october 13, 2011 commission book

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SAN FRANCISCO HOUSING AUTHORITY

Rev. Amos Brown, President

Mirian Saez, Vice President

Micah Allen, Commissioner

Dr. Veronica Hunnicutt, Commissioner

Ahsha Safai, Commissioner

Mathew Schwartz, Commissioner

Dorothy Smith, Commissioner

BOARD AGENDA

October 13, 2011

4:00 pm

Board of Commissioners Room

440 Turk Street

San Francisco Ca. 94102

(415) 715-3280

Henry A. Alvarez III

Executive Director

.The Mission of the S

“The Mission of the San Francisco Housing Authority is to deliver safe and decent

housing for low income households and integrate economic opportunity for

residents.”

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Table of Contents MEETING NOTICE .................................................................................................................................. 3

PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA:LIMITED MINUTES .............................. 6

SECRETARY'S REPORT……...…………………………………………………………………………..7

TENANT REPRESENTATIVE REPORT ................................................................................................. 11

REGULAR BUSINESS AGENDA ............................................................................................................ 15

COMMISSIONER’S COMMENT ............................................................................................................. 59

CLOSED SESSION .................................................................................................................................... 77

ADJOURNMENT....................................................................................................................................... 78

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EDW I N M. L E E , MA Y O R

SA N F R A N C I S C O HO U S I N G AU T H O R I T Y RE V . AM O S C BR OW N , PR E S I D E N T


Mirian Saez, Vice President


Dr. Veronica Hunnicutt, Commissioner Ahsha Safai, Commissioner

Matthew Schwartz, Commissioner


Henry A. Alvarez III, Executive Director

440 TURK STREET

SAN FRANCISCO, California 94102 www.sfha.org

MEETING NOTICE

Thursday, October 13, 2011·4:00 p.m.

1. The San Francisco Housing Authority holds its regular meetings at 440 Turk Street, San Francisco, California 94102.

2. Disability Access: 440 Turk Street is accessible to persons using wheelchairs and others with disabilities. Assistive listening devices

are available upon request. Agendas are available in large print. Materials in alternative formats and/or American Sign Language

interpreters will be made available upon request. Please make your request for alternative format or other accommodations to the Office of the Ombudsman and Communication (415) 715-3232 (V); (415) 715-3280 (“TTDY”) at least 72 hours prior to the meeting

to help ensure availability.

3. The closest accessible BART station is Civic Center, three blocks from City Hall. Accessible MUNI lines serving this location are:

#47 Van Ness, #49 Van Ness, #71 Haight/Noriega, #5 Fulton, #21 Hayes, 36 Parnassus, #7 Haight, the F Line to Market and Van

Ness and any line serving the Metro Stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call 415-673-6142. There is accessible parking across the street from City Hall at Civic Center Garage as well as

across the street from the Federal Building on Larkin.

4. Agenda, minutes and attachments are available at www.sfha.org as well as the San Francisco Housing Authority Administrative

Office located at 1815 Egbert Avenue, San Francisco, California 94124. If any materials related to an item on this agenda have been

distributed to the San Francisco Housing Authority Board of Commission after distribution of the agenda packet, those materials are available for public inspection during normal office hours at the San Francisco Housing Authority at 1815 Egbert Street San Francisco

CA 94124

5. In order to assist the San Francisco Housing Authority’s efforts to accommodate persons with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to

various chemical based products. Please help the San Francisco Housing Authority accommodate these individuals.

6. The use of electronic sound-producing devices at/during public meetings is prohibited. Please be advised that the meeting President

may remove any person(s) responsible for the ringing or use of cell phones, pagers and similar sound-producing electronic devices

from the meeting room. The presiding officer may remove from the meeting room anyone who is: disorderly or insolent toward any Commissioner(s); boisterous or violent; disobedient of any lawful order of the presiding officer.

7. Requests for public comment may be heard on items not on the agenda as well as after staff presentation on any Regular Agenda Item. Speakers at Board meetings are requested, but not required, to identify themselves and fill out cards placed on the table at the entrance

door. When the Board considers legislation, which has not been considered by a committee, testimony is welcome during the Public Comment portion f the meeting. Testimony is not permitted when an opportunity has been given at a committee hearing for testimony

on an item. The public may address the Board for up to two minutes or four minutes for speakers who require an interpreter, or unless

otherwise approved by the Board of Commissioners. The President, or the Board, may limit the total testimony to 30 minutes. The Board may not take action on a new proposal, which is not on the agenda.

http://www.sfha.org/

http://www.sfha.org/

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AGENDA -------------------------------------------------------------------------------------------------------------------------------

ORDER OF BUSINESS

1. Call to order and roll call

The Board of Commissioners may hold a close meeting pursuant to California Government Code for

consultation concerning attorney-client matters, real estate, litigation, personnel and security matters. The

board reserves the right to enter into closed meeting at any time during the course of the meeting

2. Approval of agenda

3. Public comments on items not on the agenda: limited minutes

Note: This portion of the agenda is not intended for debate or discussion with the Commission or staff.

Please simply state your business or the matter you wish the Commission or staff to be aware of. It is not

appropriate for commissioners to engage in a debate or respond on issues not properly set in a publicly

noticed meeting agenda. If you have questions or would like to bring a matter to the Commissions’

attention, please contact the Executive Office of the San Francisco Housing Authority at [email protected].

4. Secretary’s Report

a. Report on actions related to public comment

b. Community Career Resource Fair, October 27, 2011

c. Recognition of Monica Baptista, Senior Project Manager, U.S. Dept. of HUD, Region 9, San

Francisco Multifamily Hub

5. Tenant representative report:

a. City Wide Council - senior/disabled (“CCSD”)

b. Public Housing Tenants Association (“PHTA”)

6. Regular Business: Public comment will be taken after staff presentation on each agenda item. Speakers

are encouraged to complete a comment card. Speakers will be limited to two minutes or four minutes for

speakers who require an interpreter.

a. Consent Items

1. Minutes of a Regular Board meeting held on September 22, 2011

b. Action items

1. [San Francisco Housing Authority 2012FY Proposed Utility Allowance.]

Presented by Anthony Ihejeto, Director, Conventional Public Housing Program.

2. [Effect of Federal Budget Cuts on the San Francisco Housing Authority’s

Operations for FY 2012.] Presented by: Roger Crawford, Special assistant to the

Executive Director, Executive Office.

Public Comment

mailto:[email protected]

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3. [Resolution Authorizing the Executive Director to Enter into Contracts with

Security Firms to provide armed, unarmed, fixed post and roving security at

Housing Authortiy family and senior properties in an amount not to exceed

one million dollars per year for two years.] Presented by: James Ferry, Security

Coordinator, Office of the General Counsel

Public Comment

4. [Resolution Authorizing the Executive Director to Execute a Contract with

Housing Authority Property Insurance (HAPI) for Property Insurance in an

amount not to exceed $715, 756 for Fiscal Year 2011-2012.] Presented by: Tim

Larsen, General Counsel

Public Comment

5. [Resolution Authorizing the Executive Director to Execute a Contract with

the Housing Authority Risk Retention Group (HARRG) for Liability

Insurance in an amount not to exceed $1,006,027.00 for Fiscal Year 2011-

2012.] Presented by: Tim Larsen, General Counsel, Office of General Counsel

Public Comment

7. Commissioner’s comment

8. Closed session:

A possible closed session is scheduled in accordance with Government Code Section

54950, in sequence.

9. Adjournment

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PUBLIC COMMENTS ON

ITEMS NOT ON THE AGENDA: LIMITED MINUTES

Note: This portion of the agenda is not intended for debate or discussion with the

Commission or staff. Please simply state your business or the matter you wish the

Commission or staff to be aware of. It is not appropriate for commissioners to engage in

a debate or respond on issues not properly set in a publicly noticed meeting agenda. If

you have questions or would like to bring a matter to the Commissions’ attention, please

contact the Executive Office of the San Francisco Housing Authority at [email protected].

mailto:[email protected]

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SECRETARY’S REPORT

I. Report on actions related to public comment

II. Community Career Resources Fair, October 27, 2011

III. Recognition of Monica Baptista, Senior Project Manager, U.S.

Dept. of HUD, Region 9, San Francisco Multifamily Hub

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I. Report on actions related to public comment

EDW I N M. L E E , MA Y O R

S A N F R A N C I S C O HO U S I N G AU T H O R I T Y RE V . AM O S C BR OW N , PR E S I D E N T


Date: Friday, October 7, 2011

To: Board of Commissioners

From: Henry A. Alvarez III, Executive Director

Re: Responses to Public Comment at Commission Meeting on September 22, 2011

Commenter Terry Bagby indicated he will be taking his request for a hearing to a high level

government office including but not limited to: United States Department of Housing and Urban

Development and Leader Nancy Pelosi’s Office, (D) San Francisco.

