office 365 presented by berwick academy ict technical services
TRANSCRIPT
Office 365
Presented by Berwick Academy
ICT Technical Services
Microsoft Office is alreadyon school Office andClassroom Computers
Office 365 offers Current Employees and Students Microsoft Office on up to 5 Personal Computers (Windows and/or Mac)
Office 365 Includes weband Mobile Versions ofWord, Excel, PowerPointand OneNote for Creatingand Editing Documents
Document Sharing andCollaboration requires theDocuments to be stored onOneDrive. Office 365 comeswith 1TB of OneDrive spaceand DropBox-style file sync.
Upon logging in to the Office 365portal, 9 web apps are availableby default: Yammer, OneDrive, SitesDelve, Video, Word Online, ExcelOnline, PowerPoint Online and OneNote Online.
While we can addlicensed apps to the portal, itis important to note thatMicrosoft may also add apps asthey are developed for Office 365.
? ?
Yammer is a social network(like Facebook) for privatenetworks (such as BA)which is integrated into 365for easy sharing of files andgroup discussions.
Sites are personal or groupblogs for sharing files and collaborating with others on,and off, campus. Sites canbe customized with surveys,calendars, task lists andshared file libraries.
Delve is a dashboard whichuses a ‘card-based’ interface(like Pinterest) to highlight,when shared files were lastedited and by whom as wellas recent posts in your Sites.
Video is a space for sharingVideo files with others (likeYouTube). Videos can betagged for relevance and integrated into Yammer andother Office 365 apps.
While Yammer, Sites, Delve and Video arevaluable resources, the focus of thisdemonstration today will be on the majorapplications offered in Office 365: WordOnline, Excel Online, PowerPoint Online, OneNote Online and OneDrive.
Now, let’s take a look atOneDrive!
File Management in OneDriveCreate New, Upload, Deleting, Sharing, Folders, Recycle, Sync & More
Edit a Document in the Cloud or
Edit it on your Computer
Saving - Automatically Saves while working on OneDrive
or Save a Document to another location, like the
Network or your Computer
Sync Files and Folders on OneDriveFind them in your Favorites*
NOTE: *Not currently available for Mac’s.
Editing from the OneDrive in FavoritesThe Save Disk in the office program will have two little arrows
letting you know it is automatically saving your file while in OneDrive
In Word (or any other office program) Invite People to Share a Document in OneDrive
Share a Document
Share files in OneDrive
Select either Edit or View
Emails can be sent when Sharing Files or Folders
Get a Link
Email Examples of SharedFiles or Folders
Share a file with one or several users
Share a Folder
Shared Document with Real Time EditingSeveral users can be editing the same document at the same time.
A flag and name appears at the exact place when someone is editing a shared document as they are typing.
The top bar displays details of who is editing.
Recap - Office Differences at a Glance
Office on Campus Computers
Local to the computer Full editing functions/features Backed up by Berwick
Academy when files are stored on Network
Office 365
An On-line version by using a browser
Share files with real time editing Lite editing functions/features
Frequently Asked Questions about Office 365
Is there more training?
Technical Services has a Office 365 webpage with links to Office 365 tutorials and How To Video’s.
Do I have install something on my computer at work to use Office 365?
No, school computers already have Microsoft Office installed on them. To use Office 365 you simply use your school email account ( [email protected] ) and school password to log in.
What can I store on this Space, the cloud?
Microsoft OneDrive is file storage space on a Microsoft server. You may store any type of files on your OneDrive space.(i.e. zip files, audio files, video files, PDFs, etc.)Not just Microsoft Office documents (.docx, .xlsx, etc.).
Please note that OneDrive space is not backed up (by Microsoft or Berwick Academy) and thus, any files deleted from OneDrive are NOT recoverable.
Who may use Office 365?
Office 365 at Berwick Academy is for current employees and students.
If I share a document can I get back to my original version?
Yes, under the Manage is Version History which gives you the ability to restore to a specific version on a specific date.
Questions?
Should you have any more questions please contact the ICT Technical Support Team
Thanks!