of the board of directors of doral academy of nevada · 6/11/2020 · no action may be taken on a...

NOTICE OF PUBLIC MEETING of the

Board of Directors of Doral Academy of Nevada

Notice is hereby given that the Board of Directors of Doral Academy of Nevada, a public charter school, will conduct a public meeting on June 11, 2020 beginning at 5:30 p.m. at 6630 Surrey Street, Las Vegas NV 89119. The public is invited to attend. Those attending in person must wear masks. The meeting will also be available via Zoom: Join Zoom Meeting https://us02web.zoom.us/j/86397736528 Meeting ID: 863 9773 6528; or via audio by calling +16699009128 or +12532158782 Attached hereto is an agenda of all items scheduled to be considered. Please Note: The Board of Directors of Doral Academy of Nevada may 1) take agenda items out of order; 2) combine two or more items for consideration; or 3) remove an item from the agenda or delay discussion related to an item at any time. Reasonable efforts will be made to assist and accommodate physically handicapped persons desiring to attend or participate at the meeting. Any persons requiring assistance may contact Dena Thompson at (702) 431-6260 or [email protected] at least two business days in advance so that arrangements may be made. If you would like copies of the meeting agenda, support materials or minutes, please email Dena Thompson at [email protected] or visit the school’s website at https://www.doralacademynv.org/ For copies of the meeting audio, please email [email protected] Public comment may be limited to three minutes per person at the discretion of the Chairperson.

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https://us02web.zoom.us/j/86397736528

mailto:[email protected]


https://www.doralacademynv.org/


AGENDA June 11, 2020 Meeting of the Board of Directors of

Doral Academy of Nevada Doral Academy of Nevada is dedicated to providing an enhanced educational experience. We will develop outstanding student achievement with focus on each child being well-rounded in all parts of their education. Students will be prepared in an academically challenging and personally meaningful learning environment with an emphasis on arts integration. A collaborative effort including all students, teachers,

parents, and staff will be devoted to establishing, achieving, and celebrating individual goals for each child at Doral Academy.

(Action may be taken on those items denoted “For Possible Action”)

1. Call to Order and Roll Call

2. Public Comment (No action may be taken on a matter raised under this item of the agenda until the matter itself has been specifically included on an agenda as an item upon which action will be taken.

3. Approval of Minutes from the May 6, 2020 Board Meeting (For Possible Action)

4. Special Presentation Pertaining to Charter Authority Site Visit (For Discussion)

5. Academic Progress Reports and Updates on School Initiatives by Chief Academic

and Operations Officer Phillips and Doral Principals (For Discussion)

6. Review of Financial Performance (For Discussion)

7. Discussion and Possible Action to Approve a National School Lunch Vendor for Doral Academy of Nevada for the 2020/2021 School Year from the Following: 1) Better 4 You Meals and 2) Fresh Start Meals (For Possible Action)

8. Review and Approval of Renewal of Part-Time Distance Education Program

through Academica Virtual Education (For Possible Action)

9. Review and Approval of Vendor for Turf Replacement Project at Cactus Campus (For Possible Action)

10. Review and Approval of Vendor for Carpet Replacement Project at Cactus Campus

(For Possible Action)

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11. Review and Approval of Vendor for Creativity Center Flooring Project at Cactus Campus (For Possible Action)

12. Review and Approval of Vendor for Storage Room Addition at Cactus Campus (For

Possible Action)

13. Approval to Withdraw the Amendment for an Additional K-12 Campus (For Possible Action)

14. Special Presentation for Retiring and Promoted Personnel (For Discussion)

15. Academica Announcements and Notifications (For Discussion)

16. Public Comment (No action may be taken on a matter raised under this item of the agenda

until the matter itself has been specifically included on an agenda as an item upon which action will be taken.)

17. Adjournment (For Possible Action) This notice and agenda has been posted on or before 9 a.m. on the third working day before the meeting at the following locations:

1) Doral Saddle Campus – 9625 W. Saddle Avenue, Las Vegas, NV 89147 2) Doral Cactus Campus – 9025 W. Cactus Avenue, Las Vegas, NV 89178 3) Doral Fire Mesa Campus – 2568 Fire Mesa St., Las Vegas, NV 89128 4) Doral Red Rock Elementary Campus – 626 Crossbridge Dr., Las Vegas, NV 89138 5) Doral Red Rock Upper/High Campus – 610 Crossbridge Dr., Las Vegas, NV 89138 6) Doral Pebble Campus – 6435 W. Pebble Road, Las Vegas, NV 89139 7) Notices.nv.gov

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DORAL ACADEMY OF NEVADA

Support Summary

Meeting Date: June 11, 2020 Agenda Item: 3 – Approval of Minutes from the May 6, 2020 Board meeting Number of Enclosures: 1

SUBJECT: Minutes Approval X Action Appointments Approval Consent Agenda Information Public Hearing Regular Adoption

Presenter (s): Board Recommendation: Proposed wording for motion/action: Move to approve the minutes from the May 6, 2020 Board Meeting. Fiscal Impact: N/A Estimated Length of time for consideration (in minutes): 2-3 Minutes Background: A board meeting was held on May 6, 2020. As such, the minutes can be approved as part of the consent agenda. Submitted By: Staff

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MINUTES of the meeting of the

BOARD OF DIRECTORS of DORAL ACADEMY OF NEVADA May 6, 2020

Board of Directors of Doral Academy of Nevada held a public meeting on May 6, 2020 at 3:00 p.m. via Zoom meeting.

