northwest michigan community action agency6. kindergarten entry assessment (kea)- dru o’connor,...

Board of Directors Meeting May 16, 2019

Northwest Michigan Community Action Agency

NORTHWEST MICHIGAN COMMUNITY ACTION AGENCY, INC. Board of Directors Meeting Agenda May 16, 2019

“NMCAA leads in strengthening our communities by empowering people to overcome barriers, build connections, and improve their quality of life.”

Call to Order – Chairperson, Rev. Gerald Cook Pledge of Allegiance

Roll Call – Establish Quorum Approval of Agenda Minutes of Previous Meeting – April 18, 2019 Membership Announcements Public Input Policy Council Report – Tonya Schroka Executive Director's Report – Kerry Baughman

Business: Housing Committee Report- Tony Ansorge Personnel Committee Report- Mary Klein Senior Investment Committee Report- Rev. Gerald Cook Fiscal Policy and Procedures Updates- Dan Dewey Head Start Transportation Waiver- Shannon Phelps MSHDA Homebuyer Education Program (HEP) Grant- Karen Emerson Volunteer Income Tax Assistance (VITA) Program Review- Meg Havenga

Other Business: Agency and Legislative Updates - Kerry Baughman Board Activities Comments Next Meeting: June 20, 2019 12:30 PM Adjourn

POLICY COUNCIL REPORTMay 9, 20191. Connecting Activity, Mindfulness- Shelly Charron, Family Engagement Specialist

o Shelly introduced Mind Yeti, a website with mindfulness activitieso Families can access these activities for free at: www.mindyeti.com

2. Budget Report- Shannon Phelps, Early Childhood Programs Director

3. Program Information Summary- Management Teamo Discussed the Transportation Waiver and requested input and approval from PC members

i. Motion to approve Head Start Transportation Waiver for Program Year 19-20 made by Lauren Clark, second by Crystal Abramczyk. Motion carried

4. Discussion of Self-Assessment Schedule and Request for Approval- Shannon Phelps, Early Childhood Programs Directoro Motion to approve Self-Assessment plan by Felicia Cannedy, second by Lynn Palcowski. Motion carried

5. Report from Michigan Head Start Association Assembly- Bethany Parent and Lynn Palcowski, MHSA Delegatesi. Lynn shared information from a session on focused thinking with a purposeii. Bethany reported on the three super powers of parents-

give instead of get, offer positive intent, and be someone’s person

6. Kindergarten Entry Assessment (KEA)- Dru O’Connor, Education Managero Starting in 2019 children entering Kindergarten in Northwest Michigan will be observed using the KEA

7. Agency and Board Updates- Kerry Baughman, NMCAA Executive Directoro Potential for a growing collaboration between NMCAA and Michigan Works. Encouraged thought around how

the program engages in workforce development, particularly for Head Start parents

8. Self-Assessment Activity- Shannon Phelps, Early Childhood Programs Directoro The group was asked to record thoughts related to various program areas (ERSEA, Health, Education, etc.)

and how Policy Council uses data to inform program planning and decision making

Monitoring:• USDA Review May 7-10. Tri-annual review of Child and

Adult Care Food Programs. No findings or corrective actions.

• May 28th Salvation Army monitoring review for funds received by Homeless Prevention for emergency housing.

• June 4th & 5th Site Visit from Office of Head Start Program Specialists representing both OHS grants.

Opportunities:• Any Board Members interest in participating in the Head

Start Self- Assessment process on July 18th please let Kerry know or email Shannon Phelps at [email protected]

In the Community

• Functional Zero-Celebration in Cadillac on 5/13/19 (7&4 and 9&10 News)

• Kalkaska Fire- Resource Fair on May 7th for families displaced by the Kalkaska Woods Apartment fire

• Youth Homeless Demonstration Project Article in the Northern Express

• Employees in the Cadillac Office participated in a Safety and Emergency Plan Training for that facility. Petoskey and Traverse City are to follow.

CSPM 201-Tri-Partite Board Update

Effective date July 1, 2019. • “A quorum should be 51% of the seated members”

• “If not prohibited by its own bylaws- an agency may take required or permitted action without a meeting if all members of the board or of the committee consent to the action in writing or by electronic means”

Michigan Non-Profit Corporation Act only requires 1/3 of seated members for a quorum. CSPM requires meetings to follow the Open Meetings Act

NMCAA bylaws allow for a range of 24-30 Directors, with 1/3 to establish a quorumCurrently 27 seated Directors

Governance Committee June Meeting

AGENCY FINANCIAL STATEMENTS

• NMCAA Grant Summary• Fiscal Activity• Revenue and Expenses• Advancement Progress• NMCAA Balance Sheet

NMCAA GRANT SUMMARY APRIL 2019

CS

AG

NMCAA GRANT SUMMARY APRIL 2019PAGE 2

CSCont.

