18व ी Notice of 18th Annual General Meeting

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II. ¨¸ ½ë’Š¸ Åú ç º¹¨¸š¸¸ ¸¸¹ß Ä Å ç¸¸š¸¸£µ¸ ñ ¾¶ˆÅ Ÿ ½¿ ð¸ú £ª½Š¸ú ‚ ¾£ ƒç¸ ñ ¾¶ˆÅ Ÿ ½¿ 𸸊¸ ¥ ½› ½ ¨¸¸¥ ½ © ½¡¸£š¸¸£ˆÅ ‚œ¸› ½ ¨¸ ½ë’Š¸ ‚¹š¸ˆÅ¸£ ½¿ ˆÅ¸ œÏ¡¸ ½Š¸ ˆÅ£ ç¸ ½¿ÅŠ ½, ¹ù¸›ª ½¿› ½ ¹£Ÿ¸ ½’ ƒÄ-¨¸ ½ë’Š¸ ½Å ׸£¸ ‚œ¸›¸¸ ¨¸ ½’ ›¸ªì ¹™¡¸¸ ª¾.

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IV. ¨¸¸¹ß¸ÄˆÅ 縸š¸¸£µ¸ ñ¸¾¶ˆÅ 總 œ¸Þ¨¸Ä ¹›¸š¸¸Ä¹£÷¸ 縟¸¡¸¸¨¸¹š¸ ˆ½Å ™¸¾£¸›¸ ƒ¥¸½Æ’︹›¸ˆÅ ¨¸¸½ë’Š¸ ¹ç¸ç’Ÿ¸ (``¹£Ÿ¸¸½’ ƒÄ-¨¸¸½¹’¿Š¸'') ˆÅ¸ œÏ¡¸¸½Š¸ ˆÅ£ ©¸½¡¸£š¸¸£ˆÅ ׸£¸ ¨¸¸½’ 踥¸›¸½ ˆÅú 縺¹¨¸š¸¸ ‡¨¸¿ ¨¸¸¹ß¸ÄˆÅ 縸š¸¸£µ¸ ñ¸¾¶ˆÅ ˆ½Å ™¸¾£¸›¸ ¨¸¸½ë’Š¸ ˆÅú 縺¹¨¸š¸¸ ˆ½Å¹ûÅ›¸’½ˆÅ ׸£¸ œÏ™¸›¸ ˆÅú ù¸¸¡¸½Š¸ú.

V. ¹£Ÿ¸¸½’ ƒÄ-¨¸¸½ë’Š¸ ˆÅú ‚¨¸¹š¸ ©¸¹›¸¨¸¸£ ¹™›¸¸¿ˆÅ 1 ‚Š¸ç÷¸, 2020 (œÏ¸÷¸: 9.00 ñ¸ù¸½ ‚¸ƒÄ‡ç¸’ú) 總 œÏ¸£Ÿð¸ ª¸½ˆÅ£ 縸½Ÿ¸¨¸¸£, ¹™›¸¸¿ˆÅ 3 ‚Š¸ç÷¸ 2020 (縿š¡¸¸ 5.00 ñ¸ù¸½ ‚¸ƒÄ‡ç¸’ú) ÷¸ˆÅ £ª½Š¸ú. ñ¸ÿˆÅ ˆ½Å ©¸½¡¸£š¸¸£ˆÅ ƒç¸ ‚¨¸¹š¸ ˆ½Å ™¸¾£¸›¸, ¨¸¸½ë’Š¸ ˆ½Å ¹¥¸‡ ˆÅ’ ‚¸ÁûÅ ÷¸¸£ú‰¸ ñ¸ºš¸¨¸¸£, 29 ù¸º¥¸¸ƒÄ 2020 ˆÅ¸½ 𸸾¹÷¸ˆÅ ¡¸¸ ¹è-Ÿ¸’½¹£¡¸¥¸¸ƒùè ûŸŸ¸Ä Ÿ¸½¿ ©¸½¡¸£ š¸¸£µ¸ ˆÅ£÷¸½ ª¸½¿, ˆÅ¸¡¸Äç¸Þê¸ú Ÿ¸™ 縿‰¡¸¸ 1 ‡¨¸¿ 2 ˆ½Å ¹¥¸‡ ¹£Ÿ¸¸½’ ƒÄ-¨¸¸½ë’Š¸ ˆ½Å ׸£¸ ¨¸¸½’ ˆÅ£ 縈Å÷¸½ ªÿ. ƒç¸ ‚¨¸¹š¸ ˆ½Å ñ¸¸™ ˆ½Å¹ûÅ›¸’½ˆÅ ׸£¸ ¹£Ÿ¸¸½’ ƒÄ-¨¸¸½ë’Š¸ ˆÅ¸½ ñ¸›™ ˆÅ£ ¹™¡¸¸ ù¸¸‡Š¸¸. ©¸½¡¸£š¸¸£ˆÅ¸½¿ ׸£¸ ‡ˆÅ ñ¸¸£ 縿ˆÅ¥œ¸ œ¸£ ¨¸¸½’ ˆÅ£›¸½ ˆ½Å ñ¸¸™ „縟¸½¿ œ¸¹£¨¸÷¸Ä›¸ ˆÅú ‚›¸ºŸ¸¹÷¸ ›¸ªì ª¸½Š¸ú.

