nuku’alofa urban development sector project annual report 2013.pdf · tna training needs...

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Nuku’alofa Urban Development Sector Project

Quality InformationProject title Nuku’alofa Urban Development Sector Project

Document title Consolidated Annual Report 2013

Date March 2014

Author(s) Seventeen TOUMOUA / John GILDEA

Reference n° EUR 11521M

Quality control

Version Date Written by: Check by:

0 5/03/2014 John GILDEA Seventeen TOUMOUA

JohnGILDEALaurent

DENIAU

Addresses

Sent to :

Name Company Sent on:

TatafuMOEAKI Ministry of Finance National Planning - EA 5/03/2014

Tukua TONGA PUMA - IA 5/03/2014

Kalolaine FIFITA Waste Authority Limited 5/03/2014

Pita MOALA Tonga Water Board 5/03/2014

Copy to:

Name Company Sent on:

Steve BLAIK ADB 5/03/2014

Maria PANIAGUA ADB 5/03/2014

Saia FALETAU ADB/WB Representative 5/03/2014

Scott McLENNAN DFAT 5/03/2014

Louise SCOTT DFAT 5/03/2014

Simone Helu CEO TWB 5/03/2014

Page iConsolidated Annual Report 2013

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Nuku’alofa Urban Development Sector ProjectConsolidated Annual Report 2013

Page ii

Table of Contents Chapter A.�Introduction and Basic Data..................................... 3�

A.1� Introduction ............................................................................................. 3�

Chapter B.�Utilization of Funds ................................................... 6�

B.1� Contract Awards ..................................................................................... 6�

B.2� Disbursements ........................................................................................ 6�

B.3� Costs to Completion ............................................................................... 7�

Chapter C.�Project Purpose ......................................................... 9�

C.1� Project Description ................................................................................. 9�

C.2� Project Outputs ....................................................................................... 9�

C.3� Compliance with Grant Covenants ....................................................... 9�

C.4� Compliance with Financial Grant Covenants ..................................... 10�

C.5� Compliance with Project-Specific Grant Covenants ......................... 10�

C.6� Compliance with Development Objectives......................................... 10�

C.7� Sustainability of Project Activities ...................................................... 10�

C.8� Changes to Key Assumptions and Risks ........................................... 10�

C.9� Project Development Impacts ............................................................. 11�C.9.1� Environmental .............................................................................................. 11�C.9.2� Social ........................................................................................................... 11�

Chapter D.�Implementation Progress ....................................... 12�

D.1� Project Implementation Arrangements ............................................... 12�

D.2� Project Implementation Assistance Consultant (PIAC) .................... 12�

D.3� Inventory of PIAC Support Equipment ............................................... 13�

D.4� Project Executing and Implementing Agencies ................................. 14�

D.5� Project Progress by Components ....................................................... 15�

D.6� Gender Action Plan Implementation ................................................... 19�

D.7� Stakeholder Consultations and Community Awareness Activities . 19�

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D.8� Land Acquisition and Resettlement .................................................... 19�

Chapter E.�Project Time frame .................................................. 21�

E.1� Project Time Frame .............................................................................. 21�

Chapter F.�Annexes ................................................................... 23�

F.1� Summary of Financial Report to End March 2013 ............................. 23�

MOFNP Financial Report Summary to end of June 2013 ............................ 23�

F.2� Proposed Project Activities and Target Dates for 2014 .................... 25�F.2.1� List of Potential Candidate Subprojects for Initial Examination ................... 26�

F.3� Overall Project Implementation Plan .................................................. 28�

F.4� Project Specific Covenants ................................................................. 29�

F.5� Tapuhia Landfill - WAL ......................................................................... 39�

F.6� Summary of Land Lease Mataki’eua/Tongamai wellfield - TWB ...... 40�

LIST OF TABLES Table 1: � Project Summary .............................................................................................................. 3�

Table 2:� Summary of Contract Awards ........................................................................................... 6�

Table 3:� Financial Summary ........................................................................................................... 7�

Table 4: � Financial Projection to Completion ................................................................................... 7�

Table 5: � Risk Assessment Matrix ................................................................................................. 10�

Table 6:� National Consultant Recruitment .................................................................................... 12�

Table 7:� PIAC Team Member Inputs to end December 2013 ....................................................... 13�

Table 8: � Inventory of PIAC support equipment procured .............................................................. 13�

Table 9:� National Project Support Staff Recruited for PUMA........................................................ 14�

Table 10: � Project Progress for Inception Phase (Q3) ..................................................................... 15�

Table 11: � Project Progress for Implementation Phase – to end of Year 2013 ................................ 16�

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Acronyms and Abbreviations

AB Affected Business

Aps Affected Persons

ADB Asian Development Bank

AusAID Australian Agency for International Development

BME Benefit Monitoring and Evaluation

CDTA Capacity Development Technical Assistance

CSS Country Safeguard System

DP Displaced Person

EA Executing Agency

EIRR Economic Internal Rate of Return

EMA External Monitoring Agency

EU European Union

FGD Focus Group Discussions

GAP Gender Action Plan

GDP Gross Domestic Product

GFP Grievance Focal Point

GIS Geographic Information System

GoT Government of Tonga

GRC Grievance Redress Committee

Ha Hectare

HH Households

IA Implementing Agency

ISA Initial Social Assessment

IUDP Integrated Urban Development Project

IUDSPIntegrated Urban Development Sector Project

IMA Internal Monitoring Agency

Km Kilometre

LAR Land Acquisition and Resettlement

MOH Ministry of Health

MOI Ministry of Infrastructure

MOLECCNR Ministry of Lands, Environment, Climate Change and Natural Resources

NGOs Non Government Organizations

NUDSP Nuku’alofa Urban Development Sector Project

O&M Operation and Maintenance

PAM Project Administration Manual

PIA Project Implementation Assistance

PIU Project Implementation Unit

PMUProject Management Unit (in PUMA)

PPMSProject Performance Management System

PSA Poverty and Socio Economic Assessment

PSC Program Steering Committee

PUMA Planning and Urban Management Agency (in MoLECCNR)

RP Resettlement Plan

RRPReport and Recommendation of the President (to the Board of Directors)

SPS Safeguard Policy Statement

SES Socio Economic Survey

SW Solid Waste

SWM Solid Waste Management

TA Technical Assistance

TNIIP Tonga National Infrastructure Investment Plan

TNA training needs assessment

TOR Terms of Reference

TSDF Tonga Strategic Development Framework

TUIDP Tonga Urban Infrastructure Development Plan

TWB Tonga Water Board

WAL Waste Authority Limited

WB World Bank

WS Water Supply

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Chapter A. Introduction and Basic Data

A.1 IntroductionThe project will provide high priority urban infrastructure identified in the Nuku'alofa Urban Infrastructure Development Plan (NUIDP1). The project will expand upon infrastructure development currently being undertaken in Nuku'alofa through the Nuku'alofa Reconstruction Project (NRP) and the Integrated Urban Development Sector Project (IUDSP2).

A project summary is provided as Table 1.

Table 1: Project Summary

GRANTNUMBER ADBNo.0264-TON(SF)

PROJECTTITLE Nuku’alofa Urban Development Sector Project (NUDSP)

RECEIVER GOVERNMENTOF TONGA (GOT)

EXECUTIVEAGENCY Ministryof Finance and National Planning (MFNP)

IMPLEMENTING AGENCY PUMA

ESTIMATEDPROJECTCOST Total:USD 14.59million (USD 6.06 millionfromADB) (USD6.44millionfromAusAID) (USD 2.09millionfrom counterpart fundingGoT)

PROJECTFINANCINGSTATUS Imprest Account - MoFNPFunds by the Reserved Bank of Tonga (RBT) from the donors up to 31st December 2013.

1. Funds received up to 31st December 2013, as follows Total to date: $713,956.46Receivedon30 June 2013:$431,026.27(ADB$209,213.05- DFAT$221,813.02) Received on 28 October 2013: $282,903.19(ADB $135,822.69 – DFAT $147,080.50)

Expenditure is funded with monies then transferred from the RBT to the MoFNP, as follows.

2. Expendedupto31st December 2013):$274,930.19(ADB$133,345.03–AusAID$141,585.16)

DATEOFAPPROVALBYADB September 2011

1 UIDP was prepared under TA 7082-TON: Urban Planning and Management System (ADB,

2008 US$700,000) and provides an urban infrastructure investment plan for Nuku'alofa for the period 2010/11 to 2030/31

2 NRP is funded through a RMB400 million loan from China and was approved on 2007. An Asian Development Fund grant of $11 million for IUDSP (G0108-TON) was approved by ADB in March 2008

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DATEOFSIGNINGAGREEMENT 11January 2012

DATEOFEFFECTIVENESS 23September2012

DURATIONPROJECT 7Years

GRANTCLOSINGDATE 10 January2019

PROJECT IMPLEMENTATION PERIOD

Commencing on 1 January 2012 and terminating on 31 December 2017

DATESOFADBMISSIONS InceptionMission:03 -07December2012 Grant inception mission conducted by Mr Steve Blaik – Senior Project Officer, Ms Maria Paniagua – Unit Head, Project Administration, SPSO; Ms LaveniaUruvaru,Project Analyst, SPSO, and Mr TanielaFaletau,SafeguardsOfficer, SPSO. Field Review Mission #1: 07 – 11 October 2013 Review conducted by – Ms Maria Paniagua – Unit Head, Project Administration Unit, SPSO and TanielaFaletau, Safeguards Officer, SPSO.

PROJECTSTEERINGCOMMITTEEACTIONS

PSC meeting#1 heldon30October2012approved the following:� PSC membership be amended in accordance with

current GoT structure; � Establishment of Project Procurement and Tender

Committee (PPTC); � TOR for the PPTC be included in the updated PAM; � Procurement be in accordance with ADB and GoT

guidelines; � Update/amend the PAM as required; and � PUMA finalise and submit staffing requirements to

MoFNP (EA) for onward submission to ADB.

PSC meeting #2 on 28 February 2013 approved the following: � PSC notes the current project progress status and the

updated project schedule of timetable; � PSC and ADB to note and endorse the initial

screening of potential candidate subproject list; � PSC to note the proposed urgent actions for the next

6 months; � PSC to note and endorse the proposed Addendum

No.1, which is the exemption of taxes and duties from the project - Annex-D;

� Procurements to be in accordance with the ADB and GoT guidelines; and

� Update/amend the Project Administration Manual (PAM) and Monitoring and Evaluation Framework accordingly.

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PSC meeting #3 on 29 August 2013 approved the following: � Executing Authority (EA) and Implementing Agency

(IA) to devise strategies in addressing lack of operational budget for PUMA and PMU offices for regular and NUDSP activities. IA will look into this and revert back to PSC and EA on proposed way forward;

� PSC quarterly meetings to meet program required under PAM. IA to set the next meeting date as programmed;

� Taxes and duties for NUDSP had been gazetted following Parliamentary approval;

� PSC agreed in principal to the addition of International Hydrogeologist to NUDSP PIAC Team but EA and IA to assess the contracts and proposed variation.�

PROJECTCOMMENCED 26September2012

MAINTAFIELDING All of the following International and National PIAC team members have been mobilised in the reporting period:

International John Gildea Team Leader/Municipal Engineer

Andrew Henricksen Water Engineer Specialist

Girlie Labastilla Planner Specialist

Dick Watling Environmental Specialist

Sonia Chirgwin Solid Waste Specialist

National Seventeen Toumoua Deputy Team Leader/Project Eng.