NMCAA GRANT SUMMARY APRIL 2019PAGE 3

SN

CD

NW MICHIGAN COMMUNITY ACTION

-2500000

-2000000

-1500000

-1000000

-500000

0

500000

1000000

1500000

2000000

2500000

APR MAY JUNE JULY AUGUST SEP OCT NOV DEC JAN FEB MAR APR

RECEIPTS EXPENSES BALANCE

FY 19FY 18

FISCAL ACTIVITY

April 2019 starting balance: $1,550,465

Receipts: $1,571,305; Expenses:$1,466,651; Balance: $1,655,119NMCAA funds in Treasury Direct: $998,142 – Total “near term” funds available: $2,653,261

NMCAA REVENUE & EXPENSES: 4/1/19 - 4/30/19

Current Period Actual

Current Year Actual

Total Budget $ - Revised

YTD Budget $ Variance -

RevisedRevenues Income - Support 0.00 297,447.60 0.00 297,447.60 Indirect Cost Revenue 118,485.69 892,726.73 0.00 892,726.73 Income Transfer-525 Waiver 0.00 0.00 35,256.00 (35,256.00) Income Transfer-540 KTWR

0.00 0.00 124,314.00 (124,314.00) Income Transfer - BASA 0.00 40,088.74 25,975.68 14,113.06 Fundraising Transfer 0.00 280.00 0.00 280.00 Revenue Transfer 0.00 0.00 51,679.28 (51,679.28) Project Income 22,773.42 138,664.14 270,850.00 (132,185.86) Fundraising 3,681.54 72,122.67 0.00 72,122.67 Income Head Start 3,616.32 24,649.92 59,339.00 (34,689.08) Rebate Income 0.00 5,612.23 0.00 5,612.23 Waiver Meals 0.00 0.00 62,447.00 (62,447.00) Miscellaneous Income 1,680.64 5,658.43 0.00 5,658.43 Local Contributions - Grand Traverse

22.21 3,071.66 0.00 3,071.66

Local Contributions - Leelanau County

0.00 369.01 0.00 369.01

Local Contributions - Wexford County

0.00 479.00 0.00 479.00

Energy Optimization Income

16,594.00 30,293.18 0.00 30,293.18 BASA Membership Dues 0.00 3,510.00 2,800.00 710.00 BASA Expo Sponsors 1,000.00 4,000.00 10,000.00 (6,000.00) BASA Expo Exhibitors 20,250.00 30,550.00 30,000.00 550.00 Income Kalkaska COA 199.64 322.36 0.00 322.36 Waiver Income 4,927.00 25,369.50 0.00 25,369.50 Waiver Income - GLCMH 2,561.00 16,497.00 0.00 16,497.00 Donation 5,370.00 76,396.37 9,000.00 67,396.37 Pre Bankruptcy Ed. Revenue

20.00 900.73 0.00 900.73 Special Income 0.00 2,701.03 0.00 2,701.03 Special Income - Child Development

409.06 409.06 0.00 409.06

SBI-HBE Revenue 164.16 1,779.92 0.00 1,779.92 Equipment Fund 54.30 59.10 0.00 59.10 USDA Income 29,557.61 189,361.58 0.00 189,361.58 USDA Income - SN 0.00 120,071.00 156,000.00 (35,929.00) Interest Income 4,241.36 20,085.94 0.00 20,085.94 Dividend Income 1,020.81 4,635.20 0.00 4,635.20 Short Term Capital Gains 0.00 148.40 0.00 148.40 Long Term Capital Gains 0.00 1,285.00 0.00 1,285.00 Unrealized Gain on Marketable Securities

2,173.09 16,903.00 0.00 16,903.00

In -Kind 12,351.83 1,484,492.18 2,748,405.00 (1,263,912.82) Grant Income 1,151,618.61 8,176,311.28 15,595,601.79 (7,419,290.51) Grant Income-Local 25,903.69 426,448.07 419,706.00 6,742.07 Grant Income 2.04082% HC 0.00 180.00 180.00 0.00 Project Delivery Fee 1,633.59 6,959.48 17,333.00 (10,373.52) Income - Fiduciary 2,880.00 3,640.00 0.00 3,640.00 Grant Income - State 244,418.78 1,155,061.58 1,966,298.80 (811,237.22) Grant Income - Recapture 0.00 45,849.20 326,418.77 (280,569.57) Project Delivery Fee - PI 0.00 0.00 3,650.50 (3,650.50) Contract Income 34,301.19 195,530.20 460,552.63 (265,022.43) Total Revenues 1,711,909.54 13,520,920.49 22,375,807.45 (8,854,886.96)



