1

Premises Department, Corporate Centre,

9th

floor, State Bank Bhavan,

Madame Cama Road,

Mumbai – 400 021.

NOTICE INVITING TENDER

FOR

SUPPLY, INSTALLATION, TESTING AND COMMISSIONING OF

AUDIO-VIDEO EQUIPMENTS, STAGE LIGHTING & STAGE CRAFT,

IT NETWORKING AND WIFI

FOR

AUDITORIUM OF

STATE BANK OF INDIA AT SBI BHAVAN,

MADAME CAMA ROAD, NARIMAN POINT, MUMBAI - 21.

(Tender to be submitted on any working day on or before the last date

at the following address )

State Bank of India

Premises Department, Corporate Centre,

9th

floor, State Bank Bhavan,

Madame Cama Road,

Mumbai – 400 021.

2

NOTICE INVITING TENDER

TENDER FOR SUPPLY, INSTALLATION, TESTING AND COMMISSIONING OF AUDIO-

VIDEO EQUIPMENTS, STAGE LIGHTING & STAGE CRAFT & IT NETWORKING &

WIFI OF AUDITORIUM FOR STATE BANK OF INDIA AT SBI BHAVAN,

MADAME CAMA ROAD, NARIMAN POINT, MUMBAI.

INDEX

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Sl. No. Description

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1. Brief Particulars of Work

1.0 Website Notice - Notice Inviting Tender

1.1 Initial Eligibility Criteria

1.2 Submission of Tender / Evaluation Criteria

1.3 Instruction to Bidders

Annexures

i) Letter of Transmittal

ii) Application Form

iii) Bio-data of the Directors / Partners / Key Associates

iv) Form ‘A’ - Financial Information

v) Form ‘B’ - Details of All ‘Similar’ works completed

vi) Form ‘C’ - ‘Similar’ projects on hand – Under execution or awarded

vii) Form ‘D’ - Details of Key Personnel

viii) Form ‘E’ - Details of Tools & Equipments

ix) Form ‘F’ - OEM’s Authorization Letter

3

Premises Department, Corporate Centre,

9th

floor, State Bank Bhavan,

Madame Cama Road,

Mumbai – 400 021.

WEBSITE NOTICE

Ref. No. SBI/AUDI/CC/AV/TDR/17-18/75 Dt : 13.07.2017

BRIEF PARTICULARS OF THE WORK

STATE BANK OF INDIA proposes to have Supply, Installation, Testing and commissioning of

Audio-Video Equipments, Stage Lighting & Stage Craft & IT Networking & Wi-Fi of Auditorium

for State Bank of India at SBI Bhavan, Madame Cama Road, Nariman Point, Mumbai. - 400021.

The work is to be commenced immediately after award of LOI and to be completed within 60 Days

from the date of issue of LOI.

All drawings (schematic, design etc) for the work shall be made available by our Consultant,

M/s. SHETGIRI AND ASSOCIATES, SAFALYA, 1ST FLOOR, BLOCK NO 1,

S.K. BOLE ROAD, DADAR, MUMBAI- 400028 TEL: (022) - 2422 3900 / 24224014

Work shall, in general, be executed according to General Conditions of the Contract for SBI works.

1. NOTICE INVITING TENDER

1.0 STATE BANK OF INDIA invites Two – Bid sealed tender from Audio Visual System Integrators

for the said work.

ELIGIBILITY CRITERIA

1.1. The bidder should be a well-established and reputed firm (established for a minimum period of 7

years i.e., Date of establishment of the firm should not be after 31.05.2010) engaged in providing

Audio Visual Solutions for Corporate Offices / Enterprises.

1.2. The bidder should have satisfactorily completed “similar” works of magnitude as specified below

during the last 7 years ending 31.05.2017.

(i) Three ‘similar’ completed works each costing not less than Rs.1.54 crores

OR

(ii) Two ‘similar’ completed works each costing not less than Rs.1.92 crores

OR

(iii) One ‘similar’ completed work costing not less than Rs. 3.07 Crores

4

NOTE :

“Similar” works under this clause shall mean successful completion of “Audio Visual

(Video) Integration in Corporate / Commercial / regional offices of Listed Companies /

Limited companies / PSUs / Government / Semi – Government offices/PSBs/ MNCs” with

implementation of:-

Atleast 1 project with min. configuration of 3x3 Video wall with Multi-input processor

Video conference system in Auditorium with Multi-party capability

Recording & Live streaming facility.

Touch panel control system in Auditorium

Automation work.

SBI Reserves the Rights to check the sites of vendors for pre-qualification.