1. Call to Order and Roll Call

Board Chair Jerod Allen called the meeting to order at 3:12 p.m. with a quorum present. In attendance were Laura Wilkinson, Jerod Allen, Doron Joseph, and Andre Winslow.

Board Members Gary Vecchiarelli, Karla Zobrist, and Brandon Lewis were not present at this meeting.

Also present were CAOO Bridget Phillips, Principal Danielle McDowell, Principal Kimberly Hammond, Principal Kelly Rafalski, Principal Rodney Saunders, Principal Bethany Farmer, Assistant Principal Eileen Gilligan, and Data and Program Coordinator Erin Bedich. Academica representatives Michael Muehle, Carlos Segrera, Trevor Goodsell, Ryan Reeves, and Butch Tomasetti were also in attendance.

2. Public Comment

Mr. Mark Gardberg addressed the Board to provide an introduction and background for his law firm as one of the candidates for the outside legal counsel.

3. Approval of Minutes from the April 2, 2020 Board Meeting

Member Joseph moved to approve the minutes from the April 2, 2020 Board meeting, as presented. Member Allen seconded the motion, and the Board voted unanimously to approve.

4. Academic Progress Reports and Updates on School Initiatives by Chief Academic and Operations Officer Phillips and Doral Principals

Ms. Erin Bedich addressed the Board and reviewed the fundraising efforts of the Doral Academy community. As a follow up to the original Giving Tuesday, a ten-day Giving Tuesday Days of Generosity was conducted. During the ten days $5235 was raised. The Doral Families in Need Initiative, which was launched April 1, 2020, raised almost $13,000, bringing a total of funds raised for the Doral families to $17,940. Ms. Bedich explained that over fifty families were helped,

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with needs ranging from groceries, to utilities, to technology. The School marriage and family counselors (MFT), the school success advocates, and the school counselors had also provided help with mental health services. Ms. Bedich stated that, although the Giving Tuesday push was complete, Doral would continue fundraising efforts, and encouraged Board members to share social media posts related to the fundraising efforts.

CAOO Phillips addressed the Board and expressed appreciation for the hard work of Ms. Bedich and all those involved in helping the Doral families in need. She also recognized Doral parent Veronica Meter, who had been instrumental in promoting additional awareness through the media. CAOO Phillips stated that the Doral gala had also raised $63,750.

CAOO Phillips stated that the Doral administrators had been developing strategic mapping using three years of solid data to analyze the trends in the schools, the system, teacher retention, and student retention. She stated that the support materials contained questions for stakeholders which had been distributed to the schools and academic offices, and would be distributed to the Board and the Foundation board. She added that the input from the questions would be vital in helping Doral move forward.

Principal Farmer, Principal Rafalski, Principal Hammond, Principal McDowell, Principal Saunders, and Assistant Principal Gilligan reviewed the progress of their distance learning and activities. CAOO Phillips thanked the administrators for their work under difficult circumstances. She further stated that additional teacher training was ongoing with discussion groups and online training. Member Allen thanked all of the administrators, the teachers, and the foundation for the extensive communication and collaboration; adding that they were a shining beacon to the community.

5. Review of Financial Performance

Mr. Carlos Segrera addressed the Board and referred to the financial review summary as contained in the support materials. He noted that Doral had a system-wide net surplus of $2,516,265 through the month of March. There was a significant decrease in spending for supplies, consumables, and facility maintenance due to distance learning. Member Joseph stated that he, along with Member Vecchiarelli, had discussed the finances with Mr. Segrera and Mr. Goodsell, and had any questions thoroughly answered prior to the meeting. Mr. Segrera mentioned that there had been a significant increase in fraud or attempted fraud and recommended contacting Academica if any financial information requests were received so that they could be verified.

6. Review and Approval of MOU with Hazel Health

Mr. Michael Muehle addressed the Board and explained that Hazel Health provided tele-health services, utilizing Medicaid and private health insurance, with prior approval from parents. Ms. Raquel Antunez, with Hazel Health, addressed the Board and stated that they provided healthcare access to students with medical professionals while being very conscientious of FERPA

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and HIPAA regulations. She explained that they work side by side with the district to serve the families. The families are able to enroll through text, link, online access, and phone calls. CAOO Phillips stated that, following conversations with Ms. Antunez, the Doral administrators felt that is was a crucial time for all Doral families to have access to medical care; adding that they were excited for the collaboration.

Member Allen asked how the families would be informed of the service and if it was an opt in scenario. Ms. Antunez stated that the district would be provided with information in Spanish and English, to distribute to the families, which would explain how to sign up for the service. The information also included FAQs and explainer videos. She further stated that Hazel Health could send the information out to the families directly if the schools preferred that method.

Member Wilkinson asked whether this was a resource that would be used at the schools or if it was for families to use at home. Ms. Antunez stated that it was primarily used on site; however, with the pandemic they had adapted to include home health care options. She explained that they would work with Doral to develop a system for health care for possible school attendance scenarios in the fall, with before and after school hours. Member Wilkinson asked if the service was primarily for mental health support or primary care. Ms. Antunez stated that it was for physical health with the understanding that mental health often contributed to physical health. She stated that the did not currently have the personnel with mental health certifications.

Member Wilkinson moved to approve the MOU with Hazel Health, as presented. Member Allen seconded the motion, and the Board voted unanimously to approve.