Current Year Actual



RevisedExpenditures Indirect Cost Expense 118,485.69 892,773.11 1,510,906.24 618,133.13 Indirect Exp. Transfer 0.00 0.00 (146,390.99) (146,390.99) Salaries 740,785.63 5,386,154.02 8,784,530.18 3,398,376.16 Salaries In-Kind 10,855.80 1,182,730.10 2,730,405.00 1,547,674.90 Payroll Tax 54,620.09 397,363.82 660,639.30 263,275.48 Fringe Benefits 81,399.84 782,585.11 1,203,250.74 420,665.63 Salary - Transfer Other Resources

0.00 0.00 9,005.69 9,005.69

Salary - Internal Billing 0.00 0.00 (4,000.00) (4,000.00) Fringe-Internal Billing 0.00 0.00 1.00 1.00 Fringe - Transfer Other Resources

0.00 0.00 119.52 119.52

Professional Services 2,793.00 53,081.80 4,400.00 (48,681.80) Financial Services Fee 464.11 2,373.58 1,130.00 (1,243.58) Contract Services 46,966.72 318,777.53 420,279.14 101,501.61 Contract Serv. - Mental Health

8,286.25 49,725.95 153,180.00 103,454.05

Contract Services - CC Providers

38,361.00 344,395.75 973,475.00 629,079.25

CCP Enhancements 0.00 0.00 67,200.00 67,200.00 Contract Services In-Kind 0.00 107,313.75 0.00 (107,313.75) Beneficiary Medical/Dental 200.00 4,703.87 27,369.00 22,665.13 CC Provider Substitute 0.00 0.00 42,840.00 42,840.00 Unrealized Loss on Marketable Securities

0.00 17,240.53 0.00 (17,240.53)

Advertising 1,554.32 11,993.63 32,651.00 20,657.37 Employee Mileage 32,671.15 208,042.16 402,311.49 194,269.33 Employee Travel 11,920.05 41,847.45 49,816.54 7,969.09 Mileage In-Kind 1,496.03 30,099.05 18,000.00 (12,099.05) Beneficiary Travel 4,207.13 37,590.82 80,334.30 42,743.48 Board/Committee Expenses 2,339.16 19,917.81 27,909.00 7,991.19 Other Travel 0.00 1,317.50 17,780.00 16,462.50 Cellular Telephone 4,359.33 31,223.07 63,561.00 32,337.93 Transportation - Med./Test 0.00 24.00 200.00 176.00 Beneficiary Travel - Other 33.00 143.00 800.00 657.00 Commodity Delivery Costs 8,920.80 15,196.24 35,343.00 20,146.76 Mileage - Transfer Other Resources

0.00 0.00 1,874.43 1,874.43

Space Lease 41,274.10 269,508.61 470,675.00 201,166.39 Space Cost - Internal Billing 0.00 0.00 (1.00) (1.00)

Space In-Kind 0.00 152,200.18 0.00 (152,200.18) Utilities 8,897.15 52,830.14 95,340.00 42,509.86 Building Maintenance 12,009.90 166,209.74 171,978.00 5,768.26 Building & Renovation 0.00 0.00 80,000.00 80,000.00 Supplies/Activities 23,463.22 364,442.31 758,885.13 394,442.82 Employee Physicals 112.00 2,683.61 4,250.00 1,566.39 Registration Costs 3,928.62 40,178.78 88,376.00 48,197.22 Local Conference Costs 9,641.93 9,726.93 5,630.00 (4,096.93) Meeting Costs 149.59 4,089.94 8,857.00 4,767.06 Subscrip./Membership Dues 2,109.00 20,038.49 12,237.00 (7,801.49) Center License Costs 1,138.00 10,356.51 20,708.00 10,351.49 Parent Participation 0.00 17,583.95 52,950.00 35,366.05 Supplies - LT Consumables 806.36 33,194.73 4,179.00 (29,015.73) Beneficiary Food Cost 90,939.80 605,515.95 705,815.00 100,299.05 Ben. Food Cost - Internal Billing

0.00 (10.00) (1.00) 9.00



Current Year Actual



Revised Ben. Food Cost-Transfer Other Resources

0.00 0.00 (10,358.96) (10,358.96)

Beneficiary - Non Food 7,664.51 48,678.46 59,115.00 10,436.54 Supplies In-Kind 0.00 12,149.10 0.00 (12,149.10) Beneficiary Consumables 28,423.60 259,630.24 288,398.00 28,767.76 Ben. Consum. - Housing Assist

0.00 350.00 14,400.00 14,050.00

Ben. Consum. - Leasing Assist.

34,373.98 248,313.01 829,694.00 581,380.99

Other Beneficiary Cost 526.98 5,656.23 9,201.00 3,544.77 Construction Costs 62,995.35 314,778.13 454,211.02 139,432.89 Emergency Costs - Rehab 0.00 7,450.00 22,796.18 15,346.18 Construction Costs - Prog. Inc.