“Cost of work” shall mean actual gross value of completed “similar’ work including all the

components executed under single contract. The bidder shall submit a copy of final Bill

certificate of each project executed by them, during the said period.

Out of above said completed works, minimum one work of required value should be for some

Central / State Government / Central / Autonomous Body / Central / State Public Sector

Undertaking / Bank / Financial Institutions etc.

“Bidder” means proprietary concern, partnership firm, private or public limited company

applying for tender.

“Employer” or “Client” or “Owner” or “Bank” means State Bank of India.

Vendor also should submit the proof of registration of GST with GST Registration number or

provisional GST registration number. If vendor has not applied for GST then SBI reserves

the right to dis-qualify them.

1.3. The bidder should have average minimum annual financial turnover of Rs.1.15 crores in ‘similar’

works during the last seven years ending 31.03.2017. This should be duly audited and certified by a

Chartered Accountant. Year in which no turnover is shown would also be considered for working

out the average.

1.4 The bidder should have a solvency of Rs. 1.00 Crore certified by a Scheduled Bank. The Solvency

Certificate should not have been obtained earlier than 31/03/2017. In case, the applicant is not able

to supply the solvency certificate in original, the certificate shall be attested by a Notary.

1.5 The bidder should not have incurred any loss during the last five years ending 31.03.2017, duly

certified by a Chartered Accountant. The firm should not be under liquidation, court receivership or

similar proceedings.

1.6. The bidder should own adequate tools and equipments required for the proper execution of the

work on a fast track basis

1.7. The bidder should have sufficient number of Technical and Administrative employees on their roles

for the proper execution of the contract as per the format enclosed in the annexure Form D.

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1.8. Bidder’s performance for each work completed in the last 5 years and works should be good and it

should be certified by an officer not below the rank of Superintending Engineer/Chief Project

Manager or equivalent of the client for whom work was executed.

1.9. Only such bidders who fulfill the aforesaid eligibility criteria need apply.

Joint ventures and/or consortium are not allowed are not accepted.

2. SUBMISSION OF TENDER :

Tender will be through Two Envelop System.

(i) Envelope No.1 (Superscribed as “TECHNICAL BID”) - to contain the following :

Application form,

Letter of Transmittal, Bio-data,

Form A to Form F (filled), AND DULY SIGNED BY AUTHORISED SIGNATORY

WITH COMPANY SEAL, Technical Bid (Contains General Conditions of Contract,

Design report, Special Conditions of the Contract, Schematic drawings).

EMD for Rs. 3,80,000/- (Rupees Three Lakh Eighty Thousand Only) by means of a

Demand Draft / Pay Order / Bankers Cheque (Valid for 90 Days from the last date of

submission of tender) from any scheduled Nationalized Bank drawn in favour of

“State Bank of India”, Payable at Mumbai.

It also will include the documents containing the details of experience of similar type of work,

annual turnover details etc. with supporting documents.

Envelope No.2 (Superscribed as “INDICATIVE PRICE BID”) :

To contain only the Indicative Price Bid complete in all aspects (Unconditional). Conditional

tender will not be considered.

Notes:

a. Envelop No.1 containing the technical details and supporting documents will be opened at

3.30 pm on 29.07.2017 by the tender opening committee of the Bank in the presence of

intended bidders.

b. After evaluation of eligibility criteria as mentioned above, the price bids of only shortlisted

bidders will be opened.

c. The date of opening of indicative price bid will be advised in due course.

d. The Envelop No.2 of the bidder who will not submit required Earnest Money in the

Envelop No.1 in the required form will not be opened

e. All the documents should be sealed and signed by the appropriate authority.

6

3. EVALUATION CRITERIA:

For the purpose of pre-qualification, applications will be evaluated in the following manner:

3.1 On the basis of the criteria mentioned above and after the evaluation of the bidders based

on the details / credentials furnished by them with supporting documents, proofs etc, site visit report

(if any), confidential reports obtained from various clientele, only the bidders who meet the

eligibility criteria will be shortlisted for opening of indicative price bids and those financial bids only

will be opened.

For the eligible / shortlisted bidders, e-reverse auction will be conducted as follows: -

Against this tender, SBI will resort to “e-REVERSE AUCTION PROCEDURE”

.

1. For the proposed e-reverse auction, technically and commercially acceptable bidders only shall be

eligible to participate.

2. SBI will inform the vendor the details of service provider to enable them to contact and get trained

(if required). Contractors are required to have a valid digital signature for participating in the

proposed e-Reverse Auction.

3. Business rules like event date, time, start price, bid decrement, extensions, etc. also will be

communicated through service provider for compliance.

