notice of meeting of the library commission ......e. consent agenda f. regular agenda f.1....
TRANSCRIPT
Library Commission Agenda Page 1 December 13, 2018
NOTICE OF MEETING OF THELIBRARY COMMISSION
OF BUDA, TX
7:00 PM - Thursday, December 13, 2018Buda Public Library’s Meeting Room 1018
405 E. Loop Street, Building 100Buda, TX 78610
This notice is posted pursuant to the Texas Open Meetings Act. Notice is hereby given that a Regular LibraryCommission Meeting of the City of Buda, TX, will be held at which time the following subjects will be discussed andmay be acted upon.
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE TO THE FLAGS OF THE UNITED STATES AND TEXAS PLEDGE OF ALLEGIANCE TO THE TEXAS FLAG: Honor the Texas flag; I pledge allegiance to thee, Texas, one stateunder God, one and indivisible.
C. ROLL CALL
D. PUBLIC COMMENTS At this time, comments will be taken from the audience on non-agenda related topics for a length of time not toexceed three minutes per person. To address the Commission, please submit a Citizen’s Comment form to theStaff Liaison prior to the start of the meeting. No action may be taken by the Commission during PublicComments.
E. CONSENT AGENDA
F. REGULAR AGENDA
F.1. Discussion and possible action on the minutes of the Library Commission for the Regular Meeting datedOctober 18th, 2018 (Library Director Melinda Hodges)
minutes 12.6.2018.pdf
F.2. Discussion and possible action regarding changes to the Buda Public Library's volunteer policy andprocedures (Assistant Director/Children's Librarian Martha Sanders)
proposed volunteer policy.pdf
volunteer application_revised.pdf
city_volunteer_release_form.pdf
volunteer_training.pdf1
Library Commission Agenda Page 2 December 13, 2018
G. STAFF REPORTS
H. COMMISSION REQUESTS FOR FUTURE AGENDA ITEMS
I. ADJOURNMENT Requests for accommodations must be made 48 hours prior to the meeting. Please contact City Hall at (512)312-0084, or FAX (512) 312-1889 for information or assistance.
I, the undersigned authority, do hereby certify that the above Notice of Meeting of the Library Commission ofthe City of Buda, was posted on the bulletin board in front of Buda City Hall, which is readily accessible to thepublic at all times, by 5:00 pm on DATE, 2018.
/s/ ____________________________Melinda HodgesLibrary Director/Board Liaison
Meetings scheduled in the Council Chambers are set up to publicly broadcast meetings. You may be audio and video recorded while in this facility.Meetings scheduled in other City Facilities are set up to publicly audio record meetings. You may be audio recorded in the other City Facilities.
In accordance with Article III, Section 3.10, of the Official Code of the City of Buda, the minutes of this meeting consist of the preceding MinuteRecord and the Supplemental Minute Record. Details on meetings may be obtained from the Board Liaison, or video of the entire meeting may bedownloaded from the website. (Portions of the Supplemental Minute Record video tape recording may be distorted due to equipment malfunctionor other uncontrollable factors.)
Attendance by Other Elected or Appointed Officials: It is anticipated that members of other governmental bodies, and/or city boards,commissions and/or committees may attend the meeting in numbers that may constitute a quorum of the body, board, commission and/orcommittee. Notice is hereby given that the meeting, to the extent required by law, is also noticed as a possible meeting of the other body, board,commission and/or committee, whose members may be in attendance, if such numbers constitute a quorum. The members of the boards,commissions and/or committees may be permitted to participate in discussions on the same items listed on the agenda, which occur at themeeting, but no action will be taken by such in attendance unless such item and action is specifically provided for on an agenda for that body,board, commission or committee subject to the Texas Open Meetings Act.