0.00 21,499.00 141,008.96 119,509.96

Equipment Purchase 0.00 0.00 15,590.00 15,590.00 Equipment Lease Copier 4,126.98 28,700.40 52,433.00 23,732.60 Equipment Lease - Print Charges

3,597.15 16,914.58 35,748.00 18,833.42

Equipment Lease 598.00 4,186.00 6,132.00 1,946.00 Equipment Maintenance 646.38 4,255.69 8,737.00 4,481.31 Depreciation Expenses 745.03 11,148.70 476.00 (10,672.70) Vehicle Maintenance 879.75 10,555.83 15,766.00 5,210.17 Insurance 5,968.00 27,499.32 42,096.63 14,597.31 Insurance - Vehicle 0.00 8,248.50 15,601.00 7,352.50 Telephone 3,807.95 36,597.39 62,539.00 25,941.61 Internet Access 2,740.21 19,369.64 28,033.00 8,663.36 Postage 1,463.74 18,512.93 20,358.50 1,845.57 Other Expense 380.14 7,674.42 11,852.31 4,177.89 BASA Senior Support 0.00 11,000.00 15,000.00 4,000.00 BASA Cares Awards 0.00 10,000.00 10,000.00 0.00 BASA Senior Expo 1,475.00 1,475.00 24,000.00 22,525.00 BASA Networking 0.00 0.00 1,000.00 1,000.00 Other Expenses - Transfer Other Resources

0.00 0.00 3,030.11 3,030.11

Accounting Supplies 6,894.28 32,601.21 0.00 (32,601.21) Professional Development 1,519.16 22,158.11 65,297.01 43,138.90 Miscellaneous Food Cost 6,896.38 35,525.22 64,943.00 29,417.78 Misc. Food Cost - Internal Billing

0.00 0.00 1.00 1.00

Misc. Food Cost-Transfer Other Resources

0.00 0.00 (2,101.24) (2,101.24)

Income Tax 434.30 434.30 0.00 (434.30) Program Support - Internal 0.00 0.00 222,911.72 222,911.72 Payments to Subgrantees 2,805.70 35,000.00 50,000.00 15,000.00 Aggregate Pymts Subgrantee>$25,000

4,412.45 20,081.00 160,796.00 140,715.00

Total Expenditures 1,548,563.79 12,965,605.93 22,387,503.95 9,421,898.02

Net Income(Loss) 163,345.75 555,314.56 (11,696.50) 567,011.06

‘

ADVANCEMENT PROGRESS AS OF 4/30As of

Last Month(March)

As ofThis Month

(April)

Long Lapsed DonorsGave 4-6 Yrs Ago 201 201

Lapsed DonorsGave 2-4 Yrs Ago 482 463

Most Active DonorsGave within past 2 Yrs 527 556

Total ActiveGave w/in past 4 Yrs 1,005 1,017

New Donors This FY 50 71

New Donors This Month 4 4

Total Gifts this FY 243 324

Total Value - to Date $72,062.83 $83,837.03

$51,711.07, 62%$8,150.00, 10%

$1,700.00, 2%

$2,227.57, 3%

$230.20, 0%$6,750.00, 8%

$2,336.00, 3%

$4,367.19, 5%

$6,365.00, 7%

Donations by Fund - FY19 as of 04/30/19 Meals on Wheels

Rotary Grant

Utilities Fund

Blarney Castle

Head Start

General Fund / OGN

Emergency GAP

Home Rehab

Homeless Preventions &VeteransHeating Assistance

(ECOP) Emet CountyUtility Program

NMCAA BALANCE SHEET: 4/30/19Current Period

BalanceASSETS CASH IN BANK Cash in Bank - Commercial 1,655,118.74 Cash in Bank - FSA 17,160.84 Cash in Bank - Employee Fund 5,067.42 Cash in Bank - AFIA 206,229.14 Cash in Bank - MSHDA 1,000.00 Restricted Cash - NeighborWorks 121,494.11 ST Investment - T Bills 4 wk 998,142.10 Total CASH IN BANK 3,004,212.35 PETTY CASH Petty Cash - Petoskey 175.00 Petty Cash - T .C. 200.00 Petty Cash - Cadillac 50.00 Petty Cash - Manistee 50.00 Total PETTY CASH 475.00 ACCTS RECEIVABLE Accounts Receivable 107,797.80 Construction Note Receivable 100,000.00 Total ACCTS RECEIVABLE 207,797.80 PREPAIDS Prepaid Fringe 3,702.95 Prepaid Space Cost 3,726.33 Prepaid Postage 3,358.53 Prepaid Postage - Cadillac 73.36 Prepaid Postage - Petoskey 260.95 Total PREPAIDS 11,122.12 INVENTORY FOOD Inventory Food 10,849.03 Inventory - WX Materials 4,710.50 Total INVENTORY FOOD 15,559.53 INVESTMENTS Marketable Securities - Long Term 271,039.57 Market Adjustment LT Securities 6,458.25 Total INVESTMENTS 277,497.82

