notice and call of a regular meeting of the trinidad …

City Council Meeting Agenda: 06-08-2021

Posted: Friday, June 04, 2021

NOTICE AND CALL OF A REGULAR MEETING OF THE TRINIDAD CITY COUNCIL

The Trinidad City Council will hold a regular meeting on

TUESDAY, JUNE 08, 2021, at 6:00 PM

THIS MEETING WILL BE HELD VIA ZOOM VIDEOCONFERENCE CLOSED SESSION BEGINS AT 5:00 PM

In accordance with Executive Order N-29-20 this meeting will be held via videoconference, and will be hosted on the Zoom. Learn more about Zoom here: https://zoom.us PUBLIC COMMENT: Public comment may be submitted via email in advance of the meeting, or in an orderly process during the meeting. If you do not have access to email and you would like to provide a written statement, please deliver your comment to 409 Trinity Street, Trinidad CA, by 2:00pm on the meeting day. Email public comments to [email protected] Your comments will be included in the public record for the meeting, and will be accepted at any time during the meeting. HOW TO PARTICIPATE: The City will publish a direct link to the conference, along with the participant code, on the City Calendar page online at http://trinidad.ca.gov/calendar To phone in, dial 1-888-278-0296, Conference Code: 685171 Meeting ID: 822 2457 8381 Passcode: 119343 I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. CLOSED SESSION AGENDA PUBLIC COMMENT

At this time, members of the public may only comment on an item appearing on the agenda. Please adhere to the following when addressing the Council: 1) Individual comments will be limited to 3 minutes or less, 2) Comments should be directed to the Council as a whole and not directed to individual Council Members

IV. ADJOURN TO CLOSED SESSION 1. City Manager Evaluation and Contract Review/Negotiations Pursuant to Government Code Section 54957 V. RECONVENE TO OPEN SESSION VI. APPROVAL OF AGENDA VII. APPROVAL OF MINUTES – 05-11-2021 cc will be submitted for approval at the second meeting in June. VIII. COUNCIL REPORTS/COMMITTEE ASSIGNMENTS IX. STAFF REPORTS – City Manager & Law Enforcement X. ITEMS FROM THE FLOOR

At this time, members of the public may comment on items NOT appearing on the agenda. Individual comments will be limited to 3 minutes or less. Comments should be directed to the Council as a whole and not to individual Council Members or staff. Council and staff responses will be minimal for non-agenda items.

XI. CONSENT AGENDA

All matters on the Consent Agenda are considered routine by the City Council and are enacted in one motion. There is no separate discussion of any of these items. If discussion is requested by any Council member, that item is removed from the Consent Calendar and considered separately. A single opportunity for public comment on the Consent Agenda is available to the public.

City Council Meeting Agenda: 06-08-2021

1. Staff Activity Report 2. Financial Statements – April 2021 3. Law Enforcement Report – May 2021 4. Calfire Water Service Agreement 5. Ocean Protection Council Grant Consultant Agreement. IX. DISCUSSION/ACTION AGENDA ITEMS 1. Discussion/Decision regarding returning to live meetings in the Town Hall. 2. Continued Discussion/Presentation regarding FY 2022 Budget Preparation. 3. Continued Discussion/Decision to Remove COVID Signage at Trail Heads per Trails Committee

Recommendation. 4. Second Reading of Ordinance 2021-02; Amending Trinidad Municipal Code 10.08.010 to Restrict Overnight

Parking in Public Parking Lots 5. Discussion/Decision regarding the Water Shortage Response Team

XII. FUTURE AGENDA ITEMS XIII. ADJOURNMENT

APPROVAL OF MINUTES FOR:

MAY 11, 2021 CC

Supporting Documentation follows with: 0 PAGES

May 11, 2021 CC Minutes will be submitted for review and approval at the June 22, regular meeting.

COUNCILMEMBER COMMITTEE ASSIGNMENT REPORTS

6/4/21, 4:15 PMWorkspace Webmail :: Print

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Subject: HCAOG ReportFrom: Jack West <[email protected]>Date: Thu, Jun 03, 2021 1:03 pm

To: Gabe Adams <[email protected]>

May 20, 2021 HCAOG Report-Jack West

It has been almost 20 years since the speed limit on the 101 corridor was changed to 50 MPH. Good News! The nextphase of the corridor is set to begin right away. The bridge replacement that they are working on now will becompleted this fall. The work at Indianola Undercrossing and the half signal at Jacobs Road will begin immediately,but will take 3-4 seasons to complete. The Bay Trail from Eureka to Bracut could be done earlier.

McKinleyville has received a grant to improve transit in the city. There should be lots of projects coming soon.

The alternative routes for Last Chance Grade have been reduced to two. One would be the most expensive route,which would be a new tunnel under the park. The second would be a reconfiguration of the current route.

HCAOG will consider in-person meetings sometime this summer.

Jack West707 677-3655 [email protected]

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CONSENT AGENDA ITEM 1

SUPPORTING DOCUMENTATION ATTACHED

1. Staff Activity Report – May 2021

City Manager’s Report Date: June 8, 2021 ________________________________________________________________________ Downtown Pedestrian Connectivity Project: RAO Construction is nearing completion of the pedestrian improvements mostly along the sidewalks and crosswalks of Trinity Street, plus some improvements along Patrick’s Point Drive near the Chevron station. GHD has on-site project managers to monitor and assess the work being done by the contractor. Touch-up to the concrete and paving is being done. Striping, signage, and crosswalks are scheduled next. The project is slated to be completed by June 15th, and carries a one-year warranty. Stormwater Project: The City’s Stormwater Project is out to bid. Bids are due June 18th. The potential construction window is from July 12th to October 15th. The City is coordinating our stormwater improvements with the Humboldt State University Marine Lab. One set of plans is for the City’s project, and one set of plans is for the additive bid item for the stormwater work on HSU’s property. Town Hall Solar Project: The contractor is ready to install solar panels on the Town Hall roof this month. The Tesla generator is on back order from the manufacturer and may not arrive for approximately another six months. California Coastal Commission: Trever Parker and I met virtually with two local area staff members of the Coastal Commission regarding parking availability for visitors. The focus was on the City’s proposed overnight parking restrictions on Edwards and Main streets. Although both areas are in the coastal zone, Edwards Street is of concern because of its proximity to the coast. A CDP is required, and the length of restricted hours is of concern to the commission. Research into prior commission rulings in other areas of the state will be shared with staff to facilitate process of a CDP. New Public Works Employee: A new Public Works employee, Mark Gower, begins the middle of June. Mark has the certifications necessary to operate the Water Plant. He will work part-time, four days a week, since he currently has water service contract commitments with Caltrans. Staff is excited to have him join the crew to assist with maintenance and the plant, and give Ryan some time off. PARSAC: I virtually attended the final board meeting of PARSAC, our insurance consortium, on May 26th. Effective July 1st, PARSAC merges with REMIF to form CIRA (the California Intergovernmental Risk Authority). PARSAC members Trinidad, Blue Lake and Ferndale will join REMIF members Eureka, Arcata and Fortuna in CIRA.



2. Financial Statements – April 2021



3. Law Enforcement Report – May 2021



4. Calfire Water Service Agreement

AGREEMENT FOR SALE AND DISTRIBUTION OF WATER

THIS AGREEMENT is made between the City of Trinidad, (“COT”) and the California Department of Forestry and Fire Protection (“CAL FIRE”) AFTER the governing body of COT adopts a valid, legally binding resolution authorizing the COT representative to enter into the Agreement on behalf of COT and on the latest date of final execution by the parties’ authorized representative with an attachment of the COT authorization attached hereto.

ARTICLE 1: Sale of Water

1.1. Purchase Price and Terms. COT agrees to sell and CAL FIRE agrees to purchase water from COT’s water distribution system in Humboldt County, California in or near Trinidad, California. The water shall be sold at the same rate COT charges other commercial users and that rate may change as COT lawfully changes the price it charges commercial users of water.

1.2. CAL FIRE shall pay for the water it uses from COT’s water distribution system within 30 days of the date a monthly invoice is mailed to CAL FIRE by check or cashier’s check payable to COT.

1.3. Either party may withdraw from this Agreement upon 180 days’ notice to the other party. 1.4. Water will be accessed by an approximately 5,400 foot long 1.5-inch diameter HDPE water pipe to be installed beneath Patrick’s Point Drive, as approved by City Coastal Development Permit on 5/15/19. CAL FIRE shall be solely responsible for any costs associated with the installation and maintenance of the pipe.

1.5. Per page 3 of the City’s 3/12/19 staff report, a meter and backflow prevention device is required at the tie-in with the existing water main at the intersection of Main Street and Patricks Point Drive in Trinidad, CA 95570. Preliminary Plan Sheet C-2.1 in the Staff Report shows the meter location. CAL FIRE shall pay for and install the meter and backflow prevention device.

1.6. COT will own and maintain the portions of the water system up to and including the water meter at the tie-in with the existing water main at the intersection of Main Street and Patrick’s Point Drive in Trinidad, CA 95570. CAL FIRE shall construct, own and maintain the distribution line proceeding from the tie-in at the existing water main referenced above to the CAL FIRE Station at 923 Patricks Point Drive, Trinidad, CA 95570. CAL FIRE shall have the backflow prevention device inspected and serviced annually to ensure that the equipment is operating properly. CAL FIRE shall provide COT with proof of such annual inspections.

1.7. CAL FIRE shall have a second meter installed at the edge of the City limits or where the water line enters CAL FIRE’s property in order to monitor the flow of water and identify any potential leaks between the meters. The second meter will be owned and maintained by CAL FIRE. CAL FIRE shall provide COT reasonable access to inspect the water meter as necessary to monitor functionality.

1.8. This sale of water is only intended to serve the CAL FIRE station at 923 Patrick’s Point Drive, Trinidad, CA 95570, for domestic water use; it is not intended or sized for firefighting capacities. The 1.5-inch pipe diameter will naturally limit the amount of water that can be accessed. The estimated peak

daily demand for the CAL FIRE station is estimated to be 2,000 gpd, with an average daily demand of 1,000 gpd.

ARTICLE 2: Condition of the Water/ No Warranty as to Amount or Ability To Deliver Water

2.1. COT shall comply with California laws as to the testing and treatment required of a water system for water delivered up to, but not past, the first meter to the water line to be constructed and installed by CAL FIRE. COT makes no representation or warranty as to the quality of water delivered to CAL FIRE from the point past the first meter constructed and installed by CAL FIRE up to the CAL FIRE facility.

2.2. COT makes no warranty and representation as to the amount of water it will be able to deliver and COT shall not be held liable for any failure to deliver sufficient water to meet CAL FIRE’s needs nor shall COT be liable to any third parties harmed by COT’s failure to deliver water adequate to meet CAL FIRE’s needs or demands. Without limitation on the foregoing, COT will endeavor to provide water to CAL FIRE consistent with COT’s efforts to provide water to other COT customers/users.

