october l cong sola
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TRANSCRIPT
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OCTOBER LOCAL CONGRESS
State of Local Affairs (SOLA)
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GLOBAL INTERNSHIP PROGRAM : INCOMING EXCHANGE
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The Last 10 MonthsProject Ideal State Current State Reasons for
the GapRaises 30 1 •No proper
information tracking•No proper use of tools for CRM•Lack of sales knowledge
Matches 24 0 •No proper focus on IR building for the existing form•No work on matching as such by the department
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The Last 10 MonthsRealizations 14 0 No capitalization
on market resulting to no realization
NPS 50 0 No experience given
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LC Comparison T vs A
AhdBl
ore
Bar
Chand
Chen DI
DUHyd
IIT K
GPIn
d Jai
Jal
Kol
LucMan
i
Mum
Navi M
um Pun
Sur
Th. U
niv
Viza
g
60
100118130
35
200170
216
35
140
3452
10 11
92
30
80
3010 2025
6938
72
16
90 7955
2 1649
17 240 0
74
929
4 0 0
LC Wise
Target Achieved
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The Way ForwardProject Key Activities Timelines Synergy
PointsRaising Drive •Regular tapping of
market according to the sub products•Use of existing client case studies to create credibility
December 15th
CRM •Proper use of information trackers•Engagement of prospective client with the organisation through monthly newsletters, etc
December 15th IM
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The Way ForwardInternational Relations
•Focus on showcasing clients, JD etc for better expectation with countries•Follow up on Hakunamatata campaign
November 10th GCDP ICX, IM
Sub product knowledge and analysis
•Educating members on sub products for better product delivery•Proper market analysis for customization
November 20th
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Global Community Development
Program Incoming Exchange
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The Last 10 MonthsProject Ideal State Current State Reasons for the Gap
Raise 95 87(On System) Follow the timeline, Increase in raising amount, Poor CRM.
Match 93 9 Follow the timeline, Poor internal branding, Quality, Lack of membership.
Realization 90 9 Quality, No match, NPS knowledge.
NPS and Finance 50 and financially sustainable
-50 and 13000 Proper NPS knowledge, No budgeting, CSR not happening, NO REALIZATION.
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The Way ForwardProject Key Activities Timelines Synergy Points
Internal Branding “Hakuna Matata” campaign, Proper feedback system, Improved Quality Services.
November CIM
Quality Trainee buddy, Feedback Mechanism, Job description, Client trainee induction.
December Quality team and Finance
Showcasing Impact and Financial Sustainability
Events like BKK, Impact week…,CSR funding, Fund raising drives, Budgeting.
December Finance, BD and Marketing
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GLOBAL INTERNSHIP PROGRAM : OUTGOING EXCHANGE
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The Last 10 MonthsProject Ideal State Current State Reasons for
the GapRaises 25 3 •No proper
information tracking•Lack of knowledge•No marketing done
Matches 15 1 •No effort for IR done •No work on matching as such by the department
Realizations 7 0
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The Way ForwardProject Key Activities Timelines Synergy
PointsRaising Drive •Follow ups on the
contacts already in hand• Crazy Marketing in Colleges whose course is ending
11th November •Marketing•oGCDP
International Relations
*Contacting VP iGIP of other LCs* Making EP Videos to promote EPs
15th November •Exchangers
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GLOBAL COMMUNITY
DEVELOPMENT PROGRAM : OUTGOING EXCHANGE
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The Last 10 MonthsProject Ideal State Current State Reasons for the
GapUniversity Relations 5 University
Partnerships0 Partnership No Proper Market
Research.
No Visibilty of Internship Program.
Product Packaging.International Relations
5 LC-LC Partnerships
0 Parternship No Concrete base to deliver partnerships.
Adhoc 30% EwA to ELD Conversion
No Contribution to Raises
No Proper Follow-Up.
Lack of Synergy with Marketing.
Raise 45 Raises 3
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Project Ideal State Current State Reasons for the Gap
Matching 30 0 Focus still on Raising
Realizations 10 0 Struggling with Raises
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The Way ForwardProject Key Activities Timelines Synergy
Points
Raising Class-to-Class presentations in colleges.Heavy Promotions
31st October Marketing
Engagement & Delivery
Inducting Eps in AIESEC.Calling EP on LC Forums.Making Proper Expectation Settings
5th December TM
Matching Utilising National Partnerships.Establishing LC-LC Partnerships
20th November CIM
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Marketing & PR
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The Last 10 MonthsProject Ideal State Current State Reasons for the
GapEwA to ELD 30% conversion 18% conversion Lacked in YE sessions.