Current Period Balance

FIXED ASSETS Land - Long Lake 10,607.01 Land - Lake City 25,000.00 Land - TC, Cadillac MP, & Mancelona 102,586.40 Building - Long Lake 84,392.99 Building - Lake City 147,300.00 Buildings - TC, Cadillac Offices 742,237.60 Mortgages - LT Receivable 551,847.53 Mortgages LT A/R Allowance (283,423.78) Mortgages LT A/R Discount (77,903.38) Acc. Depreciation - Building Long Lake (84,392.99) Acc. Depr. Building Lake City (141,849.36) Acc. Depreciation - TC, Cadillac Offices (742,237.60) Building Improvements 519,020.77 Acc. Depreciation - Bldg Improvement (493,262.59) Vehicles 25,054.00 Vehicles Head Start 600,483.66 Vehicles Senior Nutrition 16,444.00 Vehicles CSFP 87,584.25 Vehicles - WX 31,225.00 Acc. Depreciation Vehicles (4,593.27) Acc. Depr. Vehicles HS (500,425.58) Acc. Depr. Vehicles - SN (16,444.00) Acc. Depr. Vehicles - CSFP (60,647.23) Acc. Depr. Vehicles - WX (15,612.50) Equipment 85,628.01 Equipment Head Start 182,086.01 Equipment Senior Nutrition 58,056.87 Equipment CSFP 43,399.00 Acc. Depreciation Equipment (56,864.54) Acc. Depr. Equip HS (101,562.29) Acc. Depr. Equip. SN (56,965.28) Acc. Depr. Equip. CSFP (43,398.99) Total FIXED ASSETS 633,369.72 Total ASSETS 4,150,034.34

NMCAA BALANCE SHEET: 4/30/19Current Period

BalanceLIABILITIES PAYABLES Operating Advance - MDHHS 246,402.54 Total PAYABLES 246,402.54 CURRENT LIABILITIES Aflac Life Ins. - 'A' (107.96) Medical Cont. - Pre Tax 6,262.18 Securian Dental - Pre Tax (6,026.25) VSP Vision - Pre Tax 243.00 Other Liabilities 1,500.00 Cobra (1,187.46) Flex Dependent Care - 'CP' (1,738.13) Flex Elective Medical - 'MP' 5,806.57 Contingent Liability 321,283.55 Aflac ST Disb. WH - 'S' (256.95) Aflac Accident WH - 'AP' (1,269.47) Aflac Accident Group - 'AC' (62.63) Aflac Accident Rider Post-Tax 40.62 Aflac Cancer Post Tax 8.05 Aflac Cancer WH - '2P' (895.40) Aflac Crit ical Illness - Group (80.38) Aflac Crit ical Illness Non Group 10.40 Aflac Intensive Care WH - '5P' 12.06 Aflac Dental WH - 'DP' (700.07) Aflac Per. Sickness - '3P' 19.02 Aflac Per. Recovery - '4P' 19.39 Aflac Vision WH - 'VP' (9.30) Aflac Hospital Plan - '6P' 461.70 Aflac Hospital Indemnity - 'HI' 27.16 Total CURRENT LIABILITIES 323,359.70 LONG-TERM LIABILITIES HSA Withholding 243.94 Total LONG-TERM LIABILITIES 243.94 Total LIABILITIES 570,006.18 NET ASSETS FUND BALANCE

3,173,833.40 Total FUND BALANCE 3,173,833.40 NET INCOME

406,194.76 Total NET INCOME 406,194.76 Total NET ASSETS 3,580,028.16 LIABILITIES & NET ASSETS 4,150,034.34

NMCAA EARLY CHILDHOOD PROGRAMSDirector: Shannon Phelps

• Early Childhood Operations Plan/ROMA Report• Head Start Budget• Head Start Enrollment and Attendance• Early Head Start Budget• Early Head Start Enrollment• Early Head Start Expansion Budget• In-kind Tracking and Administrative Expenses • USDA Reimbursement Computation Worksheet

EARLY CHILDHOOD OPERATIONS PLAN / ROMA REPORT

Child Development DepartmentServices & Outcomes Report

Director: Shannon Phelps.-z AGENCY FISCAL YEAR 2019

April-19 ExpensesGrant / Contract Total Grant This Year This Program Contract % Dollars % FY Goal

Name Amount Fiscal Year Service & Outcome Goals Month To Date Month To Date Balance Spent CompletedHead Start - 3 to 5 years old 6,413,290$ Funded Enrollment - 654 $506,899 $2,111,412 $4,301,878 33% N/A

4 Hour Day/4 Days per Week 106 Children Enrolled 107 1217 Hour Day/4 Days per Week (Blended Slots

Included) 242 Children Enrolled 241 267Duration 7 hour day/4 Days per week (1020

hours required) 198 Children Enrolled 198 214Child Care Full Day/5 Days per Week 108 Children Enrolled 108 122

