november 2005 pre-id workshop1 2006 star pre-id workshop start time 9 am no sound will be broadcast...
TRANSCRIPT
![Page 1: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/1.jpg)
November 2005 Pre-ID Workshop 1
2006 STAR2006 STARPre-ID WorkshopPre-ID Workshop
Start Time 9 AMNo Sound will be Broadcast
until 9 AM
![Page 2: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/2.jpg)
November 2005 Pre-ID Workshop 2
2006 STAR2006 STARPre-ID WorkshopPre-ID Workshop
November 2005
![Page 3: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/3.jpg)
November 2005 Pre-ID Workshop 3
ObjectivesObjectivesDistrict STAR coordinators will:• Decide whether the district will
Pre-ID • Identify what data is required• Submit data correctly and on
time
![Page 4: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/4.jpg)
November 2005 Pre-ID Workshop 4
AgendaAgenda• Pre-ID Options• 2006 Enhancements & Changes• Review Data Elements & File
Format• Data Load Process• Online Data Entry• Timeline• “Late Labels”
![Page 5: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/5.jpg)
November 2005 Pre-ID Workshop 5
Pre-ID OptionsPre-ID Options
![Page 6: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/6.jpg)
November 2005 Pre-ID Workshop 6
Why Pre-ID?Why Pre-ID?• Minimize coding errors on answer
documents• Reduce time at test time dedicated to
hand coding• Identify what data is missing earlier• Eliminate costly data corrections after
testing
![Page 7: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/7.jpg)
November 2005 Pre-ID Workshop 7
Pre-ID OptionsPre-ID Options• Documents
– Advantage: Documents are pre-coded– Disadvantage: Data required
approximately 8 weeks prior to testing• Labels
– Advantage: Later submission of data – 5 weeks prior to testing
– Disadvantage: Time spent to apply labels to answer documents
![Page 8: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/8.jpg)
November 2005 Pre-ID Workshop 8
Pre-ID OptionsPre-ID Options• “Late Labels”
– Advantage•Data submitted minimum of 5 DAYS prior to testing
•Reduces hand coding– Disadvantage
•Additional shipment to the district•Additional charge
![Page 9: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/9.jpg)
November 2005 Pre-ID Workshop 9
Pre-ID CostsPre-ID Costs
• Documents and Labels– Writing: Free– Multiple-Choice & CAPA: 32 cents per
student
• Late Labels– Writing, Multiple-Choice & CAPA: 40
cents per student
![Page 10: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/10.jpg)
November 2005 Pre-ID Workshop 10
Pre-ID CostsPre-ID Costs
• Optional– Parent Address: Additional 18 cents
per student
• Purchase Order required for all Pre-ID
![Page 11: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/11.jpg)
November 2005 Pre-ID Workshop 11
2006 Pre-ID Enhancements 2006 Pre-ID Enhancements & &
ChangesChanges
![Page 12: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/12.jpg)
November 2005 Pre-ID Workshop 12
2006 Pre-ID Enhancements2006 Pre-ID Enhancements• Download 2005 STAR demographic
data in 2006 Pre-ID format to edit for 2006 submission– Update grades– Insert rows for new students and lowest
grade – Delete/Amend students who have moved
schools – Amend other demographic data
• Upload “as is” and update each student’s data online
![Page 13: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/13.jpg)
November 2005 Pre-ID Workshop 13
2006 Pre-ID Enhancements2006 Pre-ID Enhancements
• Writing Admin Number
• Test Program ID• County/District
Code• School Code• First Name• Last Name
• Birth Date (Month)• Birth Date (Day)• Birth Date (Year)• Grade Enrolled• Student ID (Optional)• CSIS ID (Required if
available)• Gender
(recommended)
Minimal Data for Writing Admin to be accepted
![Page 14: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/14.jpg)
November 2005 Pre-ID Workshop 14
2006 Pre-ID Enhancements2006 Pre-ID Enhancements