ARTICLE 3: Infrastructure

3.1. As to the extension of water service from the tie-in with the existing water main at the intersection of Main Street and Patrick’s Point Drive in Trinidad, CA 95570, to the CAL FIRE Station at 923 Patrick’s Point Drive, Trinidad, CA 95570, any infrastructure, equipment or facilities required to enable CAL FIRE to purchase and receive the water from COT shall be purchased or constructed solely at CAL FIRE’s expense.

ARTICLE 4: Indemnification

4.1. CAL FIRE shall hold harmless, indemnify and defend COT against any and all liabilities, losses, damages, claims, costs and expenses suffered or incurred by COT arising out of or resulting directly or indirectly from this Agreement regardless of responsibility for such negligence; provided, however, that nothing in this Agreement purports to or should be understood to provide for indemnity of COT for its sole negligence or willful conduct, and the scope of CAL FIRE's indemnity shall be limited to exposure arising from the installation of the tie-in at the existing water main, as well as the installation and operation of the distribution line extending therefrom to the CAL FIRE station at 923 Patrick’s Point Drive, Trinidad, CA 95570.

ARTICLE 5: Miscellaneous

5.1. CAL FIRE shall mail its payments and any notices to COT at its address published on COT’s website.

5.2. Attorneys’ Fees. If either party files any action against the other arising from this Agreement, or is made a party to any action or proceeding brought by the other party, then as between COT and CAL FIRE, the prevailing party shall be entitled to recover reasonable attorneys’ fees in addition to other relief provided by law.

5.3. Notices. All notices and demands shall be given in writing to the other party at the address set forth herein as follows:

COT: ______________________________

CAL FIRE: ____________________________

5.4. Force Majeure. COT’s obligation to provide water under this Agreement is subject interruptions related to strikes, lockouts, accidents, fires, floods, or other acts of God, pandemics, embargoes, government actions, or any other cause beyond the control of COT, all of which shall constitute force majeure events; provided that COT shall use reasonable commercial efforts to overcome the event of force majeure and resume provision of water service. If COT is prevented from fulfilling its obligations under this Agreement because of such a force majeure event for a period of two (2) months or more, CAL FIRE may at any time thereafter terminate this Agreement by written notice to COT without any further obligation (except for the obligations surviving termination as provided in this Agreement).

5.5. Entire Agreement. This Agreement and the copies of the parties’ governing board resolutions granting the authority to sign this Agreement constitute the entire agreement between the contracting parties concerning the subject matter hereof. All prior agreements, discussions, representations, warranties and covenants are merged herein. There are no warranties, representations, covenants or agreements, expressed or implied, between the parties except those expressly set forth in this agreement. Any amendments or modifications of this agreement shall be in writing and executed by the contracting parties and approved by their respective governing body.

5.6. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original agreement and both of which shall constitute one and the same agreement. The counterparts of this Agreement may be executed and delivered by facsimile or other electronic signature (including portable document format) by either of the parties and the receiving party may rely on the receipt of such document so executed and delivered electronically or by facsimile as if the original had been received.

SIGNED UNDER PENALTY OF PERJURY

I declare under penalty of perjury under the laws of the State of California that the governing body for the agency I represent has authorized me to sign this contract and to bind the party I represent to this Agreement. As to the City of Trinidad, a copy of the resolution granting authority to sign this Agreement and to bind the City of Trinidad to this Agreement is attached hereto as Exhibit A.

City of Trinidad:

Dated:________________, 2021

___________________________ City Manager

Dated:________________, 2021

____________________________ Mayor

CAL FIRE:

Dated:________________, 2021

____________________________ Title: _______________

Exhibit A

TRINIDAD CITY HALL Steve Ladwig, Mayor P.O. Box 390 Gabriel Adams, City Clerk 409 Trinity Street Trinidad, CA 95570 (707) 677-0223

RESOLUTION 2021-03

A RESOLUTION OF THE CITY OF TRINIDAD AUTHORIZING THE CITY MANAGER TO ENTER INTO AND EXECUTE THE AGREEMENT FOR SALE AND DISTRIBUTION OF WATER BY AND BETWEEN THE CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION, AND

THE CITY OF TRINIDAD

WHEREAS, The California Department of Forestry and Fire Protection (“CAL FIRE”) has requested that the City of Trinidad (“City”) provide water from the City’s water distribution system to CAL FIRE’s Station located at 923 Patricks Point Drive, Trinidad, CA 95570, which is outside of the City limits; and

WHEREAS, CAL FIRE and the City have prepared and negotiated an “Agreement for Sale and Distribution of Water”, a copy of which is attached hereto as “Exhibit A”. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TRINIDAD DOES HEREBY ADOPT THE RECITALS AND FINDINGS STATED ABOVE AND AUTHORIZES AND DIRECTS THE CITY MANAGER TO EXECUTE THE AGREEMENT FOR SALE AND DISTRIBUTION OF WATER APPENDED TO THIS RESOLUTION. PASSED, APPROVED AND ADOPTED this 8th day of June 2021 by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: Attest: ____________________ ____________________ Gabriel Adams Steve Ladwig City Clerk Mayor



5. Ocean Protection Council Grant Consultant Agreement.

CONSENT AGENDA ITEM Date: June 8, 2021 ________________________________________________________________________ SUBJECT: COMMUNITY COASTAL RESILIENCE PLANNING PROJECT Staff anticipates that the Trinidad Community Coastal Resilience Planning Project (Project) will begin in July. The Ocean Protection Council’s Proposition 68 Coastal Resilience Grant Program has awarded $440,000 in project funding support to the City of Trinidad to collaborate with planning partners, stakeholders and the public to engage in coastal hazards and coastal resilience planning. Concept designs for two or three prioritized implementation projects will be developed.

One of the next steps leading of the project start is to enter into a consultant services agreement for planning and public engagement services with Greenway Partners, Inc. Environmental Planner Aldaron Laird agreed to join the Project Team for the proposed project in November prior to the submission of the grant application. The Consultant Services Agreement not to exceed $56,750 will be paid for with the Prop 68 Coastal Resilience Grant.

Project Background: • October 13, 2020 - the City Council reviewed a proposal for the Trinidad Community

Coastal Resilience Planning Project and directed staff to develop a full proposal for Prop 68 grant funding.

• November 10, 2020 - the City Council approved filing an application for the Project for Prop 68 grant funding from the Ocean Protection Council (OPC).

• February 16, 2021 - the OPC approved $440,000 in funding for the City’s project. • March 9, 2021 – City Council adopted Resolution 2021-01 to authorize the City Manager to

sign a grant agreement with the OPC.

Task # Community Coastal Resilience Planning Task Budget 1 Grant Administration and Project Management – City Staff $23,000 2 Public Engagement & Partnerships for coastal resilience planning – staff & consultant $87,000 3 Integrated Coastal Resilience Action Plan – SHN, GHD, consultant TBD $210,000 4 Develop Concept Designs and Implementation Measures – consultant TBD $120,000 Total Prop 68 grant funding to be requested $440,000

Staff Recommendation: Authorize the City Manager to execute a consultant agreement with Greenway Partners, Inc. for planning and public engagement services not to exceed $56,750. Attachments:

• Greenway Partners Project Scope of Services • Consultant Qualifications for Aldaron Laird, Greenway Partners • Statement of Qualifications for Greenway Partners

Consultant Agreement Exhibit A for Trinidad Community Coastal Resilience Planning Grant Project Page 1 of 5

EXHIBIT A. SCOPE OF SERVICES BETWEEN CITY OF TRINIDAD AND GREENWAY PARTNERS

For

Trinidad Community Coastal Resilience Planning Project – Task 2 Community Engagement and Partnership Services

Introduction

The Trinidad Community Coastal Resilience Planning Project, funded by an OPC Prop 68 Grant, proposes to develop an integrated coastal resilience action plan for the benefit of the coastal and marine ecosystems, the coastal economy, visitors, and for those who call this area home. The City of Trinidad (City) is collaborating with planning partners, stakeholders and the public to engage in coastal hazards and coastal resilience planning, and concept design of several implementation projects. Collaboration and partnerships for coastal resilience will be a foundation moving forward with this planning project. It will be essential to engage stakeholders and the community in coastal resilience planning to address issues within the context of the natural, cultural, and build environment in the Trinidad Area. Greenway Partners will assist the City of Trinidad with Grant Task 2: Community Engagement & Partnerships to work towards the grant goals of building community capacity and partnerships for coastal resilience as well as engaging the community. This task will be implemented by following principles of equitable community engagement to serve the needs of disadvantaged and tribal communities and to work toward building community capacity and trust among stakeholder groups. SCOPE OF SERVICES, SCHEDULE AND DELIVERABLES

Grant Project Tasks are as follows:

Task 2.1 Team Meetings Project Team consists of the City of Trinidad, Greenway Partners planners, SHN planners, and GHD engineers. The project team will meet once per quarter (10-14 total meetings). Greenway Partners will attend each meeting, verbally report on progress, and provide input as necessary. Schedule: Begin [July 2021]; End [February 2024]

Task 2.1 Deliverables: • Attend and participate in 10-14 team meetings

Task 2.2 Planning Process Design & Community Engagement Plan Greenway Partners will assist the City as needed in outlining the planning process and Community Engagement Plan. The Community Engagement Plan will inform Task 2.3, including details on the number and types of meetings, participant recruitment, equitable engagement practices, general meeting content, and estimate schedule. Schedule: Begin [July 2021]; End [June 2024]


Task 2.2 Deliverables: • Feedback and assistance on Community Engagement Plan to meet OPC Task 2 deliverable

Task 2.3 Community Meetings This task includes holding public and targeted stakeholder virtual (or in-person, if allowable) meetings to inform the community about the proposed project, to solicit input, and to invite participation and support. Greenway Partners will plan and facilitate 5-15 meetings for various stakeholder groups such as the Planning Partners (Tsurai Ancestral Society, Yurok Tribe, the Trinidad Rancheria, City of Trinidad), the General Public (e.g. disadvantaged community members, businesses, residents, fishermen, recreators, NGOs, researchers, infrastructure and utility owners/managers, resource & land managers, regulatory agencies) and the City Council/Planning Commission. We will coordinate outreach for public meetings with Trinidad Bay Watershed Council. Representatives from the Project Team will attend to present information and answer stakeholder questions. The meeting schedule may follow this five-part schedule, however, may be modified during the Community Engagement Planning Process:

1. Kickoff Meeting: The project team will introduce project to stakeholders and educate them about coastal and climate hazards as well as coastal resilience planning.

2. Information Sharing Meeting: The project team will review vulnerabilities of the area with stakeholders, present methods for identifying adaptation strategies and measures as well as preliminary adaptation options, and answer stakeholder questions.