VI. ‡½ç¸¸ ¨¡¸¹Æ÷¸ ù¸¸½ ¨¸¸¹ß¸ÄˆÅ 縸š¸¸£µ¸ ñ¸¾¶ˆÅ ˆÅú ç¸Þ긛¸¸ ð¸½ù¸›¸½ ˆ½Å ñ¸¸™ ñ¸ÿˆÅ ˆÅ¸ 縙硸 ñ¸›¸÷¸¸ ª¾ ‡¨¸¿ ˆÅ’‚¸ÁûÅ ¹÷¸¹˜¸ ‚˜¸¸Ä÷¸ ñ¸ºš¸¨¸¸£, 29 ù¸º¥¸¸ƒÄ, 2020 ˆÅ¸½ ©¸½¡¸£ š¸¸¹£÷¸ ˆÅ£÷¸¸ ª¾, ¨¸ª ñ¸ÿˆÅ ˆÅú ƒÄ-Ÿ¸½¥¸ investorservices@unionbankofindia.com œ¸£ ©¸½¡¸£š¸¸¹£÷¸¸ ˆ½Å œÏ¸Ÿ¸¸¹µ¸ˆÅ 縸®¡¸ ð¸½ù¸ ˆÅ£ ¡¸¸ ˆ½Å¹ûÅ›¸’½ˆÅ ˆÅ¸½ evoting@kfintech.com œ¸£ ¹£Ÿ¸¸½’ ƒÄ-¨¸¸½ë’Š¸ ˆÅú 縟¸¸þœ÷¸ 總 œ¸ª¥¸½ ‚˜¸¸Ä÷¸ 3 ‚Š¸ç÷¸, 2020 縸¡¸¿ 5.00 ñ¸ù¸½ ÷¸ˆÅ ¹¥¸‰¸ ˆÅ£ ¹›¸Ÿ›¸¹¥¸¹‰¸÷¸ ¨¸¹µ¸Ä÷¸ ÷¸£úˆ½Å 總 ¡¸Þù¸£ ‚¸ƒÄèú ‚¸¾£ œ¸¸ç¸¨¸èÄ œÏ¸œ÷¸ ˆÅ£ 縈Å÷¸½ ªÿ

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15. ¨¸¸½ë’Š¸ ˆ½Å œ¸¹£µ¸¸Ÿ¸

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17. ñ¸¾¶ˆÅ ˆÅ¸ œ¸¹£µ¸¸Ÿ¸

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瘸¸›¸: Ÿ¸º¿ñ¸ƒÄ (Ÿ¸¿Š¸½©¸ Ÿ¸¸¿Í½ˆÅ£)¹™›¸¸¿ˆÅ: 4 ù¸º¥¸¸ƒÄ, 2020 ˆ¿Åœ¸›¸ú 縹긨¸

197Annual Report 2019-2020

NOTICE OF 18th ANNUAL GENERAL MEETING

NOTICE is hereby given pursuant to Regulation 56 of the Union Bank of India (Shares and Meetings) Regulations, 1998 that the 18th (Eighteenth) Annual General Meeting (“AGM”) of the Shareholders of Union Bank of India (“Bank”) will be held on Tuesday, 4th August, 2020 at 11.00 am (IST) at Central Office, Union Bank of India, Mumbai (the deemed venue of the Meeting) through Video Conferencing (VC) or Other Audio Visual Means (OAVM) facility to transact the following business::

Ordinary Business:Item No. 1To discuss, approve and adopt the Audited Standalone and Consolidated Balance Sheet of the Bank as at 31st March 2020, Standalone and Consolidated Profit and Loss Account for the year ended on that date, the Report of the Board of Directors on the working and activities of the Bank for the period covered by the Accounts and the Auditors’ Report on the Balance Sheet and Accounts.