Staff Response:

Staff continues to attempt to ameliorate Mr. Bagby’s concerns. The Authority has offered

to facilitate the mediation of the Mr. Bagby’s and the affected resident(s) concerns,

however all parties have not agreed to participate in any alternative the Authority has

offered. Should the Leader’s office or HUD assist Mr. Bagby with his concern the

Authority will respond appropriately at that time.

Commenter Charles Durham requested SFHA staff to fix the weather stripping in his apartment

at Clementina Towers and also some of the tile located near a sliding glass window door in his

apartment.

Staff Response:

Staff visited Mr. Durham’s apartment the week of September 26, 2011 and fixed the tiles in

front of the sliding glass door as well as the weather stripping. The Director of Public

Housing Operations visited the unit in the week of October 3, 2011 and in addition SFHA

staff took pictures of the work performed.

Commenter Chris George indicated that he thinks the vendor that the SFHA uses to post rental

payments from tenants takes too long to post receipt of payment. He further indicated that he

thinks it should be easier for tenants to pay their rent on time.

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Staff Response:

The Authority uses U.S. Bank’s (the Authority’s bank) lockbox system to accept rent

checks. When the payment is sent directly to the lockbox the bank processes the payments

and sends an electronic report to the Authority that is processed the day it’s

received. However, when payments are made to the property office, a manual transmittal

is prepared to send them to our Finance Department. These checks are hand carried to the

Egbert office and Finance bundles these checks and Fedexs them to the bank, where they

are then processed, causing the delay in recordation of the payment. The corrective action

plan is for Finance to post the payments manually and deposit the checks to the bank.

An Authority employee at Rosa Parks commented how long it will be before the Authority is closed

because staff continues to be cut. Will there be a severance package?

Staff Response:

There are no plans to close the Authority, or for severance packages.

Lynn Daniels asked, what is the procedure to occupy a vacant unit.

Staff Response:

Mr. Daniels current waitlist position for a one (1) bedroom unit for Public Housing is

#1015, and his position for the Voucher program is #1161. Generally when an applicant

reaches the top of waitlist, their eligibility is confirmed and is offered an appropriate unit

or voucher. Mr. Daniels has not reached the top of the waitlist. Mr. Daniels may need to

wait more than a year before he reaches the top of the waitlist.

Commenter Artiese Williams indicated she is on the waiting list for a transfer from a one

bedroom apartment to a two bedroom apartment. Thus far, all apartments that have been offered

to her are located at housing sites that she does not like. As an example, she was recently offered

Sunnydale and she does not want to move there. She also indicated that she has a disability and

a child and this is why she needs a two bedroom apartment.

Ms. Williams also asked if anyone has considered how the 2012 budget cuts will impact the

residents.

Staff Response:

Ms. Artiese Williams recently accepted a 2 bedroom unit at Robert Pitts. Ms. Williams was

informed at the Board meeting that the effects of the budget cuts would likely be reduction

in service.

Barbara Lopez (SEIU Rep.) requested that staff create a process that insures unions are at the table and

able to participate, what is the 45 day timeline about and how does this impact the commission.

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Staff Response:

Staff will start planning for the 2013 budget immediately after the 2012 budget is

approved, and will begin discussion with Labor simultaneously if there are any negative

impacts

Abdul Kadir asked whether a 3 day work week been considered for SFHA employees in response to the

budget crisis.

Staff Response:

The Authority is not considering a 3-day work week. .

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II. Community Career Resources Fair, October 27, 2011

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III. Recognition of Monica Baptista, Senior Project

Manager, U.S. Dept. of HUD, Region 9, San

Francisco Multifamily Hub

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TENANT REPRESENTATIVE REPORT:

a. City Wide Council - Senior/Disabled (“CCSD”)

b. Public Housing Tenants Association (“PHTA”)

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REGULAR BUSINESS AGENDA: Public comment will be taken after staff presentation on each agenda item. Speakers are encouraged to

complete a comment card. Speakers will be limited to two minutes or four minutes for speakers who

require an interpreter.

a. Consent Items

1. Minutes of a Regular Board meeting held on September 22, 2011

b. Action items

1. [San Francisco Housing Authority 2012FY Proposed Utility

Allowance.] Presented by Anthony Ihejeto, Director, Conventional Public

Housing Program.

Public Comment

2. [Effect of Federal Budget Cuts on the San Francisco Housing

Authority’s Operations for FY 2012.] Presented by: Roger Crawford,

Special assistant to the Executive Director, Executive Office.

Public Comment

3. [Resolution Authorizing the Executive Director to Enter into

Contracts with Security Firms to provide armed, unarmed, fixed post

and roving security at Housing Authortiy family and senior properties

in an amount not to exceed one million dollars per year for two years.]

Presented by: James Ferry, Security Coordinator, Office of the General

Counsel.

Public Comment

4. [Resolution Authorizing the Executive Director to Execute a Contract

with Housing Authority Property Insurance (HAPI) for Property

Insurance in an amount not to exceed $715, 756 for Fiscal Year 2011-

2012.] Presented by: Tim Larsen, General Counsel.

Public Comment

5. [Resolution Authorizing the Executive Director to Execute a Contract

with the Housing Authority Risk Retention Group (HARRG) for

Liability Insurance in an amount not to exceed $1,006,027.00 for

Fiscal Year 2011-2012.] Presented by: Tim Larsen, General Counsel,

Office of General Counsel.

Public Comment

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MINUTES


BOARD OF COMMISSIONERS MEETING

SEPTEMBER 22, 2011

SCHEDULED: 4:00 p.m. at 440 Turk Street, San Francisco, CA 94102

COMMISSIONERS PRESENT: COMMISSIONERS ABSENT:

@ Roll Call:

Mirian Saez, Vice President Rev. Amos C. Brown, President




After Roll Call:

Dr. Veronica Hunnicutt, Commissioner, arr. 4:19pm

Ahsha Safai, Commissioner, arr. 4:06

Item 1: Meeting called to order

Vice Chair, Saez called meeting to order at 4:00pm

Item 2: Approval of Agenda

Motion: Commissioner Hunnicutt moved to approve agenda

Commissioner Safai seconded motion

Vote: All approved

Item 3: Public Comments on items not on the agenda

Terry Bagby, resident at 320 Clementina is concerned that he did not get a get a hearing

regarding harassment from Mr. Kadir and, as a result, will be seeking remedies with

HUD.

Charles Durham, resident of 320 Clementina stated that all actions Mr. Kadir filed

against him have been withdrawn. Mr. Durham requested the need for weather stripping

around his door and to fix the loose tile in front of his sliding glass door.

Chris George, resident of 320 Clementina, #816, requests that rent statements come

earlier and get posted timely. Mr. George recommends that the Authority search for a

different bank that will post payments in a timely manner.

Abdul Kadir, resident, 320 Clementina stated that this is the 5th meeting where resident

are commenting regarding him.

Artese Williams, a resident of Holly Court resident, is concerned that she has been

waiting for a transfer for one year and would like to be offered a unit in a safe area.

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Item 4: Secretary’s Report

A. Annual Employee recognition: The Authority acknowledged Maria Gonzalez for 20

year of service and Jessica Nam for 25 years of service.

B. HUD Correspondence

C. The Housing Authority received Public Housing assessment score of standard

performer for the 3rd

year in a row. Mr. Alvarez thanks Pamala Pallpalatoc and

Anthony Ihejeto’s group as well as Monica Baptista for her efforts in helping the

SFHA improve the assessment score.

Commissioner Schwartz acknowledged the standard performance score and asked

Mr. Alvarez to explain the audit penalties; why were points deducted? Mr. Alvarez

explained that there are threshold requirements for tenant account receivables and

ending fund balances of the Authorites financial statements. If the threshold

requirements are exceeded HUD deducts fractions of points.

Commissioner Saez asked what the .48 in the TARS report means in laymen terms?