4. Vendors have to fax the compliance form in the prescribed format (provided by service provider)

before start of e-Reverse auction. Without this the vendor will not be eligible to participate in the

event.

5. e-Reverse auction will be conducted on schedule date & time.

6. At the end of e-reverse auction event, the lowest bidder value will be known on the network.

7. The lowest bidder has to fax the duly signed filled-in prescribed format as provided on case-to-case

basis to SBI through service provider within 24 hours of auction without fail.

8. The e-reverse auction will be treated as closed only when the bidding process gets closed in all

respects for the item listed in the tender.

9. The price quoted by the bidder in the Indicative price bid will be an indicative price for the

respective item. The tenders received by the Bank will be evaluated and e-Reverse auction will be

conducted over the reserved price fixed by the Bank. After the Closure of e-Reverse auction, the

lowest bidder has to submit the Price confirmation letter & detailed breakup for his offer (in the same

format of ‘Revised Indicative Price Bid’) containing the final rates of all the items calculated by

multiplying all the rates quoted by them against each item in the indicative price bid with ‘K’ factor.

Please note that ‘K’ factor is the ratio of the total amount quoted by the lowest bidder through e-

Reverse auction and the total amount quoted by him in the indicative price bid.

10. Upon successful completion of e-Reverse auction and submission of confirmation letter by the

successful bidder within 24 hours, the work order will be issued to the lowest bidder in the e-Reverse

auction after completion of the relevant formalities.

For inspection on work of previous employer, the tenderer will be required to obtain / arrange the

necessary permission/facilities and arrangements for site visit as necessary.

Tender copies will be available from the office of Architect / Consultant

7

Pre-bid meeting will be held at 11.30 am on 26.07.2017 at this office (10th

floor) in order to

provide clarifications (if any) for the bidders on any issues relevant to this notice/ tender. Prospective

bidders may also send queries/clarifications (if any) on or before the date of prebid meeting to

premises.cc@sbi.co.in / shetgiriassociates@yahoo.co.in

The duly filled-in Tender Document in sealed envelope shall be received upto 15.00 Hrs. on 29.07.2017 by

SBI at the below mentioned address in sealed envelope superscribed “Supply, Installation, Testing and

commissioning of Audio-Video Equipments, Stage Lighting & Stage Craft & IT Networking & Wi-Fi

of Auditorium for State Bank of India at SBI Bhavan, Madame Cama Road, Nariman Point, Mumbai.

- 400021”.

THE DEPUTY GENERAL MANAGER (PREMISES DEPARTMENT)

STATE BANK OF INDIA

PREMISES DEPARTMENT,

CORPORATE CENTRE, 9TH

FLOOR,

STATE BANK BHAVAN,

MADAME CAMA ROAD,

MUMBAI – 400 021

Bank reserves the right to accept or reject any or all applications without assigning any reason thereof.

However, Bank also reserves the right to restrict the list of prequalified bidders to any number deemed

suitably by it. This prequalification does not bind SBI to award any job/project to the prequalified bidders.

8

3.0 INSTRUCTIONS TO BIDDERS

GENERAL INSTRUCTIONS:

(i) Please read these instructions carefully before filling up the application form.

(ii) The application must be submitted in the proforma mentioned without editing the text

whatsoever. Any violation of this condition shall render the application invalid.

(iii) A Demand Draft / Banker’s Cheque from a Nationalized Bank payable at Mumbai in favour of

STATE BANK OF INDIA, amounting to 3,80,000/- (Rupees Three Lakhs Eighty Thousand

Only) as Earnest Money Deposit (EMD) towards the work. EMD of successful tenderer will be

retained as a part of security deposit. EMD of unsuccessful tenderers will be refunded within

30 days of award of Contract.

(iv) The Bidder will have to quote for all the sections included in the tender documents.

(v) The Client reserves the right to accept or reject any tender either in whole, or in part without

assigning any reasons whatsoever.

(vi) The Client also reserves the right to negotiate or partly accept any or all the tenders received

without assigning any reason thereof. Tenders, which do not fulfill all or any of the above

condition and conditions mentioned in the tender documents or are incomplete in any respect,

are liable to be rejected. Any discrepancies, omissions, ambiguities in the tender documents for

any doubts as to their meaning should be reported in writing to the office of the Architect before

the pre-bid meeting and they will review the questions and where information sought is not

clearly indicated or specified, the Architect will issue a clarifications to all the bidders, which

will become part of the contract documents.

(vii) The bidder is advised to visit the site of work, at his own cost, and examine it and its

surroundings by himself, collect all information that he considers necessary for proper

assessment of the prospective assignment. He may contact the office of Dy. General Manager,

Premises Department, State Bank of India, 9th

Floor, Corporate Centre, State Bank Bhavan,

Madame Came Road, Mumbai - 400021 for fixing appointment prior to visit the site.

