1. ALA Annual 2013 http://www.oclc.org/research.html 1 July 2013 #oclcrala13 OCLC Research Update 1

2. 2 Lorcan Dempsey VP, OCLC Research & Chief Strategist @lorcanD Julianna Barrera- Gomez OCLC Diversity Fellow Dennis Massie Program Officer Roy Tennant Senior Program Officer @rtennant Walk This Way: Detailed Steps for Transferring Born-Digital Content from Media You Can Read In- house I Dont Like Mondays Tiers for Fears: Sensible, Streamlined Sharing of Special Collections Oh Lord! Please dont let MARC be misunderstood

3. Lorcan Dempsey Vice President OCLC Research and Chief Strategist 1 July, 2013 OCLC Research Update, (ALA Annual 2013) #oclcrala13 Introduction

4. OCLC Research, 2013 North American print book resource: 45.7 million distinct publications 889.5 million total library holdings

5. Its like a taboo I guess with all teachers, they just all say you know, when they explain the paper they always say, Dont use Wikipedia. (USU7, 0:33:05, Female, Age 19, Political Science) Learning Black Market

6. Talk to us

7. Walk This Way Detailed Steps for Transferring Born-Digital Content from Media You Can Read In-house 11 Julianna Barrera-Gomez OCLC Diversity Fellow 1 July, 2013 OCLC Research Update, (ALA Annual 2013) #oclcrala13

8. Mobilizing Unique Materials Theme 12 Libraries need to make these materials less expensive to describe and disclose They need to invest only what is necessary to make them discoverable effectively Two needs:

9. Survey of Special Collections and Archives in 2010 13 83% of respondents cited born-digital management as the #1 area in which education and training are needed

10. As a result: Demystifying Born Digital 14

11. 15

12. Intent of First Steps Confidence building through simplicity Emphasis on inventory, then prioritization Jump In Initiative 2013 SAAs Manuscript Repositories Section 23 reports shared 16 Texas A&M Universitys Cushing Memorial Library and Archives

13. Details, please? Questions about specifics Software & tool recommendations Discussion sparked on community listservs Readers hoped for another push [A]ttaching a few links to the Technical Steps would save time. I can go and ask our systems librarian about these things, but people in smaller libraries may not have that option and might find wading through search results on Google frustrating. [A]ny suggestions you could make would save us a great deal of time and push us in a sensible direction so that this project can be a success. 17

14. 18

15. 19 Expanded to 35 pages

16. Aims of Walk this Way Build on First Steps with experience-based detail Provide recommended tools & software Point to reports & resources Highlight avenues of engagement with colleagues Present sample workflows 20

17. 21

18. Steps within steps Not linear or prescriptive Fluid for resource scenarios Other impacts: Donor agreements Restrictions Policies 22

19. Meta-activity Steps explained Level of difficulty Desirability 23

20. Transfer methods explained Options presented 24

21. Recommended tools & software Links Explanation & background 25

22. Resources provided for further study Links with citations Pointers to specific sections for quick reference 26

23. Optional methods to assess content Tools & software Resources 27

24. Sample workflows Reports Comparisons 28

25. Avenues of exploration Discussion forums Learning opportunities 29

26. Next steps Infrastructure & scalability Format migration Preservation lifecycle Discoverability & delivery to users 30

27. 31 The Demystifying Born Digital Advisor Group Nancy Enneking, Head of Institutional Records and Archives, Getty Research Institute Riccardo Ferrante, Director, Digital Services, Smithsonian Institution Archives Ben Goldman, Digital Records Archivist, Pennsylvania State University Gretchen Gueguen, Digital Archivist, Albert and Shirley Small Special Collections Library, University of Virginia Matthew Kirschenbaum, Associate Professor of English and Associate Director, Maryland Institute for Technology in the Humanities (MITH), University of Maryland Christopher (Cal) Lee, Associate Professor, School of Information and Library Science, University of North Carolina at Chapel Hill Veronica Martzahl, Records Archivist, Digital Collections and Archives, Tufts University Matthew McKinley, Digital Project Specialist, University of California, Irvine Naomi L. Nelson, Director, David M. Rubenstein Rare Book & Manuscript Library, Duke University Erin O'Meara, Archivist, Gates Archive Chris Prom, Assistant University Archivist, University of Illinois, Urbana-Champaign Gabriela Redwine, Archivist and Electronic Records/Metadata Specialist, Harry Ransom Humanities Research Institute, University of Texas, Austin Seth Shaw, Electronic Records Archivist, Duke University Archives Rob Spindler, University Archivist and Head, Archives and Special Collections, Arizona State University Libraries Susan Thomas, Digital Archivist and Project Manager, Bodleian Library, Oxford University Dave Thompson, Digital Curator, Wellcome Library Jennifer Waxman, Senior Manager for Preservation & Access, Center for Jewish History

