october 2015 npl board packet

NASHVILLE PUBLIC LIBRARY

Board of Trustees Meeting

October 20, 2015

Nashville Public Library Board of Trustees Agenda

October 20, 2015 Looby Branch Library

2301 Rosa L. Parks Boulevard Nashville, TN 37228

Meeting Room – 12:00 Noon

I. Call to order / Roll Call

II. Metro Ordinance Required to be announced at all Board Meetings – Chair, Keith Simmons

a. “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”

III. Introduce Visitors

IV. Public Comment

V. Board Chair Comments – Keith Simmons, Chair

VI. Approval of Minutes: July 21, 2015……………………………………………………….... pgs. 1 – 4

VII. Library Director Report

a. Library Director, Kent Oliver

VIII. Staff Reports

a. National Library Sign-Up Month/Banned Books Week – Andrea Fanta

b. Volunteer Presentation – Ryan Darrow

IX. New Business

a. Edgehill Art Project

b. Introduction to the Schedule of Fines and Fees – Jena Schmid / Susan Drye

X. Adjournment

Next Board of Trustees Meeting

12:00 Noon – November 17, 2015

Main Library – Board Room 615 Church Street

Nashville, TN 37219

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A City with a Great Library is a Great City ®

LIBRARY BOARD MINUTES

July 21, 2015

12:00 Noon

Edgehill Branch Library, 1409 12th Avenue South, Nashville, TN 37203

Members Present: Keith Simmons, Margaret Ann Robinson, Robert Oermann, Lucy Haynes and Sepi Khansari

Members Absent: Joyce Searcy and Francie Hunt Library Staff: Kent Oliver, Larry Price, Elyse Adler, Tricia Bengel, Jena Schmid, Susan

Drye, Andrea Fanta, Allison Barney, Angela McElrath, Rebecca Subhawong and Beth Deeb

Also Present: Mark Murray, Metro Department of Law Attorney Mark Naccarato, SEIU representative Joe Peters, member of the public

I. Call to Order / Roll Call Keith Simmons called the meeting to order at 12:08 p.m.

II. Metro Ordinance required to be announced at all Board Meetings – Board Chair, Keith Simmons

“Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”

III. Introduce Visitors

Joe Peters introduced himself as a local comics artist who is interested in doing some library programming. Susan Drye introduced Angela McElrath, the new Finance Manager.

IV. Approval of Minutes: June 16, 2015 Lucy Haynes moved for approval of the minutes from the June meeting; the motion was

seconded by Margaret Ann Robinson and passed unanimously.

V. Library Director Report—Kent Oliver, Library Director

Mr. Oliver announced that the library recently reached five million checkouts, a major milestone.

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The Main Library Children’s department renovation has begun, and should be completed in October. In the meantime, there is a small children’s collection in the Special Collections Center.

String City is in the midst of a run at the Country Music Hall of Fame, and has been very well-attended.

There is a new ConnectHome initiative led by the White House, ALA, HUD, and Google to provide internet access to public housing. We will most likely be involved, but this has not been confirmed yet. This would complement our other digital inclusion initiatives.

Overdrive is about to release one-click access and simultaneous users for ebooks. These changes would increase access and be much less cumbersome for patrons.

The Board retreat is Friday, July 31 at noon.

President Jimmy Carter will do a book signing at the library on Thursday, July 23.

VI. Staff Reports a. Edgehill Branch Report—Larry Price and Rebecca Subhawong

Mr. Price introduced Ms. Subhawong, who has been the branch manager for three years.

The branch was renovated early in 2014, and currently has four FTEs. There is a community

garden in an adjacent park, and a new police precinct a few doors down. With its location

near the Gulch, 12 South, Belmont, and Vanderbilt, Edgehill has a lot of “invisible” patrons,

people who just stop in to pick up their holds. Circulation has increased dramatically (over

40%) during the past fiscal year.

Ms. Subhawong explained that she conducted a patron survey in April, from which she

learned that over half of Edgehill patrons come to the library to use the computers. The

location has a lot of regular, daily patrons who walk to the branch, as well as heavy children’s

programming in the meeting room (to accommodate a higher volume level). The branch also

participates in the Summer Food Service Program, which means that staff serve daily snacks

in the meeting room in partnership with Second Harvest during summer vacation.

b. New Website—Tricia Bengel Tricia explained that the new library website is about to be launched. The new site has been

designed from the patron’s point of view, based on extensive user testing and user surveys.

It will work as easily on a phone as on a computer, which is important because over half of all

searches are done on phones. The new site will also have Arabic and Spanish versions.

95% of the use of the website is people searching the catalog, and the new catalog is being

unveiled this week. Its most exciting new feature is that all formats are grouped into one

record, so patrons can check out e-versions instantly (they don’t have to go through

Overdrive, Hoopla, etc.). We will be one of only two systems in the country with this

capability.

c. Limitless Libraries Update—Allison Barney, Tricia Bengel Ms. Barney distributed information about the prior and upcoming school years.

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Limitless Libraries currently partners with all traditional MNPS schools, providing school delivery of NPL

materials as well as assistance developing school library collections.

During the 2014-2015 school year:

Limitless Libraries checked out 138,000 items to students and teachers.

Approximately 24,000 students were signed up to use Limitless Libraries.

All 8,000 MNPS educators automatically received educator accounts.

Limitless Libraries purchased $1 million worth of books, A/V materials, and electronic resources for MNPS libraries while utilizing NPL’s volume purchasing discounts.

Limitless Libraries promoted NPL programs in schools, including Teen Read Week and Food for Fines.

Limitless Libraries and NPL worked with MNPS to renovate and create state-of-the-art school libraries at McGavock High School and Overton High School.

Upcoming in the 2015-2016 school year:

Limitless Libraries will add school delivery for 3rd and 4th grade students at MNPS traditional elementary schools.

Limitless Libraries will transition to an “opt-out” program, meaning students will automatically have permission to use the program.

We anticipate that up to 50,000 library card holders will be added through Limitless Libraries this year.

Students and teachers will have access to a shared catalog that includes materials both in their school library and at NPL.

Limitless Libraries and NPL received $1,000,000 in the Metro budget to work with MNPS to renovate and create state-of-the-art libraries at two middle schools. Ms. Barney then gave a quick summary of this year’s accomplishments: Limitless Libraries circulated 138,000 items, registered 24,000 students, purchased $1 million’s worth of materials for MNPS collections, promoted NPL programs such as Teen Read Week and Food for Fines to schools, and oversaw the McGavock and Overton library renovations. This year will bring two big developments: school delivery is being expanded to 3rd and 4th grade, and Limitless Libraries will become an opt-out program rather than an opt-in program (meaning that anyone in grades 3-12 can automatically use Limitless Libraries—no parental permission required). This will result in up to 50,000 new cardholders. In addition, the shared catalog between MNPS and NPL is launching July 27, two middle school libraries are being selected for renovation, and a new research study on Limitless Libraries’ impact is being commissioned. Future plans include fully consolidating all purchasing (currently, schools still do some of their own purchasing) and deciding whether to expand to even lower grades.