Special Business:Item No. 2To set off the accumulated losses of the Bank as of 31st March, 2020.To consider and if thought fit, pass with or without modifications, the following resolution as a special resolution:

“RESOLVED THAT pursuant to Section 3(2BBA) of the Banking Companies (Acquisition and Transfer of Undertakings) Act, 1970 (“Act”), Section 17(2) of the Banking Regulation Act, 1949 (“BR Act”), Para 21 of the Nationalised Banks (Management and Miscellaneous Provisions) Scheme, 1970, as amended, including any statutory amendments or re-enactments thereof and subject to the approvals of Reserve Bank of India, Government of India and such other authorities as may be necessary in this regard, consent of the shareholders of the Bank be and is hereby accorded to set off the Bank’s accumulated losses of Rs.32758,49,47,263.10 (Rupees Thirty Two Thousand Seven Hundred Fifty Eight Crores Forty Nine Lacs Forty Seven Thousand Two Hundred Sixty Three and Ten Paise only) as at 31st March, 2020 by utilizing the balance standing to the credit of Share Premium Account of Bank as on the date of set off and take the same into account during current Financial Year 2020-21.

“RESOLVED FURTHER THAT for the purpose of giving effect to the above resolution, the Board or a Committee of the Board for the said purpose be and is hereby authorized to do all such acts, deeds, matters and things as it may at its absolute discretion deem necessary or

desirable and to settle any questions, difficulties or doubts that may arise in this regard.”

By order of the Board of Directors

For UNION BANK OF INDIA

(Mangesh Mandrekar)

Company Secretary

Place : Mumbai

Date : 4th July, 2020

NOTES:1. EXPLANATORY STATEMENT The Explanatory Statement setting out the material

facts in respect of the business agenda no. 2 of the meeting is annexed hereto.

2. HOLDING OF AGM THROUGH VIDEO CONFERENCING (VC) OR OTHER AUDIO VISUAL MEANS (OAVM)

a) In view of the outbreak of the COVID-19 pandemic, social distancing norm to be followed and pursuant to clarificatory General Circular Nos.14/2020, 17/2020 and 20/2020 dated 8th April, 2020, 13th April, 2020 and 5th May 2020, respectively, issued by the Ministry of Corporate Affairs (“MCA Circulars”) and Circular No. SEBI/HO/CFD/CMD1/CIR/P/2020/79 dated 12th May 2020 issued by the Securities and Exchange Board of India (“SEBI Circular”) and in compliance with the provisions of the Act and the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 (“Listing Regulations”), the AGM of the Bank is being conducted through VC/OAVM Facility, which does not require physical presence of members at a common venue. The deemed venue for the AGM shall be the Central Office of the Bank situated at Mumbai. The Special business mentioned in the item no. 02 being unavoidable, be transacted at the 18th AGM of the Bank.

b) The Bank is adhering and complying with all the provisions mentioned in the MCA Circulars. The

198 Annual Report 2019-2020

Bank has made all the necessary arrangements to avoid failure of VC/OAVM connection. The Bank has ensured sufficient and adequate security to safeguard the integrity of the meeting.

c) Kfin Technologies Private Limited (KFintech) will be providing facility for voting through remote e-voting, for participation in the AGM through VC/OAVM Facility and e-voting during the AGM.

d) In line with the MCA Circulars and SEBI Circular, the Notice of the AGM will be made available on the website of the Bank at www.unionbankofindia.co.in, on the website of BSE Limited at www.bseindia.com, on the website of National Stock Exchange of India Ltd. at www.nseindia.com and also on the website of KFintech at https://emeetings.kfintech.com.

e) As the AGM will be held through VC/OAVM Facility, the Route Map is not annexed in this Notice as required under Secretarial Standard 2.

f) Members may participate in the AGM through VC/OAVM facility by following the procedure as mentioned below which shall be kept open for the Members from 10.45 AM (IST) i.e. 15 minutes before the time scheduled to start the AGM and the Bank may close the window for joining the VC/OAVM facility 30 minutes after the scheduled time to start the AGM. To join the VC/OAVM please visit https://emeetings.kfintech.com with the credentials as mentioned in the notice para no. 14(vii)(a), (b) & (c). The helpline toll free no. 1800 345 4001 may be used for assistance with the technology before or during the meeting.