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Library Commission Agenda Page 1 October 18, 2018
MINUTES OF THE LIBRARY COMMISSION
OF BUDA, TX
7:00 PM - Thursday, October 18, 2018 City Council Chambers
405 E. Loop Street, Building 100 Buda, TX 78610
This notice is posted pursuant to the Texas Open Meetings Act. Notice is hereby given that a Regular Library Commission Meeting of the City of Buda, TX, will be held at which time the following subjects will be discussed and may be acted upon. A. CALL TO ORDER – Mr. Hunter called the meeting to order at 7:04 p.m. B. PLEDGE OF ALLEGIANCE TO THE FLAGS OF THE UNITED STATES AND TEXAS PLEDGE OF ALLEGIANCE TO THE TEXAS FLAG: Honor the Texas flag; I pledge allegiance to thee, Texas, one state
under God, one and indivisible. C. ROLL CALL – Commissioners present: Marc Hunter, Sue Bellows, Beth Martinez, Clark Lyman, and James Williams. D. PUBLIC COMMENTS At this time, comments will be taken from the audience on non-agenda related topics for a length of time not to
exceed three minutes per person. To address the Commission, please submit a Citizen’s Comment form to the Staff Liaison prior to the start of the meeting. No action may be taken by the Commission during Public Comments.
E. REGULAR AGENDA
E.1. Discussion and possible action on the minutes of the Library Commission for the Regular Meeting dated July 19th, 2018 (Library Director Melinda Hodges) Ms. Bellows made a motion to accept the minutes as written. Mr. Williams seconded the motion. The
motion passed. E.2. Discussion and possible action on the annual contract between the Buda Public Library and Hays County
for Library Services to the Community in the amount of $35,000 (Library Director Melinda Hodges) Melinda discussed the purpose of the funding and how it is used. Ms. Bellows moved that the contract be
recommended to City Council for adoption. Mr. Williams seconded the motion. The motion passed.
E.3. Discussion regarding the FY19 goals in the 2016 Long Range Plan (Library Director Melinda Hodges) Melinda gave a status report on the FY18 goals and presented the FY19 goals. Commissioners for some
clarification on several technologies planned in the new building. Mr. Lyman asked for an update on the possibility on Sunday hours being added; Melinda will consider if that is possible in March. Mr. Hunter asked who handles the library’s social media channels – Ms. Foley heads those up.
F. STAFF REPORTS
F.1. Information and Updates: Upcoming events Budget Activity Electronic Resources
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Library Commission Agenda Page 2 October 18, 2018
Commission Applications/Appointments Library Operations Library Programs Library Personnel Library Technology Long Range Planning Special Projects Legislature Activity New library building and municipal complex November 2014 Bond Election Projects Melinda reported on upcoming library events. Also, the City of Buda is setting its legislative agenda; the
library is watching Texas State Library and Archives Commission’s budget as that greatly affects our library. G. COMMISSION REQUESTS FOR FUTURE AGENDA ITEMS H. ADJOURNMENT – The meeting was adjourned at 7:24 pm. Requests for accommodations must be made 48 hours prior to the meeting. Please contact City Hall at (512) 312-
0084, or FAX (512) 312-1889 for information or assistance. I, the undersigned authority, do hereby certify that the above Notice of Meeting of the Library Commission of the
City of Buda, was posted on the bulletin board in front of Buda City Hall, which is readily accessible to the public at all times, by 5:00 pm on October 15, 2018.
/s/ ____________________________ Melinda Hodges Library Director/Board Liaison
Meetings scheduled in the Council Chambers are set up to publicly broadcast meetings. You may be audio and video recorded while in this facility. Meetings scheduled in other City Facilities are set up to publicly audio record meetings. You may be audio recorded in the other City Facilities. In accordance with Article III, Section 3.10, of the Official Code of the City of Buda, the minutes of this meeting consist of the preceding Minute Record and the Supplemental Minute Record. Details on meetings may be obtained from the Board Liaison, or video of the entire meeting may be downloaded from the website. (Portions of the Supplemental Minute Record video tape recording may be distorted due to equipment malfunction or other uncontrollable factors.) Attendance by Other Elected or Appointed Officials: It is anticipated that members of other governmental bodies, and/or city boards, commissions and/or committees may attend the meeting in numbers that may constitute a quorum of the body, board, commission and/or committee. Notice is hereby given that the meeting, to the extent required by law, is also noticed as a possible meeting of the other body, board, commission and/or committee, whose members may be in attendance, if such numbers constitute a quorum. The members of the boards, commissions and/or committees may be permitted to participate in discussions on the same items listed on the agenda, which occur at the meeting, but no action will be taken by such in attendance unless such item and action is specifically provided for on an agenda for that body, board, commission or committee subject to the Texas Open Meetings Act.