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VII. New Business a. Patron Record Retention—Jena Schmid, Susan Drye

Ms. Drye explained that some Metro records must be kept forever, but there is a limited amount of climate-controlled storage available. Therefore, we need to determine how to dispose of non-permanent files to create more room for permanent collections. For example, Ms. Schmid reported that we currently have five hundred boxes of old library card applications. To allow us to begin discarding these files, we would like to start expiring library cards every ten years. We could then destroy old library card applications as we acquire new signatures (and going forward, these signatures could be stored digitally). We will begin working this new expiration date plan into library policies and procedures.

VIII. Adjournment

The meeting adjourned at 1:20 p.m. NO BOARD MEETING IN AUGUST Next Board Meeting—12:00 p.m., September 15, 2015 Main Library Board Room 615 Church St, Nashville, TN 37219 Respectfully submitted by Beth Deeb

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A City with a Great Library is a Great City ®

LIBRARY BOARD MINUTES

(no quorum)

September 15, 2015

10:30 a.m.

Main Library, 615 Church Street, Nashville, TN 37219

Members Present: Keith Simmons, Joyce Searcy and Lucy Haynes Members Absent: Margaret Ann Robinson, Sepi Khansari, Francie Hunt and Robert Oermann Library Staff: Kent Oliver, Larry Price, Elyse Adler, Tricia Bengel, Jena Schmid, Susan

Drye, Andrea Fanta, Lindsey Patrick, Andrea Blackman, Emily Waltenbaugh and Beth Deeb

Also Present: Mark Murray, Metro Department of Law Attorney Libby Cain, Metro Human Resources

IX. Call to Order / Roll Call Keith Simmons called the meeting to order at 10:42 p.m.

X. Metro Ordinance required to be announced at all Board Meetings – Board Chair, Keith Simmons

“Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”

XI. Introduce Visitors

Libby Cain from Metro Human Resources introduced herself. Andrea Fanta introduced Emily Waltenbaugh as the library’s new Public Information Officer.

XII. Approval of Minutes: July 21, 2015 The July minutes could not be approved due to lack of a quorum.

XIII. Library Director Report—Kent Oliver, Library Director

American Libraries’ Library Design Showcase featured both the Bellevue and Southeast branches.

Mr. Oliver distributed ULC Top Innovator brochures. NPL won an award this year for sustainability.

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NPL also won an award from the Convention and Visitors Bureau for marketing the Nashville brand.

There will be a press conference today at 1:30 in the Commons about digital inclusion. New Mayor Megan Barry, the Community Foundation, Dell, Comcast, Google, and Vanderbilt will be participating.

Regular voting at library locations went well.

Banned Books Week will kick off here at the Main Library with a Freedom Sings concert on September 26. This is a First Amendment Center program featuring a high-profile band playing censored and challenged songs.

When reviewing statistics, Mr. Oliver asked the Board to keep in mind that both Bordeaux and the Main Library Children’s department were closed for most of the summer.

XIV. Staff Reports

a. Summer Challenge Report—Lindsey Patrick Ms. Patrick distributed a 2015 Summer Challenge Summary. She reported that First

Tennessee Bank gave a large grant this year, and were involved with several outreach

events as volunteers. Registration was up by 6%, even though Bordeaux and Main

Children’s were closed. Fewer children registered this year, but more completed the

program, which is a better measure of success. Adult registration and completion increased

dramatically, presumably due to the Family Tech Pack prize and fine forgiveness.

Over 50,000 people attended programs. Two “programs in a box” were created that were

housed at Main and sent out to branches upon request; we anticipate adding more of these

programs each summer. Outreach took place at nine sites (primarily feeding sites) in

communities that have limited access to libraries. Outreach visits also included access to a

travelling collection and a visit from the Puppet Truck, and had over 3,800 in attendance.

Renovation Update: The new space for 0-13-year-olds will focus on learning, play, and

providing a safe space. It will also be unique to Nashville. Ms. Patrick presented plans for a

bookdrop shaped like the Main Library, interactive elements in the picture book area that

highlight local architecture, a puppet stage modeled on the Ryman, and a reading fort

resembling downtown Nashville. There will also be a new “tween” area that will be a mini

makerspace, with a 3D printer, sewing machine, robotics kits, and separate computers. The

grand opening of the new space is scheduled for December 1.

2015 Summer Challenge Summary

Dates of Summer Challenge: May 1 – August 15

Dates of summer programming: June 1 - July 31

Highlights:

City earned 1.3 million points, surpassing the 1 million point goal.

Travelling Outreach collections delivered books to more than 3,800 children.

Limitless Libraries Summer Edition opened three MNPS libraries during the summer for eight weeks*

and presented weekly programs to 275 children.

“Inreach” pilot provided additional staff support and supplies funds to the Pruitt branch to help

present programming to 190 children over the summer.

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Challenge heroes featured local celebrities, news anchors, artists, musicians, doctors, authors and

government officials visiting libraries in support of summer reading and programming.

Library staff enjoyed participating in stunts, dress-up days and wearing their Summer Challenge t-

shirts to raise awareness of the program.

The piloted box program created four traveling kits for children and teens with a budget of $3000.

These kits (one costume kit, one mask making kit, two Little Bits circuitry kits) were used to present

more than 30 programs and are still in use. Average cost per program: $100 (this will decrease as the

kits are still in use).

*Cole Elementary Summer Edition site was closed after four weeks due to low attendance.

**Bordeaux, Main Children’s Department, and Wishing Chair Productions were closed during the summer

which accounts for approximately 114 programs and 10,700 attendees.

Group Challenge

NPL staff made contact with 118 different organizations including day cares and summer camps, and more

than 4,400 children participated in the Summer Challenge in groups.

Outreach “Travelling Collections”

Lindsay Jensen led a targeted outreach effort from June 1 -July 31 to nine partner organizations. Travelling

collections were non-barcoded collections of books purchased with Friends and Foundation funds that were

taken to the sites with the expectation that the children return the books the next week.

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Place

Attendance

Number people registered for

Summer Challenge

Number Books Checked out

Number Books

Returned

Return Rate -

Percentage

Martha O'Bryan Kids’ Café

1317

182 350 143 40.9

Haywood EL & RISE

360 108 242 237 97.9

Nashville Rescue Mission

344 75 326 216 66.3

Stonebrook Apts.