Assist enrolled chidren & families with school readiness goals &

activities through

Grant Term: 1/19 - 12/19

parent contacts & preventative health exams/screenings & follow

up as recommendedEarly Head Start - Prenatal to 3 years old 2,519,105$ Funded Enrollment - 263 $179,819 $763,043 $1,756,062 30%

Weekly Home Visits 235 Children Enrolled 235 303Child Care Full Day/5 Days per Week 28 Children Enrolled 28 35

Assist enrolled chidren & families with school readiness goals &

activities through

Grant Term: 1/19 - 12/19


up as recommendedEarly Head Start - Expansion 1,998,183$ Funded Enrollment - 74 $3,798 $3,798 $1,994,385 0%

Prenatal to 3 years oldCenter Based 1,380 Hours/46 Weeks per Year 32 Children Enrolled 0 0

Child Care Full Day/5 Days per Week 42 Children Enrolled 0 0Assist enrolled chidren & families

with school readiness goals & activities through

Grant Term: 3/19 - 2/20


up as recommendedContract GSRP (MDE) 7 Districts 1,480,176$ Funded Enrollment - 118 $157,248 $1,098,461 $381,716 74% N/ASame as Head Start w/out Medical Requirements

7 Hour Day/4 Days Per Week 118 Children Enrolled 120 133Assist enrolled chidren & families

with school readiness goals & activities

Grant Term: 10/18 - 9/19Head Start - 3 to 5 years old Physical Exam

Preventative Exam w/in Timeframe 1 Per Enrolled Child - 654 2 653 100%Complete Follow Up Treatment/Screeing as Recommended Dental Exam

1 Per Enrolled Child - 654 1 569 87%

FY Goals Completed

Service Goal FY 2019 GOAL Home Visits/Parent Contacts

Early Head Start - Prenatal to 3 years old 10,922HB 46 visits per year CC 4

contacts per year 650 5530 51%Early Head Start - Expansion 4 Parent Contacts per yearHead Start - 3 to 5 years old 2,616 4 Parent Contacts per year 18 1238 47%

Contract GSRP (MDE) 7 Districts 468 4 Parent Contacts per year 5 311 66%Service Goal FY 2019 GOAL Developmental Screening

Early Head Start - Prenatal to 3 years old 263 1 Per Enrolled Child 0 254 97%Early Head Start - Expansion 1 Per Enrolled Child 0 0Head Start - 3 to 5 years old 654 1 Per Enrolled Child 2 634 97%

Contract GSRP (MDE) 7 Districts 117 1 Per Enrolled Child 1 119 102%

Service Goal FY 2019 GOAL Vision ScreeningEarly Head Start - Prenatal to 3 years old 263 1 Per Enrolled Child 0 253 96%

Early Head Start - Expansion 1 Per Enrolled Child 0 0Head Start - 3 to 5 years old 654 1 Per Enrolled Child 0 638 98%

Contract GSRP (MDE) 7 Districts 117 1 Per Enrolled Child 1 76 65%Outcome Goal FY 2019 GOAL Children demonstrate improved

emergent literacy skills

Early Head Start - Prenatal to 3 years old 253 Curriculum Assessment Data 0 0 0%Early Head Start - Expansion Curriculum Assessment Data 0 0Head Start - 3 to 5 years old 654 Curriculum Assessment Data 0 0 0%

Contract GSRP (MDE) 7 Districts 117 Curriculum Assessment Data N/A 0%Outcome Goal FY 2019 GOAL Children demonstrate positive

approaches to learningEarly Head Start - Prenatal to 3 years old 253 Curriculum Assessment Data 0 0 0%

Early Head Start - Expansion Curriculum Assessment Data 0 0Head Start - 3 to 5 years old 654 Curriculum Assessment Data 0 0 0%

Contract GSRP (MDE) 7 Districts 117 Curriculum Assessment Data N/A 0%Outcome Goal FY 2019 GOAL Adult caregivers improve

related skillsEarly Head Start - Prenatal to 3 years old 263 PIR DATA - Collected Annually 0%

Early Head Start - Expansion PIR DATA - Collected AnnuallyHead Start - 3 to 5 years old 654 PIR DATA - Collected Annually 0%

Contract GSRP (MDE) 7 Districts 117 N/A 0%

Summary of Early Head Start Expansion Administration Expense - 2019Apr-19

EHS ExpansionGrant Time Period 3/1/19 - 2/29/19Allowable Administration Expense $381,9912019 Budgeted Administration Expense $217,825Administration Expense - April 30, 2019 $1,294Percentage Administration Expense Consumed 0.6% as a ratio of budgetPercentage of budget period completed 16.7%

Claim Month: Feb Year: 2019

(Report on claim, Line C-1) $44,668(Report on claim, Line C-2) $2,260(Report on claim, Line C-3) $71,064