3. Information Collection Meeting: Stakeholders will be led through a review and prioritization of adaptation strategies & measures. This feedback will help the project team draft the Adaptation Plan.

4. Draft Plan Meeting: The project team will review the Draft Adaptation Plan with stakeholders and collect feedback.

5. Final Plan Meeting: The project team will present the Final Adaptation Plan. Greenway Partners will develop a Community Meeting Report after each meeting to distribute to the Project Team. It will contain a description of the meeting, any material presented, and the feedback provided by the community for consideration by the Project Team for incorporation into Task 3 and 4 planning and products. These reports will be compiled into a Final Summary Report upon completion of all Task 2.3 Community Meeting. Greenway Partners will not be responsible for printing any public engagement/meeting materials. Greenway Partners will provide electronic copies of project material for the City to print. Greenway Partners will not be responsible for purchasing/renting a meeting venue. Schedule: Begin [July 2021]; End [January 2024]

Task 2.3 Deliverables: • Meeting press releases • Meeting recordings (if online meeting) • Community Meeting Report (5-15, depending on number of meetings) • Final Task 2 Community Engagement & Partnerships Summary Report to meet OPC Task 2

deliverable


Task 2.4 Project Management General project management activities conducted by Greenway Partners will include invoicing, progress reporting, time management, and scheduling. Schedule: Begin [July 2021]; End [February 2024]

Task 2.4 Deliverables: • Greenway Quarterly Invoices and Progress Reports

COMPENSATION Consultant will complete this scope of services on a time and materials basis not to exceed the task fee shown in the following budget table.

Task Description Completion Date Fee

Task 2.1 Team Meetings 2024 $5,675 Task 2.2 Planning Process Design & Community Engagement Plan 2022 $5,675 Task 2.3 Community Meetings 2024 $39,725 Task 2.4 Project Management 2024 $5,675 Total: 2024 $56,750

SCHEDULE July 2021-February 2024 (Q1: January-March; Q2: April-June; Q3: July-September; Q4: October-December)

*Timing of some meetings may be dependent on Task 3 and 4 schedules.

2021 Q3

2021 Q4

2022 Q1

2022 Q2

2022 Q3

2022 Q4

2023 Q1

2023 Q2

2023 Q3

2023 Q4

2024 Q1

Task 2.1: Team Meetings

Task 2: Planning Process Design & Community Engagement Plan

Task 2.3: Community Meetings*

Task 1: Project Management


Agreement date: Work Completion Date: Agreed

____________________________ ___________ _______________________________ _______

Eli Naffah Date [Kirk Cohune] Date

Trinidad City Manager [Greenway Partners]

City of Trinidad Account Tracking Number: [fund # and name]


EXHIBIT B - 2021 FEE SCHEDULE – GREENWAY PARTNERS

The following rates will be charged to Projects for which Greenway Partners is retained on an hourly or time and expenses basis.

Staff Role RATES 2021

Principal/Project Manager/Planner ............................. $130/hr

Architect ...................................................................... $165/hr

Financial Analyst ........................................................... $165/hr

Project Manager .......................................................... $130/hr

Landscape Design ......................................................... $125/hr

Associate Project Manager ........................................... $100/hr

Facilitator ..................................................................... $100/hr

Grant Writer / Manager ................................................. $90/hr

Construction / Field Supervisor ..................................... $85/hr

Drafter ........................................................................... $85/hr

Planning Assistant .......................................................... $85/hr

Project Coordinator ........................................................ $80/hr

Project Administrator ..................................................... $80/hr

Admin Assistant .............................................................. $75/hr

Field Technician ............................................................. $75/hr

Unless otherwise agreed in writing, all expenses, including materials, mileage and subcontractor fees, will be charged at their actual cost plus a 15% markup. Mileage will be charged at $0.58/mile or the standard Federal rate (whichever is higher).

Time and Expenses contracts will be supported by invoices and/or receipts for all charges. Greenway will invoice Client monthly, or at an agreed upon schedule. Any not-to-exceed contracts will require a deposit for services equal to 10% of the contract price, due within 30 days of contract execution; all other payments are due within 30 days of receipt of the invoice, unless otherwise agreed in writing.

These fees will be adjusted annually; contracted fee rates may be renegotiated if contract is renewed beyond one year. Overtime rates will be charged at 1 ½ times the rates listed above.

Consultant Qualifications and Experience

Aldaron Laird, Senior Environmental Planner Greenway Partners 1385 8th Street, Suite 201 Arcata, CA 95521 (707) 845-6877 [email protected]

Aldaron has specialized in providing professional environmental planning services to clients working in aquatic ecosystems, historical research on California’s waterways, and sea level rise vulnerability assessments and adaptation planning. Since 2010, Aldaron as senior environmental planner has specialized in sea level rise vulnerability assessments and adaptation planning, specifically in the Humboldt Bay region. Aldaron helped create the first baseline vulnerability assessment of the shoreline on Humboldt Bay, and was the lead planner for the Humboldt Bay Sea Level Rise Adaptation Planning Project, a regional planning effort with Humboldt County, Cities of Eureka and Arcata, Harbor District, the Coastal Commission, and federal and tribal land management agencies. He has completed sea level rise vulnerability assessments for all the Local Coastal Program authorities on Humboldt Bay (Humboldt County, City of Eureka and Arcata) as well as participated in Caltrans’ District 1 Climate Change Pilot Study on the Highway 101 corridor. He authored a portion of the 4th California Climate Change Assessment that described sea level rise vulnerability and adaptation opportunities on the North Coast, specifically for Humboldt Bay, completed diked shoreline sea level rise adaptation feasibility study of Humboldt Bay, vulnerability

Greenway Partners/Aldaron Laird: 11132020 Page 2

assessment and adaptation plans for Communities at Risk, and held public education and outreach workshops for three Communities at Risk from sea level rise. During the last 10 years, Aldaron has helped organize a sea level rise sessions for Humboldt Bay Symposium, now serves as co-chair of Humboldt State University’s Sea Level Rise Initiative, Steering Committee for the State Coastal Conservancy’ Climate Resiliency Network, Humboldt County’s Technical Working Group Natural Shoreline Infrastructure in Humboldt Bay for Intertidal Coastal Marsh Restoration and Transportation Corridor Protection project, and on the Board of the Coastal Ecosystems Institute of Northern California. In his spare time, Aldaron teaches a course for HSU’s OLLI program on sea level rise and Humboldt Bay: past, present, and future, and hosts a monthly SLR Special Interest Group. Aldaron also has 31 years of experience in regulatory compliance for restoration/enhancement project in riverine and estuarine environments, with a focus on the Humboldt Bay region. His understanding of regulatory statutes and jurisdiction is key to reaching pragmatic solutions for multi-jurisdictional projects. Aldaron as senior environmental planner has been involved with the following Humboldt Bay sea level rise vulnerability assessment and adaptation planning projects:

1. 2020 to present, Wiyot Tribe Scoping and Capacity Building for Climate Change Adaptation Plan.

2. 2020 to present, U.S. Geologic Service Coastal Storms Modeling System (CoSMoS) for Humboldt Bay and Ecological Effects of Sea Level Rise, Natural and Nature Based Infrastructure Modeling.

3. 2019 to present, Sea Level Rise and Humboldt Bay: Past, Present, and Future, course instructor. Humboldt State University Osher Lifelong Learning Institute.

4. 2018 to present, County of Humboldt Sea Level Rise Adaptation Plan for Humboldt Bay Transportation Infrastructure in the Eureka Slough Hydrographic Sub-unit. Humboldt County.

5. 2017 to 2020, Humboldt County, Humboldt Bay Area Plan Consolidation of Key Sea Level Rise Information by Hydrologic Unit, Humboldt Bay Area Plan Sea Level Rise Vulnerability, Risk Assessment, Diked Shoreline Sea Level Rise Adaptation Feasibility Study, Adaptation Policy Framework Development, and Communities at Risk Outreach-Vulnerability-Adaptation Planning Project. Humboldt County for the California Coastal Commission.

6. 2018 to 2019, Steering Committee Member, Humboldt County Operational Area Hazard Mitigation Plan Update.

7. 2017 to 2018, City of Arcata, Sea Level Rise Vulnerability and Risk Assessment, Adaptation Policy Development. City of Arcata for the California Coastal Commission.

8. 2017 to 2019, Climate Ready Humboldt Bay Living Shorelines Pilot Project. City of Arcata.

9. 2014 to 2016, City of Eureka, Sea Level Rise Vulnerability and Risk Assessment, Adaptation Plan, and Local Coastal Plan Update. City of Eureka for the Ocean Protection Council.

Greenway Partners/Aldaron Laird: 11132020 Page 3

10. 2013 to 2015, Feasibility Study, Beneficial Reuse of Dredged Materials for Tidal Marsh Restoration and Sea Level Rise Adaptation in Humboldt Bay. SHN and Humboldt Bay Harbor, Recreation, and Conservation District

11. 2013-2014, District 1 Caltrans, Climate Change Pilot Study, GHD. 12. 2012 to 2015, Humboldt Bay Sea Level Rise Adaptation Planning Project.

Humboldt Bay Harbor, Recreation, and Conservation District for the State Coastal Conservancy.

13. 2010 to 2013, Humboldt Bay Shoreline Inventory, Mapping and Sea Level Rise Vulnerability Assessment Project. State Coastal Conservancy.

14. 2006 to 2007, Historical Atlas of Humboldt Bay and Eel River Delta. Humboldt Bay Harbor, Recreation, and Conservation District.

Non-Contractual Experience:

• 2020 to present, Humboldt County’s Technical Working Group Natural Shoreline Infrastructure in Humboldt Bay for Intertidal Coastal Marsh Restoration and Transportation Corridor Protection project

• 2019 to present, Board of the Coastal Ecosystems Institute of Northern California.

• 2018 to present, Sea Level Rise Initiative, Marine and Coastal Sciences Institute. Humboldt State University.

• 2013 to present, Coastal Resiliency Networks Project, Founding Steering Committee member. State Coastal Conservancy.

• 1991 to present, Emeritus Member, Association of Environmental Professionals.

• 2007 to 2017, President and Director, Humboldt Bay Municipal Water District

• 2007 to 2016, Director, Association California Water Agencies • 1996 to 2006, Planning Commissioner, City of Arcata

Statement of Qualifications For Professional Planning, Design and Construction Related Services

Greenway Partners, Inc.

(DBA Greenway Construction)

1385 8th Street, Suite 201 Arcata, CA 95521 (707) 822-0597

[email protected]

March 2021

Greenway Partners Qualifications for Professional Services

www.greenwaypartners.net 1 (707) 822-0597

CORPORATE PROFILE

Firm Background

Greenway Partners, Inc., DBA Greenway Construction, is a specialty Planning, Design & Build firm headquartered in Arcata, California. A California S-Corporation founded in 2008, it currently has four owners, including: Kirk Cohune, Matt Grosjean, Fawn Scheer, and Jason Brownfield.