• Non-Alphanumeric Characters Removed– Student name– Delivery name– Teacher name
• Examples– O’Sullivan becomes O Sullivan– Jones-Smith becomes Jones Smith
![Page 15: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/15.jpg)
November 2005 Pre-ID Workshop 15
2006 Pre-ID Enhancements: Parent 2006 Pre-ID Enhancements: Parent AddressAddress
• Valid characters extended to include 6 special characters
1. Number symbol #2. Period .3. Forward slash /4. Hyphen –5. Comma , (text files only)6. Ampersand &
• ALL other non-alphanumeric characters will be REPLACED with a space
![Page 16: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/16.jpg)
November 2005 Pre-ID Workshop 16
2006 Pre-ID Enhancements2006 Pre-ID Enhancements
• Better tracking of file uploads– Allows STAR TAC to provide better
support – No duplicate file names
•All upload files require unique name
![Page 17: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/17.jpg)
November 2005 Pre-ID Workshop 17
2006 Pre-ID Changes2006 Pre-ID Changes
• No Purchase Order = No Pre-ID– Send PO to ETS
•Fax — 800-541-8455•Mail — 2731 Systron Drive
Concord, CA 94518 Attn: Nancy Olsen
![Page 18: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/18.jpg)
November 2005 Pre-ID Workshop 18
2006 Pre-ID File Changes2006 Pre-ID File Changes• Position 174
– Class Size Reduction Program Option 1 (full day) or Option 2 (half day) Elementary
• Position 175– Incorporated into Position 174 data
• Position 176– ESEA Title 1
![Page 19: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/19.jpg)
November 2005 Pre-ID Workshop 19
2006 Pre-ID File Changes2006 Pre-ID File Changes
• Position 245 – 246– Out-of-level removed
• Position 247 – 253– County/District Code of Residence
![Page 20: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/20.jpg)
November 2005 Pre-ID Workshop 20
2006 Pre-ID File Changes2006 Pre-ID File Changes
• Coding Changed to Y/N– Pos 174 – Class Size Reduction– Pos 176 – ESEA Title 1– Pos 177 – Migrant Education– Pos 178 – Indian Education– Pos 179 – Gifted & Talented
![Page 21: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/21.jpg)
November 2005 Pre-ID Workshop 21
2006 Pre-ID Data Review2006 Pre-ID Data Review&&
File FormatsFile Formats
![Page 22: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/22.jpg)
November 2005 Pre-ID Workshop 22
Pre-ID DocumentationPre-ID Documentation
• Pre-ID Layout– Download from CDE
• Pre-ID Field Descriptions– Appended to Pre-ID Instructions
• Pre-ID Instructions– Released with software early
December
![Page 23: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/23.jpg)
November 2005 Pre-ID Workshop 23
Pre-ID LayoutPre-ID Layout• Data File Content & Layout
– Available on CDE Web site– http://www.cde.ca.gov/ta/tg/sa/
documents/pidflstar072505.doc (Link from www.startest.org)
• Changes for 2006 Highlighted in Document in Very Light BlueVery Light Blue
![Page 24: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/24.jpg)
November 2005 Pre-ID Workshop 24
Pre-ID Data ReviewPre-ID Data Review• Test Program ID:
Rejected if data not equal to 1• County/District Code:
Rejected if not your CD code• School code:
Rejected if not on CDE’s master list• Delivery name
– Used to SORT Pre-ID docs/labels– Usually a teacher or classroom name– Converts non-alpha characters to blank
![Page 25: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/25.jpg)
November 2005 Pre-ID Workshop 25
Pre-ID Data ReviewPre-ID Data Review• Delivery code
– Alternative field to determine SORT order of Pre-ID documents/labels
– Usually a classroom number– Field converted to blank if contents
include non-numeric characters Use Delivery name or Delivery
code
![Page 26: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/26.jpg)
November 2005 Pre-ID Workshop 26
Pre-ID Data ReviewPre-ID Data Review• Grade
– Must be a valid grade for the school– Enrollment grade of student