7. Review and Approval of Facilities Communications Policy

Mr. Muehle stated that the Board had requested a policy regarding communication if construction of Board approved facilities projects were delayed longer than thirty days. He referred to the policy as contained in the support materials and explained that the Board Chair and Treasurer would be notified of any delays and could then request an emergency Board meeting if deemed necessary.

Member Allen moved to approve the Facilities Communication Policy. Member Winslow seconded the motion, and the Board voted unanimously to approve.

8. Approval to Select the General Contractor for the Red Rock P.E. Addition Project

Mr. Muehle stated that the Board had previously approved to request bids for the Red Rock Elementary P.E. addition. Mr. Butch Tomasetti addressed the Board and stated that the P.E. addition was a new construction one-story addition with a unisex bathroom and a storage closet. The project was expected to begin by May 22, 2020 with the first phase to be completed by August 3, 2020 and the second phase to be completed by October 31, 2020. Mr. Tomasetti reviewed the bid process and the bid opening. He then explained the bid rubric which contained a low voltage allowance, permit fees, the architect fee, a 10% contingency, and an additional, architect requested,

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5% contingency due to Covid-19. Based on the bids, Nevada General Construction was the low bid received. Member Joseph stated that the standard contingency in construction was a 5% hard cost and a 5% soft cost contingency, and asked for further explanation of the 15% total contingency fee included. Mr. Tomasetti explained that the 10% contained the standard 5% hard cost and the 5% soft cost; adding that the extra 5% was a buffer in case of extra permitting and plan check costs due to the current crisis. Discussion ensued regarding the selection process.

Member Allen moved to approve Nevada General Construction as the general contractor for the Red Rock P.E. addition project. Member Joseph seconded the motion, and the Board voted unanimously to approve.

Member Allen moved to approve construction for the Red Rock P.E. addition project. Member Winslow seconded the motion, and the Board voted unanimously to approve.

9. Discussion of the P.E. Addition Project for the Red Rock Elementary Campus

This item was discussed in conjunction with item 8.

10. Review and Approval of Vendor for Shade Structure for the Cactus Campus

This item was tabled.

11. Discussion and Approval of the District Membership Agreement with Doral, Inc.

This item was tabled.

12. Discussion and Approval of Outside Legal Counsel from the Following: 1) Wiley Petersen – Jon Blum; 2) Howard and Howard – Mark Gardberg

Mr. Muehle stated that Kolesar and Leatham, the prior outside counsel, had closed up at the end of February. Two firms had been contacted for proposals. Jon Blum, with Wiley Petersen, had previously worked with Doral at Kolesar and Leatham; and Howard and Howard had extensive charter school experience. Mr. Muehle reminded the Board that Mr. Gardberg had introduced his firm during public comment. Mr. Muehle explained that the initial rates contained in the support materials could be adjusted due to the current crisis.

Mr. Jon Blum addressed the Board and stated that he had worked at Kolesar and Leatham for nine years and with Doral for the last five years. He would like to continue in that role at his new firm of Wiley Petersen. He stated that the rate being offered was $300 per hour, which was unchanged since 2015. Mr. Muehle stated that Howard and Howard was offering a rate of $310 per hour for six months with an additional $20 per hour every six months until a final rate increase to $395 per hour.

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Member Allen stated that he and Member Lewis had met with Mr. Muehle and Mr. Ryan Reeves to review the options and determined it would be best to retain Jon Petersen, with Wiley Petersen. Member Joseph asked about the term of assignment, to which Mr. Blum replied that it did not contain a retainer or monthly amount. It would be on an as needed basis at the $300 per hour rate and the agreement could be terminated at any time. Member Joseph stated that he would prefer a yearly renewal of the agreement. The Board agreed to require a yearly renewal.

Member Joseph moved to retain the services of the law firm Wiley Petersen. Member Allen seconded the motion, and the Board voted unanimously to approve.

13. Discussion and Approval of the Final Budget for the 2020/2021 School Year

Mr. Goodsell referred to the memo from Governor Sisolak regarding the need for budget cuts, followed by the budget targets issued by the state. Mr. Goodsell stated that, with the potential budget cuts ranging from 6% to 14%, the Doral final budget was prepared with a 10% cut or $725 per pupil. There would also be cuts in the State discretionary units and the Gate money. Doral received $4.6 million from the Payroll Protection Program(PPP) loan and the forgiveness of the loan is recognized in the budget. Mr. Goodsell explained that all jobs were retained, although it did not contain raises. The retention bonus was reduced from approximately $1000 each to $500 each. Mr. Goodsell further explained that the budget was due to the State by June 7th and could change once the legislative session was complete and actual budget cut numbers were known.

Member Allen asked if the PPP loan had helped offset the loss from the State, to which Mr. Goodsell replied in the affirmative. Member Joseph clarified that there would be an eight-week window to recognize the qualified expenses necessary to result in full forgiveness of the PPP loan.

Member Wilkinson moved to approve the final budget for the 2020/2021 school year, as presented. Member Allen seconded the motion, and the Board voted unanimously to approve.

14. Review and Approval of the Payroll Protection Program Loan

Mr. Goodsell stated that Doral received approximately $4.6 million in PPP loans. He explained that there were just a few qualifying expenditures, with 75% required to be payroll. He stated that everything would be documented and the documentation would be placed in a binder ready to be audited. Member Allen thanked Mr. Goodsell and Member Joseph for working to ensure that the loan was applied for, received, and documented. Member Joseph commended Mr. Goodsell and his team for the thorough work throughout the process and stated he would continue to work with Mr. Goodsell to document the evidence and apply for forgiveness of the loan. Member Joseph stated he was glad that Doral was able to retain all of their employees because of the loan.