Malakai L Sika Accountant

TapuPanuve Revenue

MonalisaTukuafu Social/Safeguard/GenderAndrea Talia’uli EnvironmentalistLeipiFalemaka Gender Planner Daniel Fale Spatial Planner Silia LegerThe assignment periods completed or ongoing for each of the above team members are provided in Chapter D, Table 6and 7.

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Chapter B. Utilization of Funds

B.1 Contract Awards The Projectcumulative contractawardsachievedis USD4.22 million (48.2%)againstthetotal proposed Projectprocurementcontractawards of USD8.76 million (refer to updated PAM March 2013).A summary of these contract awards is provided in Table 2below.

Table 2: Summary of Contract Awards

Contract No. Contract Description Budget Cost (USD million)

Actual Cost (USD million)

QCBS-ICB Project implementation assistance consultants

2.646 2.716

SHO-2012-1A 4 x 4 double cab, utility – 2 no (TWB & WAL) 0.085 0.063

ICB-2013-WAL01 Articulated, wheeled loader 0.200 0.182

ICB-2013-WAL03 Lot-1:Rear loading, 8m3, compactor trck-2 no 0.390 0.405

ICB-2013-WAL03 Lot-2: Septage truck, 5,500 liter, vacuum pump out with hoses, fittings and accessories

0.150 0.183

NCB-2013-WAL05 Construct landfill cell no.2 0.440 0.476

SHO-2012-2A Financial management package – computer hardware and software and training

0.096 0.092

SHO-2013-WAL06 Groundwater monitoring equipment 0.004 0.005

Totals 4.011 4.122

B.2 DisbursementsThe total fund received by MoFNPfor the NUDSP imprest account to end of June 2013 was USD $431,026.27 (ADB - USD$209,213.25 andDFAT, Australia – USD$221,813.02).In the period from July 2013 to the end of December 2013 further funds of USD $282,903.19 (ADB - USD$135,822.69 and DFAT, Australia – USD$147,080.50) were received by MoFNP.

Against these projections, the expenditure achievement wasUSD$274,930.19 (ADB - USD$133,345.03and DFAT, Australia - USD$141,585.16)

Table 3 belowshowsthedetailed total project expenditurebreakdownsasof 31 December2013.

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Table 3: Financial Summary

FundingSource Account

Budget Expenditure Expenditure/Budget

USD TOP TOP %

ADB

Imprest

6,060,000 9,696,000

83,300.89 0.86%

Direct 133,345.03 1.38%

Sub-Total 216,645.92 2.23%

DFATAustralia

Imprest

6,440,000 10,304,000

88,448.17 0.86%

Direct 141,585.16 1.37%

Sub-Total 230,033.33 2.23%

GoT 2,088,000 3,340,800 0 0%

TOTALS

Imprest

14,590,000 23,340,800

171,749.06 0.74%

Direct 274,930.19 1.18%

Total 446,679.25 1.91%

Source: Data from MOFNP to 31 December 2013.ThedetailedprojectfinancialsummaryisattachedasAnnex 6.2.

B.3 Costs to Completion Given belowinTable 4 are details of the budget allocationsand expenditure to date for the investment and contingency costs related to the TWB and WAL core subprojects and candidate subprojects.

Table 4: Financial Projection to Completion

Item Description PAM A

$’000Balance at

31 Dec 2013 $’000

A. Investment Costs

1. Civil Works comprising

1a Water supply core subproject 1,868.0 1,868.0

1b Solid waste core subproject

+ Construct landfill cell #2 404.0 404.0

1c Other municipal subprojects 618.0 618.0

2. Equipment

2a Water supply core subproject 2,604.0 2,679.0

2b Solid waste core subproject 990.8 1,011.3

+ Articulated wheeled loader 200.0 200.0

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Item Description PAM A

$’000Balance at

31 Dec 2013 $’000

+ Groundwater monitoring 1.9 4.0

+ Vehicle 4x4 utility – 2 no 85.0 85.0

+ Waste collection trucks – 2 no 580.0 388.0

+ Waste collection trucks – spares 0.0 35.0

+ Waste septage truck 0.0 155.0

+ Waste septage truck – spares 0.0 6.0

+ Village collection pilots 17.3 17.3

+ Financial management package 106.6 96.0

+ Public awareness & information 0.0 25.0

2c Other municipal subprojects 304.2 208.7

3. Land acquisition 238.0 238.0

4. Consultancy services 2,646.0 2,716.0

5. Taxes and Duties 2,088.0 2,088.0

Subtotal (A): Total Base Cost 11,760.9 11,830.9

B. Contingencies 2,827.0 2,757.0

Total Project Cost (A+B) 14,587.9 14,587.9

Notes: A Update PAM, April 2013

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Chapter C. Project Purpose

C.1 Project Description The project will provide high priority urban infrastructure identified in the Nuku'alofa Urban Infrastructure Development Plan (NUIDP3). The project will expand upon infrastructure development currently being undertaken in Nuku'alofa through the Nuku'alofa Reconstruction Project (NRP4) and the Integrated Urban Development Sector Project (IUDSP5).

The expected impact of the project is improved living conditions for the population of Nuku'alofa. The outcome of the project will be effective, efficient, and sustainable urban services.

C.2 Project Outputs Project outputs planned include:

� Output 1: Strengthened policy environment for delivery of urban services. The project will strengthen the policy environment for delivery of urban services in Tonga

� Output 2: Effective, efficient, and sustainable water supply services in Nuku’alofa.

� Output 3: Sustainable solid waste services in Nuku’alofa. This core subproject will assist WAL to improve its service delivery to the residents of Nuku’alofa

� Output 4:- Other municipal services within Nuku’alofa. Other municipal services will be improved through the implementation of selected high-priority urban infrastructure components identified in the Urban Infrastructure Development Plan (UIDP) and the National Infrastructure Investment Plan (NIPP) (candidate subprojects)

� Output 5: - Raised community awareness of municipal services. The project will raise community awareness of municipal services issues

� Output 6 - Effective project management. The project management unit (PMU), supported by project implementation assistance consultants will provide project design and supervision, monitoring, reporting, quality and cost control, screening and preparation of resettlement plans, and initial environmental evaluations for candidate subprojects, contract administration services and monitoring of the gender action plan.

C.3 Compliance with Grant Covenants Refer to Section 6.8 for details.

3 NUIDP was prepared under TA 7082-TON: Urban Planning and Management System

(ADB, 2008 US$700,000) and provides an urban infrastructure investment plan for Nuku'alofa for the period 2010/11 to 2030/31.

4 NRP is funded through a RMB400 million loan from China and was approved on 2007. 5 An Asian Development Fund grant of $11 million for IUDSP (G0108-TON) was approved

by ADB in March 2008.

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C.4 Compliance with Financial Grant Covenants Refer to section F4 for details.

C.5 Compliance with Project-Specific Grant Covenants Refer to section F4 for details.

C.6 Compliance with Development Objectives Refer to section F4 for details.

C.7 Sustainability of Project Activities Project activities were still on-going up to the end of December 2013.

C.8 Changes to Key Assumptions and Risks The key assumptions and risks identified during the project preparation remain valid and following project mobilisation further risks have been identified, as shown in the updated risk assessment matrix provided at Table 5below:

Table 5: Risk Assessment Matrix

Identified Risk RiskLevel Mitigation Strategies

Political interference in urban sector planning, development and management

Low � PUMA to be the NPA independent of GoT

PUMA as an independent planning authority and its function not well known to the public.

Medium � GoT to change the status of PUMA to become the independent National Planning Authority.

Political and general public awareness of the new Act NSPM

Low � Public awareness of the new NSPM Act to be implemented at all levels of the society.

Government budgetary and policies do not sufficiently support the operation of PUMA during the implementation phase of the project.

Medium � That theGoT allocates sufficient budget to PUMA for its effective and efficient operation.

� GoT to allocate sufficient urban planning and management staff resources

� GoT improves and maintains coordination among Ministries and agencies managing urbanisation in Tonga and growth of Nukualofa

TWB land lease issues Low � TWB to update its current agreements to legal land leasesto comply with the ADB requirements

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Identified Risk RiskLevel Mitigation Strategies

Water valves and mains along the Nuku'alofa water reticulation system have been buried during recent road construction

Low � TWB and MOI: That the existing Nuku'alofa water reticulation system valves need to be located/identified; and new valve chambers and cast iron lids need to be installed by project.�

Insufficient funds are available for solid waste infrastructure maintenance

High � Increase revenue collection by WAL � Review and increase tariff and fees

Implementation and cost overruns occurs as a result of limited capacity of local contractors

Low � PIAC to supervise and monitor civil works contractors closely.

� International contractors are likely to be involved due to ICB procedures

Poor quality maintenance and repairs caused by limited capacity of local staff and contractors

Low � PIAC will carry out training and mentoring of local contracting staff.

C.9 Project Development Impacts

C.9.1 Environmental

Refer to section F4 for details.

C.9.2 Social

Refer to section F4 for details.

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Chapter D. Implementation Progress

D.1 Project Implementation Arrangements Ministry of Finance and National Planning will be the executing agency (EA) and the Planning and Urban Management Agency Planning (PUMA) of the Ministry of Transport will be the implementing agency (IA).

PUMA is the Project management unit (PMU). PUMA will provide the project manager and PMU will be responsible for the overall implementation of the project.

The PMU is supported by Project Implementation Assistance (PIA) consultants. The PIA consultants will assist the PMU in delivering the project outputs.

D.2 Project Implementation Assistance Consultant (PIAC) Egis Eau in association with PECG is the PIA consultant. The contract between Egis Eau/ PECG, and Ministry of Finance & National Planning was signed on 22th May 2012.

It was agreed during negotiation stage in April 2012 that the consultant services will tentatively commence on June 5, 2012. However, this Contract only came into force and effect on the 21st

September 2012. This delay had a significant impact on the availability of National experts and the team’s proposed mobilization schedule.

During the months of May and June 2013, PIAC completed the process of recruiting the remainder of the National Consultants.Four positions were advertised in the four local papers as well asMatangi Tonga on-line. At the time of closure 20 applicationshad been received. After a comprehensive short-listing process, 11 interviews were arranged. The interview panel comprised Seventeen Toumoua (NUDSP Deputy Team Leader), Tukua Tonga (Director PUMA and PMU Manager), Sonia Chirgwin (NUDSP Waste Management Specialist) and a nominee from MoFNP as a specialist from Government. The following national consultants, as shown in Table 6, were selected and have now been mobilized.

Table 6: National Consultant Recruitment

Description Date/Comments

Advertisement Date 03 May 2013

Deadline for applications 06 June 2013

Interview Period 10 - 13 June 2013

Recommended/Approved Candidates by MFNP 14 June 2013

National Planner Specialist Mr Daniel Fale

Revenue Generation Specialist Mr TapuPanuve

Accounting / Financial Specialist Mr MalakaiLomuSika

Environment Specialist Ms Andrea Talia'uli

Date Approved by MoFNP 18 June 2013

Mobilization Date Q3, July 2013

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PIAC team members input to the end of December 2013 are provided in Table 7.