• Student name (First, Last, Middle initial): Non-alpha characters converted to blank
• Student ID — optional– Local student ID– Used to match 4th and 7th grade Writing and
Multiple-Choice tests if CSIS not available
![Page 27: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/27.jpg)
November 2005 Pre-ID Workshop 27
Pre-ID Data ReviewPre-ID Data Review• Other Ethnicities:
Mark all that apply• Parent Education Level
– Highest education level of parent(s)/guardian(s)
– Enter 15 for “Unknown or Declined to State”
– Leave blank if hand-code on answer document
![Page 28: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/28.jpg)
November 2005 Pre-ID Workshop 28
Pre-ID Data ReviewPre-ID Data Review• English Learner Date Enrolled (US):
Required only if English Proficiency is 3 (English Learner)
• R-FEP Date Reclassified: Required only if English Proficiency is 4 (Reclassified English Proficient)
• R-FEP student scored Proficient or Advanced 3 years on ELA CST – After reclassification– Does not need to be 3 consecutive years
![Page 29: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/29.jpg)
November 2005 Pre-ID Workshop 29
Pre-ID Data ReviewPre-ID Data Review• English Learner in US school less than
12 months– Note change to US school from CA
school– Change occurred after Pre-ID Layout doc
published by CDE• Student with significant cognitive
disability will be assessed with CAPA– “Y” will cause a CAPA document to be
Pre-ID’d– Otherwise leave blank
![Page 30: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/30.jpg)
November 2005 Pre-ID Workshop 30
Pre-ID Data ReviewPre-ID Data Review• CBEDS School & District: Continuous enrollment from October to first day of testing
• Multiple-Choice test administration: School must have order for the administration
• Writing test administration: School must have order for the administration
![Page 31: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/31.jpg)
November 2005 Pre-ID Workshop 31
Pre-ID Data ReviewPre-ID Data Review• CSIS student number: District obtains
number from CSIS
• County/District Code of residence– Only required for students with IEPs who
are enrolled in a school or County Office of Education program but reside in another district
– Must be a valid County/District code– Leave blank for all other students
![Page 32: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/32.jpg)
November 2005 Pre-ID Workshop 32
Pre-ID Data ReviewPre-ID Data Review
• Customer Pre-ID data field– Any alphanumeric data – Data returned on district’s results
data CD
• Filler– Leave blank where this appears
![Page 33: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/33.jpg)
November 2005 Pre-ID Workshop 33
Pre-ID Data ReviewPre-ID Data Review• Parent address data
– Additional charge – Address printed on student report
• Teacher name data– No additional charge– Used to create “The California Report for
Teachers”– Names can be overridden with SGID
sheet
![Page 34: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/34.jpg)
November 2005 Pre-ID Workshop 34
Questions & BreakQuestions & Break
![Page 35: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/35.jpg)
November 2005 Pre-ID Workshop 35
2006 Pre-ID File Load2006 Pre-ID File Load
![Page 36: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/36.jpg)
November 2005 Pre-ID Workshop 36
Valid File FormatsValid File Formats• Fixed format (.txt)
– Column numbers provided in Pre-ID Layout document
• Comma separated (.csv)– Fields in same order as described in
Pre-ID Layout document• Excel spreadsheet (.xls)
– Use template on www.startest.org– All columns defined as TEXT
![Page 37: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/37.jpg)
November 2005 Pre-ID Workshop 37
One File for Both Multiple-One File for Both Multiple-Choice and Writing?Choice and Writing?