g) Members may note that the VC/OAVM Facility with two-way conferencing and also pose questions concurrently, provided by KFintech allows participation of atleast 1,000 Members on a first-come-first-served basis. The large shareholders (i.e. shareholders holding 2% or more shareholding), promoter, institutional investors, directors, key managerial personnel, the Chairpersons of the Audit Committee, Nomination and Remuneration Committee and Stakeholders Relationship Committee, auditors, etc. can attend the AGM without any restriction on account of first-come- first-served principle as per the MCA Circulars. Institutional Investors who are Members of the Bank, are encouraged to attend and vote in the AGM through VC/OAVM Facility.

h) Attendance of the Members participating in the AGM through VC/OAVM facility shall be counted for the purpose of reckoning the quorum.

i) Since the AGM is being held through VC/OAVM the physical attendance of members is dispensed with and no proxies would be accepted by the Bank pursuant to MCA Circulars.

j) Speaker shareholder registration before AGM may also be availed during the remote e-voting period latest by 5 PM on 2nd August, 2020. Shareholders who wish to register as speaker are requested to visit https://emeetings.kfintech.com by using e-voting login credentials and click speaker registration during this period. Shareholders are requested to wait for their turn to be called by the Chairman of the meeting during the Question Answer session and coordination during the AGM. The Bank may have to dispense or curtail the speaker session considering availability of time; hence, shareholders are encouraged to send their relevant questions etc. in advance as provided in Notice Para No. 12 from their registered email address, mentioning their name, DP ID and Client ID number /folio number and mobile number, on the Bank’s email address investorservices@unionbankofindia.com. Such questions by the Members shall be taken up during the meeting and replied by the Bank suitably. However, it is requested to raise the questions precisely and in short at the time of meeting to enable us to answer the same.

k) The Shareholders who have not registered their email id can participate in the AGM after registering their email ID and Mobile Nos. in the weblink : https://ris.kfintech.com/email_registration.

l) Members holding shares in physical form are requested to furnish bank details, email address, change of address etc. to the Registrars and Transfer Agent M/s Datamatics Business Solutions Limited before the cut-off date Wednesday, 29th July, 2020., in order to take note of the same. In respect of members holding shares in electronic mode, the details as would be furnished by the Depositories as at the close of the aforesaid date will be considered by the Bank. Hence, members holding share shall update their records at the earliest to send the Notice and Annual report

199Annual Report 2019-2020

3. APPOINTMENT OF PROXY In terms of the MCA Circulars, since the physical

attendance of Members has been dispensed with, there is no requirement of appointment of proxies. Accordingly, the facility of appointment of proxies by Members under Regulation 70(vi) of the Union Bank of India (Shares and Meetings) Regulations, 1998 will not be available for the AGM. Therefore, instrument for appointing proxy and attendance slip is not being attached herewith. However, representatives of the Members may be appointed for the purpose of voting through remote e-voting, for participation in the AGM through VC/OAVM Facility and e-voting during the AGM.

4. APPOINTMENT OF AUTHORISED REPRESENTATIVE

No person shall be entitled to attend or vote at the meeting as a duly authorized representative of a Company or any Body Corporate which is a shareholder of the Bank, unless a copy of the resolution appointing him/her as a duly authorized representative, certified to be true copy by the Chairman of the meeting at which it was passed, shall have been sent to the investorservices@unionbankofindia.com, not less than FOUR DAYS before the date of meeting i.e. on or before the closing hours of the Bank i.e. 5.00 p.m. on Thursday, 30th July, 2020.

5. BOOK CLOSURE The Register of Shareholders and Share Transfer

Books of the Bank will remain closed from Wednesday, 29th July, 2020 to Tuesday, 4th August, 2020 (both days inclusive) for the purpose of AGM.

6. UNCLAIMED/UNPAID DIVIDEND, IF ANY The shareholders who have not encashed their

Dividend Warrants / not received dividend of previous periods, if any, are requested to contact the Bank’s Registrar & Share Transfer Agent (RTA) or Bank’s Investors Services Division for payment of unclaimed/unpaid dividend.

Shareholders are requested to carefully note that pursuant to Section 10B of the Banking Companies (Acquisition and Transfer of Undertakings) Act, 1970, dividend remained unclaimed/unpaid for 30 days from the date of its declaration shall be transferred to the “Unpaid Dividend Account” within 7 days from the date of expiry of such period of 30 days.