Greenway specializes in the planning, development, design and management of projects in the built and natural environment that have a positive impact on our community. The team has worked closely with numerous local government and community organizations including City of Eureka, several Humboldt County Schools, the Arcata Fire District, Hoopa Valley Tribe, Sequoia Park Zoo Foundation, McLean Foundation, and many more.

Greenway Partners employs a staff of 8, including a licensed architect and a licensed general contractor; a wide range of specialty designers, consultants and trade subcontractors are also added to Greenway’s team as needed for individual projects.

Greenway provides professional architecture and engineering services, project feasibility consultation and planning, construction management and general contracting.

Firm Information

Business Name: Greenway Partners, Inc. (DBA Greenway Construction, License # B 1027035)

Address: 1385 8th Street, Suite 201, Arcata, CA 95521

Contact number: 707-822-0597

Email: [email protected]

Website: www.greenwaypartners.net

Years in Business: 13

Number of Projects Completed: 148

Annual Volume of Work: $2,000,000

Design & Construction Services

Greenway has served as the designer, architect, or landscape architect on numerous projects, ranging from small office building remodels to historic fire stations, and city parks to extensive multi-building campus projects.

Over the past 5 years, we have designed projects totaling over $45 million in construction costs; about half this work was performed for local or tribal government clients.

Greenway’s involvement in design covers all aspects of the process, from pre-design work – including feasibility studies, site studies, and operational planning – through development of construction documents and construction administration.

Greenway is a licensed General Contractor and has served as construction manager or owner’s representative on all the projects we have designed. Our work in this realm covers all traditional construction services, including those listed in the RFQ (with the exception of materials testing and surveying).



Planning, Environmental Services & Storm Water

The primary focus of Greenway’s planning services is project entitlements, CEQA, and long-range planning. Greenway also specializes in strategic planning, community engagement and master planning. Natural resources planning is a core offering as well; we perform preparation of technical studies, permits, monitoring plans, and related work.

Greenway’s staff includes a QSP/QSD who oversees all our storm water management efforts; we prepare SWPPPs, conduct storm water monitoring and sampling, monitor and assess BMPs and other management strategies, and prepare MS4 General Permits.

PRINCIPAL & LICENSED PROFESSIONAL STAFF

Kirk Cohune: Principal, CEO

Education M.S., Program Natural Resources Planning and Interpretation, ABT Humboldt State, Arcata, CA B.S., Natural Resources Interdisciplinary Studies Humboldt State, Arcata, CA California Professional Teaching Credential Humboldt State, Arcata CA

Certifications and Professional Registrations Certified Charrette Manager and Facilitator, National Charrette Institute

Experience Kirk has been a project manager and lead planner on numerous construction and natural resources projects, including public facilities. His over 20 years of professional experience includes a wide array of public engagement efforts, environmental compliance planning and regulatory permitting processes, inter-agency agreements and negotiations, and resource management planning efforts. He specializes in identifying project constraints and developing projects with clients that avoid or mitigate impacts to improve social, environmental and economic outcomes. Kirk is a trained mediator and facilitator; he brings this expertise to every project he engages in so that stakeholders are better coordinated, and projects stay on track and yield intended outcomes.

Jason Brownfield: Licensed Architect

Education Master of Architecture, University of Utah, Salt Lake City, UT B.S., Architectural Studies, University of Utah, Salt Lake City, UT

Professional Registrations and Certifications Architect - CA LIC #C-34692

NCARB Certificate #78367

Experience Jason has been professionally involved in the architecture and construction industry since 1999. His work experience includes educational, medical, essential services, commercial, multi-family and custom residential; in roles from Drafting Technician to Project Manager and Architect. Jason’s project experience ranges from hospital sterilizer and school roof replacements to multi-story office buildings. Jason is skilled at putting together a set of bid documents, understands the bid



process, and remains actively involved in construction administration. He has worked with many review agencies including Division of the State Architect (DSA) and the Office of Statewide Health, Planning, and Development (OSHPD).

Jason excels in client communication, coordinating work with consultants, and is well versed in current building codes. Jason is a strong leader and is always looking for opportunities for personal and professional growth.

Matt Grosjean: Licensed Contractor

Education Bachelor of Science, Industrial Technology with a Design & Construction emphasis, Humboldt State University, Arcata, CA, 1994

Certifications and Professional Registrations General Building Contractor, License # B 1027035, Issued May 2017.

Experience Matt has over 20 years of experience in the design and construction industry, with past work including project and construction management, drafting, architectural design, permitting, and regulatory compliance. He has led teams in the assessment, design, and construction of commercial, industrial and residential projects. Matt is an outstanding communicator and is skilled at problem solving in the field. He builds strong relationships with his clients and sub-contractors and this skill has led to many successful project outcomes. Matt’s philosophy of treating his client’s time and money as his own leads to his excellent track record of maintaining construction schedules and budgets.

ORGANIZATION CHART

Kirk CohunePrincipal, CEO

Jason BrownfieldVP Design Services,

Architect

Chris SchinkeDrafter, BIM Modeler

Matt GrosjeanVP Construction Services, Gen.

Contractor

Theresa GrosjeanConstruction

Administrator

Aldaron LairdSenior Environmental

Planner

Kristen OrthAssoc. Project

Manager

Julie PerryCFO, Operations

Manager

RELEVANT EXPERIENCE

Much of Greenway’s work requires cross-discipline coordination as well as planning, management and execution of multiple phases.

We work with a range of client types and sizes, but the common thread is the desire to make a positive community impact.



Project: Sequoia Park Zoo Master Planning, Canopy Walk, Native Predators Exhibit and Redwood Interpretive Center

Current Status / Year Completed: Pending complete 2021

Client Contact: Miles Slattery, Community Development Director, City of Eureka (707) 441-4241

Project Details: A long-range planning process to implement the City of Eureka’s Zoo Master Plan; elements include: CEQA studies, grant writing and fund development, as well as project planning, design and construction. The Canopy Walk will be an elevated walkway connecting to 75-100-foot suspension bridges that traverse through redwood forest and adjacent zoo animal habitats. The Native Predators exhibit will include animal habitats and interpretive elements for Bear, Coyote and Cougar. The Redwood Interpretive Center is planned as a state-of-the art visitor experience to learn the history and current story of redwoods. Projects are currently in the design phase, expected to begin construction in 2020.

Project Construction Cost: $6,000,000 (approx.)

Project Team: Kirk Cohune, (Principal, Planner), Jason Brownfield (Architect), Erin Ponte (Landscape Architect), Matt Grosjean (Construction Manager), Chris Schinke (Drafter), Catherine Holloway (Assoc. Project Manager)



Project: Elk River Slough Estuary Restoration

Current Status / Year Completed: Pending complete 2021


Project Details: Expansion and enhancement of the estuary of Elk River to restore inter-tidal wetland habitats on up to 223 acres of former bay lands. The City owns 123 acres of the affected land, with multiple owners controlling the other 100 acres. The project involves eradicating invasive plant life while supporting native species, as well as restoring inter-tidal channels, off-channel ponds, and salt marsh wetlands. Greenway is also providing grant writing and administration for the project.


Project Team: Kirk Cohune, (Principal, Planner), Erin Ponte (Landscape Architect), Aldaron Laird (Senior Environmental Planner), Kristen Orth (Assoc. Project Manager), Catherine Holloway (Assoc. Project Manager)

Project: Gene Lucas Community Center and Humboldt Senior Resource Center with PACE Clinic, Fortuna, California

Current Status / Year Completed: 2020

Client Contact: Dennis Scott, Board President, McLean Foundation (707) 725-1722

Project Details: Planning, design and construction management of a Community Center Campus on 36 acres intended to serve a diversity of community members and uses. A Discovery Process included McLean board and staff, stakeholder organizations, community members, and City of Fortuna staff to define project goals and values. Design and construction of the facilities included 3 buildings, 2 of which will be complete by 2020. The project entailed many complex challenges, including extensive underground structural support for building foundations, easements with adjacent property owners, and extensive stormwater management utilizing the development of constructed seasonal ponds, and Office of Statewide Health Planning and Development (OSHPD) design standards.


Project Team: Kirk Cohune, (Principal, Planner), Jason Brownfield (Architect), Erin Ponte (Landscape Architect), Matt Grosjean (Construction Manager), Chris Schinke (Drafter)



Project: Beachfront Park Community Outreach, Crescent City, California


Client Contact: Holly Wendt, Director, Recreation, City of Crescent City (707) 464-7483

Project Details: Community outreach and engagement, training of City staff, and meeting planning/organizing to enable the City of Crescent City to reach a broad spectrum of community residents and gain input on future developments at the City’s Beachfront Park in preparation for a Master Plan update.

Project Team: Fawn Scheer (Project Manager), Catherine Holloway (Assoc. Project Manager), Erin Ponte (Landscape Architect)

Project: Design-Build for Gene Lucas Community Center Solar PV Installation, Fortuna, California


Client Contact: Dennis Scott, President, McLean Foundation (707) 725-1722

Project Details: 86.4kW Roof-mounted solar PV

Project Team: Jason Brownfield (Architect), Matt Grosjean (Contractor), Chris Schinke (Drafter)

Project: Design and Construction Management for Hoopa Valley Grocery Store, Hoopa, California


Client Contact: JW Mooney, Property Manager, Hoopa Valley Tribe (707) 267-0395

Project Details: Complete interior and exterior renovation and modernization of Hoopa Grocery Store, including facilitation to define community goals and values, establish a tribal enterprise to manage the store, source needed funding for store construction and develop operations plan. State-of-the-art infrastructure, revenue-generating store elements, space for community gathering activities, and back-up energy generation were client-requested features included in the completed project.


Project Team: Kirk Cohune, (Principal, Planner), Jason Brownfield (Architect), Erin Ponte (Landscape Architect), Matt Grosjean (Construction Manager), Chris Schinke (Drafter)



Project: Design and Construction Management for Prop 39 Energy Projects, Humboldt & Trinity Counties

• Big Lagoon Union School District • Blue Lake Union School District • Freshwater Elementary School • Freshwater Charter School • Garfield Elementary School • Jacoby Creek Elementary School • Kneeland Elementary School • McKinleyville Union School District • Orick Elementary School • Peninsula Union Elementary School • Pine Hill Elementary School • Redwood Coast Montessori • South Bay Elementary School District • South Bay Charter School

Current Status / Year Completed: Projects were completed between 2016 – 2020

Client Contact: Greenway was pre-qualified through RFQ by Humboldt County Office of Education; individual school references available on request.

Project Details: Planning, design and construction management for a range of energy projects including solar PV (7.5kW – 44kW), interior and exterior lighting retrofits, HVAC retrofit and roof replacements.