Table 7: PIAC Team Member Inputs to end December 2013

NAME POSITIONTOTAL INPUTS

(To end ofDecember 2013)INPUTS

REMAINING Days Month Months

International

Gildea, John Team Leader/Municipal Engineer 207 6.90 17.10

Henricksen, Andrew Water Supply/Leak Detection Engineer 147 4.90 4.10

Chirgwin, Sonia Solid Waste Specialist 112 3.73 2.27

Labastilla, Girlie Planner 146 4.87 4.13

Watling, Richard Environmental Specialist 93 4.87 3.00

National

Toumoua, Seventeen Deputy Team Leader/Project Engineer 288 13.17 36.83

Fale, Daniel Planning Specialist 120 5.45 18.55

Falemaka, TomaSisifaLeipi Planner (Gender) 258 11.86 12.14

Malakai,LomuSika Accounting/Financial Management Spec. 128 5.82 18.18

Tapu,Panuve Revenue Generation Specialist 126 5.70 3.30

Tukuafu, Monalisa Social/Community/Gender/Safeguards Specialist 129 5.98 6.02

Andrea, Talia'uli Environmental Specialist 100 4.57 4.43

Leger, Silia Office Assistant/Accounting Officer 227 10.45 39.55

D.3 Inventory of PIAC Support Equipment The list of equipment provided in Table 8 has been procured to support a number of the activities of the PUMA staff and the PIAC team.

Table 8: Inventory of PIAC support equipment procured Ser.No. Item Date of

purchase Description Location for Use

Personnel responsible

1 Desk Computer 02/10/2012 I3 Computer Set PIAC Office, PUMA SL

2 Lap top 11/10/2012 Acer Aspire V5-

471G-32364G50Mabb

PIAC Office, PUMA ST

3 Mobile 1 15/10/2012 Superphone PIAC Office, PUMA ST

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Ser.No. Item Date of

purchase Description Location for Use

Personnel responsible

4 Mobile 2 16/10/2012 Durga Lakshmi Manufacturing

PIAC Office, PUMA ST

5. 2 xOffice, air conditioners 18/11/13 SHARP AH-A9PVE PIAC Office,

PUMA ST

6. 2 x Laptops 26/11/13 Toshiba Satellite - Pro

PIAC Office, PUMA WH/AT

7. 2 x Desk Computer 24/02/14 I3 Computer Set PIAC Office,

PUMA DF/MT

An asset register listing the details of this equipment, the location and the personnel responsible has been prepared for these items.

D.4 Project Executing and Implementing Agencies Six (6) new staff positionsfor PUMA (5) and MoFNP (1) officesarefunded by ADB to assistproject management and operations. These six positions were advertised locally and 22applicationswere received. Following a detailed review of applicants, a shortlist was prepared and interviews undertaken byTukua Tonga (Director of PUMA), Lu’isaMalolo (Director of Climate Change), PesaliliTu’iano (Officer-in-Charge, Ministry of Infrastructure).All candidate selections received ADB “no objection”.

Details of the national project support staff recruited and mobilized are provided in Table 9.

Table 9: National Project Support Staff Recruited for PUMA

Description Date/Comments

Advertisement Date 03 May 2013

Deadline for applications 06 June 2013

Interview Period 10 - 13 June 2013

Recommended/Approved Candidates by MoFNP 14 June 2013

PMU/PUMA (EA)

Winston Halapua (Deputy Project Manager) 01 July 2013

KaatiHakaumotu (Evaluation & Enforcement) 01 July 2013

Motei Tapa (Technical Support) 01 July 2013

LaitiaFifita (Planning & Standard) 01 July 2013

Kefilini ‘Unga (Chief Clerk) 01 July 2013

MoFNP (IA)

Suliasi ‘Aholelei (Accountant) 01 July 2013

Date Approved by MoFNP 18 June 2013

Mobilization Date Q3July 2013

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D.5 Project Progress by Components Table 10provides a summary of project progress from commencement up to end of December 2013, through both the Inception phase and commencement of the Implementation phase.

Table 10: Project Progress for Inception Phase (Q3)

Phase 1 Inception Phase – October 2012 to March 2013 (Q1 and Q2) Activity Results/Outputs

(i) Team mobilization - office set-up and transportation

COMPLETED: See PIAC team member inputs – Table 7; inventory of project equipment purchased – Table 8.Project office allocated and project vehicle arrived and operating.

(ii) Meetings with stakeholders ONGOING

(iii)Review available background documents and core subproject proposals

ONGOING

(iii)Undertake subproject field visits - technical disciplines and safeguard specialists

ONGOING

(iv) Review overall relevance and alternative options - from TNIIP and IUDP lists

ONGOING: Review continues throughout project for identification and screening of potential candidate subprojects

(v) Establish Project Steering Committee (PSC)

COMPLETED: A PSC established and members as stated in the updated PAM. Three meetings carried out by the PSC for the year 2013.

(vi) Further workshops to confirm preliminary prioritization - public information, local government

ONGOING

(vii) Prepare and submit Inception Report

COMPLETED: Draft Inception Report submitted 29 November 2012.

(viii)Stakeholder meeting/workshop - confirm TNIIP and IUDP updates and prioritization processes

COMPLETED:Meetings with stakeholders completed.

(ix) Prepare and submit monitoring and evaluation framework (PMEF)

COMPLETED:Draft PMEF prepared and submittedApril 2013.

(x) Update Draft Project Administration Manual

ONGOING:PAM Update 1 dated March 2013 endorsed by MoFNP and approved by ADB. PAM Update 2, dated October 2013, submitted to PMU and MoFNP.

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Table 11: Project Progress for Implementation Phase –to end of Year 2013

Phase 2 Implementation Phase

DESCRIPTION INDICATORS/TARGETS A STATUS/ISSUESOutput1:Policy Environment for Delivery of Urban Services1.1 Building capacity within

PUMA to develop urban planning and management policies and to implement the NPSM.

1.1.1 Capacity within PUMA for urban policy development and implementation of the NSPM developed by December 2014.

Planning data/information to be collected and collated by PUMA staff in readiness for next step of plan preparation during international planner’s next assignment #3 (Q2 2014). Recruitment of 6 new staff at PUMA office, funded by ADB to help its operation. Five (5) of the six new staff are working on Nuku’alofa Strategic Development Plan together with the International Planner E t

1.2 Reforming TWB and WAL tariffs for recovery of water supply and solid waste services operations and maintenance costs.

1.2.1 TWB and WAL tariffs reviewed, amended, and implemented by March 2014

1.2.2 TWB and WAL asset management plans prepared and implemented by July 2014

National Revenue Specialist and Accounting/Financial Specialist were mobilized in July 2013. They have undertaken revenue/tariff and financial management reviews of both TWB & WAL. They have assisted the National Social/Community/Gender/Safeguards Specialist with public consultations for the tariff setting and structure reviews.

1.3 Mandating the development and implementation of urban infrastructure asset management plans.

1.3.1 Preparation of asset management plans mandated by all public urban services providers by March 2014

To be initiated in Q3/Q4–2014. An asset management planning workshop was presented by the Team Leader on 31 Oct 2013 for all public enterprises.

Output 2:Assist TWB provide effective, efficient and sustainable water supply services in Nuku'alofa

2.1 Building technical capacity to reliably deliver water to all parts of the supply network through the creation of supply zones and improved bulk supply metering

2.1.1 Modelling of water supply network

2.1.2 Review and upgrade bulk supply metering

2.1.3 Review and implement critical zoning

Collection of assets data for preparation of EPANET model. Incorporated in civil works package for new 4,000m3 reservoir.Initial network study completed. Pilot area in eastern Nuku’alofa selected. Materials, valves, fittings and valve covers to be procured using Local Shopping.

2.2 Designing and assist in implementing a comprehensive program to reduce non-revenue water from the current level of about 50% to less than 25% by 2017.

2.2 1 Rehabilitation of 7 existing boreholes

2.2 2 Construction of 12 new boreholes

2.2.3 Construct new 4,000 m3

water storage

2.2.4 Undertake NRW studies

Design completed. Draft procurement documentation for civil works borefield package NUDSP – ICB – 2013 – TWB01 – LOT 1 completed. Draft procurement documentation for design and construct of 4,000 m reservoir package NUDSP – ICB – 2013 – TWB01 LOT 2 completed.

NRW studies to be initiated Q3 – 2014.

2.3 Developing consumer water meter replacement policies and replace defective consumer meters.

To be initiated in Q3 - 2014

EGIS Eau / PECG


Page 17


DESCRIPTION INDICATORS/TARGETS A STATUS/ISSUES2.4 Building financial

management capacity particularly in the areas of revenue collection and billing.

Recommend financial system upgrades and staff training required to improve of financial computer package for WAL.

2.5 Preparation of the TWB asset management plan.


Output 3:Assist WAL provide sustainable solid waste services in Nuku'alofa

3.1 Building technical capacity to reliably manage solid waste collection,transportation and disposal for Nuku'alofa and its peri-urban areas

3.1.1 Installation of an impervious liner to cell no. 2 of the Tapuhia landfill completed by October 2014

3.1.2 New landfill loader, procured, delivered, and entered into service at Tapuhia landfill by February 2014

3.1.3 Groundwater water quality monitoring program at Tapuhia landfill.

Contract site works commenced 21 October 2013. Good progress but rain affected as expected through rainy season. Work still on schedule for October 2014 completion.

Loader and spare parts delivery on schedule for February 2014. Maintenance and operator training to be undertaken following clearance, delivery and commissioningGroundwater sampling and testing field trial completed in May 2013. International shopping for groundwater testing equipment completed October 2013. Delivery of equipment expected February 2014.

3.2 Building financial management capacity particularly in the areas of revenue collection and billing

3.2.1 Financial management and billing software and associated hardware platforms procured and commissioned by September 2013, and financial management and asset management capacity of WAL developed by February 2015

Contract awarded September 2013. Installation and commissioning completed October 2013. Financial data for current FYE 2013-14 entered onto system. WAL staff now entering financial data for FYEs 2011, 2012 and 2013.

3.3 Preparation of the WAL asset management plan.

3.3.1 WAL updates and implements its asset management plan for Tapuhia landfill facility plant and solid waste handling and processing equipment by July 2014


Output 4:Assist the PMU to improve other municipal services within Nuku'alofa

4.1 Identifying potential candidate subprojects from the UIDP or TNIP.

4.1.1 Candidate subprojects identified, screened, selected, designed, and implemented

Nineteen (19) potential candidate subprojects were presented and approved by PSC No. 2 meeting. Further screening and meetings for urban energy/electricity

EGIS Eau / PECG


Page 18


DESCRIPTION INDICATORS/TARGETS A STATUS/ISSUES

4.2 Preparation of resettlement plans and initial environmental evaluations for candidate subprojects approved by the PSC and ADB.

by January 2019 and marine port subprojects.

