Microsoft Office 365 Plans

Overview of features and comparison between the different subscription plans

As of 1st October 2014

Sharon Richardsonwww.aetio.com

ReadMe.First These are not official Microsoft slides. They are based on

information that has been shared publicly on the Internet and include our opinions based on evaluating the services

All references are included at the end

Usual disclaimers apply:

All content is for information purposes only with no warranties or guarantees provided regarding its accuracy. Use at your own risk.

Product names, logos, brands and other trademarks referred to within this presentation are the property of their respective trademark holders.

Copyright © 2014 Aetio Applications Ltd. All rights reserved

What’s in Office 365

An overview of the different services

Single subscription & login/identity across multiple online services and productivity apps

Office 365 services versus apps

Services are online versions of server software such as Exchange Online (email/calendaring), SharePoint Online (enterprise content management), Yammer (enterprise social network)

Apps are the traditional Office applications such as Word, Excel and PowerPoint, available across different platforms and devices. Features vary across device. Word on a Windows PC is different to Word on an Apple Mac and both are different to Word on a iPhone

The exception is the use of the word ‘Apps’ to describe functionality included within SharePoint Online, such as as Access Apps that enable you to create web-based databases that can be edited without needing the Access client application

Both are given the Office 365 branding when purchased as a per user / per month subscription, which can be confusing

Exchange Online

LyncOnline

SharePointOnline

OneDrivefor Business

Yammer

Office Apps

Desktop client, mobile and web-based productivity applications

Email-based messaging, personal calendar, contacts and tasks

Presence status, real-time messaging and online meetings

Enterprise content management, data-driven apps and search

File storage, sharing and cross-device synchronisation

Enterprise social network and group conversations

Office 365

Delve Office Graph: Contextual and social search / predictive analytics

Office Apps Variations

3 types of Office app for working with content and email:

Office client Native apps available for Windows PCs and Apple Macintosh computers

Office mobile Native apps available for Windows tablets and phones, Apple iPads and iPhones and Google Android devices

Office web Web-based apps that work within mostmodern web browsers. Support limit is usually current and most recent version

All Office 365 plans include Office web apps. Plans that include Office client and mobile apps allow them to be installed on up to 5 devices per user license except for the Personal Plan. Available apps vary by device

Office Apps by platform/device

WindowsPC/hybrid

AppleMac

Apple iPad

Windows Phone

Apple iPhone

AndroidDevice

Office Yes Yes Yes Yes Yes Not yet

Office Pro Yes No No No No No

OneNote Yes Yes Yes Yes Yes Yes

Lync Yes Yes Yes Yes Yes Yes

OneDrive*

Yes Not Yet Yes Yes Yes Not Yet

Yammer Yes Yes Yes Yes Yes Yes

Outlook Yes Yes No No No No

OWA Browser Browser Yes Yes Yes Not yetOffice = versions of Word, Excel and PowerPoint. Features vary by platform; Office Pro = also includes Access and Publisher; OWA = Outlook Web Access; *OneDrive for Business

Standard Storage Allowances

Plans that include Exchange Online and SharePoint Online 50GB individual mailbox per user 10GB + 500MB per user for shared web site storage

(e.g. Intranet and team site collections)

All Office 365 plans excluding Kiosk (K) licenses or non-subscription Office plans (one-time software purchases) 1TB file storage per user within OneDrive/OneDrive for

Business (shared with personal site storage for plans that also include SharePoint Online)

Changes announced in October 2014 Eliminated the Office 365 Small Business Plan

(was restricted to 25 users with no AD integration) Means all Office 365 business plans include AD integration Now just two categories: Office 365 Business for up to 300 users,

and Office 365 Enterprise for unlimited number of users

Introduced Office-only plans (no Exchange or SharePoint) Available in both categories, called ‘Office 365 Business’ and

‘Office 365 Enterprise ProPlus’ Presumably intended for clients that license another service for

email and web sites but want Office client apps to create/edit files…

Apps included with Office client subscriptions vary slightly Business plans do not include Access or Lync client apps

Office 365 Plan Variations

Business and Enterprise (E) Plans

Government (G), Academic (A) and Non-Profit Plans

Kiosk (K) Workers

Home plans and one-time purchases of Office software

Government and Academic plans are lower-cost versions of the Enterprise (E) plans but share ‘most’ of the features

Business plans are limited by user numbers and have reduced functionality or scale compared to Enterprise plans. They can now be upgraded (the older P-plans – pre-2013 - cannot)

