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Mr. Intikhab Hussain Bhat(0500452986) & Anwar Hussein Katrawi (0534093048)
©Copyright Deanship of Academics Development (EQMS version 1.0) - 30/11/2014
EQMS is designed to make available a comprehensive, WEB-Based,
Quality Management System that provides electronica portfolios and
academic assessment for all colleges and programs. It is available any
time anywhere for all users who have an internet connection. It
computerizes the self-evaluation process.
The EQMS allows generating reports and statistics that can be used to
improve the quality of NCAAA standards implementation.
The EQMS contains dashboard which is a monitoring interface that
gives the colleges an overview of the self-evaluation process status. It
has multiple indicators to different things such as how many standards
the college has used for self-evaluation process, results and rating of
self-evaluation scales overall.
[Deanship of Academics Development] [Jazan University]
[966-7-3235039] [[email protected]]
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EQMS (Electronic Quality Management System)
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Table Of Contents
Open EQMS Application ………………………………Page no 2 and Figure 1
Home Page of Application ……………………………... Page no 2 and Figure 2
Username and Password ………………………………..Page no 3 and Figure 3
College Home page ……………………………….. Page no 3 and Figure 4
Standard Evaluation …………………………………. Page no 5
Upload document …………………………………. Page no 10
Edit Record …………………………………. Page no 14
KPI Evaluation …………………………………. Page no 16
Edit KPI Evaluation …………………………………. Page no 21
Common Reports …………………………………. Page no 23
Evaluation Reports …………………………………. Page no 39
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Steps To Use The EQMS Application
1. Go to browser (internet explorer, Google chrome etc.) and in address bar write
http://qms.jazanu.edu.sa/eqms as shown in Figure 1.
Figure 1
2. After writing in address bar press Enter and you will be redirected to EQMS home page as
shown in Figure 2.
Figure 2
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3. Type your “Username” and “Password” in the member login area and click on Login Button as
shown in Figure 3 below.
Figure 3
4. After clicking on Login button you will be redirected to the Institution Home Page as shown in
Figure 4
Figure 4
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5. This Institution Home page has dashboard which is monitoring interface that gives the
Institution an overview of the self-evaluation process status. It has multiple indicators to
different things such as how many standards the Institution has used for self-evaluation process,
results and rating of self-evaluation scales overall as shown in Figure 5
Figure 5
6. In the Institution home page there are some links on left side as shown in Figure 6
Figure 6
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Standard Evaluvation 7. Click on “Standard Evaluation” link as shown in Figure 7
Figure 7
8. It will redirect you to the Self-evaluation page as shown in Figure 8
Figure 8
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9. In Figure 8 there are some fields like Year, Institution Name, Standard Name and Substandard
Name. To do the self-Evaluation of a Particular Standard you have to select the Standard Name
and the Substandard Name as shown in Figure 9 , Figure10 and Figure 11
Figure 9
Figure 10
Figure 11
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10. After selecting substandard Name this list of items will appear as shown in Figure 12.
Figure 12
11. In Figure 13 you will see table with headings like (Item Number, Item Name, Is YES/NO/NA,
Methods and approaches, Upload Evidence, Rating, Remarks and Save/Update)
Figure 13
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Item Number:- it shows the standard number ,substandard number and the sub
substandard number.(e.g. (1.1.1) First 1 means standard number 1,second 1 means
substandard number 1 of standard number 1 and third 1 means item number 1 of
substandard number 1)
Item Name: - it shows the item name.
IS YES/NO/NA: - This means whether the item is applicable or non-applicable to you.
Methods and approaches:-
Upload Evidence:- This is used to upload or view the Evidence.
Rating: - This is used for rating the each item based on evidences.
Remarks:- If you have any remarks related to item.
Save/Update:- It is used for saving and updating the data.
12. To evaluate an item if it is applicable is shown in Figure 14. Enter some text in methods and
approaches, rate the item, add some remarks and then click on Floppy image to save the data.
Figure 14
When you click on floppy image the data will be saved and the row will be disabled and
the floppy icon will change to . As shown in Figure 15 below.
EQMS (Electronic Quality Management System)
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Figure 15
Do the same thing for other items.