Output 5: Raise Public awareness of municipal services within Nuku'alofa5.1 A community

awareness and education program covering municipal services issues including planning and development consent requirements, household responsibilities for managing solid waste (reduce, recycle, re-use), public health benefits of safe waste handling and disposal, and the responsibilities of the Nuku'alofa community as beneficiaries of urban services such as the need to pay for services

Community awareness and education implemented throughout the project implementation period

Six (6)public consultation and public awareness workshops were carried out by the PIAC team for different stakeholders both government and NGOs. A training framework was developed by Ms Sonia Chirgwin to be carried out for the WAL staff. Within the training framework, there are 3 workshops for all WAL staff. The first of these was conducted at Keleti Resort on May 11th. It is the first time that all staffs have come together for training. It was opened by the Hon Minister of Public Enterprises and WAL board members were present. The workshop was broad in its content, with presentations on waste management, organisational effectiveness and the new complaints mechanism at WAL and focus on customer service. The workshop involved group work on WAL’s vision and objectives, and WAL’s strengths, weaknesses, opportunities and threats. A full report on the workshop has been written.

5.2 Assist TWB and WAL to improve their customer complaints mechanisms

Customer complaints mechanisms in TWB and WAL are improved and the public is consulted on service standards, water conservation, and demand management by February 2015.

Review and analysis of current complaint mechanisms and proposal for six month trialling of revised procedures in both TWB and WAL. A computerised version of the proposed complaint mechanism is currently on trial at WAL yet to be introduced to TWB. usingMSAccess.

5.3 Undertake public consultation on service standards, water conservation, and demand management.


5.4 Consult and encourage the participation of women's groups and community associations in urban planning and design issues.

Women’s groups and community associations are consulted and encouraged to participate in urban planning and design issues by June 2013.

Six (6)public consultation and public awareness workshops were carried out by the PIAC team for different stakeholders both government and NGOs.

Output 6: Assist the PMU to effectively manage the project

EGIS Eau / PECG


Page 19


DESCRIPTION INDICATORS/TARGETS A STATUS/ISSUES6.1 Project implementation

assistance and capacity development consultants fielded

PIAC and capacity development consultants fielded (March 2012–April 2016)

All the international consultants were fielded during the year.

The Internation Planner Specialist togetherwith the National Planner, Gender Plannerand the six (6) new recruitments for PUMAare currently working on collection data to develop the SDP for Nuku’alofa. It is expected to be completed by end of 2014.

6.2 Strategic development plan for Nuku’alofa and other municipal areas on Tongatapu

Strategic development plan for Nuku’alofa and other municipal areas on Tongatapu prepared by September 2014

Notes: A Targets/Indicator dates have been amended in accordance with the ADB/MOFNP Inception Mission MOU, December 2012 and the endorsement of PSC meeting no.2,held 28 February 2013. Now as shown in PAM – Update No. 1, April 2013

D.6 Gender Action Plan Implementation A work plan for gender and community activities has been prepared by the social community/gender/safeguard specialist in accordance with the objectives of the Gender Action Plan.

All data recording in relation to project meetings and activities is disaggregated by gender in accordance with the Gender Action Plan and the Draft M&E framework.

D.7 Stakeholder Consultations and Community Awareness Activities Six (6)public consultation and public awareness workshops were carried out by the PIAC team for different stakeholders from government and business sectors, community leaders and the general public from Nuku’alofa Districts and Townships, women’s groups and NGOs.

A training framework was developed by Ms Sonia Chirgwin to be carried out for the WAL staff. Within the training framework, there are 3 workshops for the whole staff of WAL. The first of these was conducted at Keleti Resort on May 11th 2013. It is the first time that all staffs have come together for training. It was opened by the Hon Minister of Public Enterprises and WAL board members were present. The workshop was broad in its content, with presentations on waste management, organisational effectiveness and the new complaints mechanism at WAL and focus on customer service. The workshop involved group work on WAL’s vision and objectives, and WAL’s strengths, weaknesses, opportunities and threats. A full report on the workshop has been written.

MonalisaTukuafu and TapuPanuve carried out public consultations with the district and town officers on WAL and TWB tariff. This included meetings, television programs and radio programs and talkbacks.

D.8 Land Acquisition and Resettlement ADB has a clear mandate on the TWB subproject requiring that TWB hold legal leases over lands where the proposed infrastructure is to be built by the project. Refer to Section 6.9 of this report for details.

EGIS Eau / PECG


Page 20

The National planner (gender) completed collecting necessary information regarding the TWB land leases and PMU staff presented its findings to TWB. During the discussions at the meeting there was a request to explore other similar legal options such as land rental. This was to find out if that had the similar legal effect as a land lease. Land rental is the current form of land agreement that TWB uses for its boreholes on the privately owned/tax allotment lands.

A meeting was held with the legal advisor of MLECCNR and recommended use of the Land (Amendment) ACT (No.2) 1991, "PART VIA - EASEMENT as a means of compliance with the Lands Act. This appeared to be the way forward on these land lease issues.

The project informed the ADB SPOSA office, Fiji of these developments with the land lease issues. The SPOSA office advised that the Project Resettlement Plan should be updated to reflect the proposed use of easements. The ADB will then review the updated Resettlement Plan and issue a “no objection” if the document is accepted.

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4546

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PS

M (T

OR

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Ref

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TWB

and

WA

L ta

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for r

ecov

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of w

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sup

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solid

was

te s

ervic

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pera

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an

d m

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enan

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osts

(TO

R E

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ctivi

ties

1.2.

1 to

1.2

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1.3

Man

datin

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velo

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impl

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urb

an in

frast

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agem

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2As

sist

TW

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ive,

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to a

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thro

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the

crea

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of s

uppl

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and

impr

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bul

k su

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met

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OR

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- ac

tiviti

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1

2.2

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igni

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nd a

ssis

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impl

emen

ting

a co

mpr

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non

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the

curre

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vel o

f abo

ut 5

0% to

less

than

25%

by

2017

(TO

R E

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activ

ities

2.2

.1 to

2.2

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2.3

Dev

elop

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cons

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wat

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eter

repl

acem

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olic

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repl

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defe

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con

sum

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eter

s (T

OR

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.(ii))

- ac

tiviti

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to 2

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2.4

Bui

ldin

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anci

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anag

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acity

par

ticul

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in th

e ar

eas

of re

venu

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llect

ion

and

billi

ng

(TO

R E

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activ

ities

2.4

.1 to

2.4

.2

2.5

Pre

para

tion

of th

e TW

B a

sset

man

agem

ent p

lan

(TO

R E

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i))

3As

sist

WAL

pro

vide

sus

tain

able

sol

id w

aste

ser

vice

s in

Nuk

u'al

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3.1

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chni

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relia

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solid

was

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ansp

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and

disp

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and

its p

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are

as (T

OR

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) - a

ctivi

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3.1.

1 to

3.1

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3.2

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par

ticul

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in th

e ar

eas

of re

venu

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llect

ion

and

billi

ng

(TO

R E

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ii)) -

act

ivitie

s 3.

2.1

to 3

.2.2

3.3

Pre

para

tion

of th

e W

AL

asse

t man

agem

ent p

lan

(TO

R E

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sist

the

PMU

to im

prov

e ot

her m

unic

ipal

ser

vice

s w

ithin

Nuk

u'al

ofa

4.1

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tifyi

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proj

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from

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th

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OR

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ctivi

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4.1.

1 to

4.1

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4.2

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cand

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llow

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prep

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ppra

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repo

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(TO

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act

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4.3

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para

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settl

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ctivi

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4.3

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llow

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outli

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in S

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sist

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her m

unic

ipal

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Nuk

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the

need

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- act

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to 5

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5.2

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and

WA

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s m

echa

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s (T

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- act

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s 5.

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erta

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rvat

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dem

and

man

agem

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(TO

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ctivi

ties

5.3.

1 to

5.3

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5.4

Con

sult

and

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and

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Prop

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2012

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N°C

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2014

2015

2016

2017

2018

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2930

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3536

3738

3940

4142

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4546

4748

4950

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2014

2015

2016

2017

2018

Phas

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ban

Serv

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Infra

stru

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nstru

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n

6As

sist

the

PMU

to e

ffect

ivel

y m

anag

e th

e pr

ojec

t

6.1

Pro

ject

des

ign

and

supe

rvis

ion

of th

e co

re w

ater

sup

ply

and

solid

was

te a

nd fu

ture

end

orse

d ca

ndid

ate

subp

roje

cts

(TO

R E

.1.(v

i)).

6.1.

1W

ater

Sup

ply

Sub

proj

ect

Pro

ject

des

ign

and

supe

rvis

ion

of th

e co

re w

ater

sup

ply

subp

roje

ct (T

OR

E.1

.(vi))

- ac

tiviti

es 6

.1.1

.1

to 6

.1.1

.26

6.1.

2S

olid

Was

te S

ubpr

ojec

t

Pro

ject

des

ign

and

supe

rvis

ion

of th

e co

re s

olid

was

te s

ubpr

ojec

t (TO

R E

.1.(v

i)) -

activ

ities

6.1

.2.1

to

6.1

.2.2

6

6.2

Mon

itorin

g an

d re

porti

ng o

f pro

ject

pro

gres

s (T

OR

E.1

.(vi))

.

6.3

Faci

litat

e th

e tim

ely

deliv

ery

of th

e pr

ojec

t in

com

plia

nce

with

sta

ndar

ds a

ccep

tabl

e to

the

Gov

ernm

ent a

nd A

DB

and

with

in th

e pr

ojec

t bud

get (

qual

ity a

nd c

ost c

ontro

l) (T

OR

E.1

.(vi))

.

6.4

Scr

eeni

ng a

nd p

repa

ratio

n of

rese

ttlem

ent p

lans

, and

initi

al e

nviro

nmen

tal e

valu

atio

ns fo

r can

dida

te

subp

roje

cts

(TO

R E

.1.(v

i)).

6.5

Des

ign

and

supe

rvis

ion

of c

andi

date

sub

proj

ects

(TO

R E

.1.(v

i)). N

ote:

Con

tract

var

iatio

n lik

ely

to

be re

quire

d fo

r som

e de

sign

and

sup

ervi

sion

of c

andi

date

sub

pro

ject

s.

6.6

Adm

inis

ter c

ontra

cts

awar

ded

unde

r the

pro

ject

(TO

R E

.1.(v

i)). N

ote:

Con

tract

var

iatio

n re

quire

d fo

r ca

ndid

ate

sub

proj

ects

.

6.7

Faci

litat

e an

d m

onito

r the

Gen

der A

ctio

n P

lan

(TO

R E

.1.(v

i) an

d E

.1.F

.(v)).

Not

e: C

ontra

ct v

aria

tion

requ

ired

for c

andi

date

sub

pro

ject

s.

6.8

Pro

vide

othe

r ser

vices

to th

e pr

ojec

t man

ager

and

PM

U a

s ne

cess

ary

to d

elive

r the

pro

ject

(TO

R

E.1

.(vi)

and

E.1

.F.(v

i)). N

ote:

Con

tract

var

iatio

n re

quire

d fo

r can

dida

te s

ub p

roje

cts.

