Occupational Health and Safety Occupational Health and Safety Program ManagementProgram Management

Based on OSHA’s Four Point Based on OSHA’s Four Point Workplace Safety Program Workplace Safety Program

Management GuidelinesManagement Guidelines

Getting Credit and CertificateGetting Credit and Certificate

To get full credit and certificate for this class, the class facilitator should do the To get full credit and certificate for this class, the class facilitator should do the following:following:

*Present the Power Point Presentation and have all students study any *Present the Power Point Presentation and have all students study any handouts.handouts.

*Enter the appropriate information into the facility’s training records.*Enter the appropriate information into the facility’s training records.

*Send the following information by e-mail to the Cabinet’s Safety Coordinator *Send the following information by e-mail to the Cabinet’s Safety Coordinator for each student in the class:for each student in the class:-name,-name,-work address,-work address,-work title,-work title,-name of class,-name of class,-date of class.-date of class.

Safety Coordinator-Richard T. Owen at Safety Coordinator-Richard T. Owen at Richard.Owen@ky.govRichard.Owen@ky.govThe certificates will be returned to the class facilitator for distribution.The certificates will be returned to the class facilitator for distribution.

TopicsTopics

OSHA’s Four Point Workplace Safety OSHA’s Four Point Workplace Safety Program Management GuidelinesProgram Management Guidelines

Program OrganizationProgram Organization Program EvaluationProgram Evaluation Creating Buy-InCreating Buy-In

OSHA’s Four Point Workplace OSHA’s Four Point Workplace Safety Program Management Safety Program Management

GuidelinesGuidelinesManagemenManagemen

t t Commitment Commitment

and and Employee Employee

InvolvementInvolvement

Worksite Worksite Hazard Hazard

Audits and Audits and Job Hazard Job Hazard

AnalysisAnalysis

Hazard Hazard Prevention Prevention and Controland Control

Safety and Safety and Health Health

TrainingTraining

Management CommitmentManagement Commitment

PolicyPolicy PlanningPlanning Goals and ObjectivesGoals and Objectives Management LeadershipManagement Leadership Responsibility and AuthorityResponsibility and Authority AccountabilityAccountability ResourcesResources Management SystemManagement System

Employee InvolvementEmployee Involvement

Encouragement from management.Encouragement from management. Participation by all levels.Participation by all levels. Safety Committees and/or safety Safety Committees and/or safety

teams.teams.

Identification of Current and Identification of Current and Potential HazardsPotential Hazards

Scheduled safety audits.Scheduled safety audits. Change hazard analysis:Change hazard analysis:

• Pre-use,Pre-use,• Baselines.Baselines.

Monthly inspections of specific items.Monthly inspections of specific items. Reporting system.Reporting system. Accident and near miss investigations.Accident and near miss investigations. Trend analysis.Trend analysis. Tracking of corrections.Tracking of corrections.

Hazard Prevention and ControlHazard Prevention and Control

Hazard elimination and control methods:Hazard elimination and control methods:• Engineering,Engineering,• Administrative,Administrative,• Practices/rules/disciplinePractices/rules/discipline ,,• Personal protective equipment.Personal protective equipment.

Safety management.Safety management. Preventive maintenance.Preventive maintenance. Emergency action plans (EAPs).Emergency action plans (EAPs).

Safety and Health Training

ManagementManagement SupervisorsSupervisors EmployeesEmployees

Major categoriesMajor categoriesOSHA standardsOSHA standards

Employer standards and work rulesEmployer standards and work rulesEquipment useEquipment use

Emergency Action PlanEmergency Action PlanPersonal Protective EquipmentPersonal Protective Equipment

Program OrganizationProgram Organization

PolicyPolicy

GoalsGoals

ObjectivesObjectives

Implementation PlanImplementation Plan

*Set policy, goals and objectives.*Communicate them.*Stick to them.*Review them.*Celebrate achievements

PolicyPolicy

Policies are principles adopted by management to chart a course of action.

Policies express in general terms what management intends. Policies give reasons, why, and how much.

Policies are broad statements to indicate the line of action to be followed by the organization in dealing with the specific program. Policy statements are narrow enough to give clear guidance of desired action.

PolicyPolicy

Policies are guides for action from management to provide specific direction to personnel.

