nrs and data collection part 2. nrs and data collection part 1 and 2 why? make sure all programs...

NRS and Data Collection

Part 2

NRS and Data CollectionPart 1 and 2

Why? Make sure all programs understand what

needs to be collected and definitions Make sure all programs know where

everything goes in MAEMIS

NRS and Data CollectionPart 1 and 2

Agenda Part 1 NRS definitions and requirements

Agenda Part 2 Where does it all go in MAEMIS

NRS definitions and requirements

Review of Part 1


What is an Adult Education Learner (For National Reporting System [NRS] purposes)? 16 years old or older Not enrolled in K-12 school Demonstrated deficiency in math or

English (CASAS or Best Plus) Received/participated in at least 12 hours

of services (GED testing time does not count toward the 12 hours)


If you include them in your AEFLA/NRS count you MUST at a minimum collect: Core Outcome Measures Core Demographic Measures Core Status Measures Core Participation Measures


Core Outcome Measures & NRS Reporting Location

Educational Gain Table 4

Entered/Retained Employment

Table 5

Receipt of High School Credential

Table 5

Entered Post-Secondary Table 5


Core Demographic Measures & NRS Reporting Locations

Race/Ethnicity Tables 1 & 2

Gender Tables 1 & 2

Age Tables 2 & 3


Core Status Measures & NRS Reporting Location

Labor Force Table 6

Public Assistance Table 6

Disability Table 6

Rural Residency Table 6

Correctional Facility Table 10


Core Participation Measures

Contact Hours Table 4

Program Enrollment Type Table 3

(Tables 1 & 4 also document entry EFL)


Secondary Demographics Measures & NRS Reporting Location

Secondary Learner Demographics

Marital StatusDislocated WorkerLearning Disabled AdultDrivers LicenseReliable TransportationRegistered to VoteOthers

Collected in MAEMIS – NRS Reporting not Required


Secondary Goals & NRS Reporting Location

Secondary Learner GoalsInvolvement in Child’s Ed.Voted for First TimeReceived CitizenshipIncreased Involvement in Child’s Literacy ExperiencesOther Community Related Outcome Measures

Collected in MAEMIS – NRS Reporting Optional

NRS and MAEMIS Data Collection

Part 2 – Where in MAEMIS?


Core Demographic Measures

MAEMIS Intake Status Tab

Race/Ethnicity Tables 1 & 2

Gender Tables 1 & 2

Age (Intake Age*) Tables 2 & 3

* Intake Age is the learners age at the beginning of the current academic year

NRS and Data CollectionPreReport Checklist


Core Outcome Measures

Program Tab on MAEMIS Intake


Goals Tab on MAEMIS Intake


Table 5


Table 5

Entered Post-Secondary

Table 5

Revised Educational Function Levels for ESL Learners

Educational Functioning Level BEST Plus CASAS

Beginning ESL Literacy – EFL 1 400 and below 180 and below

Low Beginning ESL – EFL 2 401-417 181-190

High Beginning ESL – EFL 3 418-438 191-200

Low Intermediate ESL – EFL 4 439-472 201-210

High Intermediate ESL – EFL 5 473-506 211-220

Advanced ESL – EFL 6 507 and above 221-235

Adult Basic Education Levels

Educational Functioning Level CASAS

Beginning ABE Literacy – EFL 1 200 and below

Beginning Basic Education – EFL 2 201-210

Low Intermediate Education– EFL 3 211-220

High Intermediate Education – EFL 4 221-235

Low Adult Secondary Education – EFL 5 236-245

High Adult Secondary Education – EFL 6 246 and above

English As A Second Language Levels

Educational Functioning Level BEST Plus CASAS

Beginning ESL Literacy – EFL 1 400 and below

180 and below

Low Beginning ESL – EFL 2 401-417 181-190

High Beginning ESL – EFL 3 418-438 191-200

Low Intermediate ESL – EFL 4 439-472 201-210

High Intermediate ESL – EFL 5 473-506 211-220

Advanced ESL – EFL 6 507 and above

221-235

ESL to ABE Progression (Based on CASAS Scores)


Core Outcome Measures

Program Tab on MAEMIS Intake


Goals Tab on MAEMIS Intake


Table 5


Table 5

Entered Post-Secondary

Table 5

NRS and Data CollectionTable 5 Checklist


Core Status Measures

Demographic Tab on MAEMIS Intake

Labor Force Table 6

Public Assistance Table 6

Disability Table 6

Rural Residency Table 6

Other Learner Goals Not Tracked in NRS Tables


Core Participation Measures

Program Tab on MAEMIS Intake (Attendance Data)

Contact Hours Table 4

Program Enrollment Type

Table 3

(Tables 1 & 4 also document entry EFL)

NRS and Data CollectionAttendance and Grades Records - Attendance must be entered per individual class session (done monthly)


Assessment Records – be sure to indicate which test is being used to set EFL


An NRS approved standardized assessment must always be used for placing a learner in a beginning EFL CASAS Best Plus

GED Test (Full or Pretest) is not acceptable for placing a learner in a beginning EFL



Educational Functioning Level

Adult Basic Education

ABE 1

ABE 2

ABE 3

ABE 4

Adult Secondary Education

ASE 5

ASE 6



Educational Functioning Level

English as a Second Language

ESL 1

ESL 2

ESL 3

ESL 4

ESL 5

ESL 6

NRS and Data CollectionError Checking Tools

NRS and Data CollectionPreReport Checklist

NRS and Data CollectionDate Entry Review – Required Items

NRS and Data CollectionMake sure that MAEMIS is set for the correct academic year

NRS and Data CollectionMake sure that the report is for the correct academic year

MAEMIS User Utilities Website

All AEFLA Programs must upload a copy of their current MAEMIS file by December 3, 2010

Information from MAEMIS will help determine the order of monitoring visits taking place in the Spring

MAEMIS User Utilities Website - File Transfer Site

MAEMIS Resource Guides will help if necessary

http://www.maemis.net/index.html

MAEMIS User Utilities Website

(Software, Documentation, Help Videos, & File Transfer)

MAEMIS File Transfer

nrs and data collection part 2. nrs and data collection part 1 and 2 why? make sure all programs...

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