Child Care -A (Free)* 5343 $1.79 $9,563.97 (Report on claim, Line C-4) $5,244Child Care -B (Reduced) 325 $1.49 $484.25 (Report on claim, Line C-5) $0

Child Care -C (Paid) 489 $0.31 $151.59 Indirect Rate (Only applies to schools) (Found on claim, Line C-6)

At Risk $1.66 $0.00 (Report on claim, Line C-6a) $0

Emergency Shelter $1.66 $0.00 Allocated Costs (Report on claim, Line C-6)

Adult Care - A (Free)* $1.66 $0.00 $123,236.00

Adult Care - B (Reduced) $1.36 $0.00

Adult Care - C (Paid) $0.29 $0.00

Type of ADAMonthly Total # of Participants in Attendance

# of Food Service Operating Days (report on claim, Line A-1)

ADA (report on claim, Line A-2)

Average Daily Attendance (ADA) 6573 12 548

Child Care -A (Free)* 5124 $3.31 $16,960.44 ADA (at-risk suppers) #DIV/0!Child Care -B (Reduced) 328 $2.91 $954.48 ADA (at-risk snacks) #DIV/0!Child Care -C (Paid) 489 $0.31 $151.59 ADA (Emergency Shelter) #DIV/0!

At Risk $3.07 $0.00 ADA (Adult Care) #DIV/0!

Emergency Shelter $3.07 $0.00

Adult Care - A (Free)* $3.07 $0.00

Adult Care - B (Reduced)$2.67 $0.00

Adult Care - C (Paid) $0.29 $0.00

Total # of Lunches 5941 #DIV/0!

$18,066.51 Child Care -A (Free)* $3.07 $0.00

Child Care -B (Reduced) $2.67 $0.00 #DIV/0!

Child Care -C (Paid) $0.29 $0.00

At Risk $3.07 $0.00 Emergency Shelter $3.07 $0.00



Adult Care - C (Paid) $0.29 $0.00 Total # of Suppers 0

$0.00

Child Care -A (Free)* 4137 $0.91 $3,764.67

Child Care -B (Reduced) 310 $0.45 $139.50

Child Care -C (Paid) 473 $0.08 $37.84

At Risk $0.84 $0.00

Emergency Shelter $0.84 $0.00



Adult Care - C (Paid) $0.07 $0.00 Total # of Snacks 4920

$3,942.01

Total # of Lunches 5941

Total # of Suppers 0

5. Total Lunches + Suppers 5941 cash-in-lieu $1,396.14

.2356. Total Claim Value (1+2+3+4+5)

$33,604.47

* Include meals and snacks served to children in emergency shelters • Include “at-risk” .

Rev. 7/15

(Please Note: The message #DIV/0! will disappear once values

are entered.)

Number of children approved

for F/RP

Capacity or number of children enrolled (whichever

is less)

Percentage of children who are approved

Percentage of children who are Title XX

Total Monthly CACFP enrollment (Report on claim, Line A-4) 663

Eligible based on Free/Reduced Price Applications

Eligible based on Title XX Recipients

Number of children receiving

Title XX

Capacity or number of children enrolled (whichever

is less)

Average Daily Attendance (ADA)

If this is a for-profit site, complete line 1 or line 2 of this table.

Program Income (Report on claim, Line B-1)Food Service Income

7. Total Costs

Meal Reimbursement (Meals Served x Rate)

Food Service Operation and Administrative Costs

FoodNon-Food Supplies

AdministrativeFood Service Labor

Indirect Costs (Only schools report Indirect)

Depreciation

Michigan Department of EducationChild and Adult Care Food Program

Reimbursement Computation Worksheet for InstitutionsEffective July 1, 2018 through June 30, 2019

Meal Type CategoryNumber of

Reimbursable Meals Served

Reimbursement Rate (effective through 6/30/2016)

Cash-In-Lieu

Snack

4. Total Snack Reimbursement

Total # of Breakfasts 6157

2. Total Lunch Reimbursement

3. Total Supper Reimbursement

1. Total Breakfast Reimbursement $10,199.81

Breakfast

Lunch

Supper

COMMUNITY SERVICES PROGRAMSDirector: Kris Brady

• Community Services Block Grant• Basic Needs/ Emergency Programs Operations/ROMA

Report• Financial Management Programs Operations/ROMA

Report• Homeless Programs Operations/ROMA Report• Housing Development Programs Operations/ROMA

Report• Weatherization Operations/ROMA Report

OPERATIONS PLAN / ROMA REPORT

Community Services DepartmentBasic Needs / Emergency Programs

Services and Outcomes ReportDirector: Kris Brady.-z

Fiscal Year 2019April-19 Expenses

Grant / Contract Total Grant FY 2019 This Year This Program Contract % Dollars % FY GoalsName Amount Goals Fiscal Year Service & Outcome Goals Month To Date Month To Date Balance Spent Completed

Community Services Block Grant (CSBG) Operational funds for those programs that do N/A N/AGrant Term: 9/17 - 12/18 not have administrative funds.