Phas

e IV

- Re

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Page 25

F.2 Proposed Project Activities and Target Dates for 2014

Output Activity Target dates

1 Data/information collection for Nuku’alofa Strategic Development Plan – 5 sectors

Institutional, Social, Infrastructure, Economic, Environment,

Basic data/information available by 31 August 2014

2 Upgrade wellfield – rehabilitation and new equipment (timing dependent upon land lease issues)

ICB tendering process to be completed by – September 2013. Construction to be completed by Q3 2015.

3 Design and construct new 4,000 m3 RC storage (timing dependent upon land lease issues)

ICB tendering process to be completed by – September 2013. Construction to be completed by Q4 2014.

4 Crane truck ICB tender and supply contract bidding commences – September ‘13

5 Financial Management Package - WAL Contract award and sign in July 2013. PMC currently working together with WAL on implementation.

6 Waste collection trucks – 2 x 6m3 Contract award and sign in September 2013. Site inspection to be carried out in Q1 2014 before shipment.

7 Septage collection truck – 1 x 5,500 litre Contract award and sign in September 2013. Site inspection to be carried out in Q1 2014 before shipment.

8 Spare parts for waste collection trucks Contract award and sign in September 2013. Site inspection to be carried out in Q1 2014.

9 Feasibility studies of candidate subprojects (requires ADB endorsement of screened list)

Further PSC/ADB screening/appraisal – Q2 2014.

10 Sanitation Master Plan for Nuku’alofa Data /field information collection – commenced Master Plan document preparation – Q2 2014.

11 Community and stakeholder consultations For development of Nuku’alofa Strategic Development Plan commencing 15 September 2014

EGIS Eau / PECG


Page 26

F.2.1 List of Potential Candidate Subprojects for Initial Examination

No. Sector/Project NUDSP 2011

NIIP2012- 32

Water Supply

1 Water Supply System Expansion Project P 1.5 HP W4

Drainage

2 Residential Infiltration Program P 3.3

3 Community Earth Canal Systems P3.5

Solid Waste Management

4 Procurement of a Weighbridge - Tapuhia P 4.3

5 Additional Capacity for Septage Treatment P 4.7 S1

Road & Traffic Management

6 Roads Upgrading – Phase 1 P 5.5

Power Supply

7 Rehabilitation of Low Voltage Lines P 8.2

8 New High Voltage Feeder Line to Eastern Area of the city P 8.3

9 Extra Transformer Installations P 8.4

10 Extra High Voltage Lines P 8.5

11 Extra Underground High Voltage Cables P 8.6

12 Solar Generation (Tongatapu) – Additional 1-2 MW E 11

13 Upgrade Bulk Fuel Logistics (Tank Farm, Bunkering) E 9

14 Undergrounding of Key Sections of Electricity Distribution on Tongatapu

E 18

Site Development/Upgrading

15 Fatai Resettlement Site Development P 10.1

EGIS Eau / PECG


Page 27

No. Sector/Project NUDSP 2011

NIIP2012- 32

Social Infrastructure

16 Development of Satellite Markets P 11.2

17 Community Centres P 11.3

18 Talamahu Market Site Improvements P 11.4

Environmental Management

19 Fundamentals for a GIS Planning Database for Nuku’alofa P 12.2

EG

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64

43

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plem

enta

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un

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b) to

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(c

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chan

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64

44

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and

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ure

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dida

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re s

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and

appr

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in a

ccor

danc

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ith th

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riter

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requ

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ergo

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asib

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asib

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r rev

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rova

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asib

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sub

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ary

sele

ctio

n of

po

tent

ial c

andi

date

su

bpro

ject

as

per N

IIP a

nd

UP

MS

repo

rts. T

he P

SC

m

eetin

g N

o. 2

end

orse

d th

is in

itial

sel

ectio

n. F

urth

er

scre

enin

g to

be

carri

ed o

ut

befo

re fi

nalis

atio

n an

d ap

prov

al.

.

Gra

nt02

64

45

Can

dida

te S

ubpr

ojec

t Sel

ectio

n C

riter

ia a

nd A

ppro

val P

roce

ss fo

r Can

dida

te

Sub

proj

ects

– T

he R

ecip

ient

sha

ll en

sure

that

all

docu

men

ts fo

rmin

g th

e ba

sis

for

scre

enin

g, s

elec

tion

and

proc

essi

ng o

f Sub

proj

ects

are

mad

e av

aila

ble

to A

DB

upo

n re

ques

t and

are

kep

t ava

ilabl

e fo

r suc

h pu

rpos

es fo

r a m

inim

um p

erio

d of

five

yea

rs

from

the

date

of t

he p

roje

ct c

ompl

etio

n re

port

for t

he P

roje

ct.

On

goin

g

Gra

nt02

64

46

The

Rec

ipie

nt w

ill e

nsur

e th

at th

e P

roje

ct fa

cilit

ies

shal

l be

cons

truct

ed, u

pgra

ded

or

refu

rbis

hed

in a

ccor

danc

e w

ith th

e ag

reed

tech

nica

l des

ign

spec

ifica

tions

and

that

co

nstru

ctio

n su

perv

isio

n, q

ualit

y co

ntro

l, an

d co

ntra

ct m

anag

emen

t are

impl

emen

ted

in a

ccor

danc

e w

ith in

tern

atio

nally

acc

epte

d st

anda

rds.

Doc

umen

tatio

ns is

in

acco

rdan

ce w

ithG

oT

curre

nt te

chni

cal d

esig

n an

d co

nstru

ctio

n su

perv

isio

n g

uide

lines

Gra

nt02

64

47

Sus

tain

abili

ty U

nder

taki

ngs:

Rec

urre

nt F

undi

ng –

For

the

dura

tion

of th

e P

roje

ct

Impl

emen

tatio

n P

erio

d an

d su

bseq

uent

ly, t

he R

ecip

ient

sha

ll en

sure

that

(i) T

WB

co

ntin

ues

its p

rogr

am fo

r rep

lace

men

t of f

aulty

wat

er m

eter

s as

par

t of t

he o

vera

ll op

erat

ion

and

mai

nten

ance

pla

n at

TW

B, a

nd (i

i) W

AL

cont

inue

s th

e eq

uipm

ent

mai

nten

ance

sch

edul

e de

velo

ped

purs

uant

to th

e A

usA

ID P

rogr

am. W

ithin

six

m

onth

s pr

ior t

o th

e en

d of

the

Pro

ject

Impl

emen

tatio

n P

erio

d, th

e R

ecip

ient

will

hav

e de

velo

ped

and

adop

ted

polic

ies

for o

ngoi

ng o

pera

tion

and

mai

nten

ance

, inc

ludi

ng

Act

iviti

es c

omm

ence

d an

d on

goi

ng

EG

IS E

au /

PE

CG

Nuku

’alofa

Urb

an D

evelo

pmen

t Sec

tor P

rojec

t Co

nsoli

dated

Ann

ual R

epor

t 201

3 Pa

ge 31

Prod

uct

Sche

dule

Pa

raN

o.D

escr

iptio

n R

emar

ks/Is

sues

Ty

pe

recu

rrent

fund

ing,

for a

ll of

the

Pro

ject

faci

litie

s, in

a fo

rm s

atis

fact

ory

to A

DB

.

G02

64

48

Sus

tain

abili

ty U

nder

taki

ngs:

Rec

urre

nt F

undi

ng –

With

in n

ine

mon

ths

afte

r the

E

ffect

ive

Dat

e, th

e R

ecip

ient

sha

ll co

nsid

er, d

evel

op a

nd a

dopt

a s

et o

f re

com

men

datio

ns to

redu

ce c

onsu

mer

s' c

osts

in u

sing

sol

id w

aste

ser

vice

s, a

nd to

re

duce

and

man

agin

g or

rest

ruct

urin

g on

a lo

ng te

rm b

asis

the

inde

bted

ness

of W

AL,

w

heth

er th

roug

h an

elim

inat

ion

of th

e co

nsum

ptio

n ta

x on

suc

h se

rvic

es (f

or a

lim

ited

time

or p

erm

anen

tly) o

r thr

ough

a c

ombi

natio

n of

oth

er m

easu

res

with

sub

stan

tially

th

e sa

me

effe

ct, a

nd s

hall

subm

it th

e re

leva

nt p

ropo

sals

to th

e le

gisl

atur

e of

ado

ptio

n.

Act

iviti

es c

omm

ence

d an

d on

goi

ng

G02

64

49

Envi

ronm

ent –

The

Rec

ipie

nt s

hall

ensu

re a

nd s

hall

caus

e th

e Pr

ojec

t Exe

cutin

g A

genc

y to

ens

ure

that

pre

para

tion,

des

ign,

con

stru

ctio

n, im

plem

enta

tion,

ope

ratio

n an

d de

com

mis

sion

ing

of th

e W

ater

Sup

ply

Sub

proj

ect,

the

Sol

id W

aste

r Sub

proj

ect,

and

the

Can

dida

te S

ubpr

ojec

ts c

ompl

y w

ith (a

) all

appl

icab

le la

ws

and

regu

latio

ns o

f th

e R

ecip

ient

rela

ting

to e

nviro

nmen

t, he

alth

and

saf

ety,

(b) t

he E

nviro

nmen

tal

Saf

egua

rd; a

nd c

) all

mea

sure

s an

d re

quire

men

ts s

et fo

rth in

(ix)

the

IEE

S, t

he E

MP

in

rela

tion

to th

e W

ater

Sup

ply

Sub

proj

ect a

nd th

e S

olid

Was

te S

ubpr

ojec

t, an

d (y

) th

e E

AR

F in

rela

tion

to th

e C

andi

date

Sub

proj

ects

and

(d) a

ny c

orre

ctiv

e or

pr

even

tativ

e ac

tions

set

forth

in a

Saf

egua

rds

Mon

itorin

g R

epor

t.

Doc

umen

tatio

n of

pro

ject

is

in a

ccor

danc

e to

AD

B

guid

elin

es.

Safe

guar

ds

G02

64

410

In

the

case

of a

ny d

iscr

epan

cies

bet

wee

n th

e R

ecip

ient

's e

nviro

nmen

tal l

aws,

re

gula

tions

, and

pro

cedu

res

and

AD

B's

requ

irem

ents

, the

Saf

egua

rd P

olic

y S

tate

men

t sha

ll pr

evai

l. Th

e R

ecip

ient

sho

uld

ensu

re th

roug

h P

UM

A th

at n

o co

nstru

ctio

n w

ork

of a

ny k

ind

unde

r the

Pro

ject

sha

ll be

com

men

ced

until

all

appl

icab

le e

nviro

nmen

tal c

lear

ance

s ha

ve b

een

obta

ined

and

that

all

the

abov

e re

quire

men

ts a

re in

corp

orat

ed in

the

bidd

ing

docu

men

ts a

nd c

ivil

wor

ks c

ontra

cts

to

ensu

re c

ompl

ianc

e.

ES

U fo

rmed

and

thes

e ac

tiviti

es o

n go

ing.