(viii) Further, the Bank also reserve the right to divide and distribute the work under subhead. The

Bidder may please note that in such cases, the decision will be solely at the discretion of

Bank in Consultation with Architect, including that of assignment of works.

(ix) You are advised to ensure strict observance of commercial aspect of this tender and also of the

following points: -

a. Date of Commencement: IMMEDIATELY on awarding the work

b. Time of Completion: - 45 Days from the date of issue LOI.

c. Submission of a detailed Bar Chart indicating the scheduled program for all major

activities.

(x) The onus of co-ordination with main civil contractor and other contractors for any disciplines in

services will lie on the bidder.

9

(xi) It may please be noted that all documents that comprise the tender documents should be

SIGNED BY AUTHORISED SIGNATORY WITH COMPANY SEAL and SEALED by the

bidder.

(xii) No part of the Bill of Quantities or Drawings should be deleted.

(xiii) The Electrical Power required for the work would be arranged by State Bank of India (SBI) at a

particular point and further the System Integrator has to make their own arrangements for

tapping the supply (for Electric Power) at various points as per the requirement of the work.

(xiv) Initial Security Deposit

(xv) The successful bidder will have to submit a sum equivalent to 2% of contract value less EMD by

means of D/D drawn in favour of State Bank of India within a period of 7 days of acceptance of

tender.

(xvi) Defects Liability Period: 12 months from the date of “Virtual Completion” of the said Work

certified by Bank/ Consultant.

(xvii) Security Deposit / Performance Guarantee

Total security deposit shall be 5% of contract value. Out of this 2% of contract value is in the

form of initial security deposit which includes the EMD. Balance 3% shall be deducted from the

running account bill of the work at the rate of 10% of the respective running account bill i.e.

deduction from each running bill account will be 10% till total 3% of contract value is reached.

50% of the total security shall be paid to the vendor on the basis of consultant’s certifying the

virtual completion. The balance 50% would be paid to the vendor after the defects liability

period as specified in the contract.

No interest shall be paid to the amount retained by the Bank as Security Deposit.

(xviii) Validity of Tender

Tenders shall remain valid and open for acceptance for a period of 90 Days from the date of

opening price bid. If the tenderer withdraws his/her offer during the validity period or makes

modifications in his/her original offer which are not acceptance to the Bank without prejudice to

any other right or remedy the Bank shall be at liberty to forfeit the EMD.

(xix) Liquidated damages 0.5% (Zero Point Five) of the Contract Value per Week or part there or

subject to maximum of 5% of the Tendered Amount.

(xx) The successful bidder will enter into a Stamp paper agreement for value as per Mumbai Stamp

Act,1958 read with Indian Stamp Act, 1899 with the Client as per the standard format within 15

DAYS on receipt of Letter of Acceptance of tender from Bank. The cost of non-judicial stamp

paper as applicable as per the latest Stamp Act for entering into the agreement will be borne by

the bidder.

(xxi) All information called for in the enclosed forms should be furnished against the relevant

columns in the forms. If for any reason, information is furnished on separate sheet, this fact

should be mentioned against the relevant column. Even if no information is to be provided in a

column, a “Nil” or “no such case” or “Not Available” entry should be made in that column. If

any particulars/queries are not applicable in case of the bidder, it should be stated as “Not

Applicable”. The bidders may please note that giving incomplete/unclear information called for

10

in application forms, or making any changes in the prescribed forms, or deliberately suppressing

any information, may result in disqualification of the bidder summarily. Applications received

thus will not be entertained. Application made by telex/telegram/ FAX also will not be

entertained.

(xxii) Overwriting and using of correcting fluid should be avoided. Corrections, if any, should be made

by neatly crossing out and shall be rewritten with initials and date. Pages of the document have

to be numbered. Additional sheets, if any added by the bidder, should also be numbered by him.

They should be submitted as a package with signed letter of transmittal.

(xxiii) The bidder may furnish any additional information, which he thinks is necessary to establish

his capabilities to successfully complete the envisaged work. He is, however, advised not to

furnish superfluous information. No information shall be entertained after submission of tender

document unless it is called for by the Bank.

(xxiv) A soft copy of all the details furnished (Submittals) by the Bidder shall also be submitted in CD

/ DVD along with the application in digital format.

(xxv) References, information and certificates from the respective client’s of the bidder for whom such

works have been executed, certifying suitability, technical know-how or capability of the bidder

should be signed by an officer not below the rank of Superintending Engineer/Chief Project

Manager or equivalent.

