
equipment and software
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Management Issues
Time
Employees need time to be trained and to gainnew skills
Employees need to be able to do the work withinthe required timescale
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Staff Welfare & Health &
SafetyStaff must be willing to homework
Employees may need technical
assistance Employees may feel isolated
Any ICT equipment must meet healthand safety requirements.