669 131 420 218 51.9

McMurray RISE 149 33 134 90 67.2

McMurray EL 90 90 33 22 66.7

Red Shield Camp

689 110 226 106 46.9

JE Moss 270 90 128 116 90.6

TOTALS 3888 819 1859 1148 61.8% Travelling Collection Success Stories:

This was our first year visiting the Women’s Campus of the Nashville Rescue Mission. We saw an average of

43 kids a week, ages 4-18. According to the NRM staff, families staying at the Mission have no permanent

address, are frequently experiencing hunger, and have few personal possessions. The kids welcomed the

weekly library visit, and often requested specific titles that Lindsay was able to accommodate. On the last

visit of the summer, Book ‘Em donated 86 books of varying reading levels so every child received a book they

could keep. The remaining books will remain in the children’s playroom at the Mission.

The travelling collection visited three schools this summer. Both McMurray Middle School and Haywood

Elementary hosted the Refugee and Immigrant Students Empowered (RISE) group, and the MNPS Office of

English Learners Camp in June, and J.E. Moss Elementary hosted the MNPS EL Camp. Because one of the

main objectives of these camps is to increase English literacy in foreign-born students, the camp directors

were incredibly grateful for the books offered by the travelling collections. Going forward, we’re hoping to

connect Limitless Libraries: Summer Edition (see below) with the schools hosting the EL camps.

Positive Feedback

“OMG! I REALLY LOVE THIS ITS IS SO FUN TO LEARN YAYYYYYY” (11-year-old)

“My daughter is much more motivated to read this summer due to the awesome opportunities to win neat

prizes! Thank you NPL!” (Mother of an 8-year-old)

“This program is so cool. During summer I don't read but this summer I have been reading a lot. I have read a

least 50 pages every day and the prize is something to look forward to reading I used to not be a big reader

and I really did not like it. But now I really look forward to reading and I love to do it this year I have read

more than I had ever read.” (12-year-old)

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“I really love this program it has been helping me read every night. I used to not like reading but this program

helped me to read a lot and it made me love reading. It’s seriously the best and it’s beneficial for tracking

everything I do. It has influenced me in great way. Thank you for creating this :).” (13-year-old)

“We just signed up as a family today for the Summer Challenge 2015. This is a great way to work as a family

to reach a family goal. Our goal is 500 points as a family! What's your goal?” (Family of 4)

“Once again, I signed my family up for this year's NPL Summer Reading Challenge! I love this program! It

helps my 2 elementary school children retain and hopefully exceed the reading level they were on at the end

of the school year. It also encourages us to give back as a family. Furthermore, it helps my children to

remain inquisitive about nature/science/their environment by encouraging them to ask questions, and then

grab a book for answers.” (Family of 4)

“[We received the] summer reading program prize today from the Bellevue library staff. We are excited for

the opportunity to go to Dollywood, and more excited for the continuing opportunity to participate in the

great things offered through the Nashville Public Library. We are thankful for all the library staff and

support.” (Mother of the Children’s Grand Prize Drawing Winner)

“First the first time, I witnessed [my son] pretending to read. After reading Llama Llama Red Pajama to him

last night before bed, he took it from me and went to the kitchen. I peeked around the corner and he was

babbling, and looking up and laughing/pointing as if addressing his audience, then he would turn a page

(which, I’d like to point out, takes a significant amount of fine motor skills to turn a single page). Even though

he was facing a shelf in our kitchen, I am pretty confident he was pretending to read to

someone/friend(s)…Last night, he was intentional and kept it up for about 2 minutes. So I logged it for one

point today as reading to a friend!!! As you can tell, I’m really excited. He’s one step closer to actually

reading. Best point we’ve logged thus far.” (Mother of a 2-year-old)

“I was injured in a car wreck and can’t drive. My grandson and I came here, but also rode the bus to Bellevue

for programs there, and we went to Green Hills for that science program – it was great! I told him we either

had to do things that were free or cheap this summer, so he’d better get busy on the Summer [Challenge]

program. And that really helped get him reading! One day we were rained out, so we went to the Adventure

Science Center with his free pass he earned. We rode the bus everywhere – I told him he was getting

acclimated to riding the bus. He had a great summer!” (Grandmother of an 8-year-old)

b. Special Collection Grant—Jena Schmid / Andrea Blackman Ms. Blackman distributed materials about Estamos Aqui: 500 Years of Latino-American

History. The Special Collections department received this major grant to create public

programming based on a 2013 PBS series (http://www.pbs.org/latino-americans/en/). NPL is

one of 203 grant recipients nationwide, and the only one in Tennessee. The library will be

working as the lead organization along with 20 city partners including Vanderbilt, Lipscomb,

CRIT, Conexion, and TIRRC. Estamos Aqui (We Are Here) will consist of ten months of

programming focused on contemporary and historical Latino-American issues. Programs will

include a Latino artist exhibit at the Main Library, film screenings, student workshops,

community conversations, oral histories, professional development for teachers, and much

more. Ms. Blackman has also been asked to present some programming in Memphis and

Knoxville.

http://www.pbs.org/latino-americans/en/

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XV. Adjournment The meeting adjourned at 11:36 a.m. and was followed by a tour of Studio NPL.

Next Board Meeting—12:00 p.m., October 20, 2015 Looby Branch Library—Meeting Room 2301 Rosa L. Parks Boulevard, Nashville, TN 37228 Respectfully submitted by Beth Deeb

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Statistical Summary – October 20, 2015 Nashville Public Library

Sep-15 Sep-15 Sep-14 % Change Sep-15 Sep-14 % ChangeCirculation % of Total Circulation 2015-2014 Year-to-Date Year-to-Date 2015-2014

Bellevue 39,214 8.52% 23,140 69.46% 121,535 74,556 63.01%Bordeaux 199 0.04% 7,115 -97.20% 698 22,372 -96.88%Donelson 11,506 2.50% 10,942 5.15% 34,180 33,607 1.71%East 6,822 1.48% 5,666 20.40% 19,733 16,986 16.17%Edgehill 4,220 0.92% 3,091 36.53% 12,284 8,606 42.74%Edmondson Pike 38,522 8.37% 42,361 -9.06% 119,935 131,587 -8.85%Goodlettsville 16,683 3.62% 16,084 3.72% 51,494 49,170 4.73%Green Hills 46,397 10.08% 47,884 -3.11% 149,816 156,061 -4.00%Hadley Park 3,303 0.72% 2,167 52.42% 9,423 6,184 52.38%Hearing Impaired 435 0.09% 627 -30.62% 1,457 1,742 -16.36%Hermitage 31,196 6.77% 29,955 4.14% 94,198 93,220 1.05%Inglewood 10,674 2.32% 9,174 16.35% 32,236 29,403 9.64%Looby 4,931 1.07% 2,928 68.41% 14,507 8,036 80.53%Madison 16,834 3.66% 16,687 0.88% 49,904 51,856 -3.76%Main 44,454 9.65% 60,594 -26.64% 130,944 175,538 -25.40%North 3,996 0.87% 2,812 42.11% 11,967 8,019 49.23%Old Hickory 4,864 1.06% 4,353 11.74% 14,664 12,809 14.48%Pruitt 2,101 0.46% 1,323 58.81% 5,620 4,164 34.97%Richland Park 12,144 2.64% 11,068 9.72% 35,665 34,982 1.95%