Goals and ObjectivesGoals and Objectives

““If you don’t know where you are going, If you don’t know where you are going, chances are you will end up somewhere chances are you will end up somewhere

else”else”

------Yogi Berea------Yogi Berea

Goals and ObjectivesGoals and Objectives

““Management must establish and Management must establish and communicate a clear goal for the safety and communicate a clear goal for the safety and health program and objectives for meeting health program and objectives for meeting that goal, so that all members of the that goal, so that all members of the organization understand the results desired organization understand the results desired and the measures planned for achieving and the measures planned for achieving them.”them.”

OSHA Program Management OSHA Program Management GuidelinesGuidelines

Goals and ObjectivesGoals and Objectives

Management must establish and Management must establish and communicate goals for the occupational communicate goals for the occupational

health and safety program as well as health and safety program as well as results oriented objectives for meeting the results oriented objectives for meeting the

goals.goals.

Goals and ObjectivesGoals and Objectives

There should be evidence of established There should be evidence of established goals for the safety program and objectives goals for the safety program and objectives for meeting the goals.for meeting the goals.

Goals and objectives should be effectively Goals and objectives should be effectively communicated so all members of the communicated so all members of the organization understand the desired results organization understand the desired results and the program for achieving them.and the program for achieving them.

Goals and ObjectivesGoals and Objectives

Desired results and the planned Desired results and the planned measurements to achieve them must be measurements to achieve them must be clearly understood by all members of the clearly understood by all members of the organization. Ensures that all in the organization. Ensures that all in the organization understand the direction it is organization understand the direction it is taking.taking.

Goals and implementing objectives make Goals and implementing objectives make the health and safety policies more specific.the health and safety policies more specific.

Where Goals Are DerivedWhere Goals Are Derived Mandates and directives.Mandates and directives. Safety audits-internal and external.Safety audits-internal and external. Trend analysis:Trend analysis:

Injury and illness,Injury and illness, Accident casual factors,Accident casual factors, Inspection findings,Inspection findings, Employee concerns,Employee concerns, Safety maintenance work orders,Safety maintenance work orders, Job hazard analysis,Job hazard analysis, Etc.Etc.

Goals-ExamplesGoals-Examples

Goal-Goal-Improve hazard identification and Improve hazard identification and reduction.reduction.

BetterBetter-Conduct monthly inspections with -Conduct monthly inspections with emphasis on good housekeeping, proper emphasis on good housekeeping, proper use of protective equipment, condition of use of protective equipment, condition of equipment, and preventive maintenance.equipment, and preventive maintenance.

Goal-Goal-Improve accident investigation.Improve accident investigation.

BetterBetter-Determine the cause(s) of an -Determine the cause(s) of an accident within 24 hours.accident within 24 hours.

Goals-ExamplesGoals-Examples

Goal-Goal-Implement a Job Hazard Analysis Program.Implement a Job Hazard Analysis Program.

BetterBetter--Complete one Job Hazard Analysis Complete one Job Hazard Analysis monthly for each work area. Revise as monthly for each work area. Revise as necessary safe work procedures and training necessary safe work procedures and training by the end of the following month.by the end of the following month.

Goal-Goal-Improve Emergency preparedness Improve Emergency preparedness capability.capability.

BetterBetter--Conduct and evaluate tornado drills every Conduct and evaluate tornado drills every six months and a joint fire drill with evacuation six months and a joint fire drill with evacuation with local fire department every year.with local fire department every year.

ObjectivesObjectives

Objectives-Objectives-Difference between a Difference between a haphazard program and a carefully haphazard program and a carefully planned program.planned program.

Objectives-Objectives-Specific paths that will be Specific paths that will be followed to implement the goals of the followed to implement the goals of the Safety Program.Safety Program.

Policy/Goals/ObjectivesPolicy/Goals/Objectives

Policy-reasons for the program.Policy-reasons for the program. Goals-point(s) to which to strive, Goals-point(s) to which to strive,

the destination or endpoint.the destination or endpoint. Objectives-action plan in Objectives-action plan in

statements that obtain the goals.statements that obtain the goals.

Well Developed ObjectiveWell Developed Objective

Starts with an action verb.Starts with an action verb. Specifies a single key result to be Specifies a single key result to be

accomplished.accomplished. Is specific and quantitative; measurable Is specific and quantitative; measurable

and verifiable.and verifiable. Specifies the what and when, who, how Specifies the what and when, who, how

and why.and why. Relates directly to the accountable Relates directly to the accountable

manager’s role in the organization.manager’s role in the organization.

Well Developed ObjectiveWell Developed Objective

Is readily understandable by those who Is readily understandable by those who will be contributing to its attainment.will be contributing to its attainment.