How does this score compare? What is the minimum, maximum? Mr. Alvarez,

explained that the maximum score is 4.5 points. The variance reports show that the

Authority is within the threshold requirements for vacancy loss of 6-7% year to date.

Commissioner Schwartz asked if Commissioners will be hearing from the auditors

directly? Mr. Alvarez responded yes.

Commissioner Allen asked if the audit report will be public?Mr. Alvarez, explained it

will be a public discussion. Commissioner Allen asked if this would occur in a

special meeting or a regularly scheduled meeting? Mr. Alvarez responded that it

would be an agendized item in a regular meeting.

Commissioner Safai commented on the secretary’s report when Mr. Alvarez stated

that we are collecting more than what has been reported, what should the score really

be? Mr. Alvarez, explained that the score is for the period October 2009 thru

September 2010. The data is 2 years old and correction have been made to reflect the

current information.

Item 5: Tenant Representative Report

1. Public Housing Tenant Association (PHTA) – Not Present

2. Citywide Council Senior Disabled (CCSD)

A. Ms. Raimey reported that 150 seniors attended their outing to the Monterey Bay

Aquarium. Ms. Raimey further stated that Denise Kimble is assisting CCSD in

preparing for upcoming elections at the senior sites. Ms. Raimey inquired

as to when the capital funding will be used for fencing at 990 Pacific Ave and

security gates?

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Item 6: Regular Business

A. Consent Items

Minutes

o Minutes of regular Board meeting held on August 25, 2011

Motion: Commissioner Hunnicutt moved to accept minutes of August 25, 2011

Commissioner Safai seconded the motion

Vote: All approved

B. Action Items

1. [Resolution Authorizing the Executive Director to adopt utility allowance

schedule for FY 2011] presented by Anthony Ihejeto, Director, Public Housing

Operations

Commissioner Schwartz, referring to chart 3, asked how the utility allowance has

fallen when electricity has risen in Conventional Public Housing? Cheryl Lord,

representative of Nehlrod explained that in Conventional Public Housing there is

only electric and natural gas to be distinguished from the Section 8 program

whose charts reflect electric, natural gas, water and sewer.

Commissioner Allen, asked, is there anything for air conditioning, how is the AC

counted? Ms. Lord responded that Conventional Public Housing regulations do

no provide for an allowance for air conditioning.

Commissioner Safai asked why have utility allowances increased in all of the

newer developments and decreased for the older developments? Ms. Lord

responded that the HOPE VI sites include water and sewer.

Commissioner Allen asked if the smart meters have helped and if the smart

meters are still in Holly Courts? Did that factor into the rates? Tim Larsen,

General Counsel of the Authority stated that the smart meters allow you to

explore different methods of decreasing use and further, it gives you information

on use. He stated further usage is what determines utility cost.

Commissioner Smith asked if residents of the newer developments will be

responsible for utilities? Ms. Lord responded that this decision is made by the

Authority. Mr. Alvarez further stated that the Authority decides what the

allowance will be whether it include water, sewer, gas and/or electricity. Barbara

Smith, Administrator, added that there would not be individual meters for water

and sewer and, therefore, no allowance for water or sewer.

Mr. Schwartz asked what the impact would be if the Commission delays the

resolution until the next meeting? Mr. Alvarez responded that there would be no

impact to delay the resolution.

Commissioner Smith requests that the resolution be postponed.

Public Comment: None

Motion: Commissioner Schwartz moved to approve

Commissioner Hunnicutt seconded motion

Vote: All approved in postponing the resolution to a later date.

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2. [Authorization for the Executive Director to establish the Voucher Payment

Standard Schedule for 2011/2012] Presented by Nicole McCray-Dickenson,

Acting Director, Section 8 Department.

Nicole McCray-Dickerson, Acting Director of the Section 8 Deparment, presents

that there are no changes in the payment standard.

Commissioner Schwartz asked if when you do your update of what the payment

standards should be do you look at actual rent comparisons? What’s the

methodology that you use? Ms. Dickerson explained HUD requires the VPS be

set at a minimum of 90% of the HUD published Fair Market Rents (FMR). The

Authority’s standard is at 99%.

Commissioner Schwartz asked if the rent has been increasing shouldn’t we

increase our payment standards so that our partners, tenants, and clients will be

able to afford the escalating rents? Mr. Alvarez stated that the lease up rates for

Section 8 are currently 99% to 108% depending upon which month we pick. The

voucher program is driven budgetarily, not by rents, or how many units we lease

up, so if the Authority raised the payment standard the Authority it would result

in the Authority leasing up less families. Staff utilizes a methodology that leases

up and maintains a 98% to 100% lease up rate.

Public Comment: None

Motion: Commissioner Schwartz moved to approve

Commissioner Hunnicutt seconded the motion

Vote: All approved

3. [Results of operation for period ending August 31, 2011] presented by Roger

Crawford, Special Assistant to the Executive Director, Executive Office.

Roger Crawford, reported overall operations reflect a surplus of $1.7 million. The

surplus results from the sale of a vacant lot at 2698 California Street. The

Authority will use administrative reserves to cover the negative balance in the

Section 8 Department. Staff recommends approval

Commissioner Hunnicutt, asked if the Authority will be using the administrative

fee to resolve the $281,000 short fall?

Mr. Crawford, indicated we would be utilizing Section 8 Administrative

Reserves to balance section 8, and the proceeds from the sale of the vacant lot

will balance Public Housing.

Commissioner Hunnicutt, how much are the administrative reserve funds?

Herb Lum responded that the reserve balance is $1.1 million

Commissioner Schwartz asked how the Authority can sustain balancing the

budget in the future without sellilng buildings?

Mr. Crawford, responded that the Authority is planning ahead by setting the

budget at the beginning of the year and reviewing the budget quarterly to make

adjustments as needed.

Commissioner Schwartz stated that we are in a position where this is not

sustainable unless we have assets that we can continue selling every year.

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Commissioner Schwartz further commented that one of the areas where we were

off between our budget and our actuals was the vacancy loss; why are we in this

situation and what are we going to do differently? Mr. Crawford responded that

the Authority is improving its budget plan and is estimating based on actual

numbers.

Commissioner Safai asked, asked how the Authority got to a vacancy loss of $1.4

million? Mr. Crawford, we didn’t have enough units we had budgeted 446,000

we will do a better job budgeting. Mr. Alvarez further responded that the

Authority gave a poor estimate /forecast for the trend for uncollected rent. The

Authority attributed it at a third of what it has trended over the last 5 years, which

is one of the elements that HUD wants corrected.

Commissioner Hunnicutt recommended a narrative delineating the recurring

questions, i.e. “How are we doing with the vacancy rate” this would be helpful.

Mr. Crawford agreed.

Public comment:

Lynn Daniels, not a resident of the Authority, requests that he get better housing.

4. [Effect of Federal Cuts on the San Francisco Housing Authority’s

Operations for the FY 2012] Presented by Rodger Crawford, Special Assistant

to the Executive Director, Executive Office.

Roger Crawford, reported HUD has reduced the agency’s subsidy by $5.1. In

order to balance the FY2012 budget the Authority initated a hiring freeze, will be

ending the assignments of 32 temporary workers, 11 permanent positions and

reducing the cost of other programs such as security outside legal expenses,

insurance and summer activity programming. As a result of these proposed

changes, the Authority will have a balanced budget.

Commissioner Safai asked if, pursuant to the report, staff has begun meeting with

representative labor?

Mr. Crawford responded that on Monday, September 19, 2011 there was a

meeting held with all of the represented labor groups to begin discussions about

possible alternatives to staff reductions. Commissioner Safai asked, how many

eligibility workers will there be after reducing five full-time positions? Mr.

Crawford responds that he will have to look. Commissioner Safai asked how

many plumbers will be affected? Mr. Crawford responds, currently there are 10,

there will be 7. Commissioner Safai asks how many painters and glaziers will be

affected? Mr. Crawford responds that painters will go from 11 to 9 and glaziers

from 3 to 2.

Commissioner Safai asked the commissioners to consider the idea of giving labor

the opportunity to come back with alternative solutions before the resolution is

adopted.

Commissioner Schwartz asked the Secretary if the Commission could adopt this

budget to have an operating budget going into the FY 2012 as it is proposed

today and come back and amend it should there be new information from any

discussions that would cause us to make adjustments? Mr. Alvarez responded,

yes.