Member Allen moved to approve the Payroll Protection Program loan, as presented. Member Joseph seconded the motion, and the Board voted unanimously to approve.

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15. Academica Announcements and Notifications

Mr. Muehle stated that the administrators had been creatively celebrating the teachers during Teacher Appreciation week. He commended Principal McDowell for working tirelessly to provide a great graduation for the inaugural graduating class. Member Allen also thanked Principal McDowell for providing a unique ceremony that would be appreciated by everyone. Principal McDowell stated that Assistant Principal Mattie should also be recognized for all of her work on the graduation ceremony.

16. Public Comment

There were no comments by the public.

17. Adjournment

The meeting was adjourned at 4:31 p.m.

Approved on: _______________________

___________________________________ Secretary of the Board of Directors Doral Academy of Nevada

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Support Summary

Meeting Date: June 11, 2020 Agenda Item: 4 – Special Presentation Pertaining to Charter Authority Site Visit Number of Enclosures: 0

SUBJECT: Special Presentation Pertaining to Charter Authority Site Visit Action Appointments Approval Consent Agenda X Information Public Hearing Regular Adoption

Presenter (s): CAOO Phillips Recommendation: Proposed wording for motion/action: Fiscal Impact: N/A Estimated Length of time for consideration (in minutes): 10-15 Minutes Background: CAOO Phillips will present information pertaining to the recent site visit by the Charter Authority. Submitted By: Staff

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Support Summary

Meeting Date: June 11, 2020 Agenda Item: 5 – Academic Progress Reports and Updates on School Initiatives by Chief Academic and Operations Officer and Doral Principals Number of Enclosures:

SUBJECT: Academic Progress Reports and Updates on School Initiatives Action Appointments Approval Consent Agenda X Information Public Hearing Regular Adoption

Presenter (s): CAOO Phillips and Campus Principals Recommendation: Proposed wording for motion/action: Fiscal Impact: N/A Estimated Length of time for consideration (in minutes): 15-20 Minutes Background: CAOO Phillips and campus principals will provide academic progress reports and updates on school initiatives. Submitted By: Staff

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Support Summary

Meeting Date: June 11, 2020 Agenda Item: 6 – Review of Financial Performance Number of Enclosures: 1

SUBJECT: Review of Financial Performance Action Appointments Approval Consent Agenda X Information Public Hearing Regular Adoption

Presenter (s): Carlos Segrera Recommendation: Proposed wording for motion/action: Fiscal Impact: N/A Estimated Length of time for consideration (in minutes): 5-7 Minutes Background: Review of Financial Summary, Balance Sheet, and Profit and Loss statements. Submitted By: Staff

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Support Summary

Meeting Date: June 11, 2020 Agenda Item: 7 – Discussion and Possible Action to Approve a National School Lunch Vendor for Doral Academy of Nevada for the 2020/2021 School Year from the Following: 1) Better 4 You Meals and 2) Fresh Start Meals Number of Enclosures: 5

SUBJECT: Approval of a National School Lunch Vendor for the 2020/2021 School Year X Action Appointments Approval Consent Agenda Information Public Hearing Regular Adoption

Presenter (s): Kendra Thornton/Jennifer Lindemon Recommendation: Proposed wording for motion/action: Move to approve Better 4 You Meals as the National School Lunch vendor for Doral Academy of Nevada for the 2020/2021 school year. Fiscal Impact: N/A Estimated Length of time for consideration (in minutes): 5-7 Minutes Background: A Request for Proposal was advertised on April 22, 2020. Following a tasting and evaluation by the Evaluation Committee, Better 4 You Meals is being recommended as the meal vendor for Doral Academy of Nevada. Submitted By: Staff

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Vended Meal Bid Process

A Request for Proposal (RFP) was advertised on April 22nd, 2020 with solicitations due on May 20th, 2020 for vended meals. The Vendor must follow the United States Department of Agriculture (USDA) regulations regarding contracting for Child Nutrition Programs. The Vendor must be registered with the Nevada Department of Agriculture, be approved as a meal vendor, and be in good standing with the Food and Nutrition Programs. Two (2) responsive and responsible solicitations were received. An evaluation committee reviewed and evaluated the solicitations based upon established evaluation criteria that accompanied the RFP: (1) Pricing, (2) Method of Approach and Implementation Plan (menu planning and food safety), (3) Offeror’s Experience, Expertise and Reliability, and (4) Vendor’s Presentation/Tasting Session conducted for the evaluation committee. The evaluation committee reached consensus with regard to the proposal that would be most advantageous. The following documents are included: 1. Rubric

2. Final Scores & Recommendation

3. Vendor’s About Us, Experience, & Sample Menu 4. Vendor’s Fixed Fee Pricing

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RFP No. 1-2020


RFP Proposal Evaluation

Name of Offeror

____________________________________

Date of Evaluation

Page 1 of 9

EVALUATION COMMITTEE INSTRUCTIONS

This is the RFP meeting of the evaluation committee for RFP # 1-2020. At this meeting, I shall distribute the original solicitation, the

Offeror’s proposals, team member briefings and reference questions. After review and individual evaluation scoring of each proposal,

we will discuss questions and/or comments.