(xxvi) Documents submitted in connection with this tender will be treated as confidential and will not

be returned.

3.1 LETTER OF TRANSMITTAL

The bidder should submit the letter of transmittal on the letter head of the bidder attached/appended

with Application form along with annexures of tender document as mentioned / necessitated.

3.2 ORGANISATIONAL INFORMATION - BIODATA

Bidder is required to submit the information in respect of his organization (in Application form)

and Bio-data of the Directors / Partners / Key associates.

3.3 FINANCIAL INFORMATION

Bidder should furnish the following financial information as per the format as mentioned in Form

‘A’:

3.4.1 Banker’s Details & Annual financial statement for the last five years certified by the Chartered

Accountant with supporting documents such as audited balance sheets and profit and loss account

shall be submitted by the bidder to the Bank as part of the pre-qualification submittal.

3.5 Name and address of the banker’s identification of individuals familiar with the bidder’s

financial standing and a banker’s statement on availability of credit needs to be submitted.

11

3.6 EXPERIENCE IN SIMILAR WORKS HIGHLIGHTING MAJOR PROJECTS

Bidder should furnish the following:

3.6.1 List of all “Similar” works successfully completed during the last Seven years (in Form “B”).

This list is to be substantiated with the documentary evidences such as copies of work orders,

certified final bill copy, satisfactory completion certificate obtained from client etc. without which,

the projects mentioned in the format may not be considered for scrutiny. List of works completed

before seven years may be mentioned in separate sheet if the bidder intends to do so.

3.6.2 List of the ‘Similar’ projects under execution or awarded (in Form “C”)

Particulars of ‘Similar’ Major works on hand - under execution or work awarded should be

mentioned in Form ‘C’ with documentary evidences indicating the details of work awarded and

performance of the bidder duly authenticated/certified by an officer not below the rank of

Superintending Engineer/Chief Project Manager or equivalent.

3.7 ORGANISATIONAL INFORMATION - OTHERS

3.7.1. Number of Technical and Administrative Employees in the organization and how they would be

involved in this work to be submitted (in Form “D”). Minimum of 02 qualified Engineers with

minimum 03 years of experience in execution of similar works should be deployed at the site

during execution and during AMC as per the condition mentioned thereat.

3.7.2. Details of ISO certification or certification with other organizations to be provided.

3.8. Bank reserves the right to:-

(a) Amend the scope and value of contract to the bidder.

(b) Reject any or all of the applications without assigning any reason.

3.8.1 The SBI reserves the right to verify the particulars furnished by the bidder independently. If any

information furnished by the bidder is found incorrect at a later date, he shall be liable to be debarred

from tendering/taking up of work in SBI, the tender/work will be cancelled, whenever it is so

noticed. The Bank will not pay any damages to the Company or firm or the concerned person. The

Company or Firm or the person will be also debarred for further participation in any tender of SBI.

3.8.2 (a) SBI reserves the right to reject any application without assigning any reason and to restrict the list

of pre-qualified bidders to any number deemed suitable by it, if too many applications are received

satisfying the basic Pre-Qualification criteria.

(b) Even though an bidder may satisfy the above requirements, he would be liable to disqualification

if he has:

(i) Made misleading or false representation or deliberately suppressed the information in the forms,

statements and enclosures required in the pre-qualification document.

(ii) Record of poor performance such as, abandoning work, not properly completing the contract, or

financial failures/ weaknesses etc.

12

3.8.3 Corrigendum / addendums (if any) to this notice shall only be available / posted on SBI’s

Website www.sbi.co.in

3.8.4 The bidders who have obtained the TENDER document, should read the following important

instructions carefully before submitting the TENDER documents:-

The bidders should see carefully & ensure that the complete TENDER document contains the

pages in all in the TENDER document.

The printout of TENDER document should be taken on ‘A4’ size paper only & the printer

settings, such that document is printed as appearing in the web & there is no change in

formatting, number of pages etc.

The bidder should ensure that no page in the TENDER document is missing.

The bidder should ensure that all pages in the TENDER document are legible, clear and are

printed on a good quality paper.

The bidder should ensure that every page of the TENDER document is signed by bidder with

stamp (seal) of the bidder company and all the blanks are filled by the Bidder, suitably.

The bidder should ensure that the TENDER document is properly bound and sealed before

submitting the same and any correction / addition / alteration / omission are made in the TENDER

document by the bidder, it shall be treated as non – responsive and the TENDER shall be

summarily rejected.

The bidder shall furnish a declaration as per the format to this effect that no addition / deletion /

corrections have been made in the TENDER document submitted and it is identical to the

TENDER document appearing on Website.