•Advantage: One file to submit
•Disadvantage: All data must be submitted in time for the earliest administration
•How to code administrations: 4th & 7th Grade students — include BOTH the Multiple-Choice Admin. & Writing Admin. numbers
![Page 38: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/38.jpg)
November 2005 Pre-ID Workshop 38
Multiple Files, One for Each Admin?Multiple Files, One for Each Admin?• Advantage
– Submit files later for all but the first administration
– Submit reduced demographic data for Writing administration Pre-ID
• Disadvantage – Keep track of several deadlines & files
• How to code administrations for 4th, 7th graders– For writing, leave MC Admin # BLANK – For multiple-choice, leave Writing Admin #
BLANK
![Page 39: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/39.jpg)
November 2005 Pre-ID Workshop 39
Multiple Pre-ID files – One for each Multiple Pre-ID files – One for each SchoolSchool
• Advantage: If errors found in one school’s data — easy to replace
• Disadvantage: Keep track of multiple files — possibility of missing a school
• How to code administrationsEither — One file for all administrations (MC
& Writing)Or — Separate files for each administration
![Page 40: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/40.jpg)
November 2005 Pre-ID Workshop 40
Pre-ID File LoadPre-ID File Load• Step 1: Construct Pre-ID data file or
download and edit 2005 data • Step 2 (Optional but recommended):
Submit data to CSIS for validationCSIS Support [email protected]
![Page 41: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/41.jpg)
November 2005 Pre-ID Workshop 41
Pre-ID File LoadPre-ID File Load• Step 3: submit Purchase Order for Pre-
ID to ETS•Fax — 800-541-8455•Mail — 2731 Systron Drive
Concord, CA 94518 Attn: Nancy Olsen
• Step 4: Login to STAR Management System
• Step 5: Access the Pre-ID “Getting Started” option
![Page 42: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/42.jpg)
November 2005 Pre-ID Workshop 42
Pre-ID File LoadPre-ID File Load• Step 6
– Enter Purchase Order Number– Accept Terms & Conditions screen
• Step 7– Upload Pre-ID Data file
![Page 43: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/43.jpg)
November 2005 Pre-ID Workshop 43
Step 7 — File SubmissionStep 7 — File SubmissionProcess Overview (1)Process Overview (1)
• File checked for acceptable format (Excel, text, comma separated)
• Data validation job started: Background job allows user to continue other activities
• E-mail sent with status of file and error report (if necessary)
![Page 44: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/44.jpg)
November 2005 Pre-ID Workshop 44
Step 7 — File SubmissionStep 7 — File SubmissionProcess Overview (2)Process Overview (2)
• If there are data errors in the file– Either: Delete original file, correct errors,
and resubmit entire file (with new name) – Or: Alter individual records on screen using
the search & data entry/correction screens
![Page 45: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/45.jpg)
November 2005 Pre-ID Workshop 45
Common File RejectionCommon File Rejection• Record Length
– Text file must be padded with spaces to 600 characters
– Excel file must have a space in last column (CC)
– Comma Separated files must have correct number of commas (80)
• Commas in data– Especially with Excel & .csv files
![Page 46: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/46.jpg)
November 2005 Pre-ID Workshop 46
Examples of ErrorsExamples of Errors• Invalid date of birth• Invalid data in any field (Blanks are NOT reported as errors)
• Blank EL Date Enrolled when Student’s English Proficiency = 3 (English Learner)
• Blank RFEP Date Reclassified when Student’s English Proficiency = 4 (Reclassified Fluent English Proficient)