28. References cited Barrera-Gomez, Julianna and Ricky Erway. 2013. Walk This Way: Detailed Steps for Transferring Born- Digital Content from Media You Can Read In-house. Dublin, Ohio: OCLC Research. Dooley, Jackie M., and Katherine Luce. 2010. Taking our Pulse: The OCLC Research Survey of Special Collections and Archives. Dublin, Ohio: OCLC Research. Erway, Ricky. 2012. You've Got to Walk Before You Can Run: First Steps for Managing Born-Digital Content Received on Physical Media. Dublin, Ohio: OCLC Research. 32

29. This work is licensed under a Creative Commons Attribution 3.0 Unported License. http://creativecommons.org/licenses/by/3.0/ 2013 OCLC Julianna Barrera-Gomez barreraj@oclc.org Ricky Erway erwayr@oclc.org Thank you! http://www.oclc.org/research/publications/lib rary/2012/2012-06r.html#walkthisway (Shortened URL: http://oc.lc/NRNf7P)

30. Sensible, Streamlined Sharing of Special Collections Dennis Massie Program Officer 1 July 2013 OCLC Research Update (ALA Annual 2013) #oclcrala13 34 Tiers for Fears

31. New OCLC Research report From the same steering committee that brought you cameras in the reading room and scan-on-demand for special collections patrons Created in consultation with the task force revising the RBMS/ACRL guidelines on sharing special collections Tools, tools, tools!

32. Working group, Advisory group Creating Aimee Lind, Getty Barbara Coopey, Penn State Jennifer Block, Princeton Sandra Stelts, Penn State Scott Britton, Boston College Jennifer Schaffner, OCLC Research Reviewing Cristina Favretto, U of Miami Eleanor Brown, NC State Elizabeth Nielsen, Oregon State Laura Carroll, Emory Margaret Ellingson, Emory Paul Constantine, U of Washington Shannon Supple, UCLA Sue Hallgren, U of Minnesota

33. Quoth the Steering Committee I know we should be talking about this if only because it makes me so uncomfortable. We have a professional responsibility to push at our boundaries and question our comfort zones. I love the idea of lending from special collections. But I would never be allowed to bring it up at my own institution. 37

34. Whos doing it? 38

35. 39

36. First principles #1) The appropriate answer is still usually no. #2) Not all special collections material is equally special. #3) Not all requests for special collections material are created equal. #4) Interlibrary loan folks know how to lend things and get them back safely. Bonus principle: Trust should exist not only between borrowing and lending institutions, but also between ILL and Special Collections. 40

37. 41

38. Tiered approach to processing ILL requests for special collections Routine Workflow Cooperative Workflow Exceptional Workflow REVIEW Request Via ILL system Collaboration between Special Collections (SC) and ILL Directly to SC Is material held in a special collection? ILL staff Collaboration between borrowing and lending institutions Lending institution Reference Interview At borrowing institutionreference desk and ILL staff Collaboration of ILL and SC staff in both institutions By lending institutionSC staff Inter-institutional communication how? ILL system ILL system and email/phone Direct contact between two SCs Internal communication how? ILL system ILL system and email/phone Direct contact between SC/ILL staff and other departments Stipulate for Research Use? Implicit Consider emphasizing Explicit criteria Reviewing Infrastructure Written guidelines Collaboration between borrowing and lending departments Elaborate decision tree, multiple staff, institutional level decision Mutual disclosure of ILL and SC facilities We trust you Approved checklist Facilities report Forms ILL transaction work form and IFM Extra insurance and/or forms for special handling Use agreement, insurance forms, art museums loan agreement, etc. DECIDE Decision Maker ILL staff ILL and SC consult when necessary SC staff, curator, possibly director Original or Surrogate? Surrogate or predetermined originals Prefer to lend surrogate, consider original Case-by-case consideration Published/unpublish ed? Some published and predetermined unpublished material types Some published OK. Unpublished material on a case-by-case basis Consider lending published and unpublished materials Use Rights Borrowers responsibility What any reasonable SC staffer would do Search, monitor and control thoroughly Trust and Training ILL training and expertise ILL and SC cross-training on handling fragile materials SC training and experience only LEND Oversees loan transaction ILL staff Staff in ILL and SC SC specialists Quality Control Usual packager, usual shipper, mailroom or ILL Special ILL or SC packager SC/preserv staff prepare special supports and deliver with the material RETURN Deliver Usual shipper, with use/handling conditions Expedited shipper, extra insurance, special handling instructions Deliver from SC to SCcall me when you get it Lays out three levels of effort and complexity Flexible framework can be adapted to fit each institutions needs Once upon a time all such requests received the deluxe treatment in the third column Embraces the principle that not all special collections items are equally special Requests for some classes of material can be handled by ILL staff without consultation Affirms that lending physical item is still very much the exception 42