DSA Coordination: Coordinated DSA Inspection of all completed projects

Project Team: Matt Grosjean (Construction Manager), Chris Schinke (Drafter)

Project: Community Outreach and Grant Writing for Prop 68 Parks Grant, Eureka, California



Project Details: Community engagement and grant proposal preparation and submission on behalf of City of Eureka for its “2030 Park”; grant proposal is expected to be funded in 2020 and Greenway will provide design and construction management for the City.

Project Team: Kirk Cohune (Principal), Catherine Holloway (Assoc. Project Manager), Erin Ponte (Landscape Architect)

Project: Community Outreach and Grant Writing for Prop 68 Parks Grant, Fortuna, California


Client Contact: Merritt Perry, Public Works Director, City of Fortuna (707) 725-1471

Project Details: Community engagement and grant proposal preparation and submission on behalf of City of Fortuna for its “Newburg Park.”




Project: Community Outreach and Grant Writing for Prop 68 Parks Grant, Willow Creek, California


Client Contact: Susan O’Gorman, General Manager, Willow Creek CSD (530) 629-2136

Project Details: Community engagement and grant proposal preparation and submission on behalf of Willow Creek Community Services District for its “Veterans Park”; grant proposal is expected to be funded in 2020.


Project: Community Futsal Court Design, Arcata, California


Client Contact: Julie Neander, Deputy Director, Recreation Division, City of Arcata (707) 825-2151

Project Details: Design and feasibility for community futsal court built by the City of Arcata.

Project Team: Kirk Cohune (Principal), Kristen Orth (Assoc. Project Manager), Erin Ponte (Landscape Architect), Chris Schinke (Drafter)

Project: Design-Build for McKinleyville Union School District Prop 39 Lighting Retrofit, McKinleyville, California


Client Contact: Jeff Brock, Business Manager, McKinleyville USD (707) 839-1549



Project Details: Interior and exterior lighting retrofit at three school campuses, Dow’s Prairie Elementary, Morris Elementary and McKinleyville Middle School as well as the District Office.

DSA Coordination: Coordinated DSA Inspection of completed project

Project Team: Matt Grosjean (General Contractor), Chris Schinke (Drafter)

Project: Fire Station Modernizations, Arcata & McKinleyville, California


Client Contact: Justin McDonald, Fire Chief, Arcata Fire District (707) 825-2000

Project Details: Planning, design and construction management for two existing fire stations, including seismic retrofit, energy-efficiency upgrades, ventilation and indoor air quality improvements, ADA accessibility, and re-design of living quarters and administrative offices. The remodels were funded through a long-term fundraising effort by the volunteer department, loans through the Arcata Economic Development Corporation (AEDC), and bequests from the Orvamae Emmerson endowment ($1,000,000) and the estate of Lilly Lucchesi ($300,000). The projects required extensive compliance with state regulations and local permitting.

Project Construction Cost: $3,800,000

Project Team: Kirk Cohune (Principal, Planner), Matt Grosjean (Designer, Construction Manager), Chris Schinke (Drafter)

Project: West Coast Watershed Disadvantaged Community Outreach, Eureka, California


Client Contact: Katherine Gledhill, Watershed Planner, NCIRWMP (707) 443-7377

Project Details: Technical assistance and community outreach for West Coast Watershed to develop an implementation strategy for projects in disadvantaged communities in northern California.

Project Team: Kirk Cohune (Principal), Catherine Holloway (Assoc. Project Manager)



Project: College of the Redwoods Demolition & Development Options Analysis, Eureka, California


Client Contact: Keith Flamer, President (707) 476-4100

Project Details: College of the Redwoods, Eureka Campus, hired Greenway to provide consultation on potential facilities decommissioning and development options. Greenway led stakeholder input, historical evaluation of facilities funding sources and uses, and definition of development criteria and requirements, including financial investments, for community-generated development ideas.

Project Team: Kirk Cohune (Principal), Jason Brownfield (Architect), Matt Grosjean (Contractor)

Project: St. Johns Retirement Village Facilities Planning, Woodland, California


Client Contact: Wendy Starr, Executive Director, St. Johns Retirement Village (530) 662-1290

Project Details: St. Johns Retirement Village hired Greenway to provide consultation on potential facilities development options and organizational evaluation. Greenway led stakeholder meetings, evaluation of current facilities, and definition of criteria and options for future development.

Project Team: Kirk Cohune (Principal), Jason Brownfield (Architect)

Project: Rio Dell Fire District Strategic Facilities Planning, Rio Dell, California


Client Contact: Ryan Huessler, Assistant Fire Chief, Rio Dell Fire District (707) 834-5358

Project Details: Assisted Rio Dell Fire Station with assessing the feasibility of a fire station renovation and upgrade, including analysis of the District’s current operations, future goals, and facilities needs. The project also included a financial analysis to determine financing options for construction.

Project Team: Kirk Cohune (Principal), Jason Brownfield (Architect)

Project: Laurel Tree Charter School Strategic Facilities Planning, Arcata, California


Client Contact: Brenda Sutter, Site Director, Laurel Tree Charter School (707) 822-5626

Project Details: Greenway Partners assisted Laurel Tree Charter School in developing an operational plan for new school facilities that could be used to apply for future construction funding; the plan included long-term goals for the school, strategies for achieving those goals, and financial analysis.

Project Team: Kirk Cohune (Principal), Jason Brownfield (Architect), Catherine Holloway (Assoc. Project Manager)

DISCUSSION AGENDA ITEM


1. Discussion/Decision regarding returning to live meetings in the Town Hall.

AGENDA ITEM

Date: June 8, 2021

_____________________________________________________________

Item: Discussion/Decision regarding Live Council Meetings at the Town Hall

Summary:

Due to COVID-19, the City Council has been meeting virtually for over a year. Since the state and federal governments are easing restrictions and opening more venues, the Council can start considering when to return to live Council meetings at the Town Hall. We can decide for a projected date in either the summer or fall.

When we return to live meetings, it is suggested that we can arrange for Access Humboldt to place a camera in the Town Hall (such as is being done by the City of Rio Dell), and broadcast the Council meeting via YouTube.

As an alternative, we can continue to use either Zoom or Webex. However, in order to facilitate the orderly process of a live meeting, comments by the public can only be made in person. Of course the public can always submit comments in advance of the meeting via email or letter.

Actions:

1. Consider a date for restarting live meetings (or consider at a future Council meeting); and/or

2. Consider broadcast via YouTube by Access Humboldt; and/or

3. Consider future use of Zoom or Webex.



2. Continued Discussion/Presentation regarding FY 2022 Budget Preparation.

Background: At the May 11 meeting, staff provided a preliminary evaluation regarding the current fiscal year to help frame expectations for the upcoming fiscal year. At that time, several significant quarterly revenue receipts had not been reported yet in the financial statements; Property Tax, Bed Tax, and Sales Tax. Those receipts were reported later in May, giving staff a clearer picture of how the City fared in 2021. Several key takeaways from the fiscal year ending June 30, 2021 are;

1. Sales Tax, Trinidad Head Cell Facility Rent, and Bed Tax revenues exceeded budget expectations. 2. With the exception of a few large projects, the City spent cautiously due to the uncertainty of the

Covid pandemic on the city’s volatile revenue streams. 3. The combination of underspending and revenue increases left the City with a second straight year

of General Fund savings. 4. Nearly all of the City’s budgeting goals from July 01, 2020 were met.

The following documents are provided in this packet to help aide in the final budget preparation:

- April 30, 2021 financial statements included in the Consent Agenda. - Draft worksheets for the General Fund: Revenues, Admin, Police, Fire, Public Works. In addition,

COPS Grant Funding, Gas Tax, TDA, Cemetery, and Water are also included. - Year-End summaries for 2020 & 2021 for reference.

Some goals of this session are; 1. Examine the financial statements received through April 30, 2021. 2. Review the preliminary budget worksheets and ask/answer questions. 3. Discuss how activity from the current year, combined with the dedicated reserves impact budgeting

for 2022. 4. Discuss the 2021-2022 spending forecast and themes; Water, Staffing, Enforcement, and

Construction Recovery. 5. Identify roadblocks or delays to spending plans that preserve assets (trail maintenance, for

example). 6. Set the stage for the second meeting in June to finalize the budget.

Proposed action: Staff will take information received at this meeting, incorporate Council feedback into the analysis process, and return to the next meeting in June with a final draft.

FY 2021 Budget

Actual Thru 05/31/2021

FY 2022 Budget

201 REVENUES Notes

41010 Property Taxes - Secured 100,000$ 105,202$ 100,000$ Assume 55% first installment41020 Property Tax - Unsecured 3,800$ 4,307$ 3,800$ 41040 Property Tax - Prior Unsecured 25$ 44$ 25$ 41050 Proerty Tax - Current suppl 1,300$ 878$ 1,300$ 41060 Property Tax - prior Supplemental 200$ 346$ 200$ 41070 Property Tax - Fines 500$ 440$ 500$ 41071 Motor Vehicles Fines -$ -$ -$

Interest Revenue 300$ 171$ 300$ 41110 Property Tax Exemption 1,300$ 1,017$ 1,300$ 41130 Public Safety 1/2% sales tax 1,900$ 943$ 1,900$ 41140 Documentary Real Property Tax 4,500$ 3,205$ 4,500$ Recorder Fees41190 Property Tax Administration -$ (1,474)$ -$ 41200 LAFCO -$ (703)$ -$ 41220 In Lieu VLF 28,500$ 17,873$ 28,500$ 42000 Sales Taxes 255,000$ 340,000$ 280,000$ 10% increase based on consumer demand43000 Transient Occupancy Tax 140,000$ 130,000$ 140,000$ Assume no covid-related impacts for 2020-2146000 Grant Income 10,000$ 50,000$ 68,000$ Covid Relief 2021 $68k46100 Measure Z Grant Income -$ -$ -$ 47310 Vehicle License Fee Collection 300$ 269$ 300$ 53010 Copy Machine Fees 50$ 45$ 50$ 53020 Interest Received 25,000$ 11,424$ 25,000$ Interest allocated to funds based on balances53090 Other Miscellaneous Income 9,000$ 6,074$ 9,000$ $5k Misc, $4k Parsac Dividend Disbursement54020 Planner Application Processing 15,000$ 21,059$ 15,000$ 6 projects (avg. $2,000 permit) + 2020-202154050 Building Inspector App. Processing 8,000$ 9,759$ 10,000$ Applicant generated building permits54100 Animal License 300$ 378$ 300$ 54150 Business License 9,000$ 7,894$ 9,000$ 54170 STR Licenses 9,600$ 4,500$ 9,600$ STR Licences (32 x $300)54300 Encroachment Permits 400$ -$ 400$ 56150 Franchise Fees -$ -$ -$ See IWM Fund for HumSan Franchise Fee56400 Rental Income - Verizon 19,500$ 70,758$ 27,000$ $4.5k/month, estimated July-December only.56500 Rental Income - Harbor 5,125$ 5,125$ 5,125$ Assume $5,000 + 2.5%56550 Rental Income - PG&E 9,000$ 9,846$ 9,500$ Annual payment56650 Rental Income - Suddenlink 6,500$ 6,704$ 6,500$ Quarterly payments56700 Rental Income - Town Hall 2,500$ 430$ 2,500$ 56800 Rental Income - Misc -$ -$ -$ 59999 Interdepartmental Transfer -$ -$ -$