The evaluation committee will come to a consensus regarding which proposal(s) is the most advantageous to Doral Academy of

Nevada.

After reading the solicitation, please thoroughly review each proposal - “Scope of Work” and “Special Instructions to Offerors” for the

information requested by Doral Academy of Nevada. All comments should address the Offeror’s response to our specific requirements

of the solicitation.

Worksheets containing your comments and ranking will become a part of the file which is a public record. Each committee member

shall individually write their comments, both negative and positive on the forms provided. If possible, make all comments brief and to

the point. List any questions and comments you may have regarding any area of the proposal that may need clarification. Also list

any area of concern or areas that you feel need to be enhanced, discussed or negotiated.

If the committee feels that it is necessary, discussions with the Offeror(s) shall be held. The committee shall decide if the discussion

will be by telephone, by letter, or in person with the Offeror(s).

If discussions are held with an Offeror(s), the ranking and comments will become a “preliminary evaluation”. Responses to the

discussions with Offeror(s) will be forwarded to the committee members. The committee will discuss any changes in preliminary

comments/ranking due to Offeror(s) responses to the discussion letter(s).

If discussions are held or upon committee recommendations, the final step in the evaluation process shall be to request a Best and

Final Offer (BAFO). When the BAFO is received, if there are any changes, the BAFO will be distributed to the committee for

comment. If there are no further comments from the committee, award will be made.

To maintain consistency on the “Proposal Evaluation Scoring Summary” when making comments, PLEASE USE THE FOLLOWING

RATINGS: “non-responsive”(i.e. we asked them to provide some specific information and they did not provide it), “inadequate

response, adequate response or exceptional response.”

The committee must be able to defend its choice. We evaluate on qualitative and quantitative factors. We cannot be arbitrary and

capricious. We need to be consistent and fair.

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RFP No. 1-2020



Name of Offeror

____________________________________

Date of Evaluation

Page 2 of 9

EVALUATION CRITERIA

I. Pricing Section (Weight 40%)

A. The Committee members must objectively evaluate the pricing responses on Attachment 2.1, “Fixed

Fee Pricing Summary” using the rubric below:

Document the Vendor’s proposed lunch price per meal $ __________

Total Points ___________ scored for the Lunch Price Per Meal

(Maximum Points 1000 Points)

Identify the total points the evaluator gave to the Vendor in the Pricing Section. Document the points in the table below:

Letter Name Evaluated

Points Allowed Points Scored

A

Lunch Price Per Meal

1,000

Total Points

1,000

Weighted Score________________ x40%

Final Score for Pricing Section _________________ (Maximum 400 Points)

Meal Price Between: % of Points

$2.25 & Lower 100%

$2.26 $2.50 75%

$2.51 $3.00 50%

$3.01 $3.50 25%

$3.51 & Higher 0%

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RFP No. 1-2020



Name of Offeror

____________________________________

Date of Evaluation

Page 3 of 9

II. Method of Approach and Implementation Plan Section (Weight 35%)

Evaluate the Offeror’s Method of Approach and Implementation Plan responses to information in the Scope of Work (attachments

such as 1.1 and 1.2)

Scope of Work Section Evaluated

Points

Allowed

Points

Scored

A. Menu Planning 1,000

1. Evaluate the 21-day menu submitted. Review Attachment 1.1

2. The Vendor will use strategies to keep costs low and quality high to prepare and serve a

variety of high quality, wholesome, and nutritious food and beverages for students, faculty,

staff, employees and others as chosen by the SFA.

3. The Vendor shall implement a Hazard Analysis and Critical Control Point (HACCP) based

food safety program in compliance with United States Department of Agriculture (USDA)

guidance. To ensure preparation and service methods are compliant with USDA guidance,

the Vendor will submit a HACCP based food safety plan that includes standard operation

procedures and recipes categorized according to the process approach. Public Law 108-265.

The Vendor must submit a HACCP plan in the proposal. Review Attachment 1.2

Comments:

Justify your rating. You may want to cite specific page number and proposal statements/items. You may use the reverse side of this

sheet or additional pages, if necessary.

General Comments:

Inadequate Response = 0 % to 33% of the Points

Adequate Response = 34% to 66% of the Points

Exceptional Response = 67% to 100% of the Points

63

RFP No. 1-2020



Name of Offeror

____________________________________

Date of Evaluation

Page 4 of 9

Strengths:

Weaknesses:

Add the total points the evaluator gave to the Vendor in the Method of Approach and Implementation Plan Section. Document the

points in the table below:



A

Menu Planning

1,000

Total Points

1,000

Weighted Score________________ x35%

Final Score for Method of Approach and Implementation Plan Section _________________ (Maximum 350 Points)

64

RFP No. 1-2020



Name of Offeror

____________________________________

Date of Evaluation

Page 5 of 9

III. Offeror’s Experience, Expertise, and Reliability Section (Weight 25%)

Evaluate the Offeror’s Experience and Expertise and Reliability, responses to the following attachments such as: 1.3, 1.4, 1.5, 1.6, 1.7,

1.8, 1.9, 1.10, and 1.11

Offeror Experience, Expertise, and Reliability

Points

Allowed

Points

Scored

Review Attachments 1.3, ‘Qualification of Offeror’ and 1.4, ‘Offeror’s References’

Comments:

300

Review Attachment 1.5, ‘Offeror’s Vending Information’

Comments:

50

Review Attachment 1.6, ’Offeror Supplier Information’

Comments:

150

Review Attachment 1.7, ‘Offeror’s Adherence to Federal Guidelines’

Comments:

50

65

RFP No. 1-2020



Name of Offeror

____________________________________

Date of Evaluation

Page 6 of 9

Review Attachment 1.8, ‘Offeror’s Approach to USDA Foods/Donated Foods’

Comments:

200

Review Attachment 1.9, ‘Offeror’s Employee Information’

Comments:

50

Review Attachment 1.10 ‘Conflict of Interest’ and 1.11 ‘Discontinued or Terminated Services’

Comments:

200

Justify your rating. You may want to cite specific page number and proposal statements/items. You may use the reverse side

of this sheet or additional pages, if necessary.