Southeast 25,040 5.44% 15,582 60.70% 75,845 50,479 50.25%Thompson Lane 9,832 2.14% 8,809 11.61% 28,566 27,336 4.50%

Watkins Park 1,235 0.27% 616 100.49% 3,481 1,797 93.71%Downloadable 125,858 27.33% 103,387 21.73% 370,209 319,567 15.85%Talking Library 5 0.001% 5 0.00% 12 14 -14.29%NPL Total 460,465 426,370 8.00% 1,388,373 1,318,091 5.33%

Month Fiscal Year-to-Date

Circulation

Sep-15 Sep-14 % ChangeCirculation Circulation 2015-2014

eAudiobooks 21,943 14,870 47.57%eVideo 1,721 2,643 -34.88%eBooks 44,899 36,519 22.95%eMusic 52,577 45,327 15.99%eMagazines 4,718 4,028 17.13%Total 125,858 103,387 21.73%

eMedia

Sep-15Year-to-Date

New Registrations 5,861 42,313 348,161

% Change2015-2014

Number of Volunteers 242 270 -10.37%Volunteer Hours 2331.25 2317.5 0.59%

Cardholders Sep-15Active Patron

Cards

Volunteer Services Sep-15 Sep-14

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Sep-15 Sep-14 % Change Sep-15 Sep-14 % ChangeVisits Visits 2015-2014 Circ / Visit Circ / Visit 2015-2014

Bellevue 18,353 12,019 52.70% 2.14 1.93 10.98%Bordeaux 0 9,434 -100.00% n/a 0.75 n/aDonelson 11,216 12,089 -7.22% 1.03 0.91 13.34%East 11,680 12,651 -7.68% 0.58 0.45 30.41%Edgehill 4,445 4,487 -0.94% 0.95 0.69 37.82%Edmondson Pike 23,876 25,900 -7.81% 1.61 1.64 -1.35%Goodlettsville 7,692 8,164 -5.78% 2.17 1.97 10.09%Green Hills 23,849 18,212 30.95% 1.95 2.63 -26.01%Hadley Park 3,794 4,534 -16.32% 0.87 0.48 82.15%Hermitage 19,673 16,531 19.01% 1.59 1.81 -12.49%Inglewood 11,922 11,737 1.58% 0.90 0.78 14.55%Looby 10,949 10,177 7.59% 0.45 0.29 56.53%Madison 24,202 18,400 31.53% 0.70 0.91 -23.30%Main 63,527 64,795 -1.96% 0.71 0.94 -25.21%North 7,732 6,578 17.54% 4.55 4.98 -8.63%Old Hickory 3,417 3,802 -10.13% 4.55 3.56 27.81%Pruitt 1,527 2,655 -42.49% 1.38 0.50 176.12%Richland Park 17,245 16,898 2.05% 0.70 0.65 7.51%Southeast 11,265 13,660 -17.53% 2.22 1.14 94.86%Thompson Lane 6,339 8,215 -22.84% 1.55 1.07 44.64%Watkins Park 5,865 5,170 13.44% 0.21 0.12 76.73%NPL Total 288,568 286,108 0.86% 1.16 1.13 2.72%

Visits

Sep-15 Assisted Sep-15 Express-Check %Circulation Circulation Express-Check

Bellevue 9,439 23,035 70.93%Bordeaux 1 0 0.00%Donelson 2,408 5,728 70.40%East 2,220 2,209 49.88%Edgehill 784 1,078 57.89%Edmondson Pike 8,520 20,643 70.78%Goodlettsville 6,727 5,869 46.59%Green Hills 6,609 28,749 81.31%Hadley Park 897 444 33.11%Hermitage 5,506 18,890 77.43%Inglewood 1,715 5,874 77.40%Looby 1,036 2,030 66.21%Madison 7,825 5,199 39.92%Main 6,978 10,209 59.40%North 457 1,054 69.76%Old Hickory 809 1,497 64.92%Pruitt 393 262 40.00%Richland Park 1,768 6,597 78.86%Southeast 4,281 15,116 77.93%Thompson Lane 2,110 4,610 68.60%

Watkins Park 100 28 21.88%

Checkout Activity

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Sep-15 Sep-14 Sep-15 Sep-14 % ChangeHours Open Hours Open Circ / Hour Circ / Hour 2015-2014

Bellevue 242 168 162.04 137.74 18%Bordeaux 0 210 n/a 33.88 n/aDonelson 168 168 68.49 65.13 5%East 168 168 40.61 33.73 20%Edgehill 168 168 25.12 18.40 37%Edmondson Pike 210 210 183.44 201.72 -9%Goodlettsville 168 168 99.30 95.74 4%Green Hills 210 210 220.94 228.02 -3%Hadley Park 168 160 19.66 13.54 45%Hermitage 210 210 148.55 142.64 4%Inglewood 168 168 63.54 54.61 16%Looby 168 168 29.35 17.43 68%Madison 242 210 69.56 79.46 -12%Main 233 232 192.66 263.88 -27%North 168 168 23.79 16.74 42%Old Hickory 168 168 28.95 n/a n/aPruitt 168 168 12.51 7.88 59%Richland Park 168 168 72.29 65.88 10%Southeast 242 210 103.47 74.20 39%Thompson Lane 168 168 58.52 52.43 12%Watkins Park 136 136 9.08 4.53 100%NPL Total 3,741 3,804 123.09 112.08 10%

Hours Open

% ChangeSep-15 Sep-14 2015-2014

Adult Programs 251 184 36.41%Teen Programs 387 167 131.74%Children's Programs 400 347 15.27%Total Programs 1,038 698 48.71%

Adult Attendance 6,878 5,852 17.53%Teen Attendance 4,732 2,793 69.42%Children's Attendance 16,121 17,872 -9.80%Total Attendance 27,731 26,517 4.58%