TOTAL REVENUES 666,600$ 806,514$ 759,600$

ProjectedFlaggedCurrent & Uncertain

CITY OF TRINIDAD

FY 2021-2022 BUDGET General Fund Revenue

DRAFT - JUNE 08, 2021

FY 2021 Budget


FY 2022 Budget

201 EXPENDITURESlinked

60000 Interdepartmental Transfers -$ -$ -$ 60900 Honorariums 3,000.00$ 2,500$ 3,000$ Councilmember Stipend; $50 x 5 x 1261000 Employee Wages 122,897.00$ 98,647$ 122,897$ see apportionment worksheet61470 Fringe Benefits 3,120.00$ 4,061$ 3,120$ CM housing allowance65100 Deferred Retirement 14,748.00$ 12,076$ 14,748$ City Contribution to Employee 457 Deferred Comp Plan65200 Medical Insurance & Expense 22,154.00$ 17,622$ 22,154$ see Payroll Apportionment worksheet65250 Health Insurance Deductible Benefit 1,050.00$ 203$ 1,050$ RHS Prepaid Card ($500 per employee/year + program admin fees)65300 Worker's Comensation 4,085.00$ 4,257$ 4,085$ Based on prior year wages, see payroll allocation, distributed by fund65500 Employee Mileage Reimbursement 750.00$ 1,597$ 750$ Use of personal vehicles for City related errands65600 Payroll Tax 10,530.00$ 8,546$ 10,530$ 65800 Grant Payroll Allocation (4,000.00)$ (2,247)$ (4,000)$ As per Grant Administrator - SB1 Grant Pending68090 Crime Bond 550.00$ 537$ 550$ 65% 201, 35% 601 68200 General Liability Insurance 13,600.00$ 13,442$ 13,600$ 65% 201, 35% 601 68300 Property & Casualty Insurance 6,250.00$ 6,437$ 6,250$ 65% 201, 35% 601 71110 Attorney - Administrative Tasks 5,000.00$ 70,000$ 85,000$ Mitchell Law Firm71130 Attorney - Litigation -$ -$ -$ See 71110. Related expenses will be tracked here for reference.71210 City Engineer - Administration -$ -$ -$ See Public Works 501 / Water 60171310 City Planner - Administration 98,000.00$ 61,163$ 75,000$ See Planning Expense Detail; GPU, City Generated, Applications

City Planner - Enforcement -$ -$ -$ Related expenses will be tracked here for reference.71410 Building Inspector -Admin Tasks 15,000.00$ 22,000$ 25,000$ Building Permit Processing, majority offset by application fees71430 Building Inspector - Enforcement -$ 1,792$ -$ Related expenses will be tracked here for reference.71510 Accountant - Admin Tasks 17,000.00$ 14,301$ 17,000$ 65% 201, 35% 60171620 Auditor - Financial Reports 16,000.00$ 13,594$ 16,000$ 65% 201, 35% 601, + SCO Street Report72000 TOT Allocation 15,000.00$ -$ 15,000$ Council discretion - as per Chamber, Museum, Library agreement75110 Tech Support 3,000.00$ 3,793$ 5,000$ Webmaster, Sound Guy, IT Support75160 Library & Local Contributions 2,000.00$ 1,752$ 2,000$ Land Trust Lease $500, Library Staffing Support $150075170 Rent 9,000.00$ 7,500$ 9,000$ 50% of lease on 463 Trinity, split with 301 Police, $1500/month.75180 Utilities 12,000.00$ 9,935$ 12,000$ Power, Water, Gas; Town Hall, Library, CM Office75190 Dues & Memberships 1,000.00$ 506$ 1,000$ League of CA, Conference fees as per CM agreement75200 Municipal Expense 3,500.00$ 1,621$ 3,500$ Muni Code Updates, Code Hosting, Legal Notices75220 Office Supplies & Expense 7,500.00$ 3,720$ 7,500$ Desk Upgrade, Computer Upgrade if needed . % Shared with 60175240 Bank Charges 100.00$ -$ 100$ NSF Checks - Recoverable fee75280 Training/Education 200.00$ -$ 200$ 75300 Contracted Services -$ 500$ -$ 75990 Miscellaneous Expense $500 1,019$ 500$ 76110 Telephone & Communications $4,000 5,397$ 6,000$ AT&T Land Lines Town Hall, CM. Verizon Admin Cell76130 Cable and Internet Services $3,000 1,977$ 3,000$ Suddenlink ($200/mo.)76150 Travel $1,500 -$ 1,500$ CM Travel To League of CA conference annually as per contract78170 Security System $500 608$ 500$ Advanced Security Monitoring - Town Hall, CM Office78190 Materials, Supplies & Equipment $1,500 737$ 1,500$ Town Hall supplies - Linens, Towels, Cleaning Supplies,

TOTAL EXPENSES 414,034.00$ 389,593$ 485,033$

CITY OF TRINIDAD

FY2022 BUDGETGeneral Fund 201- Adminstration


FY 2021 Budget


FY 2022 Budget

301 EXPENDITURES

61000 Employee Wages 5,832$ 4,768$ 5,832$ Per payroll apportionment61470 Fringe Benefits 240$ -$ 240$ CM housing allowance65100 Deferred Retirement 700$ 582$ 700$ 65200 Medical Insurance & Expense 573$ 462$ 573$ 65250 Health Insurance Deductible Benefit 35$ 6$ 35$ 65300 Workmen's Comp Insurance 194$ 203$ 194$ 65600 Payroll Tax 500$ 410$ 500$ 75170 Rent 9,000$ 7,500$ 9,000$ 50% of lease on 463 Trinity ($1,500/mo)75180 Utilities 1,800$ 2,272$ 2,500$ Water, Propane75220 Office Supplies & Expense 500$ -$ 500$ 75300 Contracted Services 10,000$ 56,700$ 89,000$ Remainder of full and half time deputy, minus COPS75350 Animal Control 1,600$ 1,365$ 1,600$ Contract for Animal Shelter $124/mo + $60 Dog Tags 76110 Telephone & Communications 600$ -$ 600$ Portion of CM cell and office line76130 Cable & Internet -$ 241$ -$ Included in 20178170 Security System 600$ 306$ 600$ Advanced Security Quarterly Monitoring 85000 Capital Outlay -$ -$ -$

TOTAL EXPENSES 32,174$ 74,815$ 111,874$

Notes Budget based on current contract rate for (1) Full-Time Deputy.Additional Deputy expense will come from reserves.


CITY OF TRINIDAD

PROPOSED FY2022 BUDGETGeneral Fund 301- Police

FY 2021 Budget


FY 2022 Budget Budget Assumptions

401 EXPENDITURES

60900 Honorariums 2,400$ 1,500$ 2,400$ $150 per month for Chief, $50 Asst. Chief75180 Utilities 1,150$ 658$ 1,150$ PG&E ($650) and Sequoia Gas ($500)75190 Dues & Membership 350$ 729$ 350$ Fire Chief's Association, HMRA Dues75280 Training/Education 500$ 345$ 500$ First Responder Training75300 Contracted Services -$ -$ -$ 76110 Telephone 1,300$ 1,171$ 1,300$ Fire Cell Phones and Training Tablet - Verizon76140 Dispatch 1,800$ -$ 1,800$ Billed Biannually - Includes 2019, 2020, 2021, 202278140 Vehicle Fuel and Oil 350$ 92$ 350$ 78150 Vehicle Repairs & Maintenance 2,500$ 1,072$ 2,500$ 78160 Building Repairs & Maintenance 1,500$ 2,589$ 3,000$ Generator Maintenance ($500) + Gutters78190 Materials, Supplies & Equipment 5,000$ 174$ 5,000$ $5k Misc.78200 Equipment Repairs & Maintenance 1,000$ -$ 1,000$ Air tank testing, Fire Extinguishers, misc.90000 Capital Reserves -$ -$ -$ Transfer to reserve for future capital

TOTAL EXPENSES 17,850$ 8,330$ 19,350$


PROPOSED FY2022 BUDGETCITY OF TRINIDAD

General Fund 401 - Fire Department

FY 2021 Budget



501 EXPENDITURES

61000 Employee Gross Wages 88,866$ 61,330$ 88,866$ see payroll apportionment worksheet 61250 Employee Overtime 500$ -$ 500$ 61470 Fringe - Housing 720$ -$ 720$ 65100 Deferred Retirement 10,664$ 7,436$ 10,664$ 65200 Medical Insurance & Benefits 26,684$ 18,594$ 26,684$ 65252 Health Insurance Deductible Benefit 1,243$ 175$ 1,243$ 65300 Workmen's Comp Insurance 2,954$ 3,307$ 2,954$ 65000 Employee Mileage Reimbursement 100$ 34$ 100$ In case of vehicle breakdown or repairs65600 Payroll Tax 7,614$ 5,209$ 7,614$ 65800 Grant Payroll Allocation (64,400)$ (38,118)$ (64,400)$ As per Grant Admin - 523 Ped, 524 VW, 528 SW71210 City Engineer -Admin 10,000$ 12,453$ 13,000$ TAC Meeting $400 x 12, and Non-Grant Project Consulting71250 City Engineer - Project Fees -$ -$ -$ 71310 City Planner - Special Projects 5,000$ -$ -$ 75180 Utilities -$ -$ -$ 75200 Municipal Expense 3,000$ -$ 3,000$ Stormwater Discharge Permit SWRCB75300 Contracted Services 60,000$ 50,000$ 10,000$ $10k Swap or CCC's if necessary.75370 Uniforms/personal equipment 1,000$ 82$ 1,000$ Safety and Uniform Expenses, Reimbursements 78100 Street Maintenance & Repair 5,000$ 212$ 5,000$ Tree Trimming, Signs, Paint78120 Street Lighting - Operations 5,000$ 2,843$ 5,000$ PG&E Streetlight Utility Bills78130 Trail & Park Maintenance 10,000$ 439$ 10,000$ Trail Committee Prioirites as per annual report78140 Vehicle Fuel & Oil 4,000$ 1,069$ 4,000$ 78150 Vehicle Repair & Maintenance 2,500$ 110$ 2,500$ 78160 Building Repairs & maintenance 14,000$ 7,118$ 14,000$ $10k Club Room, $3.5k Bathroom Update, $500 Gen Service78190 Materials, Supplies & Equipment 5,000$ 2,890$ 5,000$ Mop Service, Cleaning Supplies, Fire Exting., Tools, etc.78200 Equipment Repairs & Maintenance 2,500$ 203$ 2,500$ 90000 Transfer to Reserve