![Page 47: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/47.jpg)
November 2005 Pre-ID Workshop 47
Duplicate RecordsDuplicate Records1. CSIS# checked within the school2. All the following data matches a
record already loaded:– Test Administration– Student Last Name– Student First Name– County, District, School Codes– Grade– Date of Birth
![Page 48: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/48.jpg)
November 2005 Pre-ID Workshop 48
Common Data ErrorsCommon Data Errors• Miscoded Multiple-Choice Administration
– Administration does not exist– No order for the school/admin – Missing Leading Zeros
• Invalid CDS Code– Student– Student’s County/District code of residence
• Date Enrolled & Date Reclassified– CCYYMMDD format
![Page 49: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/49.jpg)
November 2005 Pre-ID Workshop 49
Error Records
Error Table
Upload Data fileUpload Data filePrior to Pre-ID Cutoff datePrior to Pre-ID Cutoff date
Data V
alidati on
Process
Clean Records
Database
1 FIELDBROOK ELEMENTAR1262794 FIELDBROOK ELEMENTAR6007850 KIRKENDALL 02 AGAPINAN MADISON K 041 FIELDBROOK ELEMENTAR1262794 FIELDBROOK ELEMENTAR6007850 KIRKENDALL 02 ALLEN RACER F 041 FIELDBROOK ELEMENTAR1262794 FIELDBROOK ELEMENTAR6007850 KIRKENDALL 02 DIEMER GALEN L 101 FIELDBROOK ELEMENTAR1262794 FIELDBROOK ELEMENTAR6007850 KIRKENDALL 02 FELL GABRIELLEL 111 FIELDBROOK ELEMENTAR1262794 FIELDBROOK ELEMENTAR6007850 KIRKENDALL 02 HANSEN MIRANDA B 051 FIELDBROOK ELEMENTAR1262794 FIELDBROOK ELEMENTAR6007850 KIRKENDALL 02 KRAMER ALYSSA M 111 FIELDBROOK ELEMENTAR1262794 FIELDBROOK ELEMENTAR6007850 KIRKENDALL 02 LAIDLAW TORI N 10
1 FIELDBROOK ELEMENTAR1262794 FIELDBROOK ELEMENTAR6007850 KIRKENDALL 02 AGAPINAN MADISON K 041 FIELDBROOK ELEMENTAR1262794 FIELDBROOK ELEMENTAR6007850 KIRKENDALL 02 ALLEN RACER F 041 FIELDBROOK ELEMENTAR1262794 FIELDBROOK ELEMENTAR6007850 KIRKENDALL 02 DIEMER GALEN L 101 FIELDBROOK ELEMENTAR1262794 FIELDBROOK ELEMENTAR6007850 KIRKENDALL 02 FELL GABRIELLEL 111 FIELDBROOK ELEMENTAR1262794 FIELDBROOK ELEMENTAR6007850 KIRKENDALL 02 HANSEN MIRANDA B 051 FIELDBROOK ELEMENTAR1262794 FIELDBROOK ELEMENTAR6007850 KIRKENDALL 02 KRAMER ALYSSA M 111 FIELDBROOK ELEMENTAR1262794 FIELDBROOK ELEMENTAR6007850 KIRKENDALL 02 LAIDLAW TORI N 10
1 FIELDBROOK ELEMENTAR1262794 FIELDBROOK ELEMENTAR6007850 KIRKENDALL 02 AGAPINAN MADISON K 041 FIELDBROOK ELEMENTAR1262794 FIELDBROOK ELEMENTAR6007850 KIRKENDALL 02 ALLEN RACER F 041 FIELDBROOK ELEMENTAR1262794 FIELDBROOK ELEMENTAR6007850 KIRKENDALL 02 DIEMER GALEN L 101 FIELDBROOK ELEMENTAR1262794 FIELDBROOK ELEMENTAR6007850 KIRKENDALL 02 FELL GABRIELLEL 111 FIELDBROOK ELEMENTAR1262794 FIELDBROOK ELEMENTAR6007850 KIRKENDALL 02 HANSEN MIRANDA B 051 FIELDBROOK ELEMENTAR1262794 FIELDBROOK ELEMENTAR6007850 KIRKENDALL 02 KRAMER ALYSSA M 111 FIELDBROOK ELEMENTAR1262794 FIELDBROOK ELEMENTAR6007850 KIRKENDALL 02 LAIDLAW TORI N 10
.TXT .XLS .CSV
Duplicate Records
Error Table
![Page 50: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/50.jpg)
November 2005 Pre-ID Workshop 50
Online Edit Errors Online Edit Errors Prior to Pre-ID Cutoff DatePrior to Pre-ID Cutoff Date
Data V
alidati on
Process
Error Records
Error Table
Clean Records
Database
Error Table
Edit Records
![Page 51: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/51.jpg)
November 2005 Pre-ID Workshop 51
2006 Pre-ID Online Data 2006 Pre-ID Online Data Entry Entry
![Page 52: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/52.jpg)
November 2005 Pre-ID Workshop 52
Pre-ID Data SubmissionPre-ID Data Submission• Step 1: Submit Purchase Order for Pre-
ID to ETS•Fax — 800-541-8455•Mail — 2731 Systron Drive
Concord, CA 94518 Attn: Nancy Olsen
• Step 2: Login to STAR Management System