OGX Promotion 5% conversion; 8 raises
2 raises ORS not tapped
Partnerships/ External Forums
8 6 No membership
Recruitment 500 sold forms;consistent membership of 100
250+ forms sold; 104 recruited
Failed OCs
Online Presence FB - 6000+likesTwitter - 500 followersYoutube - Consistent Videos
FB - 6310 likesTwitter - 443 followersYoutube - Starting with Walk with AIESEC
Not much focus on Twitter & Youtube
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The Way ForwardProject Key Activities Timelines Synergy
Points
EwA Class-to-Class presentations in colleges, Surveys, YE Sessions, Campaigns
Dec 15 OGX
AIESEC Brand Case Studies, Significant partnerships/external forums, Media Relations, AIESECers as Brand Ambassadors
Dec 15 LC
OGX Promotion Consistent online promotion
Nov 20 OGX
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Communication & Information
Management (CIM)
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The Last 10 MonthsProject Ideal State Current State Reasons for
the GapInternal Communication Every
information being delivered to members just
through newsletters no other platform
being used.
Process not in a healthy state.
The mediums assigned for the
process are not being used.
Knowledge Management Standardization, Storage,
Accessibility.
None was done in a proper way.
Rely on assumptions, Inefficient Planning,
No record of past operations.
PODIO Every department
workspace to be active with usage of some common
apps.
Kind of imbalance.Membership
proportion is not equal.
Lack of knowledge among members, No proper track of the work being done.
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Project Ideal State Current State Reasons for the Gap
Internal Branding Good IR status of LC.
Zero IR from the side of CIM. Just
one campaign was launched.
No steps were taken in this field.
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The Way ForwardProject Key Activities Timelines Synergy
PointsPODIO Shift of department
works to PODIO completely.
November mid. All the departments.
Internal Branding Need to capitalize through HAKUNA
MATATA.
- ICX
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Business Development
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The Last 10 MonthsProject Ideal State Current State Reasons for the
Gap
EMPOWER 1,70,000 1,01,000 Lack of operational knowledge, No visibility of AIESEC in the city.
GCDP PROJECTS 15,000 0 Exchanges NIL
RECRUITMENT 25,000 0 Unplanned Recruitment, No efforts made
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The Way ForwardProject Key Activities Timelines Synergy
Points
Y2B Pitching EMPOWER clients and re-delivering them, Venue Raised, 6 new clients
15th Dec Marketing, iGCDP
GCDP Projects
Partnerships for better trainee XP. 20th Nov iGCDP and
Quality
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TALENT MANAGEMENT
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The Last 10 Months
TMP 166
TLP 55
ILCEP 1
IXP 1
AM --> ELD 3
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Project Ideal State Current State
Reasons for the Gap
Recruitment & Induction
• Summer cycle – 80 members
• Winter Cycle – 90 members
• 2 Exchange Fair
• Summer – 40
• Winter – 55 members
• 1 Exchange Fair
• Less Applicants• Delay in recruitment
cycle• No proper talent
planning.
Membership Retention
70% 50% • No Experience Tracking
• Delay in mid-term analysis
• No department culture till Q3
• No effective allocation of JDs
TMP to Exchange ratio
1 0.12 • Less Knowledge• Low retention• Members not cleared
about their targets.
The Last 10 Months
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The Way Forward
Project Key Activities Timelines
Synergy Points
IXPs • Designing Campaign in synergy with oGCDP
10th November
oGCDP
Membership Retention
• Regular mid-term analysis• Timely JD allocation• Experience Tracking
December EB
LnD • Pre/post LEAD assessment.
• Education Cycle to be updated regularly.
• Education Hub
December -
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FINANCE
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The Last 10 MonthsProject Ideal State Current State Reasons for the
Gap
Financial Knowledge When members are able to use that knowledge in their department work.
20%As we are not able to give knowledge to members.
Quality When EP goes back to his country and contacts are LC again n again for internships..
We are trying new methods to improve our quality like ‘HAKUNA MATATA’.
Intern House was not properly maintained, Quality services were there but not that proper,Induction into LC was not done so they didn’t feel connected.
Investments On departments then Targets to be achieved, on quality which will lead to good delivery of experiences which will lead to building of IR
ZERO
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The Way ForwardProject Key Activities Timelines Synergy
Points
Financial Knowledge
Through GBMs, Department meets.
November. All Department.
Quality. EP Buddy, problem to be solved within 36hr.
December end. Quality team,GCDP ICX
Investments tracking December end Finance, All depatments