TOTAL EXPENSES 201,945$ 135,386$ 149,944$ Upgrade bathroom toilets $3.5k (included)CM Office Generator $10k (reserves)

CITY OF TRINIDAD

PROPOSED FY2022 BUDGETGeneral Fund 501 - Public Works


FY 2021 Budget



303 REVENUES

46000 Grant Income 100,000$ 156,000$ 155,000$

TOTAL REVENUES 100,000$ 155,000$

303 EXPENDITURES

75300 Contracted Services 100,000$ 212,633$ 244,000$ Sheriff Contract

TOTAL EXPENDITURES 100,000$ 212,633$ 244,000$ (56,633)$ (89,000)$ Balance covered by GFPolice 301

Note: Full-time Deputy $164k, Half-time Deputy $80k

Special Revenue Fund 303 - COPS Grant

CITY OF TRINIDAD

PROPOSED FY2022 BUDGET

DRAFT - MAY 11, 2021

FY 2021 Budget



204 REVENUES

46000 Grant Income -$ 56150 Franchise Fees 10,000$ 6,245$ 10,000$ Humboldt Sanitation Franchise Fee

TOTAL REVENUES 10,000$

204 EXPENDITURES

61000 Employee Gross Wages and Overtime 8,103$ 3,239$ 8,103$ 65100 Deferred Retirement 972$ 373$ 972$ 65200 Medical Insurance 1,654$ 488$ 1,654$ 65250 Health Insurance Deductible Benefit 161$ 15$ 161$ 65300 Workman's Compensation 269$ 326$ 269$ 65600 Payroll Tax 694$ 274$ 694$ 75130 Garbage 500$ -$ 500$ If needed for illegally dumped items78190 Materials, Supplies & Equipment 1,800$ -$ 1,800$ Pet Waste Bags85000 Capital Outlay -$

TOTAL EXPENSES 14,153$ 4,716$ 14,154$

May merge this fund into the General Fund in 2022

CITY OF TRINIDAD

PROPOSED FY2021 BUDGETSpecial Revenue Fund 204 - Integrated Waste Management


FY 2020 Budget



503 REVENUES2020 Audited Fund Balance 59,476$ Fund balance as of 2020 Audit $59,476

46000 Grant Income 18,000$ 12,948$ 15,000$

TOTAL REVENUES 18,000$ -$ 15,000$

303 EXPENDITURES

75300 Contracted Services 48,500$ 78,500$ -$ No planned expenses for 2021-2022

TOTAL EXPENDITURES -$ -$ -$

Notes: Fund balance includes Gas Tax, RMRA, & TCRF revenues.Anticipated fund balance at the end of FY 2022 ; $72,424 + $15,000* = $87,424

Restricted Fund Summary:6/30/21 Gas Tax, RMRA, TCRF: 87,424$

TDA (minus HTA & TPW) 27,252$ Total 114,676$

Current Allocations:2020 Slurry Seal Project 40,000$ 2020 Scenic Dr. Striping 8,500$ 2021 Downtown Connectivity 30,000$

78,500$

Remaining unallocated balance 36,176$

Special Revenue Fund 503 - Gas Tax

CITY OF TRINIDAD

PROPOSED FY2020 BUDGET

FINAL DRAFT - JUNE 08, 2021

FY 2020 Budget



504 REVENUES2020 Audited Fund Balance 27,752$ Fund balance as of 2020 Audit $27,752

46000 Grant Income 12,500$ 12,500$ 13,000$ 2021-2022 TDA Claim

TOTAL REVENUES 12,500$ 40,252$ 13,000$

303 EXPENDITURES60000 Transfer Out - GF/PW -$ -$ 7,500$ Public Works Labor backfill75250 Transit Services - HTA 5,500$ 5,029$ 5,500$ Public Works Labor backfill from 2018, 2019, 2020 Claims

TOTAL EXPENDITURES 5,500$ 5,029$ 13,000$

Anticipated fund balance at the end of FY 2022; $40,252 - $13,000 = $27,252

Leaving $27,252 Balance in TDA Fund for future, eligible expenses.

Special Revenue Fund 504- Transportation Development Act TDA

CITY OF TRINIDADPROPOSED FY2021 BUDGET

FINAL DRAFT - JUNE 23, 2020

FY 2021 Budget



601 REVENUES

53020 Interest Income 12,000$ -$ 12,000$ Conservative based on 2019-2020 int earnings 53090 Other Miscellaneous Income 1,000$ 675$ 1,000$ Polymer sales; Blackflow prevention devices57100 Water Sales 315,000$ 274,668$ 315,000$ No rate increase July 01 without analysis57200 Water Sales - Wholesale 8,000$ 5,477$ 8,000$ 57300 New Water Hookups -$ -$ -$ If needed, will zero out with expense line 79130 below 57500 Penalties 6,000$ 4,637$ 6,000$ penalties less adjustments (leaks, etc.)

TOTAL REVENUES 342,000$ 285,457$ 342,000$

601 EXPENSES

61000 Employee Wages 113,588$ 82,608$ 113,588$ see apportionment worksheet for payroll details 61470 Fringe Benefits 720$ -$ 720$ 65100 Deferred Retirement 13,631$ 10,092$ 13,631$ Hartford 457 Deferred Comp Plan65200 Medical Insurance & Expense 36,160$ 28,674$ 36,160$ Medical, Dental, Life65252 Health Insurance Deductible Benefit 1,572$ 243$ 1,572$ RHS Debit Card65300 Workmen's Compensation 3,776$ 4,190$ 3,776$ 65600 Payroll Tax 9,732$ 7,097$ 9,732$ 68090 Crime Bond 300$ 289$ 300$ 68200 General Liability Insurance 7,325$ 7,229$ 7,325$ 65% GF; 35% Water68300 Property & Casualty Inusrance 3,350$ 3,466$ 3,350$ 65% GF; 35% Water71110 City Attorney - Administrative Tasks 500$ -$ 500$ Minimal71210 City Engineer - Admin Tasks 2,500$ 11,886$ 2,500$ General Water Consulting71230 Engineer Special Projects 45,000$ 11,340$ 25,000$ Rate Adjustment, Drought Consulting, Repair Support, etc.71310 City Planner - Admin Tasks 10,000$ 9,053$ 10,000$ Drought Consulting, Water Committee Support, etc.71510 Accountant 9,000$ 7,700$ 9,000$ 65% GF; 35% Water71620 Auditor 7,000$ 7,320$ 7,000$ 65% GF; 35% Water72100 Bad Debts 100$ -$ 100$ NSF checks - (account balances recoverable)75180 Utilities 14,000$ 11,555$ 14,000$ PG&E, Sequoia Gas, B&B Servicing75190 Dues & Memberships 700$ 645$ 700$ CRWA $52575200 Municipal/Update Expense 200$ 205$ 200$ Property Tax $20075220 Office Supplies & Expense 5,000$ 3,369$ 5,000$ Billing Postage, Blank Bills, New Office Computer75240 Bank Charges 100$ -$ 100$ NSF Check Fees (Recovered by customer payment)75280 Training/Education 750$ -$ 750$ $250 Grade II Certification, $500 SEMS Training75300 Contracted Services 19,000$ 9,896$ 19,000$ HACH Calibration, McNeil Backflow, PWA Creek Monitoring76110 Telephone 1,800$ 1,863$ 1,800$ AT&T Landline, Verizon76130 Cable & Internet Service 750$ 619$ 750$ Suddenlink Internet76160 Licenses & Fees 3,600$ 6,083$ 3,600$ SWRCB Fee $1950, Water Rights $800, PHlth $47578140 Vehicle Fuel and Oil 1,500$ 1,389$ 1,500$ 78150 Vehicle Repairs 2,500$ 664$ 2,500$ (3) Vehicles78160 Building Repairs and Maintenance 4,250$ 3,007$ 4,250$ Generator Service ($750 + $3.5k transfer switch repair)78170 Security System 500$ 230$ 500$ Advanced Security - Monitoring78190 Materials, Supplies and Equipment 5,000$ 3,456$ 5,000$ $2k Misc Plumbing & Repairs, $3k SEMS Software78200 Equipment Repairs & Maintenance 1,500$ 13,126$ 7,500$ Tech Support for SCADA system, Electrician, Whitson, etc.79100 Water Lab Fees 6,000$ 5,213$ 6,000$ North Coast Lab routine testing79120 Water Plant Chemical 7,500$ 4,964$ 7,500$ Chlorine/Polymer79130 Water Line Hook-Ups -$ -$ -$ offset by revenue79150 Water Line Repair 25,000$ 56,696$ 25,000$ Valve Replacement (reserve spending)79160 Water Plant Repair 3,000$ 2,141$ 3,000$ Ralph recently started including this90000 Capital Reserves -$ -$

TOTAL EXPENSES 366,904$ 316,308$ 352,903$

CITY OF TRINIDAD

PROPOSED FY2021 BUDGETEnterprise Fund 601- Water


FY 2021 Budget



701 REVENUES

53020 Interest Income 250$ -$ 250$ 58100 Cemetery Plot Sales 12,000$ 15,026$ 12,000$ Based conservatively on average sales58150 Cemetery Plot Refunds -$ -$

TOTAL REVENUES 12,250$ 15,026$ 12,250$

701 EXPENDITURES

61000 Employee Gross Wages and Overtime 8,272$ 5,047$ 8,272$ 65100 Deferred Retirement 993$ 601$ 993$ 65200 Medical Insurance & Expense 1,921$ 1,146$ 1,921$ 65250 Health Insurance Deductible Benefit 140$ 19$ 140$ 65300 Workmen's Comp Insurance 275$ 360$ 275$ 65600 Payroll Tax 709$ 438$ 709$ 75180 Utilities 493$ 452$ 493$ Water75300 Contracted Services 2,000$ -$ 3,000$ Tree Service - Damaged & Hazardous Limbs78170 Security System 450$ 320$ 450$ Advanced Security - Monitoring Service78190 Materials, Supplies & Equipment 500$ -$ 500$

TOTAL EXPENSES 15,753$ 8,383$ 16,753$

Net Income (3,503)$ 6,643$ (4,503)$

CITY OF TRINIDAD

PROPOSED FY2021 BUDGETEnterprise Fund 701 - Cemetery


2020-2021 General Fund Summary - Operating Revenue vs. Expenses

REVENUE Budgeted Est. ActualGeneral Fund Revenue Projection: 666,600$ 806,514$ Cemetery Plot Purchases 12,000$ 15,026$ Humboldt Sanitation Franchise Fees 10,000$ 9,000$ TDA Transfer-In for TPW Labor 12,000$ 12,000$

Total Revenue 700,600$ 842,540$

EXPENSESGeneral Fund Admin 414,034$ 428,000$ Public Works 201,945$ 145,000$ Fire 17,850$ 11,000$ Police 32,174$ 76,000$ Cemetery 15,753$ 9,900$ Waste Management 14,153$ 5,800$

Total Expenses 695,909$ 675,700$

Positive Balance 4,691$ 166,840$

Highlights: Received $50k Covid ReliefReceived Verizon Rent thru FY2020-2021Slurry Seal Project + Roadway repairs, $50,000 complete, paid for with gas tax fundsFunds set aside for Trail Maintenance $10kFunds reserved for Civic Club Room Update $10kMaintained Critical and General Government ServicesSales Tax revenues much higher than expectedOccupancy Tax Revenue Expectation sustained without Jan-March quarterCompleted the Downtown Connectivity ProjectCompleted the Town Hall Solar installationAdditional 1/2 Time Deputy November-June.