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VOLUNTEERS
The Buda Public Library welcomes and encourages members of the com-
munity to volunteer their time and talents to enrich and expand library
services. Volunteers are expected to conform to all policies of the Buda
Public Library and the rules outlined in the volunteer agreement. They are
selected and retained for as long as the library needs their services.
Volunteers may be used for special events, projects, and activities, or on a
regular basis to assist staff. Services provided by volunteers will supplement,
but not replace, regular services, and volunteers will not be used in places of
hiring full- or part-time staff. Volunteers may apply for paid positions under
the same conditions as other outside applicants. The library will accept
minors (13 to 18 years old) completing school-assigned restitution for non-
violent offenses and court-assigned restitution for a Class C misdemeanor
after being approved by either the Director or the Assistant Director or
designee. Volunteers (and parents, if the volunteer is under 18) must agree to
and sign the Volunteer Agreement and the City of Buda’s Volunteer Release
form. In accordance with labor laws and the policies of the City of Buda,
paid staff may not volunteer their services to the library or any other city
department.
Approved by the Library Commission on 12/13/2018.
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Buda Public Library
Volunteer Application
Name _____________________________________________________________
Address _________________________ City ____________ Zip Code _________
Phone number ____________________ Email ____________________________
Preferred Contact Method (circle): Phone Email
Emergency Contact:
Name: ________________________________ Phone: _____________________
Reason for volunteering:
Voluntary _____ School assigned _____ Court assigned (13-18 yrs. only) _____
Number of hours needed (optional): ________ Needed by (optional) __________
Areas of interest?
____ Shelving books/Shelf reading
____ Housekeeping
____ Plant care
____ Storytime Assistant & Library Programming Helper
____ Makers’ Lab Volunteer
____ Program Instructor (Prepare and present program)
____Other _________________________________________________________
Have you ever worked in a library as a staff member or as a volunteer? _________
Do you have any physical limitations? ___________________________________
_________________________________________ ________________
Signature Date
Staff Review:
Signed Agreements_________ Orientation Completed _________ Scheduled _________
Court Documentation (13-18 yrs. only) __________
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Volunteer Agreement
Volunteers are recognized by the public as representatives of the library and
shall be guided by the same work and behavior codes as library employees.
This includes being respectful to all library staff and patrons, dressing
appropriately, and working diligently at assigned tasks.
Volunteers must be at least 13 years of age, unless approved by the Director
or Assistant Director.
Volunteers completing court or school-ordered restitution will be required to
provide a copy of their paperwork from the court or school detailing the
offense and community service hours required. This will be required for
each separate offense.
Library staff will schedule volunteers based on the library’s need for
volunteers, starting with up to a two (2) hour shift.
Once a volunteer is scheduled, library staff save the time slot and design
duties for that individual. If you are not able to come when scheduled, please
call the library at least an hour before your assigned time. Volunteers that
repeatedly do not come at their assigned times with no prior notice will not
be put on the schedule.
Volunteers will put their cell phones and all other personal belongings into a
volunteer locker before signing in. If there is a situation where a volunteer
needs to keep a phone on their person, it needs to be discussed with the
Director or Assistant Director before signing in.
I understand and agree to follow these guidelines. I understand that
infractions of these guidelines may result in not being permitted to volunteer
for the Buda Public Library in the future.
Volunteer
Parent (if volunteer is under 18 years of age)
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VOLUNTEERINGAT THE BUDA PUBLIC LIBRARY
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BUDA PUBLIC LIBRARY’S MISSION
To improve the quality of life for all residents of the community by
providing resources and services that enhance their access to
education, enjoyment, and lifelong learning through library
materials, services, programs, and online access.