The amount transferred to the said “Unpaid Dividend Account” and remained unclaimed/unpaid for a period of seven years from the date of transfer, is required to be transferred to the Investors Education and Protection Fund (IEPF) established

by the Central Government under Section 125 of the Companies Act, 2013. While the Bank has already transferred unpaid dividend up to FY 2011-12 to IEPF, for the details of unpaid dividend from FY 2012-13, the Shareholders may visit unclaimed dividend search facility made available on Bank’s website under following link: https://eremit.unionbankofindia.co.in/UnclaimedDividend/GUIs/CustomerList.aspx Procedure to claim unclaimed dividend and requisite forms are also made available on the above link.

7. CHANGE OF ADDRESS / BANK PARTICULARS / BANK ACCOUNT MANDATE

a) The Bank for payment of dividend uses the details of Bank Account registered with the NSDL/CDSL and downloaded by RTA from the respective Depository. Shareholders holding shares in electronic form are hereby informed that Bank particulars registered against their respective depository account should be updated with their respective Depository Participant (“DP”) so as to get updated before the commencement of the Book closure. The Bank or its RTA cannot act on any request received directly from the shareholders holding shares in electronic form for any change of bank particulars or bank mandates. Such changes are to be advised only to the Depository Participant of the shareholder.

b) Shareholders holding shares in physical form are requested to send formal request application duly signed along with a valid documentary evidence for updation of any change of address and for updation of Bank Account Details send formal request application duly signed along with a cancelled cheque to the Bank’s Registrar & Share Transfer Agent (RTA) at the following address:

Datamatics Business Solutions Ltd., Unit: Union Bank of India, Plot No. B-5, Part B, MIDC, Crosslane, Marol, Andheri (East), Mumbai – 400 093. Tel. No.: 022 – 66712001-6 c) The format for providing Bank account

details is annexed to the Annual Report and is also available on the website of the Bank www.unionbankofindia.co.in

d) Shareholders holding shares in electronic form must send the advice about change in address to their respective Depository Participant only and not to the Bank or Bank’s RTA.

200 Annual Report 2019-2020

e) Shareholders are requested to invariably quote their respective folio number/s (for those holding shares in physical form) and their respective DP Id / Client Id number (for those holding shares in electronic/demat form) in any correspondence with the Bank or Bank’s RTA.

8. RECORDING OF CHANGE OF STATUS Non-Resident Indian Shareholders are requested to

inform the RTA of the Bank – Datamatics Business Solutions Ltd., immediately of:

a) The change in the Residential status on return to India for permanent settlement.

b) The particulars of the Bank Account maintained in India with complete name, branch, account type, account number and address of the Bank with PIN, if not furnished earlier.

9. COPIES OF ANNUAL REPORT Considering COVID-19 pandemic and lock down

restrictions, copies of the Annual Report 2019-20 in physical form shall not be dispatched and the same shall be sent through e-mail only to those Shareholders who have registered their Email IDs with the Bank or with Depository Participant. The Annual Report will also be hosted on the websites of the Bank and the stock exchanges. The shareholders may contact the Registrar and Share Transfer Agent in case of physical shares or Depository Participant in case of shares in demat form, for updation of email id.

10. CUT OFF DATE FOR E-VOTING Pursuant to Rule 20 of the Companies (Management

and Administration) Rules, 2014 as amended, voting rights of the shareholders in respect of agenda items no. 1 & 2 shall be reckoned as on Wednesday, 29th July, 2020.

11. VOTING RIGHTS In terms of the provisions of sub-section (2E) of

Section 3 of the Banking Companies (Acquisitions & Transfer of Undertakings) Act, 1970, no shareholder of the corresponding new Bank, other than the Central Government, shall be entitled to exercise voting rights in respect of any shares held by him/her in excess of ten per cent of the total voting rights of all the shareholders of the Bank.

Subject to the above, as per Regulation 68 of the Union Bank of India (Shares and Meetings) Regulations, 1998, each shareholder who has been registered as a shareholder on the Cut-Off Date i.e. Wednesday, 29th July, 2020 shall have one vote for each share held by him/her.

As per Regulation 10 of the Union Bank of India (Shares and Meetings) Regulations, 1998, if any share stands in the names of two or more persons, the person first named in the register shall, as regards voting, be deemed to be the sole holder thereof. Thus, if shares are in the name of joint holders, then first named person is only entitled to attend the meeting and is also only eligible vote.

12. INFORMATION ON ACCOUNTS Shareholders seeking any information on the

Accounts and other related queries are requested to write to the Bank by email at investorservices@unionbankofindia.com, which should reach the Bank before the date of the AGM latest by 5 PM on 2nd August, 2020 so as to enable the Management to keep the information ready. Replies will be provided only during the AGM. Please note that members questions will be answered only if they continue to hold shares as on cut-off date i.e. 29th July, 2020.