Commissioner Hunnicutt how security will be affected? Tim Larsen responded

that the Authority will shift some of its funding from private security to the

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concierge program. This shift will allow the Authority to hire more residents

into the concierge program.

Commissioner Hunnicutt recalls the ED explaining that we are spending a sizable

amount of money on SFPD, is this a separate category? Mr. Larsen, responded

that the Authority will spend 1 million a year on police services, $1.1 million on

private security for armed guards in high crime communities and the remaining

balance of 700k is for the concierge program.

Commissioner Hunnicutt asked is this what the Authority has been paying every

year for this service? Have there been any increases because of security issues?

Mr. Larsen responded that the SFPD is a million and private security has

increased in the past 5 years but the concierge program is dramatically reducing

the cost.

Commissioner Hunnicutt asked for additional information on the insurance cost

savings? Mr. Larsen responded that the Authority is improving at risk

management resulting in the property insurance being reduced from over a

million to around 700k. Further, the Authority is a founding member of a risk

retention group and, as such, receives a check for $230k at the end of every fiscal

year.

Commissioner Saez asked with regards to the plumbers is this part of the

negotiation that was concluded with the agency or are these new reductions that

are being proposed in the new fiscal year? Mr. Alvarez responded that yes, the

plumbers had a manning table which is a minimum work force and the

commission purchased the right to not have that. None of the public housing

properties are operating in a manner acceptable to HUD resulting in a loss of

$1.5 million for two years totaling $3 million. The total reduction is $5.2

million, which the Authority is addressing by some of the following, not filling

positions, ending temporary employment positions, a hiring freeze. Mr.

Crawford explained that discussion with represented labor will continue.

Commissioner Safai commended staff for handling staffing pressures but is

requesting time for the Authority to negotiate with representative labor.

Commissioner Safai requests that the other Commissioners delay the vote.

Commissioner Saez asked what would be the impact of delaying this vote until

October? Is there a penalty by HUD if this resolution is delayed?

Mr. Alvarez responded that there is no penalty by HUD and the Authority would

operate under last years budget.

Commissioner Allen requested that a subcommittee be assigned to address this

issue? Mr. Alvarez responded that a subcommittee can be formed.

Commissioner Schwartz confirms that there is no penalty if this resolution is

delayed? Mr. Alvarez responded that he does not believe but that HUD has the

final authority. Mr. Alvarez stated that approving this resolution would be

followed by noticing employees pursuant to their agreements and, if the

Commissioners don’t agree with this, it is recommended that this be carried over.

Commissioner Saez clarifies that approving the resolution would begin the

noticing procedure? Mr. Alvarez responds that yes, it would start the process.

Mr. Crawford further states that a delayed vote resulting in a vote in October

would be ok. However, if there is no agreement with the Unions in October, then

this may further delay the process.

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Commissioner Safai confirmed that approving the resolution gives staff the

authority to notice lay off and the budget is then sent to HUD? Mr. Alvarez

responded that HUD does not approve the budget. Further, there is nothing

improper if the Commission wants to delay the process. A delay makes it more

difficult to for the Authority to act.

Motion: Commissioner Saez motions to approve the resolution.

Commissioner Safai asked if the Commission would hear Public Comment.

Commissioner Saez called for Public Comment.

Public comments:

Lynn Daniels, individual on the waitlist requested information how the Authority

re-occupies units and whether there is an allotment of units that are not being

housed and need to be housed?

Artese Williams asked had anyone considered how this budget, specifically

security cuts, will affect the residents?

Barbara Lopez, business representative for SEIU 1021, requested that staff create

a process that insures unions are included in this process. Further, what is the 45

day timeline about how the proposed budget impacts the bargaining members?

Authority Employee who works at Rosa Parks asked the Commission how long it

will be before the Authority is closed because staff continues to be cut. Will

there be a severance package?

Abdul Kadir asked if a 3 day work week been considered?

Commissioner Saez requests the budget resolution be presented earlier next year.

Commissioner Saez’s motion lacked a second.

Motion: Commissioner Safai motioned (a replacement motion) to postpone vote and carry

item forward to next meeting of 10/13/11

Commissioner Hunnicutt seconded the motion

Vote: All approved

5. [Report : HUD Corrective Action Plans for the Housing Voucher Program]

Presented by: Pamela Palpallatoc and Nicole McCray, Acting Director of the

Housing Choice Voucher Program (Formely Section 8)

Commissioner Saez requested an update on progress/improvements made in

Section 8 program. Pamala Pallpalotoc. the PIC reporting rate for august was

97% and the utilization for the HCV Program in August was 97% by unit and

99.9% by housing assistance payment expenses. The Authority continues to meet

monthly with the Veterans Affairs Office and with the San Francisco HUD field

office. The Authority is working collectively to reconcile the utilization reports

with the Veterans Affair Administration as well as HUD. Staff is also finalizing

procedures and policies for the upcoming SEMAP review and by September 30,

the Authority will submit the tenant file error report for the RIM review.

Commissioner Saez asked if the Authortiy is holding Veteran vouchers offline

since it is only at 63% utilization? Ms. Pallpalatoc, responded this number

should improve with the reconcililation process between the Authority’s records,

23

the Veterans Administration and PIC. Further, the Authority is expecting this

number to be at 100% soon.

Commissioner Saez asks if the certification process is happening through the

Authority’s department. Ms. Pallpalatoc responded, yes.

Commissioner Schwartz asked when the Authority will be caught up with

reexaminations and inspections? Nicole McCray-Dickerson responded that the

Section 8 deparment is working on procedures and efficiency within the

department.

Public comment: None

Item 7: Commissioners Comments

Commissioner Allen asked if there have been subcommittees in the past because

Mr. Allen would like to start a subcommittee? Further, Commissioner Allen

wanted to annouonce a YMCA community event and potluck to benefit breast

cancer Saturday at 9:00am at the Bayview YMCA.

Commissioner Saez stated that the current set up of the Commission promotes

public discourse and public presentations. Previously, there were ad hoc

committees but they were not successful because there was little attendance.

Commissioner Schwartz echoed Commissioner Saez’ comment that sub

committees were not well attended in the past. Moreover, when information was

presented to the Commission, the Commission did not feel fully informed.

Commissioner Allen requested that the Commission packett be provided earlier.

Mr. Alvarez responded yes, the packet could be provided earlier but this could

potentially change the timeframe of resolutions. Mr. Alvarez requested six day

notice.

Commissioner Allen commented that he felt the information regarding the budget

should be provided earlier in the future.

Commissioner Veronica Hunnicutt suggested that an orientation and/or

communication between staff and Commissioners occur earlier for those

resolutions with larger impacts.

Commissioner Schwartz responded to the Authority employee at Rosa Parks

worker clarifying that these cuts are coming from the US Congress, this is not a

choice of the Authority. Further, the Authority is tying to maintain a high level

of services within the budget provided.

24

Item 8: Closed Session

Closed session pursuant to GCS 54956.9 to receive advise from legal counsel on

matters pertaining to Robert Coats, Painter

PRESENT:

Mirian Saez, Vice Chair




Dr. Veronica Hunnicutt, Commissioner

Ahsha Safai, Commissioner

No decision were made and no vote was taken.

Item 9: Adjournment by consensus 19:22

25

AGENDA

SAN FRANCISCO HOUSING AUTHORITY BOARD OF

COMMISSIONERS

Agenda Category: Action- Office Public Housing Operations

Agenda Title: San Francisco Housing Authority 2012FY Proposed Utility Allowance

Presented By: Anthony Ihejeto, Director Public Housing Operations

SUMMARY:

HUD requires Public Housing agencies to update their utility allowance on a yearly bases, the San

Francisco Housing Authority has done its utility allowance study for FY 2011. The bases for this

study are to update the utility allowance payment. This will affect those residents that pay utility.

The Public Housing and Section 8 monthly utility allowance for electricity, natural gas, water and

sewer were calculated by unit size. The utility allowance survey method is the method outlined in

24 CFR 965.507 (b) for Public Housing and 24 CFR 982.517 for the Voucher Programs. The

Nelrod Company has been working with the Authority to update its utility allowances.

The objective of the utility survey and study is to insure that current utility supplier’s rates and

charges for electricity, natural gas, water, and sewer from utility vendors in the City and County of

San Francisco represent an allowance based on participants reasonable consumption..