% ChangeSep-15 Sep-14 2015-2014

Total Computer Use 59,189 67,290 -12.04%Total Wireless Use 60,544 18,953 219.44%

% ChangeSep-15 Sep-14 2015-2014

Webserver 516,315 453,990 13.73%

Public Computer Use

Website Visits

Programming

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*New wireless network

250,000

350,000

450,000

550,000

Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep

Circulation

50,000

100,000

150,000

200,000


On Site Computer & Wireless Usage

200,000

250,000

300,000

350,000


Visits

Year-to-Date

275,948 FY14 339,044 FY15

September

86,243 2014 119,733 2015

38.83%

Year-to-Date

928,121 FY14 920,594 FY15

September

286,108 FY14 288,568 FY15

0.86%

Year-to-Date

1,318,091 FY14 1,388,373 FY15

September

426,370 2014 460,465 2015

8.00%

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0

10,000

20,000

30,000

40,000


New Card Registrations

300

800

1,300


Total Programs

10,000

20,000

30,000

40,000


Total Program Attendance

300,000

400,000

500,000

600,000


Total Website Visits

Year-to-Date

14,768 FY14 42.313 FY15

September

8,802 FY14 5,861 FY15

-33.41%

Year-to-Date

1,992 FY14 2,917 FY15

September

698 2014 1,038 2015

48.71%

Year-to-Date

78,315 FY14 75,581 FY15

September

26,517 FY14 27,731 FY15

4.58%

Year-to-Date

1,437,822 FY14 1,571,723 FY15

September

453,990 2014 516,315 2015

13.73%

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Financial Overview – October 20, 2015 Nashville Public Library

Metro Government of Nashville

Monthly Budget Accountability Report

As of September 30, 2015

Public Library

GSD-General - Operating

PY Budget PY Actuals PY% Current CY Budget Actuals YTD %

Prior Year Thru Thru Thru Prior YTD Annual Thru Current Mo. Thru Thru YTD

Budget Current Mo. Current Mo. Current Mo. Variance Budget Current Mo. Actuals Current Mo. Current Mo. Variance Variance Explanation

EXPENSES:

Salaries:

Regular Pay 10,728,000 2,682,000 2,567,709 95.7% 114,291 12,338,700 3,084,675 805,666 2,796,185 90.6% 288,490

LIB is at 90.6% thru SEP. Vacancies are

being filled as quickly as possible.

However, NPL will keep an eye on

expenditures.

Overtime 35,300 8,825 16,441 186.3% -7,616 35,300 8,825 4,252 17,816 201.9% -8,991

LIB is over budget at 201.9% thur SEP.

With staffing levels, OT is necessary at

times to fulfill NPL needs especially with

Maintenance and Security issues.

All Other Salary Codes 1,215,300 303,825 277,068 91.2% 26,757 1,215,300 303,825 112,387 392,101 129.1% -88,276

LIB is 129.1% thru SEP. This is not

unusual for this time of year after summer

vacations. NPL expects this line item to

even out over the FY.

Total Salaries 11,978,600 2,994,650 2,861,218 95.5% 133,432 13,589,300 3,397,325 922,305 3,206,102 94.4% 191,223

LIB is at 94.4% of total budgeted salaries

thru SEP. With vacancies being filled, OT

and vacation leave, currently NPL is on

budget. However, NPL will monitor

expenditures closely throughout the FY.

Fringes 4,839,500 1,209,875 1,356,952 112.2% -147,077 5,301,100 1,325,275 402,370 1,414,711 106.7% -89,436

Fringe is over at 106.7% thru SEP due to

higher overall fringe costs. LIB does not

have much control over fringe costs.

Other Expenses:

Utilities 1,643,100 410,775 319,958 77.9% 90,817 1,643,100 410,775 90,619 250,604 61.0% 160,171

Professional & Purchased Services 1,925,400 481,350 133,303 27.7% 348,047 2,279,400 569,850 82,926 170,708 30.0% 399,142

Travel, Tuition & Dues 17,700 4,425 11,546 260.9% -7,121 62,700 15,675 4,501 9,929 63.3% 5,746

Travel is currently under budget.

However, monthly parking passes for

Main employees are the biggest expense

and we anticipate being over at the end of

the FY in this line item.

Communications 593,400 148,350 77,484 52.2% 70,866 598,400 149,600 (128,793) (64,408) -43.1% 214,008

Repairs & Maintenance Services 483,100 120,775 219,589 181.8% -98,814 493,100 123,275 15,740 206,895 167.8% -83,620

LIB is at 167.8% of budget thru SEP.

W/O 4% funds for major repairs during

the warmer months we are experiencing

above avg repair costs. LIB will monitor

closely.

Internal Service Fees 1,148,300 287,075 287,075 100.0% 0 1,331,300 332,825 110,825 332,745 100.0% 80 Internal Service Fees have been posted.

All Other Expenses 1,818,900 454,725 233,040 51.2% 221,685 2,196,400 549,100 215,878 341,029 62.1% 208,071

TOTAL EXPENSES 24,448,000 6,112,000 5,500,165 90.0% 611,835 27,494,800 6,873,700 1,716,371 5,868,315 85.4% 1,005,385

Library is under budget (85.4%) for FY16

YTD. NPL will monitor ALL expenditures

closely as the fiscal year progresses to

ensure we are on budget by year end.

PROGRAM REVENUE:

Charges, Commissions & Fees 450,900 112,725 109,373 97.0% -3,352 427,500 106,875 33,795 101,582 95.0% 5,293

Other Governments & Agencies

Federal Direct 0 0 0 0.0% 0 0 0 0 0 0.0% 0

Fed Through State Pass-Through 0 0 0 0.0% 0 0 0 0 0 0.0% 0

Fed Through Other Pass-Through 0 0 0 0.0% 0 0 0 0 0 0.0% 0

State Direct 0 0 0 0.0% 0 0 0 0 0 0.0% 0

Other Government & Agencies 0 0 0 0.0% 0 0 0 0 0 0.0% 0

Subtotal Other Governments & Agencies 0 0 0 0.0% 0 0 0 0 0 0.0% 0

Other Program Revenue 0 0 0 0.0% 0 0 0 0 0 0.0% 0

TOTAL PROGRAM REVENUE 450,900 112,725 109,373 97.0% -3,352 427,500 106,875 33,795 101,582 95.0% 5,293

NON-PROGRAM REVENUE:

Property Taxes 0 0 0 0.0% 0 0 0 0 0 0.0% 0

Local Option Sales Tax 0 0 0 0.0% 0 0 0 0 0 0.0% 0

Other Tax, Licences & Permits 0 0 0 0.0% 0 0 0 0 0 0.0% 0

Fines, Forfeits & Penalties 0 0 0 0.0% 0 0 0 0 0 0.0% 0

Compensation from Property 0 0 0 0.0% 0 0 0 0 0 0.0% 0

TOTAL NON-PROGRAM REVENUE 0 0 0 0.0% 0 0 0 0 0 0.0% 0

Transfers From Other Funds & Units 0 0 0 0.0% 0 0 0 0 0 0.0% 0

TOTAL REVENUE AND TRANSFERS 450,900 112,725 109,373 97.0% -3,352 427,500 106,875 33,795 101,582 95.0% 5,293

SUMMARY OF POSITIONS:

Total Authorized Positions - Oper Fd 363

Total Filled Positions 327

Total Vacant Positions 36

SUMMARY OF VARIANCE:

17 | P a g e

Personnel Summary – October 20, 2015 Nashville Public Library

September 2015 New Hires & Resignations

New Hires

Name Classification Hire Date Location

Baker, Qyuana Library Page 9/27/2015 Bordeaux

Lovelace, John Library Mgr 2 9/27/2015 Goodlettsville

Jones, Saskia Circulation Assistant 1 9/27/2015 Bordeaux

Dickens, Katie Circulation Assistant 1 9/27/2015 Looby

Resignations

Name Classification Resignation Date Location

Moore, Steven Library Page 9/15/2015 Madison

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Personnel Summary – October 20, 2015 Nashville Public Library

NPL Vacancies as of 9/30/2015

= Approved to fill by OMB

= Requesting permission to fill from OMB

= Vacancies that have not yet been requested to fill

= New position vacancies to request

Division / Branch Title Grade Name FPS FTE

1 BELLEVUE CIRCULATION ASSIST 1 SR04 VACANT - NEW FRIDAY OPENING F 1.00

2 CIRC CIRCULATION ASSIST 1 SR04 VACANT (H STEPHENSON) F 1.00

3 ED PIKE CIRCULATION ASSIST 1 SR04 VACANT (R SANDERS) F 1.00

4 MADISON CIRCULATION ASSIST 1 SR04 VACANT - NEW FRIDAY OPENING F 1.00

5 MADISON CIRCULATION ASSIST 1 SR04 VACANT - NEW FRIDAY OPENING F 1.00

6 NORTH CIRCULATION ASSIST 1 SR04 VACANT (G KIRKPATRICK) mv to NO P 0.49

7 SE CIRCULATION ASSIST 1 SR04 VACANT - NEW FRIDAY OPENING F 1.00

8 SE CIRCULATION ASSIST 1 SR04 VACANT (K HALL) F 1.00

9 ED PIKE CIRCULATION ASSIST 1 SR04 VACANT (R FLEMING) F 1.00

10 ED PIKE CIRCULATION SUPV SR06 VACANT (D MINOR HARRIS) F 1.00

11 SHARED SYS INFO SYSTEMS APP TECH 1 SR08 VACANT - NEW SHARED SYSTEMS F 1.00



14 TECH SVCS INFO SYSTEMS APP TECH 1 SR08 VACANT (M JONES) F 1.00

15 BELLEVUE LIBRARIAN 1 SR09 VACANT - NEW FRIDAY OPENING F 1.00

16 GRN HILLS LIBRARIAN 1 SR09 VACANT (G WORDEN) F 1.0017 SE LIBRARIAN 1 SR09 VACANT - NEW FRIDAY OPENING F 1.00

18 TEENS LIBRARIAN 1 SR09 VACANT (D COLSON) F 1.00

19 SE LIBRARIAN 2 SR10 VACANT (J. LANE) F 1.00

20 BELLEVUE LIBRARY ASSOC 1 SR06 VACANT - NEW FRIDAY OPENING F 1.00

21 MADISON LIBRARY ASSOC 1 SR06 VACANT - NEW FRIDAY OPENING F 1.00

22 LOOBY LIBRARY MGR 1 SR11 VACANT (K GREEN) F 1.00

23 BORDX LIBRARY MGR 3 SR13 VACANT (J HUNSICKER) F 1.00

24 MADISON LIBRARY PAGE SR02 VACANT (S MOORE) P 0.49

25 REF LIBRARY PAGE SR02 VACANT (J LANDRY) - on hold P 0.49

26 REF LIBRARY PAGE SR02 VACANT (RHODES, A.) P 0.49

27 DONELS LIBRARY PAGE SR02 VACANT (T TAYLOR) P 0.49

28 MAILROOM MAIL CLERK CARRIER SR05 VACANT (T STEVENS) F 1.00

29 ADMIN SVCS OFFICE SUPPORT SPEC 2 SR08 VACANT - (J MILLER - uprd for Admin) F 1.00

30 HR IMP PROG SPEC 2 SR08 VACANT (S REESE) F 1.00

31 ARCHIVES PROGRAM COORDINATOR SR09 VACANT (J QUIER) F 1.00

32 NASH RM-SC PROGRAM COORDINATOR SR09 VACANT (A WILLIAMS) GRANT-FUNDED F 1.00

33 PUBLIC REL PROGRAM SPECIALIST 1 SR06 VACANT (E WALTENBAUGH) P 0.75

34 NASH RM-SC PROGRAM SPECIALIST 1 SR06 VACANT (J BRENNAN) F 1.00

35 REF PROGRAM SPECIALIST 2 SR08 VACANT - NEW FOR ARTS F 1.00

36 SECURITY PROPERTY GUARD 2 SR05 VACANT (FANN, C) F 1.00

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Brief Area Updates – October 20, 2015 Nashville Public Library

Administrative Services Report

Safety/Security:

The two online Safety training classes for all library employees are near completion.

o GHS and right to know law

o Bloodborne Pathogens

The Hepatitis B vaccination was offered and scheduled through the Metro Health Department for

library employees that were at a higher risk of coming into contact with bloodborne contaminates.

Emergency portable eye wash stations were installed at Donelson, Hermitage, North, Edgehill and

Thompson Lane, mainly for the custodians to use if they get chemicals in their eyes. Additional

stations will be added to locations where the chemical storage area is not close to a permanent

water source or easy access.

“No Firearms or Weapons” window decals arrived and have been placed on the primary entrances at

all of our locations.

Delivery:

For the month of September 2015, delivery moved a total of 13,530 bins with a total item count of

399,810.

The average for the month of September 2015 was 19,039 items per day.

Branch Services Report

Branch Library Renovations

Bordeaux Branch Library will open to the public the week of October 19. Staff returned to the branch the

week of October 5 to shelve the collection and to prepare the branch for the grand opening. Patrons can

expect a color palette that is unique to this branch and a circular theme throughout the design. Some

exciting new features are the central service desk, a brand new vending café area, flexible conference rooms

for public use, Studio NPL which includes a teen maker space, and a Laptops Anytime machine. The Laptops

Anytime will allow patrons to check out laptops for an hour at a time for use within the library.