Sa

fegu

ards

G02

64

411

La

nd A

cqui

sitio

n; R

eset

tlem

ent –

The

Rec

ipie

nt s

hall

ensu

re o

r cau

se th

e P

roje

ct

Exe

cutin

g A

genc

y to

ens

ure

that

all

land

and

all

right

s of

way

requ

ired

for t

he W

ater

S

uppl

y S

ubpr

ojec

t, th

e S

olid

Was

te S

ubpr

ojec

t or a

ny C

andi

date

Sub

proj

ect a

re

mad

e av

aila

ble

to th

e W

orks

con

tract

or in

acc

orda

nce

with

the

Sch

edul

e ag

reed

un

der t

he re

late

d W

orks

con

tract

and

all

land

acq

uisi

tion

and

rese

ttlem

ent a

ctiv

ities

ar

e im

plem

ente

d in

com

plia

nce

with

(a) a

ll ap

plic

able

law

s an

d re

gula

tions

of t

he

TWB

is w

orki

ng o

n its

la

ndle

ase

issu

e bu

t yet

to

final

ise.

Safe

guar

ds

EG

IS E

au /

PE

CG

Nuku

’alofa

Urb

an D

evelo

pmen

t Sec

tor P

rojec

t Co

nsoli

dated

Ann

ual R

epor

t 201

3 Pa

ge 32

Prod

uct

Sche

dule

Pa

raN

o.D

escr

iptio

n R

emar

ks/Is

sues

Ty

pe

Rec

ipie

nt re

latin

g to

land

acq

uisi

tion

and

invo

lunt

ary

rese

ttlem

ent;

(b) t

he In

volu

ntar

y R

eset

tlem

ent S

afeg

uard

s; c

) the

RF;

and

(d) a

ll m

easu

res

and

requ

irem

ents

set

forth

in

the

rele

vant

RP

, inc

ludi

ng a

ny R

P th

at is

requ

ired

to b

e pr

epar

ed s

ubse

quen

t to

th

e da

te o

f the

Gra

nt A

gree

men

t pur

suan

t to

the

SP

S a

nd th

e R

F, a

nd a

ny c

orre

ctiv

e or

pre

vent

ativ

e ac

tions

set

forth

in a

Saf

egua

rds

Mon

itorin

g R

epor

t.

G02

64

412

W

ithou

t lim

iting

the

appl

icat

ion

of th

e In

volu

ntar

y R

eset

tlem

ent S

afeg

uard

s, th

e R

F or

th

e re

leva

nt R

P, t

he R

ecip

ient

sha

ll en

sure

or c

ause

the

Pro

ject

Exe

cutin

g A

genc

y to

en

sure

that

no

phys

ical

or e

cono

mic

dis

plac

emen

t tak

es p

lace

in c

onne

ctio

n w

ith th

e P

roje

ct, t

he W

ater

Sup

ply

Sub

proj

ect,

the

Sol

id W

aste

Sub

proj

ect,

or a

ny C

andi

date

S

ubpr

ojec

ts u

ntil:

(a) c

ompe

nsat

ion

and

othe

r ent

itlem

ents

hav

e be

en p

rovi

ded

to a

ffect

ed p

eopl

e in

ac

cord

ance

with

the

rele

vant

RP

; and

(b) a

com

preh

ensi

ve in

com

e an

d liv

elih

ood

rest

orat

ion

prog

ram

has

bee

n es

tabl

ishe

d in

acc

orda

nce

with

the

rele

vant

RP

.

In p

lace

Sa

fegu

ards

G02

64

413

In

dige

nous

Peo

ples

– T

he R

ecip

ient

and

Pro

ject

Exe

cutin

g Ag

ency

sha

ll en

sure

that

th

e P

roje

ct (i

nclu

ding

the

Wat

er S

uppl

y S

ubpr

ojec

t, th

e S

olid

Was

te S

ubpr

ojec

t, an

d th

e C

andi

date

Sub

proj

ects

) sha

ll no

t hav

e ad

vers

e im

pact

s on

indi

geno

us p

eopl

es

and

that

all

Out

puts

sha

ll be

impl

emen

ted

in a

cul

tura

lly a

ppro

pria

te a

nd p

artic

ipat

ory

man

ner t

o m

eet t

he n

eeds

of v

ario

us p

eopl

es o

f the

cou

ntry

. If

any

impa

ct is

an

ticip

ated

, the

Rec

ipie

nt a

nd th

e P

roje

ct E

xecu

ting

Age

ncy

shal

l ens

ure

that

an

IPP

is

pre

pare

d in

acc

orda

nce

with

the

Saf

egua

rd P

olic

y S

tate

men

t.

No

sepa

rate

indi

geno

us

pers

ons

Soc

ial

G02

64

414

H

uman

and

Fin

anci

al R

esou

rces

to Im

plem

ent S

afeg

uard

s R

equi

rem

ents

– T

he

Rec

ipie

nt s

hall

mak

e av

aila

ble

nece

ssar

y bu

dget

ary

and

hum

an re

sour

ces

to fu

lly

impl

emen

t the

EM

P(s

), th

e E

AR

F, th

e R

F, th

e R

P(s

) and

the

IPP

(s) (

if an

y), a

s ap

plic

able

On

goin

g

G02

64

415

P

rohi

bite

d Li

st o

f Inv

estm

ents

– T

he R

ecip

ient

sha

ll en

sure

that

no

proc

eeds

of t

he

Gra

nt o

r Aus

AID

Gra

nt a

re u

sed

to fi

nanc

e an

y ac

tivity

incl

uded

in th

e lis

t of

proh

ibite

d in

vest

men

t act

iviti

es p

rovi

ded

in A

ppen

dix

5 of

the

Saf

egua

rds

of P

olic

y

In p

lace

.

EG

IS E

au /

PE

CG

Nuku

’alofa

Urb

an D

evelo

pmen

t Sec

tor P

rojec

t Co

nsoli

dated

Ann

ual R

epor

t 201

3 Pa

ge 33

Prod

uct

Sche

dule

Pa

raN

o.D

escr

iptio

n R

emar

ks/Is

sues

Ty

pe

Sta

tem

ent.

G02

64

416

G

ende

r –

The

Rec

ipie

nt s

hall

ensu

re th

at th

e P

roje

ct E

xecu

ting

Age

ncy

impl

emen

ts

the

GA

P in

a ti

mel

y m

anne

r ov

er th

e en

tire

Pro

ject

Impl

emen

tatio

n P

erio

d, a

nd th

at

adeq

uate

res

ourc

es a

re a

lloca

ted

for

this

pur

pose

. In

par

ticul

ar,

the

Rec

ipie

nt s

hall

ensu

re th

at (

i) a

mid

leve

l fem

ale

plan

ner

is e

ngag

ed a

s a

mem

ber

of P

UM

A fo

r at

le

ast

2 ye

ars,

(ii)

by

2015

, w

omen

rep

rese

nt 5

0% o

f th

e pa

rtici

pant

s in

gen

eral

m

eetin

gs o

f TW

B a

nd W

AL;

(iii)

at

leas

t 20

% o

f la

bour

on

cont

ract

s fo

r ci

vil w

orks

un

der O

utpu

t 4 o

f the

Pro

ject

are

wom

en, (

iv) b

y 20

15 a

t lea

st 2

0% o

f mid

-leve

l sta

ff an

d ab

ove

of T

WB

, WA

L, P

UM

A a

nd M

OFN

P a

re w

omen

and

at l

east

30%

of s

enio

r ur

ban

plan

ning

an

d m

anag

emen

t po

sitio

ns

are

held

by

w

omen

, an

d (v

) se

x-di

sagg

rega

ted

data

are

gat

here

d fo

r al

l P

roje

ct a

ctiv

ities

thr

ough

out

the

Pro

ject

Im

plem

enta

tion

Per

iod.

The

Rec

ipie

nt s

hall

cond

uct t

rain

ing

on G

AP

impl

emen

tatio

n fo

r all

staf

f inv

olve

d in

the

Pro

ject

. The

Rec

ipie

nt s

hall

ensu

re th

at im

plem

enta

tion

of

the

GA

P is

clo

sely

mon

itore

d, a

nd p

rogr

ess

is re

porte

d to

AD

B.

On-

goin

g –

(i) M

id le

vel

recr

uitm

ent o

f fem

ale

plan

ner

to P

UM

A

com

plet

ed (i

i)In

2013

pa

rtici

pant

s in

gen

eral

m

eetin

gs w

ere

mor

e th

an

50%

wer

e w

omen

. (iii)

No

spec

ific

cand

idar

tesu

bpro

ject

as

yet.

(iv) N

ot y

et d

ue (v

) On

goin

g an

d co

mpl

ied

with

. E

SU

mon

itorin

g G

AP

.

G02

64

417

La

bour

Sta

ndar

ds –

The

Rec

ipie

nt s

hall

ensu

re o

r ca

use

the

Proj

ect

Exec

utin

g A

genc

y to

ens

ure

that

Wor

ks c

ontra

cts

follo

w a

ll ap

plic

able

lab

our

law

s of

the

R

ecip

ient

and

tha

t th

ese

furth

er in

clud

e pr

ovis

ions

to

the

effe

ct t

hat

cont

ract

ors

(i)

carr

y ou

t H

IV/A

IDS

aw

aren

ess

prog

ram

s fo

r la

bour

and

dis

sem

inat

e in

form

atio

n at

w

ork

site

s on

ris

ks o

f sex

ually

tran

smitt

ed d

isea

ses

and

HIV

/AID

S a

s pa

rt of

hea

lth

and

safe

ty

mea

sure

s fo

r th

ose

empl

oyed

du

ring

cons

truct

ion;

(ii

) fo

llow

an

d im

plem

ent

all

stat

utor

y pr

ovis

ions

on

labo

ur (

incl

udin

g no

t em

ploy

ing

or u

sing

co

nditi

ons;

an

d (ii

i) m

axim

ize

empl

oym

ent

of

wom

en

and

loca

l po

or

and

disa

dvan

tage

d pe

rson

s fo

r co

nstru

ctio

n pu

rpos

es, p

rovi

ded

that

the

requ

irem

ents

for

effic

ienc

y ar

e ad

equa

tely

m

et.

Suc

h co

ntra

cts

shal

l al

so

incl

ude

clau

ses

for

term

inat

ion

in c

ase

of a

ny b

reac

h of

the

stat

ed p

rovi

sion

s by

the

cont

ract

ors.