Attachments: I Resolution

II Utility Allowance Charts: Housing Choice Voucher Program

III Utility Allowance Charts: Conventional Public Housing Program

A copy of any attached documents are available at the clerk’s desk.

DEPARTMENTS REQUESTED ACTION:

Staff recommends adoption of this Resolution.

EXECUTIVE DIRECTOR’S RECOMMENDATION:

I concur with the requested action.

Agenda Item No. _____

Date: __________

26

Attachment I

Resolution

27

RESOLUTION NO. ____________________

ADOPTED____________________________

RESOLUTION AUTHORIZING THE SAN FRANCISCO HOUSING AUTHORITY TO ADOPT

UTILITY ALLOWANCE FOR FY 2011

WHEREAS, The San Francisco Housing Authority (“SFHA”) has been charged with HUD mandated

annual review and study of utility allowance rates; and

WHEREAS, the San Francisco Housing authority request for annual utility rate study and review; and

WHEREAS, the San Francisco Housing Authority must approve the new utility allowance rate schedule;

and

WHEREAS, the San Francisco Housing Authority must authorize a resolution to approve the new utility

rate schedule.

NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE HOUSING

AUTHORITY OF THE CITY AND COUNTY OF SAN FRANCISCO THAT:

1. The Commission authorizes the Executive Director to adopt the new utility allowance schedule.

2. This resolution shall take effect immediately.

APPROVED AS TO FORM AND LEGALITY: REVIEWED BY:

_________________________________

Tim Larsen, Acting General Counsel Rev. Amos Brown, President

Date:_____________________________ Date:

28

Attachment II

Utility Allowance Charts: Housing Choice Voucher Program

35

Attachment III

Utility Allowance Charts: Conventional Program Housing Program

36

SAN FRANCISCO HOUSING AUTHORITY, CA

PROPOSED LOW-RENT MONTHLY UTILITY ALLOWANCES BY END-USES

Public Housing Resident-Paid Utilities

Revised 10/4/11

UPDATE 2011

Holly Courts CA001- 001

Building Type: Row House/Townhouse

Utility Type

0BR 1BR 2BR 3BR 4BR 5BR 6BR

Elec - Lights & Appliances

$21.00

$26.00

$32.00

NG - Space Heating

$9.00

$11.00

$14.00

NG - Cooking $6.0

0 $9.0

0 $9.0

0

Westbrook Apts CA001- 009


Utility Type



$19.00

$23.00

$28.00

$33.00

$40.00

NG - Space Heating

$7.00

$8.00

$11.00

$12.00

$13.00

NG - Water Heating

$11.00

$14.00

$16.00

$16.00

$19.00

NG - Cooking $6.0

0 $9.0

0 $9.0

0 $10.00

$11.00

Hunter's Point A CA001- 017A


Utility Type



$19.00

$23.00

$28.00

$33.00

$40.00 $45.00

NG - Space Heating

$6.00

$8.00

$10.00

$11.00

$12.00 $14.00

NG - Water Heating

$14.00

$16.00

$19.00

$20.00

$23.00 $24.00

NG - Cooking $6.0

0 $9.0

0 $9.0

0 $10.00

$11.00 $11.00

37

Hunter's View CA001- 01803 (015)


Utility Type



$21.00

$26.00

$32.00

$38.00

$47.00

NG - Space Heating

$6.00

$8.00

$10.00

$11.00

$12.00

NG - Water Heating

$14.00

$16.00

$19.00

$20.00

$23.00

NG - Cooking

$6.00

$9.00

$9.00

$10.00

$11.00

Great Highway CA001- 035

Building Type: Semi-Detached/Duplex

Utility Type



$64.00

$86.00

Elec - Cooking $7.0

0 $7.0

0

NG - Space Heating

$32.00

$28.00

939/951 Eddy Street CA001- 039

Building Type: High Rise

Utility Type



###

$24.00

$51.00

$51.00

Elec - Cooking ###

$7.00

$7.00

$7.00

A monthly average cost of the summer and winter adjustments were used for the electric and natural gas costs.

38

HOPE VI Developments Resident-Paid Utilities

Revised 10/4/11

Hayes Valley (N & S) CA001- 01807


Utility Type

0BR 1BR 2BR 3BR 4BR

5BR 6BR


$37.00

$66.00

$98.00

$109.00

Elec - Space Heating

$75.00

$78.00

$143.00

$156.00

Elec - Cooking $7.0

0 $7.0

0 $7.00 $7.00

Bernal Dwellings CA001- 005


Utility Type

0BR 1BR 2BR 3BR 4BR

5BR 6BR


$36.00

$77.00

$98.00

$120.00

NG - Space Heating

$13.00

$19.00 $8.00

$25.00

NG - Water Heating $6.0

0 $6.0

0 $6.00 $6.00

NG - Cooking $10.00

$10.00

$10.00

$10.00

Plaza East CA001-01802


Utility Type

0BR 1BR 2BR 3BR 4BR

5BR 6BR


$40.00

$64.00

$92.00

$117.00


$47.00

$41.00

$36.00

$65.00

Elec - Cooking $7.0

0 $7.0

0 $7.00 $7.00

39

North Beach Place CA001964


Utility Type

0BR 1BR 2BR 3BR 4BR

5BR 6BR


$19.00

$23.00

$28.00

$33.00


$17.00

$25.00

$43.00

$53.00

Elec - Cooking $6.0

0 $6.0

0 $8.00 $9.00

Valencia Gardens CA001965


Utility Type

0BR 1BR 2BR 3BR 4BR

5BR 6BR


$19.00

$23.00

$28.00

$33.00


$17.00

$25.00

$43.00

$53.00

Elec - Cooking $6.0

0 $6.0

0 $8.00 $9.00

A monthly average cost of the summer and winter adjustments were used for the electric and natural gas costs.

40

SAN FRANCISCO HOUSING AUTHORITY Check-Metered Utilities

PROPOSED LOW-RENT MONTHLY CONSUMPTION ALLOWANCES BY END-USES

(Based on Customized Building Type Models from Previous Study-2005)

430 Turk St CA001041

Building Type: High Rise

Utility Type 0BR 1BR 2BR 3BR 4BR 5BR 6BR

Elec - Lights & Appliances 201 247 308

Elec - Cooking 58 58 58

Robert B Pitts Apts CA001051

Building Type: Row/Townhouse

Utility Type 0BR 1BR 2BR 3BR 4BR 5BR 6BR

Elec - Lights & Appliances 209 256 300

NG - Space Heating 19 24 27

NG - Water Heating 13 15 16

NG - Cooking 7 7 8

Utilities are PHA-paid and residents are surcharged for excess usage.

41

Allowances for Tenant Furnished Utilities and other Services

U.S. Department of Housing and Urban Development Office of Public and Indian Housing

OMB Approval No. 2577-0169

Locality: San Francisco Housing Authority, CA

Unit Type: Public Housing: Holly Courts (Row House/Town House)

Date (mm/dd/yyyy)

Utility or Service Monthly Dollar Allowances

0 BR 1 BR 2 BR 3 BR 4 BR 5 BR

Heating a. Natural Gas $9.00 $11.00 $14.00

b. Bottle Gas

c. Electric

d. Oil / Other

Cooking a. Natural Gas $6.00 $9.00 $9.00

b. Bottle Gas

c. Electric

d. Coal / Other

Other Electric (lights and appliances) $21.00 $26.00 $32.00

Air Conditioning

Water Heating a. Natural Gas

b. Bottle Gas

c. Electric

d. Oil / Other

Water

Sewer

Trash Collection

Range / Microwave

Refrigerator

Other--specify:

Actual Family Allowances Utility or Service per month cost

To be used by the family to compute allowance. Complete below for the actual unit rented.