Home plans and one-time purchases are for Office apps only

Commercial Sector Plans

Business and Enterprise Subscription Models

Price & Feature Comparison

Office 365 Business Office 365 Enterprise

BusinessEssentials

Business BusinessPremium

Enterprise E1

ProPlus Enterprise E3

$5.00 $8.25 $12.50 $8.00 $12.00 $20.00

Key Differences

Price

Maximum users

Office Client/Mobile

Yammer Enterprise

Self-service BI

3001 3001 3001 Unlimited Unlimited Unlimited

No Mostly2 Mostly2 No Yes Yes

??3 No ??3 Yes No Yes

Exchange Online Yes No Yes Yes No Yes

No No No No Partial Full

SharePoint Online

Site Collections 204 0 204 500K 0 500K

Partial No Partial Partial No Full

Business Options (< 300 users)

Plan Business Essentialsvs Business Premium

Business EnterpriseE1 – E4

Scalability Limits

Up to 3001 users20 web site collections

Up to 3001 usersNo email or web sites

Up to 500K+500K site collections

Ourobservations

Includes most Office 365 services but with reduced features. Main decision points are 1. whether to include Office or not, 2. Do you need features only available in Enterprise?

This option should only be considered if you only want Office and online file storage (via OneDrive), and do not need Access, Lync or Excel BI tools

Consider E3/E4 or ProPlus if you need Access client, Lync client, self-service BI (Excel Power Pivot fun), info rights management, eDisovery, or unified messaging, or want to scale SharePoint Online

Pricing $5 / $12.50 with Office

$8.25 with Office $8 - $22

Business Essentials is priced competitively against Google Apps and with a stronger feature set for web content management scenarios. Enterprise E1 is no longer a consideration unless solely want to scale SharePoint Online for the basic features and do not want Office client apps included or have already licensed Office separately

Enterprise Options (> 300 users)

Plan E1 E3 / E4 ProPlus

Limits Does not include business intelligence, information rights mgmt, eDiscovery, data services (Excel, Visio, BCS), hosted voicemail, Duet Online (SAP integration), advanced search

E3 Includes everything listed on the left + Office client and mobile apps

E4 is E3 + unified messaging (PBX integration across desk phone, mobile and Lync)

Office only, but includes all apps – Access, Lync and Excel BI tools

Does NOT include Exchange, SharePoint or Yammer

Ourobservations

Seeing increasing number of new features being released to E3/E4 plans only.

This option is the entry point for ECM, BI and data-driven solution needs

Only consider if just want full set of client apps, not online content services

Pricing $8 $20 - $22 with Office $22 with OfficeE1 remains competitively priced against Google Apps and has a stronger feature set in comparison. But it is being left behind E3/E4 if the full range of enterprise content management, business intelligence and data integration services are desired. If only want full SharePoint and not Office, consider the standalone SharePoint Online (Plan 2) – see Extras slide.

Upgrade options

Can upgrade to a higher plan and adjust licenses within each plan at any time during an annual contract (and can have a mix – e.g. some users on E1 and some on E3). Can NOT downgrade to a lower plan:

Business Can adjust licenses between Essentials and Premium plans Can upgrade to Enterprise plans

Enterprise Can adjust licenses between E1, E3, and E4 plans Can NOT downgrade to Business plans

Non-Commercial Plans

Government, Academic and Non-Profit subscriptions

Non-commercial plans

Government and Academic plans are (almost) the same as Enterprise plans but offered at a reduced or no fee

Non-Profits can choose between Business and Enterprise plans depending on the organisation size

Organisations have to verify status with Microsoft. For government and education, a qualifying domain is required (.gov, .edu or global equivalent). Non-profits must hold recognisable charitable status within their country of registration

Observation: The entry level for each of these plans tend to match the equivalent Google Apps plan in terms of subscription fees. (Both include web-based Office editing tools, messaging, sites and file storage) There is little incentive for Microsoft to include significantly more advanced features

Government

Government plans are G1 and G3, mapping to E1, and E3 except they do not include Access apps within SharePoint Online

Observation: E1/G1 is competing against the Google Apps equivalent. E3/G3 includes Office client and mobile apps plus more advanced content management and business intelligence

Office 365 Enterprise

Enterprise E1/G1

Enterprise E3/G3

$6.00 $17.00Price

Maximum users Unlimited Unlimited

Academic

Academic plans are A2 and A3, mapping to E1 and E3

E1 services are free.E3 licenses are set at a lower fee for students and higher fee for faculty staff

Office 365 Enterprise

Enterprise E1/A2

Enterprise E3/A3

Free $2.50 / $4.50Price

Maximum users Unlimited Unlimited

Non-Profit

Non-profits can receive Business Essentials and Enterprise E1 licenses as a donation or can license Business Premium or Enterprise E3 at a reduced fee

Office 365 Business Office 365 Enterprise

BusinessEssentials

BusinessPremium

Enterprise E1

Enterprise E3

donation $2.00 donation $4.50Price

Maximum users 300 300 Unlimited Unlimited

Other Plans

Kiosk workers, Home plans and individual services/extras

Other plans… Kiosk Worker plans are designed for organisations with a large

number of staff who do not have dedicated PCs

Home plans/One-time purchases are focused on Office applications only, with OneDrive integration for file storage. They do not include online content services (Exchange, Yammer, SharePoint, Lync)

Extras are designed for Enterprise (E1 – 4) tenancies. Services can be licensed standalone – e.g. if only a small team need Project, then individual Project licenses can be purchased just for those users.