The bidder should read carefully & sign the declaration given on the Form E before submitting

the TENDER document.

In case of any doubt in the TENDER document, the same should be got clarified from SBI or

Consultants before submitting the TENDER document.

The tenderer’s shall quote their rates for individual items both in words and figures in case of

discrepancy between the rates quoted in words and figures the unit rate quoted in words will

prevail. If no rate is quoted for a particular item the contractor shall not be paid for that item and

the value of the item shall be treated as zero with zero rate, whenever it is executed.

The amount of each item shall be calculated and the requisite total should be given. In case of

discrepancy between the unit rate and the total amount calculated from multiplication of unit rate

and the quantity the unit rate quoted will govern and the amount will be accordingly corrected.

The tenderers need not quote their rates for which no quantities have been given. In case the

tenderers quote their rates for such items those rates will be ignored and will not be considered

during execution.

13

The tenderers should not change the units as specified in the tender. If any unit is changed the

tenders would be evaluated as per the original unit and the contractor would be paid accordingly.

The tenderer should not change or modify or delete the description of the item. If any discrepancy

is observed he should immediately bring to the knowledge of the Architect/ Bank.

Each page of the BOQ shall be signed by the authorized person and cutting or overwriting shall

be duly attested by him.

The rate quoted shall be firm and shall include all costs as mentioned thereat.

3.8.5 The Company or firm or any other person shall not be permitted to seek pre-qualification for

the work in case his near relative(s) (directly recruited or on deputation in SBI & the Office

of Architect) is/are posted in any capacity either non-executive or executive employee in

Mumbai. Near relative(s) for this purpose is/are defined as –

i) Member of Hindu Undivided family (HUF)

ii) They are Husband and wife

iii) The one is related to other in the manner as father, mother, son(s) & son’s wife (daughter-in-

law), Daughters(s), Daughter’s husband (son-in-law), brother(s), brother’s wife, sister(s),

sister’s husband (brother-in-law)

The bidder shall also intimate the names of persons who are working with him in any capacity or are

subsequently employed by him or who are near relative to any executive employee in STATE BANK

OF INDIA.

3.8.6 Efforts on the part of the bidder or his agent to exercise influence or to pressurize the BANK would

result in rejection of TENDER. Canvassing of any kind is prohibited.

3.9. Please note,

The Total Cost of Bid or Ownership (TCO) means the total bid value inclusive of the 3-year

warranty for all the components, equipments, gadgets etc as supplied & installed by the S.I /

contractor. The cost shall also include the 2nd

& 3rd

Year Comprehensive Annual Maintenance

Contract i.e. Comprehensive AMC. Further, for evaluating the bidders, the total bid value including

the warranty for 3 years as mentioned herein and comprehensive AMC for 2nd

& 3rd

year from the

date of handover of the project in all respects & to be included and considered, to arrive at the L-1

bidder. Further, the cost towards comprehensive maintenance required during the defect liability

period of 12 months is deemed to have been included in the total cost of the bid / ownership.

14

3.11 Successful Bidder has to follow the following process & timelines,-

Within 3 days against E-mail confirmation of the award of the job, bidder has to submit all

shop drawings along with the final make & model of every item, out of the approved makes,

to be proposed by him.

Within 3 days against e-mail confirmation, bidder has to allocate the Project Execution Team

with dedicated project manager at site.

Once Project Manager is appointed for SBI by Bidder, the Project Manager will become the

SPOC (Single Point of Contact) for execution related work And for Delivery schedule.

After preparation of the drawings, PM of Bidder has to take approvals on the same from

Architect & SBI.

Meanwhile, PM also suppose to give the complete instructions & pre-requisites about sites.

Once, the above stages are completed, the execution team should be at site within 2 working

days & they should commence the works on site

Once Execution team commences their works at site, within 3-4 working days, PM should

give complete report of site technicalities on site. & he also has to give pending or incomplete

Pre-requisites if any.

Then PM has to give daily reports to Team of SBI & Architects.

Entire Execution Team should be insured at the required value by the bidder

Entire Team should be at site with all precautionary measures like Safety Shoes, Life Jackets,

Helmets etc. Without these, nobody will be permitted to site.

15

ANNEXURES

16

LETTER OF TRANSMITTAL

(Performa to be typed on the letter head of the Bidder)

To

The Dy. General Manager (Premises),

STATE BANK OF INDIA,

Premises Department, Corporate Centre,

9th floor, State Bank Bhavan,

Madame Cama Road, Mumbai 400 021

Sub: Submission of TENDER Document for “Supply, Installation, Testing and commissioning of Audio-

Video Equipments, Stage Lighting & Stage Craft & IT Networking & Wi-Fi of Auditorium for

State Bank of India at SBI Bhavan, Madame Cama Road, Nariman Point, Mumbai - 400021”.