Is realistic and attainable, but represents Is realistic and attainable, but represents a significant challenge.a significant challenge.

Provides maximum payoff on the Provides maximum payoff on the investment of time and resources.investment of time and resources.

Is consistent with available or Is consistent with available or anticipated resources.anticipated resources.

Is consistent with basic organizational Is consistent with basic organizational policies and procedures.policies and procedures.

Implementation PlanImplementation Plan

A series of defined steps for each objective.A series of defined steps for each objective. Describes what activities will be Describes what activities will be

undertaken.undertaken. Assigns who has responsibility.Assigns who has responsibility. Identifies resources required.Identifies resources required. Describes expectations.Describes expectations. Considers potential roadblocks.Considers potential roadblocks. Establishes milestones.Establishes milestones. Defines an expected completion date.Defines an expected completion date.

Implementation PlanImplementation Plan

Defines how it will be known that an Defines how it will be known that an objective is complete.objective is complete.

Defines how it will be known that than Defines how it will be known that than objective is effective.objective is effective.

Implementation PlanImplementation Plan

Documents a set of goals and objectives with Documents a set of goals and objectives with implementation steps in written format.implementation steps in written format.

*Goal*Goal

*Objective*Objective

*Actions (steps)*Actions (steps)

*Timeline*Timeline

*Periodic status*Periodic status

Implementation PlanImplementation Plan

Correlates actions to requirements and Correlates actions to requirements and identified problems.identified problems.

Itemizes steps.Itemizes steps. For each step defines who, what, when, For each step defines who, what, when,

and how.and how.

Program EvaluationProgram Evaluation

Policies, goals, objectives, and Policies, goals, objectives, and procedures are established and procedures are established and communicated to all employees-----communicated to all employees-----usually in the organizational safety usually in the organizational safety plan and individual work unit safety plan and individual work unit safety plans.plans.

Program EvaluationProgram Evaluation

Program results and statistics are Program results and statistics are reviewed at least annually to evaluate reviewed at least annually to evaluate success in meeting goals and objectives success in meeting goals and objectives and to prepare new objectives and work and to prepare new objectives and work practices as necessary.practices as necessary.

Program Evaluation Program Evaluation DocumentationDocumentation

Use written goals, reviewed and updated Use written goals, reviewed and updated annually.annually.

Use written objectives, clearly stated and Use written objectives, clearly stated and reviewed and updated annually.reviewed and updated annually.

Should be contained in the organizational Should be contained in the organizational health and safety plan.health and safety plan.

Program Evaluation Program Evaluation DocumentationDocumentation

If managers and supervisors have If managers and supervisors have written objectives, do these documents written objectives, do these documents include objectives for the occupational include objectives for the occupational health and safety program.health and safety program.

Program EvaluationProgram Evaluation

Do managers and supervisors have a Do managers and supervisors have a clear understanding of the objectives for clear understanding of the objectives for worker health and safety?worker health and safety?

Do employees have a clear Do employees have a clear understanding of the objectives for understanding of the objectives for worker health and safety?worker health and safety?

Program EvaluationProgram Evaluation

Program evaluation should examine Program evaluation should examine each safety program element!each safety program element!

*Review of activities, results, and statistics *Review of activities, results, and statistics for the prior year.for the prior year.

*Review of activities, results, and statistics *Review of activities, results, and statistics for current year.for current year.

*Review and analysis of strength and *Review and analysis of strength and weaknesses of each program element.weaknesses of each program element.

Program EvaluationProgram Evaluation

Corrective action plans to correct Corrective action plans to correct identified problems.identified problems.

Specific actions, responsible employees, Specific actions, responsible employees, and target completion dates.and target completion dates.

Creating Buy-InCreating Buy-In

Employee in-put into developing goals Employee in-put into developing goals and objectives.and objectives.

Suggestion system.Suggestion system. Training.Training. Safety Committee.Safety Committee. Accident Investigation Team.Accident Investigation Team. Management participation and Management participation and

involvement.involvement. Adequate resources.Adequate resources.

Thank You For You ParticipationThank You For You Participation

For additional assistance contact:For additional assistance contact:

Richard T. OwenRichard T. Owen

Education Cabinet Safety CoordinatorEducation Cabinet Safety Coordinator

601 East Main Street601 East Main Street

Frankfort, Kentucky 40601Frankfort, Kentucky 40601

502-564-7346502-564-7346

Richard.Owen@ky.govRichard.Owen@ky.gov