General Comments:

Strengths:

Weaknesses:

Inadequate Response = 0 % to 33% of the Points

Adequate Response = 34% to 66% of the Points

Exceptional Response = 67% to 100% of the Points

66

RFP No. 1-2020



Name of Offeror

____________________________________

Date of Evaluation

Page 7 of 9

Other Comments about RFP:

Add the total points the evaluator gave to the Vendor for the Offeror’s Experience, Expertise, and Reliability Section. Document the

points in the table below:



A

Attachment 1.3, Qualification of Offeror and

Attachment 1.4 Offeror’s References

300

B

Attachment 1.5 Offeror’s Vending Information

50

C

Attachment 1.6, Offeror Supplier Information

150

D

Attachment 1.7, Offeror’s Adherence to Federal

Guidelines

50

E

Attachment 1.8 Offeror’s Approach to USDA

Commodities’

200

F

Attachment 1.9, Offeror’s Employee Information

50

G

Attachment 1.10, Conflict of Interest and

Attachment 1.11, Discontinued or Terminated

Services

200

Total Points

1,000

Total Points____________ (Maximum Points 1,000 Points)

Weight________________ x 25%

Score _____________ (250)

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RFP No. 1-2020



Name of Offeror

____________________________________

Date of Evaluation

Page 8 of 9

IV: Vendor’s Presentation for the Evaluation

Committee

Evaluate the Vendor Presentation to the

Committee


Taste

Comments:

50 points

Presentation

Comments:

50 points

Variety

Comments:

50 points

Freshness

Comments:

50 points

NSLP Compliant

Comments:

50 points

Total Points (Maximum Points 250 Points)

Strengths:

Weaknesses:

68

RFP No. 1-2020



Name of Offeror

____________________________________

Date of Evaluation

Page 9 of 9

Vendor Final Scoring Sheet

Section Name Maximum Points

Allowed

Total Points

Scored

I. Pricing Section (Weight 40%)

400

II. Method of Approach and Implementation Plan Section (Weight 35%)

350

III. Offeror’s Experience, Expertise, and Reliability Section (Weight 25%)

250

RFP Subtotal:

IV. Offeror’s Presentation to the Evaluation Committee

250

Final Total Points Evaluator Gave to the Vendor

1, 250

Signature of Evaluator:

Date:

69

Doral Academy of Nevada

Committee Member Vendor 1: Fresh Start Meals- Total Score Vendor 2: Better 4 You Meals- Total Score

Evaluator 1 893 1048

Evaluator 2 791.25 1180

Evaluator 3 805 1042.5

Committee Total Score 2489.25 3270.5

Committee Recommendation Better 4 You Meals

Comments Better 4 You Meals is being recommended as our vendor because they earned the highest amount of points, 3270.5 out of 3750

possible points.

Dissenting Opinion N/A

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Support Summary

Meeting Date: June 11, 2020 Agenda Item: 8 – Review and Approval of Renewal of Part-Time Distance Education Program through Academica Virtual Education Number of Enclosures: 0

SUBJECT: Renewal of Part-Time Distance Education Program X Action Appointments Approval Consent Agenda Information Public Hearing Regular Adoption

Presenter (s): Michael Muehle Recommendation: Proposed wording for motion/action: Move to approve the renewal of the part-time distance education program through Academica Virtual Education. Fiscal Impact: N/A Estimated Length of time for consideration (in minutes): 2-3 Minutes Background: Submitted By: Staff

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Support Summary

Meeting Date: June 11, 2020 Agenda Item: 9 – Review and Approval of Vendor for the Turf Replacement Project at Cactus Campus Number of Enclosures: 2

SUBJECT: Approval of Vendor for the Turf Replacement at Cactus Campus X Action Appointments Approval Consent Agenda Information Public Hearing Regular Adoption

Presenter (s): Butch Tomasetti Recommendation: Proposed wording for motion/action: Move to approve ________ as the vendor for the Cactus campus turf replacement project. Fiscal Impact: N/A Estimated Length of time for consideration (in minutes): 5-7 Minutes Background: After reviewing the bid(s) received the Board will approve the vendor for each project. Submitted By: Staff

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Doral Cactus Tenant Improvements Proposal - TURF

PROPOSAL: Doral Cactus (DAC) is requesting Board approval from the Doral Academy of Nevada Board of Directors (DANBD) on behalf of:

o Bethany Farmer (Doral Cactus Principal) o Bridget Phillips (Doral Executive Director) For tenant improvements located at:

o Doral Cactus Campus 9025 W. Cactus Ave. Las Vegas, Nevada, 89178

REQUESTING APPROVAL FOR:

o Turf Replacement – The project will consist of removal of existing turf and installation of ~15,000 square feet of outdoor artificial turf.