• Step 3: Access the Pre-ID “Getting Started” tab option
![Page 53: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/53.jpg)
November 2005 Pre-ID Workshop 53
Pre-ID Data SubmissionPre-ID Data Submission• Step 4
– Enter Purchase Order Number– Accept Terms & Conditions screen
• Step 5– Enter student data on screen
![Page 54: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/54.jpg)
November 2005 Pre-ID Workshop 54
Step 5 – Screen Data EntryStep 5 – Screen Data EntryProcess OverviewProcess Overview
• “Add Student” Screen• Enter all demographic data: Fields listed
in same order as in Pre-ID File Layout document
• “Save” data• Data validation executed• If errors exist - Correct errors and
“Save”
![Page 55: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/55.jpg)
November 2005 Pre-ID Workshop 55
Screen Data EntryScreen Data Entry Prior to Pre-ID Cutoff Date Prior to Pre-ID Cutoff Date
Data V
alidati on
Process
Error Records
Rejected
Clean Records
Database
Screen Entry
Duplicate Records
Rejected
![Page 56: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/56.jpg)
November 2005 Pre-ID Workshop 56
Timeline Timeline
![Page 57: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/57.jpg)
November 2005 Pre-ID Workshop 57
![Page 58: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/58.jpg)
November 2005 Pre-ID Workshop 58
DeadlinesDeadlines• Pre-Printed Answer Docs:
Pre-ID data extracted 30 ETS working days prior to shipment of test materials
•E.g. District has 2 test administrations.Records can still be entered for test admin 2 AFTER the deadline for test admin 1 has passed.
• Labels: Pre-ID data extracted 15 ETS working days prior to shipment of test materials
![Page 59: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/59.jpg)
November 2005 Pre-ID Workshop 59
DeadlinesDeadlines• Late Labels
– Additional Pre-ID data extracted 5 ETS working days prior to first day of testingorUpon request to STAR TAC
– Labels will be shipped overnight.
![Page 60: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/60.jpg)
November 2005 Pre-ID Workshop 60
DeadlinesDeadlines• Warning e-mail sent approximately
5 days prior to Pre-ID file deadlines• Switch from Pre-ID’d Answer Docs
to Labels by contacting STAR TAC Representative prior to Pre-ID deadline– Contacting STAR TAC AFTER Pre-ID deadline
will cause district Pre-ID to be charged as “Late Labels”
![Page 61: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/61.jpg)
November 2005 Pre-ID Workshop 61
Late LabelsLate Labels
![Page 62: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/62.jpg)
November 2005 Pre-ID Workshop 62
Late Label UsageLate Label Usage• New students in district AFTER initial
Pre-ID cut off date– Enter onscreen– Upload file(s) before second deadline– Avoids hand-coding
• Students changing schools AFTER initial Pre-ID cut off date– Enter ALL information on NEW record– Destroy original Pre-ID’d doc or label– Affix late label to blank answer document
![Page 63: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/63.jpg)
November 2005 Pre-ID Workshop 63
Late Label UsageLate Label Usage• Demographic data changes
– Need to DELETE original record and enter NEW record
– Destroy original Pre-ID’d doc or label– Affix late label to blank answer
document
![Page 64: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/64.jpg)
November 2005 Pre-ID Workshop 64
QuestionsQuestions
![Page 65: November 2005 Pre-ID Workshop1 2006 STAR Pre-ID Workshop Start Time 9 AM No Sound will be Broadcast until 9 AM](https://reader036.vdocuments.us/reader036/viewer/2022062518/56649ed05503460f94bdf1c2/html5/thumbnails/65.jpg)
November 2005 Pre-ID Workshop 65
Next STAR Web castNext STAR Web castPre-Test WorkshopPre-Test Workshop
Feb 1, 2006Feb 1, 2006