Observation: It is rarely cost-effective to purchase one of the standalone services organisation-wide, e.g. Exchange Online, unless Office client is licensed through a separate agreement and you specifically do not want the other services

Kiosk Workers

Kiosk licenses are suitable for workers who do not have a dedicated device but require access to email and content

Requires an Enterprise Plan (E, G or A) to be in place, i.e. at least one E1/E3 user license, to administer the environment

Kiosk licenses are given 2GB mailbox storage with Exchange Online, can access SharePoint sites and can create/edit documents using Office Web Apps. They do not have access to OneDrive for Business and do not count towards the shared storage allowance

Office 365 Enterprise

Enterprise K1

$4.00Price

Maximum users Unlimited

Home Plans and One-Time Purchases

Home Plans (per month) One-time Purchase

Office 365Home

Office 365Personal

Office Home &Student 2013

Office Home &Business 2013

OfficeProfessional 2013

$9.995 $6.995 $139.99 $219.99 $399.99

Key Differences

Price

What’s included

Client Installs

Online Storage

Word, Excel, PowerPoint, OneNote, Outlook, Publisher,

Access

Word, Excel, PowerPoint,

OneNote

All on the Left + Outlook

All on the left +

Publisher, Access

5 PCs or Macs 1 PC or Mac 1 PC 1 PC 1 PC

Tablets/Phones 5 tablets + phone1 tablet + phone No No No

1 TB per userup to 5 users

1 TB for 1 user

15GB 15GB 15GB

Skype

Version updates Included Included No No No

60 mins incl. 60 mins incl. No No No

Office 365 Enterprise Extras/SubsetsVarious standalone or combo-plans, including:

Exchange Online ($4 - $8 per user per month) Two plans available – with and without archiving/eDiscovery

SharePoint Online (similar pricing to Exchange Online) Two plans available – Plan 1 (E1 features), Plan 2 (E3

features)

Project Online

Additional Office client applications Project Pro, Visio Pro

+ Microsoft Dynamics CRM

References Office 365 plans comparison (Business, with links to other

sectors) http://office.microsoft.com/en-us/business/compare-all-office-365-for-business-plans-FX104051403.aspx

Office 365 Home subscriptions/One-time Office purchaseshttps://office.microsoft.com/en-us/buy/compare-microsoft-office-products-FX102898564.aspx

Office 365 Service Descriptionshttp://technet.microsoft.com/en-us/library/jj819267.aspx

SharePoint Online Software Boundarieshttp://office.microsoft.com/en-us/office365-sharepoint-online-enterprise-help/sharepoint-online-software-boundaries-and-limits-HA102694293.aspx

Footnotes1. There is conflict between Microsoft documents as to whether the

maximum number of users on a Business plan is 300 or 250. We think 300 is likely the correct number

2. Office within the Office 365 Business Plans do NOT include Access or Lync client. If you require Access, Lync or the self-service BI features available within Excel, you will need an Office 365 Enterprise ProPlus or E3/E4 plan

3. There is conflict between Business and Non-Profit plan pages as to whether or not Yammer social networking features are included in the Business Plans or are Enterprise-only.

4. Site collection limits haven’t yet been updated since the change to Business plans, we’re assuming it is staying at 20 (the limit for the old Midsize Business plan)

5. Discounts are available for Home Plans when purchasing on an annual instead of monthly subscription – 16% (pretty much 10 months for the price of 12)

Closing comments Microsoft Office 365 plans remain a confusing array of naming

conventions and licensing options, exacerbated by adding Office-only plans within the Business and Enterprise ranges

But at least Microsoft puts all this information online and is transparent (and now pretty flexible) about pricing options

This presentation was created to consolidate information that is spread across different locations and enable a quick (rough) comparison between the plans

Services and licensing options can be updated at any time so do always check the Microsoft web site for details and the latest information before making any purchasing decisions

Microsoft Office 365 Plans

This has been a summary of the available Office 365 plans based on information available up to 1st October 2014.

More details can be found at http://aetio.com/2014/10/07/office-365-plans-overview-2014/

Sharon Richardsonsharonr@aetio.com