In p

lace

G02

64

418

S

afeg

uard

s –

Rel

ated

Pro

visi

ons

in B

iddi

ng D

ocum

ents

and

Wor

ks C

ontra

cts

– Th

e R

ecip

ient

sha

ll en

sure

or c

ause

the

Pro

ject

Exe

cutin

g A

genc

y to

ens

ure

that

all

bidd

ing

docu

men

ts a

nd c

ontra

cts

for W

orks

con

tain

pro

visi

ons

that

requ

ire

cont

ract

ors

to:

(a) c

ompl

y w

ith th

e m

easu

res

and

requ

irem

ents

rele

vant

to th

e co

ntra

ctor

set

forth

in

In p

lace

EG

IS E

au /

PE

CG

Nuku

’alofa

Urb

an D

evelo

pmen

t Sec

tor P

rojec

t Co

nsoli

dated

Ann

ual R

epor

t 201

3 Pa

ge 34

Prod

uct

Sche

dule

Pa

raN

o.D

escr

iptio

n R

emar

ks/Is

sues

Ty

pe

the

IEE

s, th

e E

MP

s, th

e R

ps a

nd a

ny IP

P (t

o th

e ex

tent

they

con

cern

impa

cts

on

affe

cted

peo

ple

durin

g co

nstru

ctio

n), a

nd a

ny c

orre

ctiv

e or

pre

vent

ativ

e ac

tions

set

ou

t in

a S

afeg

uard

s M

onito

ring

Rep

ort;

(b) m

ake

avai

labl

e a

budg

et fo

r all

such

env

ironm

enta

l and

soc

ial m

easu

res;

(c) p

rovi

de th

e P

MU

with

a w

ritte

n no

tice

of a

ny u

nant

icip

ated

env

ironm

enta

l, re

settl

emen

t or i

ndig

enou

s pe

ople

s ris

ks o

r im

pact

s th

at a

rise

durin

g co

nstru

ctio

n,

impl

emen

tatio

n or

ope

ratio

n of

the

Pro

ject

that

wer

not

con

side

red

in th

e IE

Es,

the

EM

Ps,

the

RP

s or

any

IPP

;

(d) a

dequ

atel

y re

cord

the

cond

ition

of r

oads

, agr

icul

tura

l lan

d an

d ot

her i

nfra

stru

ctur

e pr

ior t

o st

artin

g to

tran

spor

t mat

eria

ls a

nd c

onst

ruct

ion;

and

(e) f

ully

rein

stat

e pa

thw

ays,

oth

er lo

cal i

nfra

stru

ctur

e, a

nd a

gric

ultu

ral l

and

to a

t lea

st

pre-

proj

ect c

ondi

tion

upon

the

com

plet

ion

of c

onst

ruct

ion.

G02

64

419

S

afeg

uard

s M

onito

ring

and

Rep

ortin

g –

the

Rec

ipie

nt s

hall

do th

e fo

llow

ing

or s

hall

caus

e th

e Pr

ojec

t Exe

cutin

g Ag

ency

to d

o th

e fo

llow

ing:

(a) s

ubm

it se

mi-a

nnua

l Saf

egua

rds

Mon

itorin

g R

epor

ts to

AD

B a

nd d

iscl

ose

rele

vant

in

form

atio

n fro

m s

uch

repo

rts to

affe

cted

per

sons

pro

mpt

ly u

pon

subm

issi

on;

(b) i

f any

una

ntic

ipat

ed e

nviro

nmen

tal a

nd/o

r soc

ial r

isks

and

impa

cts

aris

e du

ring

cons

truct

ion,

impl

emen

tatio

n or

ope

ratio

n of

the

Pro

ject

that

wer

e no

t con

side

red

in

the

IEE

s, th

e E

MP

s, th

e R

Ps

or a

ny IP

P, p

rom

ptly

info

rm A

DB

of t

he o

ccur

renc

e of

su

ch ri

sks

or im

pact

s, w

ith d

etai

led

desc

riptio

n of

the

even

t and

pro

pose

d co

rrect

ive

actio

n pl

an; a

nd

(c) r

epor

t any

act

ual o

r pot

entia

l bre

ach

of c

ompl

ianc

e w

ith th

e m

easu

res

and

requ

irem

ents

set

forth

in th

e E

MP

s, th

e R

Ps

or a

ny IP

P p

rom

ptly

afte

r bec

omin

g aw

are

of th

e br

each

.

ES

U e

stab

lishe

d w

ith T

OR

an

d ha

vem

ontly

mee

tings

an

d re

porti

ngs

on th

e cu

rrent

con

stru

ctio

n pr

ojec

ts…

. ……

..

G02

64

420

G

over

nanc

e an

d A

ntic

orru

ptio

n –

The

Rec

ipie

nt ,

the

Pro

ject

EA

, and

the

IA s

hall

(i)

ensu

re th

at th

e P

roje

ct is

car

ried

out i

n co

mpl

ianc

e w

ith a

ll ap

plic

able

ant

icor

rupt

ion

regu

latio

ns o

f th

e R

ecip

ient

and

AD

B's

Ant

icor

rupt

ion

Pol

icy

(199

8, a

s am

ende

d to

da

te) a

nd a

ckno

wle

dge

that

AD

B re

serv

es th

e rig

ht to

inve

stig

ate

dire

ctly

, or t

hrou

gh

On

goin

g S

ocia

l

EG

IS E

au /

PE

CG

Nuku

’alofa

Urb

an D

evelo

pmen

t Sec

tor P

rojec

t Co

nsoli

dated

Ann

ual R

epor

t 201

3 Pa

ge 35

Prod

uct

Sche

dule

Pa

raN

o.D

escr

iptio

n R

emar

ks/Is

sues

Ty

pe

its a

gent

s, a

ny a

llege

d co

rrup

t, fra

udul

ent,

collu

sive

or

coer

cive

pra

ctic

e re

latin

g to

th

e P

roje

ct; (

ii) c

oope

rate

with

any

suc

h in

vest

igat

ion

and

exte

nd th

at a

ll re

leva

nt s

taff

activ

ely

-par

ticip

ate

in th

e tra

inin

g in

Rec

ipie

nt's

ant

icor

rupt

ion

regu

latio

ns a

nd A

DB

's

Antic

orru

ptio

n Po

licy.

G02

64

421

G

over

nanc

e an

d A

ntic

orru

ptio

n –

The

Pro

ject

EA

and

the

IA

sha

ll en

sure

tha

t th

e an

ticor

rupt

ion

prov

isio

ns a

ccep

tabl

e to

AD

B ar

e in

clud

ed i

n al

l bi

ddin

g do

cum

ents

an

d co

ntra

cts,

incl

udin

g pr

ovis

ions

spe

cify

ing

the

right

of A

DB

to a

udit

and

exam

ine

the

reco

rds

and

acco

unts

of

the

Pro

ject

Exe

cutin

g an

d Im

plem

entin

g A

genc

ies

and

all c

ontra

ctor

s, s

uppl

iers

, co

nsul

tant

s, a

nd o

ther

ser

vice

pro

vide

rs a

s th

ey r

elat

e to

th

e P

roje

ct.

On

goin

g S

ocia

l

G02

64

422

D

evel

opm

ent C

oord

inat

ion

– Th

e R

ecip

ient

sha

ll ke

ep A

DB

info

rmed

of d

iscu

ssio

ns

with

oth

er m

ultil

ater

al, b

ilate

ral a

nd n

atio

nal a

id a

genc

ies

that

may

hav

e im

plic

atio

ns

for t

he im

plem

enta

tion

of th

e P

roje

ct. T

he R

ecip

ient

sha

ll pr

ovid

e A

DB

with

an

oppo

rtuni

ty to

com

men

t on

any

resu

lting

pol

icy

refo

rm a

nd/o

r inv

estm

ent p

ropo

sals

, an

d sh

all t

ake

into

acc

ount

AD

B's

vie

ws

befo

re fi

naliz

ing

and

impl

emen

ting

any

such

pr

opos

als.

Ong

oing

O

ther

s

G02

64

423

P

roje

ct W

ebsi

te –

No

late

r tha

n 2

mon

ths

afte

r the

Effe

ctiv

e D

ate,

the

Rec

ipie

nt

thro

ugh

the

Pro

ject

Exe

cutin

g A

genc

y sh

all c

reat

e a

web

site

ded

icat

ed to

the

Pro

ject

an

d ac

cess

ible

to th

e pu

blic

, to

disc

lose

key

Pro

ject

-rela

ted

info

rmat

ion,

incl

udin

g (i)

co

sts,

(ii)

safe

guar

ds, (

iii) p

rocu

rem

ent s

uch

as th

e lis

t of p

artic

ipat

ing

bidd

ers,

nam

e of

the

win

ning

bid

der,

basi

c de

tails

on

bidd

ing

proc

edur

es a

dopt

ed, a

mou

nt o

f co

ntra

ct a

war

ded,

and

the

list o

f goo

ds/s

ervi

ces

proc

ured

, (iv

) im

plem

enta

tion

info

rmat

ion,

and

(v) e

xpec

ted

serv

ice

leve

ls. T

he R

ecip

ient

sha

ll m

ake

publ

ic

info

rmat

ion

abou

t sel

ectio

n of

con

sulta

nts

and

awar

d of

civ

il W

orks

thro

ugh

publ

icat

ion

in n

atio

nal n

ewsp

aper

s.

PU

MA

cur

rent

ly h

as a

w

ebsi

te. U

pdat

ing

to b

e un

derta

king

on

a re

gula

r ba

sis

Oth

ers

G02

64

424

P

roje

ct M

onito

ring

– N

o la

ter t

han

3 m

onth

s af

ter t

he E

ffect

ive

Dat

e, th

e P

roje

ct

Exec

utin

g Ag

ency

sha

ll es

tabl

ish

a pr

ojec

t per

form

ance

man

agem

ent s

yste

m

satis

fact

ory

to A

DB

in a

ccor

danc

e w

ith th

e de

taile

d ar

rang

emen

ts s

et fo

rth in

the

PA

M, p

ursu

ant t

o w

hich

per

iodi

c m

onito

ring

repo

rts, i

nclu

ding

the

Saf

egua

rds

On

goin

g, d

raft

proj

ect

ME

F su

bmitt

ed A

pril

2013

.. O

ther

s

EG

IS E

au /

PE

CG

Nuku

’alofa

Urb

an D

evelo

pmen

t Sec

tor P

rojec

t Co

nsoli

dated

Ann

ual R

epor

t 201

3 Pa

ge 36

Prod

uct

Sche

dule

Pa

raN

o.D

escr

iptio

n R

emar

ks/Is

sues

Ty

pe

Mon

itorin

g R

epor

ts, s

hall

be s

ubm

itted

to A

DB

in a

ccor

danc

e w

ith th

e P

AM

.

G02

64

Arti

cle

IV

4.02

Th

e R

ecip

ient

sha

ll en

able

AD

B's

repr

esen

tativ

es to

insp

ect t

he P

roje

ct a

nd a

ny

rele

vant

reco

rds

and

docu

men

ts.

In p

lace

O

ther

s

G02

64

Arti

cle

IV

4.03

(a)

The

Rec

ipie

nt s

hall

(i) m

aint

ain,

or c

ause

to b

e m

aint

aine

d, s

epar

ate

acco

unts

for t

he

Pro

ject

; (ii)

hav

e su

ch a

ccou

nts

and

rela

ted

finan

cial

sta

tem

ents

aud

ited

annu

ally

, in

acco

rdan

ce w

ith a

ppro

pria

te a

uditi

ng s

tand

ards

con

sist

ently

app

lied,

by

inde

pend

ent

audi

tors

who

se q

ualif

icat

ions

, exp

erie

nce

and

term

s of

refe

renc

e ar

e ac

cept

able

to

AD

B; (

iii) fu

rnis

h to

AD

B, a

s so

on a

s av

aila

ble

but i

n an

y ev

ent n

ot la

ter t

han

six

(6)

mon

ths

afte

r the

end

of e

ach

rela

ted

fisca

l yea

r, ce

rtifie

d co

pies

of s

uch

audi

ted

acco

unts

and

fina

ncia

l sta

tem

ents

and

the

repo

rt of

the

audi

tors

rela

ting

ther

eto

(incl

udin

g th

e au

dito

rs' o

pini

on o

n th

e us

e of

the

Gra

nt p

roce

eds

and

com

plia

nce

with

th

e fin

anci

al c

oven

ants

of t

his

Gra

nt A

gree

men

t as

wel

l as

on th

e us

e of

the

proc

edur

es fo

r im

pres

t acc

ount

and

sta

tem

ent o

f exp

endi

ture

), al

l in

the

Eng

lish

lang

uage

; and

(iv)

furn

ish

to A

DB

suc

h ot

her i

nfor

mat

ion

conc

erni

ng s

uch

acco

unts

an

d fin

anci

al s

tate

men

ts a

nd th

e au

dit t

here

of a

s A

DB

sha

ll fro

m ti

me

to ti

me

reas

onab

ly re

ques

t.