Dear Sir,

Having examined the details given in web-notice and tender document for the above work, I/we hereby

submit the documents (issued / downloaded from web) and other relevant information.

a. I/We hereby certify that all the statements made and information supplied in the Application Form,

enclosed forms - A to H, Checklist and accompanying statements are true and correct.

b. I/We have furnished all information and details necessary for tender and have no further pertinent

information to supply.

c. I/We also authorize DGM (Premises), STATE BANK OF INDIA to approach individuals, employers,

firms and corporation to verify our competence and general reputation.

d. I/We also submit prescribed declaration in respect of TENDER document.

e. I/We submit the following certificates in support of our suitability, technical know-how & capability

for having successfully completed the following works

f. In case at any stage later, information/details submitted by me / us is / are found to be incorrect / false /

fabricated, SBI shall have the absolute right to disqualify / reject the application out-rightly and also

debar me / us in participating in any future tenders without any prior intimation to me / us

Enclosures:

.

Seal of bidder

Date of submission Signature of Bidder

SL.NO Name of Work Certificate from

17

APPLICATION FORM

1. Name of the organization :

2. Address :

3. Name, Telephone Nos. including Mobile :

and e-mail id of contact person

4. Fax No. :

5. Constitution of the Firm

(whether Public or private company

/ firm / Proprietary) :

6. Year of Establishment :

(Supporting document to be submitted)

7. Whether registered with the Registrar of

Companies / Registrar of firms.

(if so, mention number and date and

supporting documents to be submitted) :

8. Registration with Govt. Authorities :

Income-tax (PAN) No. :

Service tax no. :

EPF Regn. No. :

ESI Regn. No. :

TIN / VAT No. :

GST Regn No. :

9. Names of Directors / Proprietor /

Partners / Associates :

10. Bio-data of Directors / Partners /

18

Associates, Details may be given in the

format mentioned below :

11 Amount of service tax paid year-wise

during last 3 financial years ending

31.03.2017 :

12. Details of ‘Similar’ works completed

during the last 7 years. :

(Details may be given in

the enclosed format - Form ‘B’)

13. Details of ‘Similar’ works on hand

Under execution / awarded. :

(Details may be given in

the enclosed format - Form ‘C’)

14. List of Professionals / Technical /

Non-technical Personnel employed

permanently :

(Details may be given in

the enclosed format - Form ‘D’)

15. Details of tools / equipments owned by the

company :

(Details may be given in

the enclosed format - Form ‘E’)

16. Banker’s Name & address :

(Enclose solvency certificate from

the bankers not earlier than 31.3.2017)

17. Latest Income Tax Clearance Certificate :

to be enclosed

18. List of empanelment / enlistment /

registration with other Organizations /

statutory bodies etc

If so, furnish their names, category and date of registration:

19

19. Annual turnover for the last 5 financial

years (year-wise) ending 31.03.2017 :

20. If the firm is not having its office in Mumbai

/Navi Mumbai, please indicate the time by

which it is likely to open an office at Mumbai

/Navi Mumbai with documentary evidence. :

21. Name and address of the persons who will

be in a position to certify about the quality

as well as performance of your firm :

Note: Please enclose separate sheets for additional information, photographs, and documents.

Signature of the bidder with seal

Date:

Place:

Name of the Organization Category Year since empanelled / registered

Financial Year Annual Turn Over

FY 2016-17

FY 2015-16

FY 2014-15

FY 2013-14

FY 2012-13

20

BIO-DATA OF THE DIRECTORS/PARTNERS/ KEY ASSOCIATES

1. Name :

2. Date of Birth :

3. Associates with the organization since:

4. Professional Qualification :

5. Professional Experience :

6. Professional Affiliation :

7. Membership in :

8. Details of Published papers :

in Magazine / Journals (if any)

9. Details of cost effective methods/ :

innovative techniques adopted

in the projects

10.Exposure to new materials/ :

Technology

Signature of Bidder

FORM ‘A’

FINANCIAL INFORMATION

I. Banker Details

Name of the Bank :

Branch with Address :

City :

Contact person in the Bank :

Contact Details :

II. Details of Chartered Accountant

Name :

Address :

Registration details of accountant :

Contact Number :

E-mail address :

III. Financial Analysis – Details to be furnished duly supported by figures in Balance Sheet/Profit

and Loss Account for the last Five years duly certified by the Chartered Accountant, as

submitted by the bidder to the Income-Tax Department (Copies to be attached).