TIMELINE: Start dates will be staggered based upon material availability/delivery and vendor scheduling. All projects are expected to be completed by the beginning of the 2020/2021 school year barring any unforeseen delays.

VENDOR SOLICITED PROPOSALS: Vendors were contacted and required to meet at the campus to perform a physical site walk and examination.

• Green Living Services

o Business Primary Name – Synthetic Turf Products Inc. o License Number – 44778 o License Monetary Limit – $750,000 o Bond Amount – $20,000 o Disciplinary Action – 0 o Other Academica Work – Multiple work on new and existing campuses

• Nevada Turf Installers o Business Primary Name – N/A o License Number – N/A o License Monetary Limit – N/A o Bond Amount – N/A o Disciplinary Action – N/A o Other Academica Work – N/A

• Synthetic Lawn o Business Primary Name – Synthetic Lawns of Las Vegas, LLC o License Number – 75779 o License Monetary Limit – $50,000 o Bond Amount – $5,000 o Disciplinary Action – 0 o Other Academica Work – Yes

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Prepared by Butch Tomasetti 6/5/2020 Page 1

Labor/Demo MaterialsGreen Living Services $10,000.00 $48,000.00 $58,000.00Nevada Turf Installers 1 $0.00 $0.00 $0.00Synthetic Lawn 2 $0.00 $0.00 $0.00

2 Academica was notified by the vendor on June 4, 2020 that they would not be providing a bid for this project because they are too busy with other projects and could not meet out summer installment schedule.

1 Academica could not verify contractors license on the Nevada State Contractor Board website. Vendor explained they were using someone elses contractors license. Vendor asked to be withdrawn from consideration after this conversation and did not provide a bid.

Doral Cactus Turf Replacement Project Bid RubricParticipating Bidders

Price Breakdown Total Labor + Materials

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Support Summary

Meeting Date: June 11, 2020 Agenda Item:10 – Review and Approval of Vendor for Carpet Replacement Project at Cactus Campus Number of Enclosures: 1

SUBJECT: Approval of Vendor for Carpet Replacement at Cactus Campus X Action Appointments Approval Consent Agenda Information Public Hearing Regular Adoption

Presenter (s): Butch Tomasetti Recommendation: Proposed wording for motion/action: Move to approve ________ as the vendor for the Cactus campus carpet replacement project. Fiscal Impact: N/A Estimated Length of time for consideration (in minutes): 5-7 Minutes Background: After reviewing the bid(s) received the Board will approve the vendor for each project. Submitted By: Staff

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Doral Cactus Tenant Improvements Proposal - CARPET


o Bethany Farmer (Doral Cactus Principal) o Bridget Phillips (Doral Executive Director) For tenant improvements located at: o Doral Cactus Campus

9025 W. Cactus Ave. Las Vegas, Nevada, 89178


o Carpet Replacement – The project will consist of removal of existing carpet and installation of 24” x 24” carpet tiles throughout 25 classrooms.



• Floorworks o Business Primary Name – F K F Corporation o License Number – 58971 o License Monetary Limit – $3,700,000 o Bond Amount – $30,000 o Disciplinary Action – 0 o Other Academica Work – Multiple projects

• Robert’s Roof & Floor o Business Primary Name – Roberts Roof & Floor Inc o License Number – 6040-A o License Monetary Limit – Unlimited o Bond Amount – Bond Not Required o Disciplinary Action – 0 o Other Academica Work – None

• Thomas Floors o Business Primary Name – Thomas Floors o License Number – 32557-A o License Monetary Limit – $500,000 o Bond Amount – $15,000 o Disciplinary Action – 1 (Fine Assessed) o Other Academica Work – None

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Labor 1 Materials 2

FKF Floorworks $21,509.00 $63,539.00 $85,048.00Robert's Roof & Floor $12,415.00 $49,915.00 $62,330.00Thomas Floors $12,900.00 $46,640.00 $59,540.00

2 Includes 24" x 24" carpet tiles, 4" rubber wall base, carpet and wall base adhesive.

1 Includes removal and disposal of existing carpet. Floor preparation for new carpeting.

Mid

Doral Cactus Carpet Replacement Project Bid RubricCarpet Grade

Participating BiddersPrice Breakdown

Total

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Support Summary

Meeting Date: June 11, 2020 Agenda Item:11 – Review and Approval of Vendor for Creativity Center Flooring Project at Cactus Campus Number of Enclosures: 2

SUBJECT: Approval of Vendor for Creativity Center Flooring at Cactus Campus X Action Appointments Approval Consent Agenda Information Public Hearing Regular Adoption

Presenter (s): Butch Tomasetti Recommendation: Proposed wording for motion/action: Move to approve ________ as the vendor for the Cactus campus creativity center flooring project. Fiscal Impact: N/A Estimated Length of time for consideration (in minutes): 5-7 Minutes Background: After reviewing the bid(s) received the Board will approve the vendor for each project. Submitted By: Staff

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Doral Cactus Tenant Improvement Proposal - FLOOR





o Creativity Center Flooring – The project will consist of replacing the existing VCT flooring with a Mondo vulcanized rubber multipurpose sports floor.