Heating $

Cooking $

Name of Family Other Electric $

Air Conditioning $

Water Heating $

Address of Unit Water $

Sewer $

Trash Collection $

Range / Microwave $

Refrigerator $

Other $

Number of Bedrooms Other $

Total $

42





Unit Type: Public Housing: Westbrook Apts (Row House/Town House)

Date (mm/dd/yyyy)



Heating a. Natural Gas $7.00 $8.00 $11.00 $12.00 $13.00

b. Bottle Gas

c. Electric

d. Oil / Other

Cooking a. Natural Gas $6.00 $9.00 $9.00 $10.00 $11.00

b. Bottle Gas

c. Electric

d. Coal / Other

Other Electric (lights and appliances) $19.00 $23.00 $28.00 $33.00 $40.00

Air Conditioning

Water Heating a. Natural Gas $11.00 $14.00 $16.00 $16.00 $19.00

b. Bottle Gas

c. Electric

d. Oil / Other

Water

Sewer

Trash Collection

Range / Microwave

Refrigerator

Other--specify:



Heating $

Cooking $


Air Conditioning $

Water Heating $


Sewer $

Trash Collection $

Range / Microwave $

Refrigerator $

Other $


Total $

43




Unit Type: Public Housing: Hunter's Point (Row House/Town House)

Date (mm/dd/yyyy)



Heating a. Natural Gas $6.00 $8.00 $10.00 $11.00 $12.00 $14.00

b. Bottle Gas

c. Electric

d. Oil / Other

Cooking a. Natural Gas $6.00 $9.00 $9.00 $10.00 $11.00 $11.00

b. Bottle Gas

c. Electric

d. Coal / Other

Other Electric (lights and appliances) $19.00 $23.00 $28.00 $33.00 $40.00 $45.00

Air Conditioning

Water Heating a. Natural Gas $14.00 $16.00 $19.00 $20.00 $23.00 $24.00

b. Bottle Gas

c. Electric

d. Oil / Other

Water

Sewer

Trash Collection

Range / Microwave

Refrigerator

Other--specify:



Heating $

Cooking $


Air Conditioning $

Water Heating $


Sewer $

Trash Collection $

Range / Microwave $

Refrigerator $

Other $


Total $

44





Unit Type: Public Housing: Hunter's View (Row House/Town House)

Date (mm/dd/yyyy)



Heating a. Natural Gas $6.00 $8.00 $10.00 $11.00 $12.00

b. Bottle Gas

c. Electric

d. Oil / Other

Cooking a. Natural Gas $6.00 $9.00 $9.00 $10.00 $11.00

b. Bottle Gas

c. Electric

d. Coal / Other

Other Electric (lights and appliances) $21.00 $26.00 $32.00 $38.00 $47.00

Air Conditioning

Water Heating a. Natural Gas $14.00 $16.00 $19.00 $20.00 $23.00

b. Bottle Gas

c. Electric

d. Oil / Other

Water

Sewer

Trash Collection

Range / Microwave

Refrigerator

Other--specify:



Heating $

Cooking $


Air Conditioning $

Water Heating $


Sewer $

Trash Collection $

Range / Microwave $

Refrigerator $

Other $


Total $

45





Unit Type: Public Housing: Great Highway (Semi-Detached/Duplex)

Date (mm/dd/yyyy)



Heating a. Natural Gas $32.00 $28.00

b. Bottle Gas

c. Electric

d. Oil / Other

Cooking a. Natural Gas

b. Bottle Gas

c. Electric $7.00 $7.00

d. Coal / Other

Other Electric (lights and appliances) $64.00 $86.00

Air Conditioning


b. Bottle Gas

c. Electric

d. Oil / Other

Water

Sewer

Trash Collection

Range / Microwave

Refrigerator

Other--specify:



Heating $

Cooking $


Air Conditioning $

Water Heating $


Sewer $

Trash Collection $

Range / Microwave $

Refrigerator $

Other $


Total $

46




Unit Type: Public Housing: 939/951 Eddy Street (High Rise)

Date (mm/dd/yyyy)



Heating a. Natural Gas

b. Bottle Gas

c. Electric

d. Oil / Other


b. Bottle Gas

c. Electric $7.00 $7.00 $7.00 $7.00

d. Coal / Other

Other Electric (lights and appliances) $22.00 $24.00 $51.00 $51.00

Air Conditioning


b. Bottle Gas

c. Electric

d. Oil / Other

Water

Sewer

Trash Collection

Range / Microwave

Refrigerator

Other--specify:



Heating $

Cooking $


Air Conditioning $

Water Heating $


Sewer $

Trash Collection $

Range / Microwave $

Refrigerator $

Other $


Total $

47




Unit Type: HOPE VI: Hayes Valley (N & S) (Row House/Town House)

Date (mm/dd/yyyy)




b. Bottle Gas

c. Electric $75.00 $78.00 $143.00 $156.00

d. Oil / Other


b. Bottle Gas

c. Electric $7.00 $7.00 $7.00 $7.00

d. Coal / Other


Air Conditioning


b. Bottle Gas

c. Electric

d. Oil / Other

Water

Sewer

Trash Collection

Range / Microwave

Refrigerator

Other--specify:



Heating $

Cooking $


Air Conditioning $

Water Heating $


Sewer $

Trash Collection $

Range / Microwave $

Refrigerator $

Other $


Total $

48





Unit Type: HOPE VI: Bernal Dwellings (Row House/Town House)

Date (mm/dd/yyyy)



Heating a. Natural Gas $13.00 $19.00 $8.00 $25.00

b. Bottle Gas

c. Electric

d. Oil / Other

Cooking a. Natural Gas $10.00 $10.00 $10.00 $10.00

b. Bottle Gas

c. Electric

d. Coal / Other


Air Conditioning

Water Heating a. Natural Gas $6.00 $6.00 $6.00 $6.00

b. Bottle Gas

c. Electric

d. Oil / Other

Water

Sewer

Trash Collection

Range / Microwave

Refrigerator

Other--specify:



Heating $

Cooking $


Air Conditioning $

Water Heating $


Sewer $

Trash Collection $

Range / Microwave $

Refrigerator $

Other $


Total $

49





Unit Type: HOPE VI: Plaza East (Row House/Town House)

Date (mm/dd/yyyy)




b. Bottle Gas

c. Electric $47.00 $41.00 $36.00 $65.00

d. Oil / Other


b. Bottle Gas

c. Electric $7.00 $7.00 $7.00 $7.00

d. Coal / Other


Air Conditioning


b. Bottle Gas

c. Electric

d. Oil / Other

Water

Sewer

Trash Collection

Range / Microwave

Refrigerator

Other--specify:



Heating $

Cooking $


Air Conditioning $

Water Heating $


Sewer $

Trash Collection $

Range / Microwave $

Refrigerator $

Other $


Total $

50





Unit Type: HOPE VI: North Beach Place (Row House/Town House)

Date (mm/dd/yyyy)




b. Bottle Gas

c. Electric $17.00 $25.00 $43.00 $53.00

d. Oil / Other


b. Bottle Gas

c. Electric $6.00 $6.00 $8.00 $9.00

d. Coal / Other


Air Conditioning


b. Bottle Gas

c. Electric

d. Oil / Other

Water

Sewer

Trash Collection

Range / Microwave

Refrigerator

Other--specify:



Heating $

Cooking $


Air Conditioning $

Water Heating $


Sewer $

Trash Collection $

Range / Microwave $

Refrigerator $

Other $


Total $

51





Unit Type: HOPE VI: Valencia Gardens (Row House/Town House)

Date (mm/dd/yyyy)




b. Bottle Gas

c. Electric $17.00 $25.00 $43.00 $53.00

d. Oil / Other


b. Bottle Gas

c. Electric $6.00 $6.00 $8.00 $9.00

d. Coal / Other


Air Conditioning


b. Bottle Gas

c. Electric

d. Oil / Other

Water

Sewer

Trash Collection

Range / Microwave

Refrigerator

Other--specify:



Heating $

Cooking $


Air Conditioning $

Water Heating $


Sewer $

Trash Collection $

Range / Microwave $

Refrigerator $

Other $


Total $

52

AGENDA

SAN FRANCISCO HOUSING AUTHORITY BOARD OF COMMISSIONERS

Agenda Category: Action – Executive Department

Agenda Title: Effect of Federal Budget Cuts on the San Francisco Housing Authority’s

Operations for FY 2012

Presented By: Presented by: Roger Crawford, Special Assistant to the Director, Executive

Office

SUMMARY:

As staff reported to the commission on September 22, 2011, the Department of Housing and Urban

Development (“HUD”) has reduced the Authority’s subsidy payments by $5.145M. These reductions

will affect our Public Housing, Housing Choice Voucher, and Capital Fund Programs for fiscal year

2012.

To address this reduction in funding, the Authority implemented the following balancing strategies:

ending the assignments of 22 temporary workers, reducing the cost of security, not funding summer youth

programs, and reducing outside legal expenses and insurance premiums.