IV. Income Tax clearance Certificate

V. Solvency certificate from Bankers (Schedule Bank ) of Bidder. Not earlier than 31.3.2017

V. Financial arrangements for carrying out the proposed work

Signature of Charted Accountant Signature of Bidder(s)

with seal with Seal

FORM ‘B’

DETAILS OF ALL ‘SIMILAR’ WORKS COMPLETED DURING THE LAST SEVEN YEARS ENDING BY 31st

MARCH 2017.

Signature of Bidder

Note :

Actual date of completion of the project should be within 5 years ending 31.03.2017 for taking into eligibility consideration.

The projects mentioned in the above format shall be sorted in the order of cost of the project (Descending order)

1 2 3 4 5 6 7 8 9 10 11 12

S.

No.

Name of

work/

project &

location

Owner

or

sponsori

ng

organiza

tions

Date of

Agreeme

nt with

the

owner

Scope of

work

executed

Built up

area of

the

building

for

which

AV work

has been

done

Cost of

project

work in

Crores

Date of

commen

cement

as per

contract

& actual

date of

commen

cement

Stipulated

Date of

completio

n &

Actual

date of

completio

n

Litigation/

Arbitration

pending/

In progress

with details

(if any)

Name and

address with

contact No. of

Officer of client

to whom

reference shall

be made

Remarks

FORM ‘C’

‘SIMILAR’ PROJECTS ON HAND - UNDER EXECUTION OR AWARDED

Signature of Bidder

Note :

The projects mentioned in the above format shall be sorted in the order of cost of the project (Descending order)

1 2 3 4 5 6 7 8 9 10 11 12 13

Sl.

No

.

Name

of

work/

project

&

location

Client /

Owner

or

sponsor

ing

organiz

ations

Type of

Client /

Owner

(Mentio

n Govt/

/ Semi

Govt /

PSU /

Autono

mous /

Private)

Date of

Agreem

ent

with

the

owner

Built up

area of

the

building

for

which

AV work

has been

done

Cost of

project

work in

Crores

Date of

commence

ment as per

contract &

actual date

of

commence

ment

Stipulated

Date of

completion

Upto date

percentag

e of

progress

of work

complete

d

Delay in

progress (if

any) and

reasons

thereof

Name and

address with

contact No. of

Officer of client

to whom

reference shall

be made

Remarks

(Indicate

whether any

show cause

notice issued

or

Arbitration

initiated

during the

progress

work)

FORM ‘D’

DETAILS OF KEY TECHNICAL AND ADMINISTRATIVE PERSONNEL EMPLOYED IN THE ORGANIZATION

Sr. No. Designation Total

Number Names

Educational

Qualification

Professional

Experience

Length of continuous

service with employer

in years

1 2 3 4 5 6 7

Signature of Bidder

Note:

1. Details of Technical personnel shall be provided qualification-wise

2. Organization chart of the company, additional information about Technical and administrative personnel, if any, may be

submitted on separate sheet

FORM ‘E’

DETAILS OF TOOLS AND EQUIPMENTS

LIKELY TO BE USED IN CARRYING OUT THE WORK.

Sr.

No

Name of the

Tools /

Machinery /

Equipment

Unit

Make /

Model /

Capacity

or Type

Age in

years

Condition

of the unit

Ownership Status (mention the quantity) Current

location Remarks

Presently

owned

To be

purchased

Leased

1 2 3 4 5 6 7 8 9 10 11

Signature of Bidder

FORM ‘F’

O.E.MANUFACTURERS AUTHORISATION FORM

(in Original Letter Head of OEM)

(To be mandatorily submitted along with the Technical Bid document)

To

The Deputy General Manager,

Premises Department,

State bank of India, 9th

floor,

SBI Bhavan, Madame Cama Road,

Mumbai.

Dear Sir,

Subject : Direct Manufacturers Authorization for the Installation

Ref : Tender No: ______ dated------

Name of Work: -

We ……………………….an established and reputable manufacturer of

professional ………….. (Product) having Corporate / Registered office at

………………………………………. do hereby authorize ………………………………as

our Distributor to submit a above bid______________ dt _______ and subsequently

negotiate and sign the contract with you for the supply of goods manufactured by us.

We hereby confirm and extend our full guarantee and warranty for 3 years as per

standard service procedure for the products offered for supply by the above firm only against

the invitation for bids ______________ dt ____ and only duly authorize the said firm to act

on our behalf in fulfilling any or all installation, technical support and maintenance obligation

as required by the contract.

Yours faithfully,

for ………………………………

Signature of Officer Authorized to sign this Document on behalf of the OEM.