• Freedman’s Carpet Service o Business Primary Name – Freedman’s Carpet Service Inc. o License Number – 16225 o License Monetary Limit – $3,500.000 o Bond Amount – Bond Not Required o Disciplinary Action – 0 o Other Academica Work – None

• FSI o Business Primary Name – Flooring Solutions of Nevada Inc. o License Number – 67009 o License Monetary Limit – $2,500,000 o Bond Amount - $30,000.00 o Disciplinary Action – 0 o Other Academica Work – Multiple work on new and existing campuses

• Robert’s Roof & Floor o Business Primary Name – Roberts Roof & Floor Inc o License Number – 6040-A o License Monetary Limit – Unlimited o Bond Amount – Bond Not Required o Disciplinary Action – 0 o Other Academica Work – None

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Participating Bidders Total

Freeman's Carpet Service $91,854.00FSI $81,897.38Robert's Roof & Floor $93,000.00

Doral Cactus Floor Replacement Project Bid Rubric

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Support Summary

Meeting Date: June 11, 2020 Agenda Item: 12 – Review and Approval of Vendor for Storage Room Addition at Cactus Campus Number of Enclosures: 3

SUBJECT: Approval of Vendor for Storage Room Addition at Cactus Campus X Action Appointments Approval Consent Agenda Information Public Hearing Regular Adoption

Presenter (s): Butch Tomasetti Recommendation: Proposed wording for motion/action: Move to approve ________ as the vendor for the Cactus storage room addition. Fiscal Impact: N/A Estimated Length of time for consideration (in minutes): 5-7 Minutes Background: After reviewing the bid(s) received the Board will approve the vendor for each project. Submitted By: Staff

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Doral Cactus Tenant Improvement Proposal – STORAGE





o Storage Room Addition – The project will consist of adding ~170 sf storage room attached to the existing school.


VENDOR SOLICITED PROPOSALS: Vendors were contacted and given access to design plans to review. o Denali Builders

o Business Primary Name – Sequoia Builders Inc. o License Number – 76999 o License Monetary Limit – $3,000,000 o Bond Amount – $30,000 o Disciplinary Action – 0 o Other Academica Work – Have used on other Academica campuses

o Nevada General Construction

o Business Primary Name – Bormann Development Inc. o License Number – 31854 o License Monetary Limit – Unlimited o Bond Amount – Bond Not Required o Disciplinary Action – 0 o Other Academica Work – Built or did additions to ~20 Academica campuses

o R & O Construction

o Business Primary Name – R & O Construction Company o License Number – 34039 o License Monetary Limit – Unlimited o Bond Amount - $50,000.00

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o Disciplinary Action – 1 o Other Academica Work – None

o Roche Construction

o Business Primary Name – Roche Constructors Inc. o License Number – 42653 o License Monetary Limit – Unlimited o Bond Amount - $50,000.00 o Disciplinary Action – 0 o Other Academica Work – None

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Denali Builders $70,509.42 $3,525.47 $98,784.89Nevada General Construction $62,658.48 $3,132.92 $90,541.40R&O Construction $99,964.00 $4,998.20 $129,712.20Roche Construction 3 $0.00 $0.00 $0.00

3 Vendor did not return a bid

Doral Cactus Storage Room Addition Project Bid Rubric

Participating Biddersethos 3 Design

Plans1

Permits &

Fees2

Construction Bid

Total Cost = ethos 3 + Permits +

Construction +

$16,400.00 $8,350.00

1 ethos 3 is our architect and will be providing the project architectural and design plans.2 Estimates for project permits, fees & QAA

5% Contingency

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Support Summary

Meeting Date: June 11, 2020 Agenda Item: 13 – Approval to Withdraw the Amendment for an Additional K-12 Campus Number of Enclosures: 0

SUBJECT: Withdrawal of Amendment for Additional K-12 Campus X Action Appointments Approval Consent Agenda Information Public Hearing Regular Adoption

Presenter (s): Michael Muehle Recommendation: Proposed wording for motion/action: Move to approve the withdrawal of the amendment for an additional K-12 campus. Fiscal Impact: N/A Estimated Length of time for consideration (in minutes): 5-7 Minutes Background: The Board previously approved the amendment application for a K-12 campus to be submitted to the SPCSA. After further evaluation, the Board would like to withdraw the submitted amendment. Submitted By: Staff

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Support Summary

Meeting Date: June 11, 2020 Agenda Item: 14 – Special Presentation for Retiring and Promoted Personnel Number of Enclosures: 0

SUBJECT: Special Presentation for Retiring and Promoted Personnel Action Appointments Approval Consent Agenda X Information Public Hearing Regular Adoption

Presenter (s): CAOO Phillips Recommendation: Proposed wording for motion/action: Fiscal Impact: N/A Estimated Length of time for consideration (in minutes): 5-7 Minutes Background: Retiring and promoted personnel will be recognized with a special presentation. Submitted By: Staff

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Support Summary

Meeting Date: June 11, 2020 Agenda Item: 15 – Academica Announcements and Notifications Number of Enclosures: 0

SUBJECT: Announcements and Notifications Action Appointments Approval Consent Agenda X Information Public Hearing Regular Adoption

Presenter (s): Michael Muehle Recommendation: Proposed wording for motion/action: Fiscal Impact: N/A Estimated Length of time for consideration (in minutes): 2-3 Minutes Background: Governor Sisolak recently signed Declaration of Emergency Directive 022 which included updates and information regarding reopening schools. The Directive includes requirements for Board approval of reopening plans at least 20 days prior to reopening. As such the Board will need to hold a meeting to discuss and approve the plan prior to reopening. Submitted By: Staff

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of the board of directors of doral academy of nevada · 6/11/2020 · no action may be taken on a...

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