However, since the September 22, 2011 commission meeting, the Housing Authority has learned that

HUD will provide the agency with 100% funding for the FY 2011, an increase from the 95% funding

under which the Housing Authority operated for 2011. This increase will provide the Agency with an

additional $1.9M for 2011.

As FY 2011 is complete, the Housing Authority will use this $1.9M increase to offset our FY 2012

budget deficit. This increase allows us to not separate any of the 6 permanent positions initially identified

for separation from the SEIU and MEA bargaining units.

[Continued on Page 2]




The Executive Director recommends adoption of this Resolution.


Date: __________

53

Effect of Federal Budget Cuts on the Authority

October 13, 2011

Page 2 of 2

For the 15 trade union positions that were identified for separation, six (6) incumbents in these positions

will still be separated and returned to their respective union hall. However on the same day of that

separation, the Authority will contact each trade union and ask that those six (6) workers be returned to

work in corresponding but higher-paid trade positions in our force account. The remaining nine (9) trade

workers will stay with the Agency in either force account or maintenance and will not be returned to the

union hall.

Whether each trade union decides to return the workers we request is entirely within their discretion.

That is, pursuant to union contracts and procedures, each union has the right to decide whether they will

return a worker to perform force account work once that worker is separated by the Agency.

Staff has communicated to each bargaining unit its plan for the retention and separation of positions. To

date, there have been no concerns raised regarding the separation of temporary workers, and each appears

appreciative of our effort to retain workers.

Therefore, of the 11 permanent positions originally scheduled for separation, the Housing Authority now

has a plan to not separate any permanent workers, which is in part contingent upon the cooperation from

the trade unions discussed above. Also the Agency will only need to reduce its staff by 22 temporary

workers instead of 32 first reported, once again contingent upon trade union support.

Furthermore, the result of the aforementioned reductions and additional funding provides for a balanced

budget in the Public Housing Program and our overall operations for 2012.

54

Attachment I

Resolution

55

RESOLUTION NO. ____________________

ADOPTED____________________________

RESOLUTION CERTIFYING THAT THE SAN FRANCISCO HOUSING AUTHORITY BOARD

OF COMMISSIONERS HAS APPROVED THE OPERATING BUDGET FOR ALL PROJECTS

AND COCC FOR THE FISCAL YEAR OCTOBER 1, 2011 TO SEPTEMBER 30, 2012.

WHEREAS, the Commission has approved the attached summary Operating Budget for all projects and

Central Office Cost Center (“COCC”) and related documents for the fiscal year October 1, 2011 to

September 30, 2012; and

WHEREAS, the San Francisco Housing Authority (“Authority”) certifies that all statutory and regulatory

requirements have been met; and

WHEREAS, the Authority certifies that it has sufficient operating reserves to meet the working capital

needs of its developments; and

WHEREAS, the Authority certifies that the proposed budget expenditures are necessary in the efficient and

economical operation of the housing for the purpose of serving low income residents; and

WHEREAS, the Authority certifies that the budget indicates a source of funds adequate to cover all

proposed expenditures; and

WHEREAS, the Authority certifies that it will comply with the wage rate requirements under 24 CFR

968.110(c) and (f); and

WHEREAS, the Authority certifies that it will comply with the requirement for access to records and audits

under 24 CFR 968.110(i);


56



1. The Board Chairperson, acting on behalf of the San Francisco Housing Authority Board of

Commissioners, is hereby authorized to execute HUD Form 52574, certifying and agreeing that:

i. The attached budget approved for all projects meets all statutory and regulatory requirements;

ii. SFHA has sufficient operating reserves (Current Assets – Certain Current Liabilities as defined by

Generally Accepted Accounting Principles) to meet the working capital needs of its developments;

iii. The proposed budget expenditures are necessary in the efficient and economical operation of the

housing for the purpose of serving low-income residents;

iv. The budget indicates a source of funds adequate to cover all proposed expenditures;

v. SFHA will comply with the wage requirements under 24 CFR 968.110 (c) and (f); and,

vi. SFHA will comply with the requirements for access to records and audit under 24 CFR 968.110

(i).

vii.

2. This Resolution shall take effect immediately.

APPROVED AS TO FORM AND LEGALITY: REVIEWED BY:

_______________________________________ _______________________________

Tim Larsen, General Counsel Rev. Amos Brown, President

Date:__________________________________ Date:___________________________

57

Attachment II

SFHA Summary of All Programs; Operating Budget; Fiscal Year 2012

59

AGENDA


Agenda Category: Action- Office of General Counsel

Agenda Title: Resolution Authorizing the Executive Director to Enter into Contracts with

Security Firms to provide armed, unarmed, fixed post and roving security at

Housing Authortiy family and senior properties in an amount not to exceed one

million dollars per year for two years.

Presented By: James Ferry, Security Coordinator, Office of the General Counsel

SUMMARY:

The San Francisco Housing Authority (“Authority”) has long had private security at family and

senior sites. This resolution will authorize the Executive Director to negotiate and enter into

agreements with private security companies for services. This resolution authorizes the

Executive Director to enter into contracts with security firms in an amount not to exceed one

million dollars per year for two years.


Attachments: I. Resolution

II. Resident Hiring Matrix

III. Price Proposal Matrix







Date: __________

60

Security and Related Services

October 13, 2011

Page 2 of 2

PROCUREMENT:

The procurement process for the action covered by this resolution meets the procurement

standards of 24 CFR 85.36 “Procurement,” and HUD Handbook 7460.8 REV 1, “Procurement

Handbook for Public Housing Agencies and Indian Housing Authorities.”

The Authority issued solicitation No. 11-510-RFP-003 on May 25, 2011. The solicitation was

posted on the NAHRO E-Procurement website. The Request for Proposal (“RFP”) package was

emailed to 519 firms and downloaded by 25 firms. To evaluate the security firms a selection panel

was assembled comprised of two members from outside the agency and James Ferry, the agency’s

Security Coordinator.

On June 28, 2011, nine (9) written proposals were received. The written proposals were evaluated

by the selection panel and two proposals were deemed not responsive. The remaining seven (7) firms

were invited for interviews. The panel used the following criteria when evaluating a firms’ ability to

provide service to the Authority:

WRITTEN REVIEW:

Firm’s Experience 30 points

Past Performance 30 points

Resident Hiring/ MBE/WBE 15 points1

Price Proposal 25 points2

Total 100 points

INTERVIEW:

Firm’s Experience 40 points

Past Performance 40 points

Resident Hiring/ Affirmative Action Programs 20 points

Total 100 points

[Continued on Page 3 of 3]

1Attached hereto as “Attachment II” is a grid detailing the firms’ MBE/WBE status and commitment to resident

hiring. 2Attached hereto as “Attachment III” is a grid detailing the firms’ pricing schedule.

61

Security and Related Services

October 13, 2011

Page 3 of 3

After concluding the evaluation process the selection panel, based on the tabulation of scores, selected the

following firms:

Rank

A-1 Protective 153 155 163 471 78.5% 1

Personal Protective Services 130 123 178 431 71.8% 2

WSB & Associates 136 152 137 425 70.8% 3

Security Code 3 125 142 154 421 70.2% 4

62

Attachment I

Resolution

63

RESOLUTION NO.___________

ADOPTED_______________

RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR TO ENTER INTO

CONTRACTS WITH SECURITY FIRMS TO PROVIDE ARMED, UNARMED, FIXED POST

AND ROVING SECURITY AT HOUSING AUTHORITY FAMILY AND SENIOR PROPERTIES

IN AN AMOUNT NOT TO EXCEED ONE MILLION DOLLARS PER YEAR FOR TWO YEARS

WHEREAS, WSB and Associates, A1 Protective Services, Personal Protective Services, and Security

Code 3 submitted responsive and responsible bids; and

WHEREAS, these services are necessary to protect the safety and welfare of residents; and

WHEREAS, funding is available for security services through the Low Income Program, Housing

Choice Voucher (formerly “Section 8”) Program and Capital Fund Program; and

WHEREAS, the procurement process for those actions covered by this Resolution meets the

procurement standards of 24 CFR 85.36 “Procurement,” and HUD Handbook 7460.8 REV 1;



1. The Executive Director is authorized to enter into contracts with security firms in an amount not

to exceed one million dollars per year for two years.