Edmondson Pike Branch Library closed for renovations beginning October 1. Design meetings are currently

being held with the architects, construction company, interior designer, and key stakeholders at NPL. We

expect the project to be complete within five to six months.

Branch Staffing

John (JD) Lovelace, the new Branch Manager at Goodlettsville Branch Library, began training the week of

September 28. We are scheduling interviews for the approved vacancies at the branches.

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Friday Openings

The Bellevue, Madison, and Southeast Branches are now open on Fridays. Patrons now have a choice of four

locations if they would like to visit the library on Friday. Staff at these locations have seen an increase in

traffic as the word has gotten out about the new hours.

On Friday, January 8, 2016, the Bordeaux, Green Hills, and Hermitage Branches will be open on Fridays from

10 am to 6 pm. Edmondson Pike Branch Library will also have Friday hours once the renovations are

complete.

Main Report

Children’s Library Renovations

Work continues on the Children’s area. Walls are colorfully painted with all colors of the rainbow. Flooring

and shelving are being installed. We will reopen early December with much fanfare: a parade throughout the

library, ribbon-cutting, a puppet show, and many hands-on activities to encourage the children to explore the

new spaces.

Main Programming

NPL celebrated Banned Books Week with a Freedom Sings concert that featured music that has been

banned, censored or sounded a call for social change. NPL librarian and TLA co-chair of the Intellectual

Freedom Committee Bryan Jones also wrote an intellectual freedom column this month for Tennessee

Libraries.

An NPL Seed Exchange program presented by Sandor Katz brought in more than 125 people to learn about

the Art of Fermentation.

The Teen Center staff is providing a series of programming to assist teens looking for employment. This

month staff collected clothing donations and provided a Winning Wardrobe program about interview

attire. Teens participated in a fashion show and shopped in our boutique while learning about proper

interview attire.

October 9-11 NPL will be the location of many lectures for the Southern Festival of Books. We will also host a

Friends of the Library book sale in the library lobby throughout the weekend.

Collaboration & Outreach

Adrienne Strock was invited to serve on YALSA’s Community Connections Taskforce, which is something

YALSA members usually have to apply to do. Her membership on this team will end in 2017. She continues to

review for School Library Journal.

Equal Access staff participated in providing the Whole Community Disaster Preparedness workshop to Deaf &

Hard of Hearing (D/HH) consumers and first responders at the Lentz Health Center on September 26th. The

21 | P a g e

program was offered by the Nashville Office of Emergency Management and EARS (Emergency Awareness &

Readiness Services for D/HH).

A gentleman from the Free Library of Philadelphia dropped into the Teen Center and said, “I visit lots of

libraries and usually think we’re doing it right, but after visiting this teen center, I see that we have work to

do.” And then his mind was even further blown when he toured the NPL Teen Studio.

Library Love

A student working on her Masters of Library Science recently was sent on a Dewey scavenger hunt of the

downtown library. Her beloved had hidden love notes to her in selected titles of books throughout our

collections. At the end of the scavenger hunt, he was waiting on bended-knee with a proposal. She said yes.

Communications

The library’s communications team is happy to report a 2 percent increase in library card signups from September

2015. During the October Board meeting, Andrea Fanta (Communications Manager) and Emily Waltenbaugh

(Public Information Officer) will share more on the programs NPL’s Communications staff designed to boost

patron engagement and library card registration in September 2015.

Collections and Technology Services Report

Besides an unbelievably successful start to the school year with unprecedented Limitless Libraries circulation,

we continue to move forward on many other projects. A Shared Systems Coordinator has been hired to help

plan and implement the new shared system we plan on purchasing with MNPS so that we will have only one

library automation system. We have also been heavily involved with the renovations at Bordeaux and

Edmondson Pike – planning the collection spaces and technology for the newly redesigned branches. The

web project continues to move forward, just not quite as fast as we would like. While migration to the new

site is happening, we are re-writing a lot of the existing content and working with all of the individual

departments to update and modernize their stories.

James Staub, our Systems Librarian, has worked with NAZA staff and Metro Information Technology Services

to get them ready for the new school year so that attendance can be taken and statistics collected. The web

team and I are planning to take over the registration and tracking of the Summer Scholars program under

NAZA as well. We are starting to code that new process so that in early spring, signups can begin.

We are also getting ready to roll out some new products to patrons – Lynda.com (a DIY training aid),

ArtistWorks (a music instruction database) BrainHQ (a brain training database similar to Luminosity) and

OneClickDigital (more downloadable audiobooks). The web team, Communications team, internal and

external training and collection development are working to package these new products and have them

22 | P a g e

ready to roll out to patrons in January. We are going to roll them out as suggestions for folks who want to

exercise their brains for the New Year.

Community Engagement

Puppet Truck

60 programs with 3,990 in attendance.

Outreach performances included Cheekwood’s Harvest Festival , TN Craft Festival, several senior

assisted living facilities, and Hopewell Missionary Baptist Church

Wishing Chair

Newly renovated Theater opened

Partnered with Nashville Ballet for Peter Pan

Performed Aesop’s Fables to full houses

Bringing Books to Life

60 programs with 1,439 in attendance presented throughout the city

New partnership with Ross Early Learning Center, one of the MNPS Pre-K hubs with 13 classrooms,

30+ staff and faculty members serving 200+ children from across the city.

Presented to 100 teachers across the state at the Tennessee Association for the Education of Young

Children Conference in Memphis.

Working with the Southeast Library staff to present "Crazy 8s Math storytime" each week.

Loving & Learning workshops with the WIC program at the South Nashville Nutrition Center have

been overwhelmingly successful. We routinely have more families sign up for our library sessions

than typically sign up for WIC classes.

We are working with a children's literacy program in Monrovia, Liberia, providing BBTL resources and

helping them launch their parent workshop program.

Adult Literacy

Hosted 4 events, serving 172 people

Hosted our annual conference, the Middle TN Adult Education Symposium. 150 people attended this

daylong event showing a 40% increase in attendees over last year. NPL made two exciting

announcements at the event: 1) Adult Educator of the Year, an award recognizing a local teacher; 2)

Pathway for Adult Learners, an online referral tool for community resources.

NAZA

The NAZA After Zone launched on September 14, engaging over 1,000 middle school students from

22 middle schools at 46 sites county-wide.

Evidence proves interest and engagement in reading and learning declines in middle school, and

motivation to read is linked to academic achievement in reading. NAZA’s goal is to excite students

about reading and writing by focusing on their interests, building literacy-rich spaces, and

utilizing dynamic, social, and interactive literacy activities. Our Literacy Coach coordinates our work

with Limitless Libraries and has established a "Reading Mentors" program where 14 branch librarians

have volunteered to visit and bring great books and activities to NAZA sites.