On

goin

g Fi

nanc

ials

G02

64

Arti

cle

IV

4.03

(b)

The

Rec

ipie

nt s

hall

enab

le A

DB

, upo

n A

DB

's re

ques

t, to

dis

cuss

the

Rec

ipie

nt's

fin

anci

al s

tate

men

ts fo

r the

Pro

ject

and

its

finan

cial

affa

irs re

late

d to

the

Pro

ject

from

tim

e to

tim

e w

ith th

e au

dito

rs a

ppoi

nted

by

the

Rec

ipie

nt p

ursu

ant t

o su

bpar

agra

ph

(a) h

ere

abov

e, a

nd s

hall

auth

oriz

e an

d re

quire

any

repr

esen

tativ

e of

suc

h au

dito

rs to

pa

rtici

pate

in a

ny s

uch

disc

ussi

ons

requ

este

d by

AD

B, p

rovi

ded

that

any

suc

h di

scus

sion

sha

ll be

con

duct

ed o

nly

in th

e pr

esen

ce o

f an

auth

oriz

ed o

ffice

r of t

he

Rec

ipie

nt u

nles

s th

e R

ecip

ient

sha

ll ot

herw

ise

agre

e.

On

goin

g Fi

nanc

ials

G02

64

27

Con

ditio

ns fo

r With

draw

als

from

Gra

nt A

ccou

nt –

Not

with

stan

ding

any

oth

er p

rovi

sion

of

this

Gra

nt A

gree

men

t, no

with

draw

als

shal

l be

mad

e fro

m th

e G

rant

Acc

ount

in

resp

ect o

f civ

il w

orks

, equ

ipm

ent a

nd m

ater

ials

, and

land

acq

uisi

tion

until

the

firm

su

pply

ing

the

Proj

ect I

mpl

emen

tatio

n C

onsu

ltant

s sh

all h

ave

been

eng

aged

.

Com

plie

d Fi

nanc

ials

G02

64

27

Con

ditio

ns fo

r With

draw

als

from

Gra

nt A

ccou

nt –

Not

with

stan

ding

any

oth

er p

rovi

sion

C

ompl

ied

Fina

ncia

ls

EG

IS E

au /

PE

CG

Nuku

’alofa

Urb

an D

evelo

pmen

t Sec

tor P

rojec

t Co

nsoli

dated

Ann

ual R

epor

t 201

3 Pa

ge 37

Prod

uct

Sche

dule

Pa

raN

o.D

escr

iptio

n R

emar

ks/Is

sues

Ty

pe

of th

is G

rant

Agr

eem

ent,

no w

ithdr

awal

s sh

all b

e m

ade

from

the

Gra

nt A

ccou

nt in

re

spec

t of t

he W

ater

Sup

ply

Sub

proj

ect u

ntil

TWB

sha

ll ha

ve c

omm

ence

d a

prog

ram

fo

r rep

lace

men

t of f

aulty

wat

er m

eter

s w

ith u

se o

f exi

stin

g st

ocks

of f

unct

ioni

ng

met

ers,

sat

isfa

ctor

y of

AD

B.

G02

64

29

Not

with

stan

ding

any

oth

er p

rovi

sion

of t

his

Gra

nt A

gree

men

t, no

with

draw

als

shal

l be

mad

e fro

m th

e G

rant

Acc

ount

in re

spec

t of t

he S

olid

Was

te S

ubpr

ojec

t unt

il (i)

a n

ew

chie

f exe

cutiv

e of

ficer

sha

ll ha

ve b

een

sele

cted

and

app

oint

ed to

WA

L pu

rsua

nt to

a

trans

pare

nt s

elec

tion

proc

edur

e, s

atis

fact

ory

to A

DB

; and

(ii)

WA

L sh

all h

ave

reco

mm

ence

d th

e eq

uipm

ent m

aint

enan

ce s

ched

ule

deve

lope

d pu

rsua

nt to

the

Aus

AID

Pro

gram

.

Com

plie

d Fi

nanc

ials

G02

64

311

C

ondi

tions

for A

war

d of

Con

tract

– T

he R

ecip

ient

sha

ll no

t aw

ard,

and

sha

ll no

t pe

rmit

the

Pro

ject

Exe

cutin

g A

genc

y or

Impl

emen

ting

Age

ncy

to a

war

d, a

ny c

ontra

cts

finan

ced

unde

r the

Pro

ject

for O

utpu

t 6 o

f the

Pro

ject

, unl

ess

and

until

the

bill

entit

led

“Nat

iona

l Spa

tial P

lann

ing

and

Man

agem

ent A

ct: p

endi

ng in

the

legi

slat

ure

as o

f Se

ptem

ber 2

011

shal

l hav

e be

en e

nact

ed b

y th

e le

gisl

atur

e of

the

Rec

ipie

nt a

nd s

hall

have

ent

ered

into

forc

e in

acc

orda

nce

with

the

proc

lam

atio

n of

the

Kin

g of

Ton

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ual R

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ard

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ence

men

t of W

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tract

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at, s

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quen

t to

awar

d of

any

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ks c

ontra

ct u

nder

the

Pro

ject

for t

he S

olid

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te S

ubpr

ojec

t, no

co

nstru

ctio

n ac

tiviti

es s

hall

be u

nder

take

n, a

nd n

o la

nd s

hall

be h

ande

d ov

er to

the

cont

ract

or, u

nles

s an

d un

til th

e pr

opos

ed s

ites

for c

omm

unity

was

te b

ins

in th

e co

ncer

ned

peri-

urba

n vi

llage

s ha

ve b

een

appr

oved

by

ADB.

Dev

elop

men

t of v

illage

se

lect

ion

crite

ria h

as

com

men

ced.

Oth

ers

EG

IS E

au /

PE

CG

Nuku

’alofa

Urb

an D

evelo

pmen

t Sec

tor P

rojec

t Co

nsoli

dated

Ann

ual R

epor

t2013

Pa

ge 39

F.5

Tapu

hia

Land

fill -

WA

L

EG

IS E

au /

PE

CG

Nuku

’alofa

Urb

an D

evelo

pmen

t Sec

tor P

rojec

t Co

nsoli

dated

Ann

ual R

epor

t2013

Pa

ge 40

F.6

Sum

mar

y of

Lan

d Le

ase

Mat

aki’e

ua/T

onga

mai

wel

lfiel

d - T

WB

EGIS Eau / PECG

Nuku’alofa Urban Development Sector Project Consolidated Annual Report 2013

Page 41

Well field land information as in December 2013

1. FWC &Lavaka Lease # 3679 - 30 years; Purpose: family; $831/yr� 10/06/1980 – 09/06/201083 acres, 3 roods, 23.4 poles 339,516.3 m2

2. TWB &Lavaka Lease # 3181 – 20 years; $100/year � 01/09/1976 – 31/08/19969 acres, 2 roods, 4.7 poles 38,564.02 m2

3. TWB & Government; Lease 1 : #5699 $2350/year � 20/07/1990-19/07/2040 111 acres, 0 rood, 7.87 poles 449,400.5 m2

4. TWB & Government; Lease 2 : #5700 1050$/year� 20/07/1990-19/07/2040 3 acres, 0 rood, 36.7 poles 13,068.72 m2

5. TWB & the King; Lease 3: #2711 1350$/yearNo information on lease period 21 acres, 0 rood, 24.3 poles 85,598.61 m2

EGIS Eau / PECG


Page 42

For the following lands, no lease has been established between TWB and the individual land owners. Up to today, the areas of the pump sheds are under an agreement between TWB and the land owners amounting to $600/yr for a pump shed.

6. Land 1;Pump # 216: There’s probably a slight error on

the location of this pump as no rent payment has been made by the TWB to the Catholic church who were leasing the land from Lavaka, with details below:

Roman Catholic Mission &Lavaka Lease # 4877 - 25 years; $831/yr� 22/09/1986 – 21/09/2011 Cancelled CD (cabinet decision) 1660 –

21/09/200083 acres, 3 roods, 23.4 poles 339,516.3 m2

7. Land 2; Pumps #215 TelefoniPalu, reg. 16/10/1956 (deceased)

�MelePalu, reg. 23/8/1980 8 acres, 1 rood, 17.9poles 33,839.28 m2

8. Land 3; Pumps #217, #218 SionePiliu, reg. 29/05/1944 (deceased)

�AsinatePiliu, reg. 26/02/1998 8 acres, 1 rood, 3.8 poles 33,482.69 m2

9. Land 1; Pump # 133 ViliamiFeletiFotuaika, reg. 14/11/1952 Pea Block VI Nº360 8 acres, 1 rood, 8 poles 33,588.91m2

10. Land 2; Pump #132 Sione T. Taufa, reg. 25/02/1976 (deceased

18/03/2012) �FredleyTaufa (heir) 3 acres, 3 roods, 39.7 poles 16,179.72 m2

11. Land 3; Pump #131 TukuloloTenifa (overseas)

EGIS Eau / PECG


Page 43

Land areas to be leased by TWB

1. To be leased from Lavaka 43m wide strip, 69,961.6m2

2. To be leased from Lavaka 43m wide strip, 38,564.02 m2

3. To be leased from the King if the lease has expired,

21 acres 0 rood 24.3 poles 85,598.61 m2

EGIS Eau / PECG


Page 44

For the existing isolated pump sheds, agreements between TWB and the land owners are in place. The same policy can be used for the four new pump sheds, if possible. Otherwise leases have to be set for all isolated pump sheds. 4. Minimum 10 x 10 areas to be

leased/rented from:

- New proposed pumps 1 – SionePangaiTovo Reg.20/03/1922Land user today is TevitaTualau Pea Block N°2738 acres, 0 rood, 39.22 poles 33,378.89 m2

2 – ManaseVaikeli (deceased) � Lose LitaniFa’anunu (widow)

Pea Block N°2728 acres, 1 rood, 6.5 poles 33,550.98 m2

3 & 4 – FinauIkuvalu,reg. 12/02/1952 Pea Block N°3558 acres, 1 rood, 7.7 poles 33,581.32 m2

- Existing pumps (if required) 5 – ViliamiFeletiFotu’aika 6 – Sione T. Taufa 7 – TukuloloTenifa

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