office 365 emails & archiving
TRANSCRIPT
Office 365 Emails & Archiving:
What you should know before migrating or archiving email data
Introductions
• Anita Engles - Vice President of Products and Marketing
• Dan Byrne – Director, Professional Services
• Kuba Stawicki – Director, Product Management
Why Archive?1. As part of an Information Governance program for business
continuity and compliance.
2. Streamline eDiscovery and investigations reducing the time, cost and risk of these activities.
3. Ensure Regulatory Compliance requirements are being met for SEC, FINRA, SOX, HIPAA, etc.
4. Reduce Storage and Infrastructure Costs
due to massive growth in number, size and
formats of data.
Office 365 – Archiving Options
Other hosted solutions
Other on-premises solutions
Is it a good idea to archive within your current mail system?
“Use the right tool for the job.”
While Office 365 is an excellent choice to host your mail system, solutions that specialize in archiving do a much better job:• Archiving all information • eDiscovery readiness• Legal Hold implementation
What can you archive v. what should you archive?
What can you archive in Office 365?• Mailbox content in Exchange, and archived Lync 2013 content• SharePoint 2013 and SharePoint Online websites, documents, file
shares indexed by SharePoint
What about the rest of your data?• Email not migrated to Office 365• File shares not indexed by SharePoint• Yammer• Other unstructured data like Instant Messages, Social Media,
Business Media and Voice
• Structured data like reports, logs, and application data
• Can you create a Case by defining details and custodians, manage and save all searches, issue legal holds and package discovered data?
• Does it have a sophisticated search tool including advanced features like proximity, thesaurus and stemming?
• Do you have the ability to review and tag results?
• Can you schedule an ongoing searches to collect future data?
• Can you release all case related holds with one click?
• Can you run an unlimited number of concurrent
searches?
How well does your Mail system support legal discovery?
How secure are Legal Holds
Legal and in-Place Holds
• Are messages really tamper proof in a users mailbox?
• Can you issue Legal Hold notifications that notify the custodian, track their response and prevent deletion of data?
• Can you easily identify whose documents to put on hold?
• How many query-based holds can you apply?
Archiving data can reduce the cost of migration to Office 365
• Public folders
• Limit migration to only subset of messages offers significant savings in time and money
• Mailboxes over the size limit
• Allows users to see their Notes messages in Outlook without migrating them to Office 365
• Messages can still be viewed in native Notes format for legal and compliance reviews
Portals
AXS-One Cloud and On-premises Solution
User Archive AccessMy Archive
Retention Manager (Information Lifecycle Management, Auditable Chain of Custody)
Archive Platform – Capture / Categorize / De-Dupe / Store / Index / Compress
Instant Messages
SocialMedia Voice
Voice VoIP
Reports
File SystemsPrint Lists
Office Docs (300+ types) SharePoint
Images (OCR)SAP
File Systems & ERP
Print StreamsXML
Images Legacy Data
SupervisioneDiscovery
Case Manager
Q&A