Alternatively, Shareholders holding shares as on cut-off date may also visit https://emeetings.kfintech.com and click on “post your queries here” to post the relevant queries/view/questions. The window shall be activated during remote e-voting period and shall be closed by 5 pm on 2nd August, 2020.

13. DEMATERIALIZATION OF PHYSICAL HOLDINGS SEBI has mandated submission of permanent

account number (PAN) and bank details by every participant in the securities market. Members holding shares in electronic form are, therefore, requested to submit their PAN details to their Depository Participants. Members holding shares in physical form are requested to submit their PAN details to the Bank’s RTA. Securities of listed entities would be transferred in dematerialised form only, effective from 1st April, 2019. In view of the same members holding shares in physical form are requested to consider converting their holdings to dematerialized form to eliminate all risks associated with physical shares and for ease of portfolio management for which they may contact their respective Depository Participant, where they maintain their respective demat account.

14. Business set out in the Notice will be transacted through electronic voting system and the Bank is providing facility for voting by electronic means:

I. Pursuant to the provisions of Rule 20 of the Companies (Management and Administration) Rules, 2014 (as amended), Secretarial Standard on General Meetings (SS-2) issued by the Institute of Company Secretaries of India (“ICSI”) and Regulation 44 of Listing Regulations read with MCA Circulars and SEBI

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Circular, the Bank is pleased to provide remote e-voting facility to its Members in respect of the business to be transacted during the AGM and facility for those Members participating in the AGM to cast vote through e-voting system during the AGM.

II. The facility for voting shall also be made available during the AGM and the shareholders participating in the meeting who have not cast their votes by remote e-voting shall be able to exercise their right during the meeting through e-voting.

III. The shareholders who have cast their vote by remote e-voting prior to the AGM may also participate in the AGM but shall not be entitled to cast their vote again.

IV. The facility of casting the votes by the shareholders using an electronic voting system (“remote e-voting”) during the prescribed time prior to AGM and voting during AGM will be provided by service provider KFintech.

V. The remote e-voting period commences on Saturday, 1st August, 2020 (9:00 am IST) and ends on Monday, 3rd August, 2020 (5:00 pm IST). During this period shareholders of the Bank, holding shares either in physical form or in dematerialized form, as on the Cut-Off Date of Wednesday, 29th July, 2020 may cast their vote by remote e-voting for agenda item no. 1 & 2. The remote e-voting module shall be disabled by KFintech for voting thereafter. Once a shareholder casts his vote on a resolution, the shareholder shall not be allowed to change it subsequently.

VI. Any person who becomes a member of the Bank after sending notice of AGM and holding shares as on cut-off date i.e. Wednesday, 29th July, 2020, may obtain the User ID and Password in the manner mentioned below by sending email to Bank at investorservices@unionbankofindia.com, along with authentic proof of shareholder or to write to KFintech at evoting@kfintech.com sufficiently before closing of the remote e-voting i.e. before 5.00 pm on 3rd August, 2020.

VII. The process and the manner for remote e-voting are as under:

(a) Launch internet browser and type the URL: https://evoting.karvy.com in the address bar.

(b) Enter the login credentials i.e. User ID and password mentioned in your email. Your

Folio No./DP ID Client ID will be your User ID. However, if you are already registered with KFintech for e-voting, you can use your existing User ID and password for casting your votes.

(c) After entering the details appropriately, click on LOGIN.

(d) You will reach the password change menu wherein you are required to mandatorily change your password. The new password shall comprise of minimum 8 characters with at least one upper case (A-Z), one lower case (a-z), one numeric value (0-9) and a special character (@,#,$,etc.). It is strongly recommended not to share your password with any other person and take utmost care to keep your password confidential.

(e) You need to login again with the new credentials.

(f) On successful login, the system will prompt you to select the EVENT i.e. Union Bank of India.

(g) On the voting page, the number of shares (which represents the number of votes) held by you as on the cut-off date will appear. If you desire to cast all the votes assenting/dissenting to the resolution, enter all shares and click ‘FOR’/‘AGAINST’ as the case may be or partially in ‘FOR’ and partially in ‘AGAINST’, but the total number in ‘FOR’ and/or ‘AGAINST’ taken together should not exceed your total shareholding as on the cut-off date. You may also choose the option ‘ABSTAIN’ and the shares held will not be counted under either head.