23 | P a g e

Studio/TOTAL

Hosted Podcasting Workshop at Hume Fogg High School in collaboration with the Honors English

teacher

Hosted a Studio NPL booth at Nashville Mini Maker Faire

Started first of many "Lunch and Learn" sessions to introduce NPL and other community organization

staff to Studio NPL technology. First lesson: 3D printed name plates.

Launched our first Saturday Session with the Porch Writing Collective's new teen program SLANT.

Salon

Hosted two Salons in September with 485 in attendance: Jonathan Franzen and Jenny Lawson.

Courtyard Concerts

Hosted five concerts in September with 2,221 in attendance.

Production Services

New Audio Visual system was installed in the Conference center at main.

Preparing for two major initiatives rolling out this fall: 1) A new production services space on the 2nd floor of

the main library. 2) The first phase of our Audio Visual Conservation initiative which will focus on mitigating

further deterioration of unique items by restoring and preserving film, video, and audio media that is

currently in our Archives collection.

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New Business – October 20, 2015 Nashville Public Library

Nashville Public Library Comprehensive Fines and Fees Schedule

Library Card Fees

Item Charge

Non-resident library card $50.00/Year

Lost card $1.00

Lost/Damaged cataloged item handling fee $6.00/item + cost of item

Lost pieces of AV materials $1.00/item + cost of item

Collection agency fees $10.00/account

Overdue Fines

Material Type Overdue Fine Maximum Fine

Adult Literacy Materials 10 cents per item, per day $1.00 per item, per incident

Audio Books on CD 10 cents per item, per day $10.00 per item, per incident

Board books 10 cents per item, per day $1.00 per item, per incident

Book Club-in-a-Bag Kits $2.00 per set, per day $10.00 per set, per incident

Books, Cataloged – Adult 10 cents per item/per day $5.00 per item, per incident

Books – Juvenile 10 cents per item, per day $1.00 per item, per incident

Curriculum Kits $2.00 per set, per day $10.00 per set, per incident

Launchpads $2.00 per set, per day $10. Per set, per incident

Music CDs 10 cents per item, per day $5.00 per item, per incident

Periodicals No Fine No Fine

Playaways 10 cents per item, per day $5.00 per item, per incident

DVDs $1.00 per item, per day $10.00 per item, per incident

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Default Price List for Replacement Items (when there is no listed price)

Collection Format Charge

ADULT

Fiction $ 27.47

Non-Fiction $ 25.38

Trade Paperback Fiction $ 15.64

Trade Paperback Non-Fiction $ 20.40

Paperback Mass Market $ 8.30

Book Club-in-a-Bag Laminated Sheet $ 2.50

YOUNG

ADULT

Hardback Fiction $ 15.33

Hardback Non-Fiction $ 25.38

Trade Paperback Fiction $ 9.95

Paperback Non-Fiction $ 11.00

Paperback Mass Market (includes series) $ 5.99

JUVENILE

Easy (Picture Books) $ 18.97

Fiction Hardback (includes hardback readers & series) $ 17.63

Non-Fiction Hardback $ 27.04

Fiction Paperback (includes paperback readers & series) $ 7.90

Paperback Non-Fiction $ 8.45

Board Book $ 6.95

A/V

MATERIALS

DVD (per disc) $ 22.99

Music CD (per disc) $ 15.65

Audiobook on CD $ 54.75

Playaway $ 53.00

Photocopies and Printouts

Service Charge

Black & white photocopy $0.10/page

Color photocopy (from Financial-Fees & Charges document)

Library reimburses $0.50 if federal, state or local government agency document

$1.00/page

Microfilm/Microfiche reader photocopy $0.25/page

Black & white computer printout $0.15/page

Color computer printout

Library reimburses $0.50 if federal, state or local government agency document

$1.00/page

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Special Collections and Archives

Service Charge

Archival Certification for legal use of records other than marriages

$2.00

Duplication Fees

Photocopies (black/white) Printing from microfilm readers CD duplication Copy of a Marriage Record (Archives site & document) Certified Copy of a Marriage Record (Financial-Fees & Charges procedure Duplication of any record to a CD

$.10/page $.25/page $5.00 each $5.00 $10.00 $5.00/scan

Image Reproduction Fees 8 X 10 11 X 14

$15.00/image $25.00/image

Publication in books, guides, brochures

0-5,000 5,001-10,000 10,001-25,000 25,001 or more copies

$10.00 $30.00 $75.00 $100.00

Publication in serials, magazines, newspapers

Circulation of 49,999 or less Circulation of 50,000 to 99,999 Circulation of 100,000 and over

$10.00 $25.00 $100.00

Publication in audio, video or electronic medium

Under 500 copies Over 500 copies

$25.00 $150.00

Motion picture or TV broadcast Broadcast on PBS or non-commercial outlet Commercial broadcast or motion picture

$50.00 $150.00

Advertising and Commercial Use

Museum or other non-profit display Display in commercial offices, stores and restaurants Book jackets, end papers, magazine covers, CD covers Advertising

$25.00 $25.00 $100.00 $150.00

Usage of other novelty items

0-1,000 copies 1,001-2,000 2,001-3,000 3,001-4,000 4,001-5,000

$40.00 $60.00 $80.00 $100.00 $120.00

Publication via the Internet Commercial and For-profit web pages Non-profit web pages

$100.00 $25.00

The Library reserves the right to charge more based on size of reproduction.

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Conference Center Conference Center spaces are available in 4-hour blocks for rental. Rental fees are based on room

selection and length of use. Fundraisers, fee-based presentations, or social activities of government

agencies are eligible for the nonprofit fee schedule. Rental fees are waived only for official meetings

of local, state, and federal government. Charges for cleaning and other services still apply.

Room Business Rates Nonprofit Rates

Auditorium Standard A/V equipment + surround sound, projection screen, and stage

230 fixed theater seats

Refreshments must be served and consumed outside the Auditorium

$650 per 4-hour block

Standard A/V equipment + surround sound, projection screen, and stage

230 fixed theater seats

Refreshments must be served and consumed outside the Auditorium


Conference Room 1A or 1B

Standard A/V equipment + projection screen

350 maximum capacity for standing reception

200 for theater-style setup

80 for seated meal setup

50 for classroom setup




200 seats, theater-style setup




Conference Room 1 (Large)













Conference Room 2 or 3 (Small)

Standard A/V equipment

Tables are set in a hollow square to accommodate 20 people

$35 per hour block

Standard A/V equipment

Tables are set in a hollow square to accommodate 20 people

$25 per hour block

october 2015 npl board packet

Documents