39. SHARES Facility Trust Checklist Potential use cases For a borrowing institution, to cite compliance For a borrowing institution, to indicate a need internally for upgrades For a lending institution to send to a prospective borrowing institution, to confirm that the borrower has the necessary competencies and facilities. For a borrowing institution, to use as a conversation starter with prospective lenders who may be willing to be flexible or to provide certain classes of material if a subset of the criteria are met. 43

40. 44

41. The purpose of the report 45

42. This work is licensed under a Creative Commons Attribution 3.0 Unported License. http://creativecommons.org/licenses/by/3.0/ 2013 OCLC Dennis Massie massied@oclc.org Thank you! http://www.oclc.org/content/dam/research /publications/library/2013/2013-03.pdf

43. Im just a soul whose intentions are good Roy Tennant Senior Program Officer 1 July 2013 OCLC Research Update (ALA Annual 2013) #oclcrala13 Oh Lord! Please dont let MARC be misunderstood 47

44. Why? We have a huge legacy of structured and semi-structured information It is locked up in a standard that has accreted changes for the last 40-50 years without a systemic overhaul To give it a systemic overhaul, we MUST know what we have to work with

45. Why Now? 2002: MARC Must Die 2007: LC Working Group on the Future of Bibliographic Control 2011: First RDA Vocabularies Published 2011: LC Bibliographic Framework Initiative 2012: BIBRAME Primer document released 2013: BIBFRAME.org site released

46. Prior Art Others who did it first, and better.

47. 1979: 58,375 bib records

48. 2003: 420,000 MARC Records

49. 2006: 54 Million WorldCat Records

50. What is good enough cataloging?

51. 260 Publication Statement 300 Physical Description Evaluation 500 Notes 245 Title Statement Discovery 100 Personal Name 650 Subject 700 Personal Name Identifiers

52. MARC and the Trouble With Online The 856 URL applies to A digital version of the item The item (often a born digital item} Table of Contents? Sample Chapter? Full Text? Etc.

53. Values from the 856 $3 (materials specified)

54. The Project Youre kidding, right? Say youre kidding.

55. AKA groundtruthing MARC, since the point was To provide actual evidence of how MARC has been used over the last 40+ years Report over the course of one year in quarterly snapshots Expose some fields immediately, but also take requests for others to expose Provide input/feedback to WorldCat Quality Control and the Library of Congress BIBFRAME initiative The Project If you could call it that.

56. Existing Bibstats fileExisting Bibstats file

57. Magic Happens Here

58. Initial Results: Spurious Fields Never say catalogers lack imagination.

59. Thank you SO much! Yes, this is exactly what I would like to see. I understand that there are additional things to look at, but this give me enough things to think about. For your information, many digital library portals, such as Hathi Trust, allows scholars to create their own corpus, but in many times it is hard since the records haven't been encoded correctly, especially the Literary form information. We did the record analysis in a smaller scale in here, and this will be a great help. Initial Results: 008 position 33 Who knew what one digit could do?

60. Initial Results: Random Comments Only one of these is made up. Guess which one. I've played around further for a few minutes, and it's still making me "wow"! - Reinhold Heuvelmann, German National Library Thanks for this. I expect it will be extremely useful. Kevin Ford, Library of Congress Thanks for getting this out. It is just in time for me. We have all sorts of stats for our MARC files but they, of course, reflect decisions we have made up front to use or not use, whereas these indicate a more universal picture. Sally McCallum, Library of Congress This is the most idiotic thing Ive ever seen. You will burn in hell for this! J. McRee Elrod

61. This work is licensed under a Creative Commons Attribution 3.0 Unported License. http://creativecommons.org/licenses/by/3.0/ 2013 OCLC Roy Tennant Senior Program Officer tennantr@oclc.org @rtennant 707-287-5580 Thank you! http://experimental.worldcat.org/marcusage/

62. For more about OCLC Research http://www.oclc.org/research.html