(h) Members holding multiple folios/demat accounts shall choose the voting process separately for each folio/demat account.

(i) Cast your votes by selecting an appropriate option and click on ‘SUBMIT’. A confirmation box will be displayed. Click ‘OK’ to confirm, else ‘CANCEL’ to modify. Once you confirm, you will not be allowed to modify your vote subsequently. During the voting period, you can login multiple times till you have confirmed that you have voted on the resolution.

(j) Corporate/institutional members (i.e. other than individuals, HUF, NRI, etc.) are

202 Annual Report 2019-2020

required to send scanned image (PDF/JPG format) of certified true copy of relevant board resolution/authority letter etc. together with attested specimen signature of the duly authorised signatory(ies) who is/are authorised to vote, to the Scrutinizer through email at info@jmja.in and may also upload the same in the e-voting module in their login. The scanned image of the above documents should be in the naming format ‘EVENT No. 5364’

VIII. In case you have any queries or issues regarding e-voting, you may refer the Frequently Asked Questions (“FAQs”) and e-voting manual available at https://evoting.karvy.com under help section or call on 1800 345 4001 (toll free).

IX. All grievances connected with the facility for voting by electronic means may be addressed to KFintech or send an email to evoting@kfintech.com or call 1800 345 4001 (Toll Free).

X. A person, whose name is recorded in the Register of Shareholders or in the Register of Beneficial Owners maintained by the depositories as on the cut-off date i.e. Wednesday, 29th July, 2020 only shall be entitled to avail the facility of remote e-voting or voting at the venue.

XI. In case of Joint holders, login ID/User Id and password details shall be sent to the first holder of the shares. Accordingly, the vote using user ID and Password sent to first holder is recognized on behalf of all the joint holders as the shareholder who casts the vote through the remote e-voting services of KFintech, is doing so on behalf of all joint holders. First holder shall mean the holder of shares, whose name is first registered against the shares held.

XII. Only a Shareholder entitled to vote is entitled to exercise his vote through remote e-voting. Any person having no voting rights should treat this Notice as intimation only.

XIII. M/s JMJA & Associates LLP, Practicing Company Secretaries has been appointed as the Scrutinizer to scrutinize the remote e-voting process in a fair and transparent manner.

XIV. The Chairman of the Meeting shall, after commencement of the AGM, allow voting for all those shareholders who are participating in the AGM but have not casted their vote by availing the remote e-voting facility.

XV. The Scrutinizer shall after the conclusion of voting at the AGM, but not later than 48

hours of the conclusion of the AGM, submit a consolidated scrutinizer’s report of the total votes casted in favour or against, if any, to the Chairman of the Meeting or any other person authorised by him in writing.

15. RESULTS OF VOTING The consolidated results of remote e-voting and

e-voting during the AGM alongwith the consolidated report of the Scrutinizer shall be placed on the website of the Bank i.e. www.unionbankofindia.co.in and on the website of KFintech i.e. https://evoting.karvy.com. The voting results and consolidated scrutinizer’s report shall simultaneously be communicated to the Stock Exchanges i.e. BSE & NSE.

16. SCRUTINIZERS FOR E-VOTING AT MEETING As already indicated for e-voting, M/s JMJA &

Associates LLP, Practicing Company Secretaries shall act as Scrutinizer in respect of Agenda Items No. 1 & 2. They shall also act as Scrutinizer along with another shareholder for the E-voting to be conducted during the Meeting.

17. OUTCOME OF THE MEETING The resolutions shall be deemed to be passed at

the Central Office of the Bank on the date of AGM subject to receipt of the requisite number of votes in the favour of resolutions.

18. RECORDED TRANSCRIPT Recorded transcript of AGM held through VC/

OAVM shall be made available on the website of the Bank www.unionbankofindia.co.in under Investor Relations section as soon as possible.

EXPLANATORY STATEMENT Item No. 2: Set Off the Accumulated Losses of the Bank as of 31st March, 2020Pursuant to the Amalgamation of Andhra Bank and Corporation Bank into Union Bank of India Scheme, 2020 issued by Central Government vide gazette notification dated March 4, 2020, Andhra Bank and Corporation Bank have been amalgamated into Union Bank of India w.e.f. 1st April, 2020. Amalgamation was done to create more efficient and bigger public sector bank in the changing environment to meet the credit needs of a growing economy and to achieve operational efficiency by scale of business. In view of the aforesaid, it deems fit that the amalgamated entity shall begin on its new path with a true and fair view of its financial position and thus, the Bank proposes to set off the accumulated losses of Rs.32758,49,47,263.10 (Rupees Thirty Two Thousand Seven Hundred Fifty Eight Crores Forty Nine Lacs Forty Seven Thousand Two