Reserve Funding Water Fund - Van Wycke main temporary relocation, replaced 2 hydrants.

Need Info: Vehicle In Lieu Fees?Interest Earnings, Verizon Rent estimatesGrant Payroll Allocation status quo through 2021-2022.Pay increases for anniversary date for Kyle, Angela.Pay increase for Ryan for increasing responsibilites as Deputy Director Public Works

Rate Adjustments Cemetery Plots: $4200/yearBench Policy Implementation $30 benches at $1k eachOWTS Program Fee Implementation: Initial Fee Increase?Water Rates 2.5% of $315k: $7,875.10%-15% Admin Fee included with Planning Permits/Projects

Big Picture / Future Planning Cemetery expansion to adjacent lot - Real Estate PurchaseCapital Improvement Funding - Water Infrastructure

2019-2020 General Fund Summary - Operating Revenue vs. Expenses

REVENUE Budgeted Est. ActualGeneral Fund Revenue Projection: 657,200$ 630,000$ Cemetery Plot Purchases 9,250$ 37,000$ Humboldt Sanitation Franchise Fees 10,000$ 10,000$ TDA Transfer-In for TPW Labor 12,000$ 12,000$ COPS Grant 2019 Surplus 44,000$ 35,000$

Total Revenue 732,450$ 724,000$

EXPENSESGeneral Fund Admin 368,371$ 368,000$ Public Works 174,801$ 150,000$ Fire 22,550$ 11,000$ Police 87,099$ 26,000$ Cemetery 17,125$ 15,000$ Waste Management 17,174$ 17,000$

Total Expenses 687,120$ 587,000$

Positive Balance 45,330$ 137,000$

Highlights: Slurry Seal Project + Roadway repairs, $40,000 postponed until 2021Salary Study was not completedSCBA's were entirely funded by Measure Z ($10k)Funds set aside for Trail Maintenance $10kFunds reserved for Civic Club Room Update $10kMaintains Critical and General Government ServicesPurchase of a replacement Public Works truck from MCSD

Reserve Funding Town Hall Exterior Wash and Trim Paint - General FundNeeded Water Studies - Water Fund

Need Info: Need to know fund balances for Water, General Fund, CemeteryNeed to know what grant activity will occur in 2019-2020 (timeline)Need to know construction activity for 2019-2020Grant Payroll Allocation status quo through 2021-2022.Need to know how much it will cost the city - at 70% cost for dependent coveragePay increases for anniversary date for Kyle, Angela.Pay increase for Ryan for increasing responsibilites as Deputy Director Public Works

Rate Adjustments Cemetery Plots: $4200/yearBench Policy Implementation $30 benches at $1k eachOWTS Program Fee Implementation: Initial Fee Increase?Water Rates 2.5% of $315k: $7,875.10%-15% Admin Fee included with Planning Permits/Projects

Big Picture / Future Planning Cemetery expansion to adjacent lot - Real Estate PurchaseTown Hall Solar?Sales Tax Election in November 2020. Current ends March 2021.Increase Public Safety Coverage / HCSO vs. City PDCapital Improvement Funding - Water Infrastructure



3. Continued Discussion/Decision to Remove COVID Signage at Trail Heads per Trails Committee Recommendation.

AGENDA ITEM

Date: June 8, 2021

_____________________________________________________________

Item: Discussion/Decision to Remove COVID Signage at Trail Heads

Summary:

At the Trails Committee meeting on April 20, 2021, the Trails Committee recommended that the City remove the COVID-19 Protocol Signage at the various trail heads. At the May 11, 2021, City Council meeting, the Council decided to keep the signage until June and reconsider at the June Council meeting whether to remove the signs by June 15th or at a later date.

Although COVID-19 conditions have been improving overall due to vaccinations, Humboldt County has the highest per capita count of new COVID infections in the State. Furthermore, as the summer season comes upon us visitors will be using the trails that have not seen the signage and are not aware of our suggested protocol.

Actions:

1. Remove the COVID-19 signage at the trail heads. OR

2. Keep the COVID-19 signage in place and reconsider at a later date.


NO SUPPORTING DOCUMENTATION ATTACHED

4. Second Reading of Ordinance 2021-02; Amending Trinidad Municipal Code 10.08.010 to Restrict Overnight Parking in Public Parking Lots

AGENDA ITEM

Date: June 8, 2021

_____________________________________________________________

Item: Discussion/Decision regarding Second Reading of Ordinance 2021-02; Amending Trinidad Municipal Code 10.08.010 to allow Restriction of Parking in Public Parking Lots

Summary:

The City has had issues with overnight parking in the parking lot by Saunders Park. The Municipal Code allows for regulation of parking on streets and alleys but does not include public parking lots. After passage of the ordinance revision, the City Council will be able to limit overnight parking in public parking lots by resolution.

The proposed attached ordinance modifies the following section of the Code to include public parking lots:

The Trinidad Municipal Code Section 10.08.010 reads as follows: “Prohibited Parking. When authorized signs are in place giving notice thereof, no person shall stop, stand or park any vehicle on any of the streets or alleys enumerated by resolution of the city council.” [Ord. 87-196, Sec. 1, 1988].

The proposed ordinance also revises the seventy-two-hour parking limit to include public parking lots.

Action:

Approve Ordinance 2021-02

Attachment:

Ordinance 2021-02

ORDINANCE 2021-02

AN AMENDMENT TO ORDINANCE NUMBER 87-196, REGARDING PROHIBITED PARKING; AND ORDINANCE NUMBER 2010-2, REGARDING SEVENTY-TWO-

HOUR PARKING LIMIT.

Recitals

A. WHEREAS, City of Trinidad Ordinance Number 87-196 creates certain prohibitions on vehicular parking on public streets and alleys in the City;

B. WHEREAS, City of Trinidad Ordinance Number 2010-02 creates certain prohibitions on vehicular parking on public streets and alleys in the City;

C. WHEREAS, abuses of public streets, alleys and parking lots have occurred where people have parked their vehicles for protracted periods of time, causing human health, safety and welfare concerns and constituting public nuisances.

Consequently, the City Council of the City of Trinidad, incorporating and predicated on said findings of fact, does hereby ordain as follows:

Ordinance

SECTION 1: PROHIBITED PARKING. The current text of Ordinance Number 87-196, published at Trinidad Municipal Code Section 10.08.010 states as follows:

“When authorized signs are in place giving notice thereof, no person shall stop, stand or park any vehicle on any of the streets or alleys enumerated by resolution of the city council.”

SECTION 2: AMENDED TRINIDAD MUNICIPAL CODE SECTION 10.08.010. Pursuant to this Ordinance Number 2021-02, Trinidad Municipal Code Section 10.08.010 shall be amended as follows, and Section 10.08.010 shall hereinafter be read and interpreted as if the following underlined text exists:

When authorized signs are in place giving notice thereof, no person shall stop, stand or park any vehicle on any of the streets, alleys, or public parking lots enumerated by resolution of the city council in a manner contrary to the restrictions created by the signage. Any such vehicle parked or left standing in violation of this section may be removed by order of a city police officer.

SECTION 3: SEVENTY-TWO HOUR PARKING LIMIT. The current text of Ordinance Number 2010-02, published at Trinidad Municipal Code Section 10.08.020, states as follows:

“It shall be unlawful for any vehicle to be parked on any street or alley for 72 or more consecutive hours. Any such vehicle parked or left standing in violation of this section may be removed by order of a city police officer.”

SECTION 4: SEVENTY-TWO HOUR PARKING LIMIT AMENDED. Pursuant to this Ordinance Number 2021-02, Trinidad Municipal Code Section 10.08.020 shall be amended as follows, and Section 10.08.020 shall hereinafter be read and interpreted as if the following underlined text exists:

It shall be unlawful for any vehicle to be continuously parked on any street, alley, or public parking lot for seventy-two (72) or more consecutive hours. Any such vehicle parked or left standing in violation of this section may be removed by order of a city police officer.

SECTION 5: SEVERABILITY. Should any provision, section, paragraph, sentence, or word of this Ordinance be rendered or declared invalid by any final court action in a court of competent jurisdiction or by reason of any preemptive legislation, the remaining provisions, sections, paragraphs, sentences, and words of this ordinance as hereby adopted shall remain in full force and effect.

SECTION 6: EFFECTIVE DATE. This Ordinance shall go into effect and be in full force and operation 30 days after its final passage and adoption by the Trinidad City Council.

PASSED, APPROVED AND ADOPTED this ____ day of ________, 2021.

Ayes:

Noes:

Abstain:

Absent:

Attest:

____________________ ___________________

Gabriel Adams Steve Ladwig

Trinidad City Clerk Mayor



5. Discussion/Decision regarding the Water Shortage Response Team

AGENDA ITEM

Date: June 8, 2021

_____________________________________________________________

Item: Discussion/Decision regarding Make-up of the Water Shortage Response Team

Summary:

At the January 26, 2021, meeting, the City Council approved the Water Shortage Contingency Plan (WSCP). As part of the Plan, the Water Shortage Response Team is made up of the following members: “Water Shortage Response Team (WSRT): City Manager, Public Works Director, City Engineer, City Planner, City Clerk/Assistant City Clerk, Planning Commission Representative, and City Council Representative.”

The Agenda Review Committee (made up of the Mayor, Mayor Pro-Tem, and City Manager) meets regularly once a week, and suggests that they function as the Water Shortage Response Team in the interest of providing quick, effective decisions in a timely manner. The make-up of the 3-member Committee makes it more efficient in times of an emergency rather than the 7-member team concept as originally conceived in the WSCP.

Actions:

Change the make-up of the Water Shortage Response Team to include members of the Agenda Review Committee rather than the composition laid out in the Water Shortage Contingency Plan.

OR:

Keep the composition of the Water Shortage Response Team as laid out in the Water Shortage Contingency Plan.

notice and call of a regular meeting of the trinidad …

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