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Upload Document
13. If you want to upload the evidence click on upload button image as shown in Figure 16
Figure 16
After clicking on upload image button a popup window will open as shown in Figure 17
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Figure 17
14. Put some information in the popup window and Click on Browse button as shown in Figure 18
Figure 18
When you click on browse button another window will appear, choose a file to upload and click
on open button as shown in Figure 19
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Figure 19
After clicking on open button then click on save button as shown in Figure 20
Figure 20
When you click on Save button a message will appear “Record inserted successfully” as shown in
Figure 21 . click on OK button to close the message.
Figure 21
If you want to upload the another file repeat step 14 else click on cancel button to close the
popup window as shown in Figure 22
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Figure 22
15. After closing the popup window then click on Floppy Image to save the record as shown
in Figure 23
Figure 23
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Editing The Record
16. If you want to edit the particular record click on as shown in Figure 24
Figure 24
The record will enabled and the image icon will change in to the Floppy Image as
shown in Figure 25
Figure 25
Make the changes and click on Floppy image to save the record as shown in Figure 26
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Figure 26
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KPI Evaluation
17. To do the KPI Evaluation click on “KPI Evaluation” as shown in Figure 27
Figure 27
After clicking on KPI Evaluation a new window will appear as shown in Figure 28
Figure 28
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To view the KPI Evaluation data Select “Standard Name” if it is not selected as shown in
Figure 29
Figure 29
If there is no record then click on add button as shown in Figure 30
Figure 30
After clicking on add button a popup window will open as shown in Figure 31
Figure 31
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In the popup window select Standard Name and KPI Code/KPI Name then enter Target
Benchmark, Actual Benchmark, internal Benchmark, External Benchmark, Analysis and New
Target Benchmark as shown in Figure 32, Figure 33, Figure 34 and Figure 35.
Figure 32
Figure 33
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Figure 34
Figure 35
After entering the data click on save button to save the data as shown in Figure
36
Figure 36
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After saving click on as shown in Figure 37
Figure 37
When you click on button the popup window will
close and you will see the main window as shown in Figure 38
Figure 38
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Edit KPI Evaluation
18. If you want to edit data related to KPI click on Edit link on left side of the grid as shown in
Figure 41
Figure 41
When you click on Edit Link a popup window will open with data as shown in Figure 42
Figure 42
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Change the data and click on Update button to update the record as shown in
Figure 43
Figure 43
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Common Reports
19. In common Reports we have Standard Report, standards and sub standards Report, Standards
with Items Report and KPI Report as shown in Figure 44
Figure 44
To view the standard Report click on Standards as shown in Figure 45
Figure 45
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When you click on Standards a report will open containing 11 Standards as shown in Figure 46
Figure 46
If you want to see the standards with substandards then click on “Standards and Substandards”
as shown in Figure 47
Figure 47
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If you want to see the standards , substandards and items also then click on “Standards with
Items” as shown in Figure 48
Figure 48
When you click on “Standards with Items” the report will open as shown in Figure 49
Figure 49
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This report is page wise and it shows one standard at a time. If you want to see another
standard click on the next page as shown in Figure 50
Figure 50
When you click on this arrow the second standard will appear as shown in Figure 51
Figure 51
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If you want to see the items of particular standard click on the sign as shown in Figure 52 and
Figure 53
Figure 52
Figure 53
You can export these reports to excel, pdf etc as shown in Figure 54
Figure 54
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To see the KPI report click on “KPI” as shown in Figure 55
Figure 55
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Evaluation Reports
20. In Evaluation Reports we have “Standard Evaluation”,”substandards Evaluation”, “Overall
Rating” and “KPI Evaluation” as shown in Figure 56
Figure 56
Click on “Standard Evaluation” as shown in Figure 57
Figure 57
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After clicking on this a new window will appear as shown in Figure 58
Figure 58
To see the ratings of all the standards click on View Report button
as shown in Figure 59
Figure 59
When you click on view report button the report will open as shown in Figure 60
Figure 60
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Do the same things for “Substandard Evaluation” but you have to select the “standard Name”
and “substandard Name” also before clicking on view report button? When you click on View
report button the report will appear as shown in Figure 61
Figure 61
For “Overall Rating” and “KPI Evaluation” select “Standard Name” and then click on View
report button.