Connect with the world at the Buda Public Library
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THANK YOU FOR YOUR INTEREST IN VOLUNTEERING
You help us fulfill our mission to provide quality service to our community
We appreciate your willingness to share your time and talents
We look forward to working with you
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BUDA PUBLIC LIBRARY’S CULTURE
Friendly
Welcoming
Helpful
Safe
Dynamic
Patient
Community
Service
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GENERAL REQUIREMENTS
Volunteers serve as representatives of the library when on duty
Volunteers expected to show up for scheduled assignments
Call the library if you’re not able to volunteer
Volunteers must be willing to commit to offering at least 14 hours of service
Connect with the world at the Buda Public Library
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BENEFITS OF VOLUNTEERING
Knowledge that your service benefits our local community
Become more familiar with how the library works
Gain job skills that support your resume
Become part of a community
Have fun!
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VOLUNTEER OPPORTUNITIES – PRESCHOOL STORYTIME
Storytime geared for 3-5 year old children
Volunteer Duties:
Help set up craft room for art project
Assist with children’s art activities
Help clean and reassemble craft room
following storytime
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VOLUNTEER OPPORTUNITIES – AFTERSCHOOL PROGRAM
Buda BLAST geared for K-2nd grade students
Buda Kids geared for 3-5 grade students
Volunteer Duties:
Set up craft room for weekly activity
Assist with children’s activities
Participate in activities
Help clean and reassemble craft room
following program
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VOLUNTEER OPPORTUNITIES – MAKERSPACE
Our Makers’ Lab is home to many awesome resources
Volunteer Duties:
Assist in maintenance by cleaning up after
Monday Mix-Up
Conduct inventory of maker bins and prepare for
circulation to local schools
Test new items and make sample projects
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VOLUNTEER OPPORTUNITIES – CHILDREN’S AREA MONITOR
Our play area offers children and their parents a fun
environment in which to play and explore. Through play,
children learn about their world and develop essential
early literacy skills.
Volunteer Duties:
Pick up any unused toys as needed
Be a friendly presence in the area during busy
playtimes
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VOLUNTEER OPPORTUNITIES – FAMILY PLACE TOY CLEANING
Volunteer Duties:
Assist in cleaning items in the Family Place
Children’s Area
Follow an organized chart to determine when and
how to clean toys
Clean any toys in red ‘Bath Time’ bucket
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VOLUNTEER OPPORTUNITIES – SHELVING & MAINTAINING SHELVES
Volunteer Duties:
Organize, straighten, and shelve library materials
Shelf read to ensure books are in correct order
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VOLUNTEER OPPORTUNITIES – GENERAL HOUSEKEEPING
Help us keep our beautiful library clean
Volunteer Duties:
Dust shelves
Wipe down windows
Straighten books
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VOLUNTEER OPPORTUNITIES – PLANT CARE
Volunteer Duties:
Water plants in the lobby and library staff area
Pull off any dead leaves
Dust leaves with damp cloth
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HOW TO SCHEDULE YOUR VOLUNTEER OPPORTUNITY
Look for available shifts using google calendar
Only library staff can make changes to calendar, but
you can see what shifts are available
Email [email protected] with requested
shift
Shift will be confirmed via email (allow 3 days)
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You may schedule shifts up to a month in advance
Slots that have been filled will include
the name (first name and last initial) of
the scheduled volunteer
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• 10:30am Martha S.: Children’s Area
Monitor
• 12:30pm VT: Shelving & Maintenance
• 6pm Caitlin F.: Makerspace Volunteer
• 7pm VT: Family Place Toy Cleaning
It there is not a volunteer’s name before the description of the job, the
slot should be available for you to sign up.
USING OUR GOOGLE CALENDAR
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SIGN IN PROCEDURES
Ask circulation staff to let you in to staff area
Sign in on Volunteer Log found next to printer in staff area
(always sign in to the closest quarter hour)
Put personal items and any electronics in volunteer lockers
Pick up volunteer lanyard
Sign-out after shift
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THANK YOU FOR COMING!!
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