203Annual Report 2019-2020

Hundred Sixty Three and Ten Paise only)as at 31st March, 2020 by utilizing the balance standing to the credit of Share Premium Account of Bank as on the date of set off and take the same into account during current Financial Year 2020-21.Breakup of Accumulated losses of the Amalgamated Entity as on 31st March, 2020 is as under:

(Rs. in crores)

Particulars Union Bank of India

E-Corporation Bank

E-Andhra Bank

Total

Share Premium 25,226.18 16,081.95 8,798.74 50,106.86

Debit Balance of P&L Account

-11,672.67 -13,122.45 -7,963.37 -32,758.49

Net Share Premium 13,553.50 2,959.50 835.37 17,348.37

The effect of the aforesaid proposed Share Premium Reduction, if approved and finalised, would be that the accumulated losses, whichas on 31st March, 2020 stood at Rs.32758,49,47,263.10 (Rupees Thirty Two Thousand Seven Hundred Fifty Eight Crores Forty Nine Lacs Forty Seven Thousand Two Hundred Sixty Three and Ten Paise only)will accordingly stand reduced.The proposed set off will present the true and fair view of the financial position of the Bank and will not affect any ratios such as Book value per share, Return on Equity (ROE), Earning per share (EPS). The said set off will help the Bank to improve its distributable reserves. The Bank will also be able to represent its true financial position which would benefit shareholders as their holding will yield better value and also enable the Bank to explore opportunities to the benefit of the shareholders of the Bank including in the form of dividend payment as per the applicable provisions within a reasonable timeframe. The proposal will also put the Bank in a better position to achieve its Turnaround Plans in a time-bound manner. In terms of Clause 21 of the Nationalised Banks (Management and Miscellaneous Provisions) Scheme, 1970, the Bank may appropriate any sum from its share premium account by following the same procedure for reduction of paid-up capital referred to in Section 3(2BBA) of the Act. Further, in terms of Section 3(2BBA) of the Act, the Bank may, from time to time and after any paid-up capital has been raised by public issue or rights issue or by issue of bonus shares or preferential allotment or private placement, by resolution passed at an annual general meeting of the shareholders entitled to vote, voting in person, or, where proxies are allowed, by proxy, and the votes cast in favour of the resolution are not less than three times the number of the votes, if any, cast against the resolution by the shareholders so entitled and voting, reduce its paid-up capital in any way.As the proposed utilization of Share Premium Account of

the Bank for the purpose of setting off accumulated losses would be deemed to be a capital reduction, approval of the shareholders of the Bank by way of a Special Resolution is being sought.

Section 17(2) of the Banking Regulations Act, 1949 provides that where the Bank appropriates any sum or sums from the Share Premium or Revenue Reserve Account, it shall within twenty-one days from the date of such appropriation, report the fact to the Reserve Bank, explaining the circumstances relating to such appropriation. The Bank will comply with this requirement within the prescribed time period.

The reduction of Share Premium Account which involves set off of debit balance in P&L account by reducing the amount standing to the credit of the Share Premium Account does not entail discharge of any consideration by the Bank to its shareholders. Accordingly, the Bank’s equity capital structure and shareholding pattern post reduction of Share Premium Account will remain unchanged.

Sr. No

Category Prior to the Reduction of Share Premium Account

After the Reduction of Share Premium Account

Number of Equity shares

held

Percentage of Shareholding

Number of Equity shares

held

Percentage of Shareholding

1. Promoter’s Holding Government of India

5,70,66,60,850 89.07 5,70,66,60,850 89.07

2. Non-Promoter Holding: Public

70,01,83,505 10.93 70,01,83,505 10.93

Total 6,40,68,44,355 100.00 6,40,68,44,355 100.00

The proposed Set Off of the Accumulated Losses of the Bank in terms of the Special Resolution will be in conformity with the provisions of all applicable laws.

Your Directors recommend passing of the special resolution as mentioned in the notice for this agenda.

None of the Directors, Key Managerial Persons of the Bank and their relatives may be deemed to be interested or concerned in the aforementioned resolutions, except to the extent of their shareholding, if any, in the Bank.

By order of the Board of DirectorsFor UNION BANK OF INDIA

(Mangesh Mandrekar)Company Secretary

Place : MumbaiDate : 4th July, 2020