2. This Resolution shall take effect immediately.

APPROVED AS TO FORM: REVIEWED BY:

_________________________________ _________________________________

Tim Larsen, General Counsel Rev. Amos Brown , President

Date:_____________________________ Date:_____________________________

64

Attachment II

Matrix of Resident Hiring and Affirmative Action Program Compliance

66

Attachment III

Price Proposal Summary

68

AGENDA



Agenda Title: Resolution Authorizing the Executive Director to Execute a Contract with

Housing Authority Property Insurance (HAPI) for Property Insurance in

an amount not to exceed $715, 756 for Fiscal Year 2011-2012

Presented By: Tim Larsen, General Counsel, Office of the General Counsel

SUMMARY:

The San Francisco Housing Authority’s (“Authority”) property insurance coverage is up for renewal for

the 2011-2012 policy period with the Housing Authority Property Insurance (“HAPI”).

Pursuant to Section 305, Part Two of the Annual Contributions Contract dated August 27, 1964, as

amended between the Housing Authority and City and County of San Francisco and the U.S. Department

of Urban Development (“HUD”), the Authority is required to insure its risks.

This resolution seeks approval for the Executive Director to renew property insurance with HAPI in an

amount not to exceed $715,756.00. The Authority will be receiving a $134,863.00 dividend payment

from HAPI upon renewal, making the Authority’s net premium $580,893.00. The property insurance

policy carries a $50,000 deductible and provides almost one billion dollars in replacement cost

coverage. It should be noted that last year’s premium for the same coverage was $1,001,270.00.









Date: __________

69

Resolution Property Insurance

October 4, 2011

Page 2 of 2

PROCUREMENT:

In 1987, the Office of Finance and Budget at HUD issued a bid waiver letter to HAPI that reads, “Public

Law 101-507 and Federal regulations waive bidding requirements of the Annual Contributions Contract

for any PuHA that joins as a policyholder for the period of time the PHA remains a member of the

program.” During that same year, the Authority, by Resolution No. 3006, accepted membership into

HAPI. The Authority has maintained a relationship with HAPI for the past twenty years. Finally, HUD

Directive Number 965.205, states that public housing authorities may acquire insurance from non-profit

insurance groups, like HAPI, without fulfilling the competitive bidding requirements of the HUD

Handbook 7460.8. Despite the bid waiver the Authority did consult with an insurance broker concerning

the property insurance. The broker gave the Authority a quote of $734,987.00. When taking into

consideration the dividend from HAPI, staff’s recommendation is $154,094 less than what was

offered by the broker.

70

Attachment I

Resolution

71

RESOLUTION NO.: _______________________

ADOPTED: _______________________

RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR TO EXECUTE A

CONTRACT WITH HOUSING AUTHORITY PROPERTY INSURANCE (HAPI) FOR

PROPERTY INSURANCE IN AN AMOUNT NOT TO EXCEED $715, 756 FOR FISCAL

YEAR 2011-2012

WHEREAS, Section 305, Part Two of the Annual Contributions Contract dated August 27, 1964, as

amended, between the Housing Authority of the City and County of San Francisco (“Authority”) and the

U.S. Department of Housing and Urban Development (“HUD”) requires the Authority to insure its

interest against risks associated with its particular type of operations; and

WHEREAS, HUD Directive Number 965.205 allows public housing authorities to acquire insurance

from non-profit insurance groups without fulfilling the competitive bidding requirements of the HUD

Handbook 7460.8; and

WHEREAS, the Authority, by Resolution No. 3006, dated May 28, 1987, accepted membership into

Housing Authority Risk Retention Group for the provision of general liability; and

WHEREAS, funding for the 2011-2012 coverage is available as part of the Authority’s 2011-2012 Low

Income Operating;


AUTHORITY FOR THE CITY AND COUNTY OF SAN FRANCISCO THAT:

1. The Executive Director is hereby authorized to renew coverage with the Housing Authority Risk

Retention Group for general liability insurance, in an amount not to exceed $715,756.00.


APPROVED AS TO FORM AND LEGALITY: APPROVED:

_______________________________________ _____________________________________

Tim Larsen Rev. Amos Brown

General Counsel President

Date:__________________________________ Date:_________________________________

72

AGENDA



Agenda Title: Resolution Authorizing the Executive Director to Execute a Contract with

the Housing Authority Risk Retention Group (HARRG) for Liability

Insurance in an amount not to exceed $1,006,027.00 for Fiscal Year 2011-

2012

Presented By: Tim Larsen, General Counsel, Office of the General Counsel

SUMMARY:

The San Francisco Housing Authority’s (“Authority”) commercial general liability insurance coverage is

up for renewal for the 2011-2012 policy period with the Housing Authority Risk Retention Group

(“HARRG”).

The coverage limits and deductible amounts are the same as last year, and the premium quoted for the

2011-2012 policy year is $35,744.00 less than the premium HARRG quoted last year. Additionally,

HAARG, upon renewal, will be paying the Housing Authority a dividend of $199,561.00, making the net

premium for this policy $806,466.









Date: __________

73

Resolution General Liability Insurance

October 13, 2011

Page 2 of 2

The coverage limits specified in the HARRG renewal policy for 2011-2012 are as follows:

COVERAGE PER OCCURRENCE LIMIT AGGREGATE LIMIT DEDUCTIBLE

Property Damage and

Bodily Injury

$15 million $15 million $25,000.00

Law Enforcement $1 million $1 million $25,000.00

Public Official’s

Errors and Omissions

$1 million $2 million $50,000.00

Non-Owned & Hired

Automobile

$1 million $1 million $0

Employee Benefit $25,000.00 $50,000.00 $1000.00

Lead Based Paint $500,000.00 $500,000.00 $25,000.00

Employment Practice $1 million $1 million $50,000.00

PROCUREMENT:

In the 1980s when the Authority solicited insurance coverage from the private sector the market had

hardened, making it virtually impossible to obtain the necessary coverage. In 1987, the Office of Finance

and Budget at HUD issued a bid waiver letter to HARRG that reads, “Public Law 101-507 and Federal

regulations waive bidding requirements of the Annual Contributions Contract for any PHA that joins as a

policyholder for the period of time the PHA remains a member of the program.” During that same year,

the Authority, by Resolution No. 3006, accepted membership into HARRG. The Authority has

maintained a relationship with HARRG for the past twenty years. Finally, HUD Directive Number

965.205, states that public housing authorities may acquire insurance from non-profit insurance groups

without fulfilling the competitive bidding requirements of the HUD Handbook 7460.8.

74

Attachment I

Resolution

75

RESOLUTION NO.: _______________________

DATE ADOPTED: _______________________

RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR TO EXECUTE A

CONTRACT WITH THE HOUSING AUTHORITY RISK RETENTION GROUP

(“HARRG”) FOR LIABILITY INSURANCE IN AN AMOUNT NOT TO EXCEED

$1,006,027.00 FOR FISCAL YEAR 2011-2012

WHEREAS, Section 305, Part Two of the Annual Contributions Contract dated August 27, 1964, as

amended, between the Housing Authority of the City and County of San Francisco (“Authority”) and the

U.S. Department of Housing and Urban Development (“HUD”) requires the Authority to insure its

interest against risks associated with its particular type of operations; and

WHEREAS, HUD Directive Number 965.205 allows public housing authorities to acquire insurance

from non-profit insurance groups without fulfilling the competitive bidding requirements of the HUD

Handbook 7460.8; and

WHEREAS, the Authority, by Resolution No. 3006, dated May 28, 1987, accepted membership into

Housing Authority Risk Retention Group for the provision of general liability; and

WHEREAS, funding for the 2011-2012 coverage is available as part of the Authority’s 2011-2012 Low

Income Operating;


AUTHORITY FOR THE CITY AND COUNTY OF SAN FRANCISCO THAT:

1. The Executive Director is hereby authorized to renew coverage with the Housing Authority Risk

Retention Group for general liability insurance, in an amount not to exceed $1,006,027.00.


APPROVED AS TO FORM AND LEGALITY: APPROVED:

_______________________________________ _____________________________________

Tim Larsen, General Counsel Rev. Amos Brown, President

Date:__________________________________ Date:_________________________________

76

COMMISSIONER’S COMMENT

77

CLOSED SESSION

A closed session is scheduled in accordance with Government Code Section

54950, in sequence.

78

ADJOURNMENT

october 13, 2011 commission book

Documents

commissioner henry

turk street san francisco

commissioner board agenda

commissioner ahsha safai

commissioner dorothy

commissioner mathew

commissioner matthew

van ness