Grant Term: 10/18 - 9/20 220 $589,721 $45,475 $144,990 $444,731 25% N/AGrant Term: 10/17 - 9/19 200 $589,721 $5,040 $579,176 $10,545 98% N/A

Emmet County Utility Pool 320 $6,324 15 Service Goal: Individuals receive utility payments 0 8 $194 $3,652 $2,672 58% 53%DONATIONS 10/18 - 9/19 3 Service Goal: Individuals receive rent payments 0 2 67%

3 Service Goal: Individuals receive transportation services 1 6 200%5 Service Goal: Individuals receive home repairs 0 03 Outcome Goal: Households avoid eviction 0 3 100%

20 Outcome Goal: Households improve energy efficiency and/or reduce energy burden in their homes. 0 7 35%

Blarney Castle Fuel Fund 331 $49,59625 Service Goal: Individuals receive utility payments 0 10 $1,206 $4,263 $45,333 9% 40%

Grant Term: 10/18 - 9/19

25

Outcome Goal: Households improve energy efficiency and/or reduce energy burden in their homes. 0 10 40%

MCA MEAP Fund 213 $153,900156

Service Goal: Individuals receive utility payments 4 166 $6,336 $126,387 $27,513 82% 106%156

Service Goal: Individuals will complete Financial Coaching/Counseling 23 200 128%Deliverable and Metered Fuels 10

Service Goal: Individuals will receive Long Term Case Management 0 1 10%

10/18 - 9/19100

Service Goal: Individuals receive Utility Arrears Payments 1 71 71%10

Service Goal: Individuals receive Level Billing Assistance 0 0 0%

156 OG: Households improve energy efficiency and/or reduce energy burden in their homes. 4 166 106%

Community Services GAP Fund 323 $39,297 30 Service Goal: Individuals receive utility payments 21 56 $7,003 $16,754 $22,543 43% 187%10 Service Goal: Individuals receive rent payments 0 7 70%10 Service Goal: Individuals receive transportation services 1 14 140%

DONATIONS 10/18- 9/19 5 Service Goal: Individuals receive home repairs 0 1 20%1 Service Goal: Individuals receive doctor visit payments 0 0 0%

10 Outcome Goal: Households avoid eviction 0 6 60%1 Outcome Goal: Households avoid foreclosure 0 2 200%

35 OG: Households improve energy efficiency and/or reduce energy burden in their homes. 21 57 163%

FY Goals Completed

OPERATIONS PLAN / ROMA REPORTCommunity Services Department

Financial Management ProgramsDirector-Kris Brady Manager-Karen Emerson

FISCAL YEAR 2019April-19 Expenses

Grant / Contract This Year This Year Contract % Dollars % GoalName Fiscal Year Service & Outcome Goals Month To Date Month To Date Balance Spent Completed

CSBG Budget Counseling 220-40 $230,249 250 Service Goal: Individuals will complete Financial Coaching/Counseling 38 123 $20,860 $66,946 $163,303 29% 49%10/18-09/19 110 Outcome Goal: Individuals who achieved and maintained capacity to meet basic needs for 90 days 7 27 25%

40 Service Goal: Individuals will receive First-time Homebuyer Counseling 12 28 70%MSHDA Housing Education Program 191 150 Service Goal: Individuals will complete Financial Management Programs 32 65 43% (HEP) $30,000 15 Service Goal: Individuals will receive Rental Counseling 4 8 $6,776 $20,372 $9,628 68% 53%(paid based on eligible billed services provided) 50 Service Goal: Individuals will receive Foreclosure Prevention Counseling 10 26 52%

07/18-06/19 20 Outcome Goal: Households will obtain safe and affordable housing 1 2 10%30 Outcome Goal: Households will avoid foreclosure 2 12 40%

NMCAA IDA Program Site40 Service Goal: Individuals will receive case management 3412 Service Goal: Individuals will enroll in an IDA asset building account 1 6

AFIA Operating 9/14-09/19 309 $35,470 46 Outcome goal: Individuals will increase their savings 14 41 $455 $28,538 $6,932 80% 89%

IDA Direct Service Non-TANF 10/19 - 9/17 294 $3,000 40 Outcome Goal: Individuals who use their savings to purchase an asset 0 10 $0 $1,000 $2,000 33% 25%36 Outcome Goal: Of the individuals who used their savings to purchase an asset, the number who purchased a home. 0 8 22%

$$ Amount of ALL Deposits (new and existing accounts) $803.00 $9,954.47IDA Regional CoordinationIDA Regional Coordinator Service Goal: Individuals will receive case management 15

Mich. IDA Partnership (MIDAP) 15 Service Goal: Individuals will enroll in an IDA asset building account 0 0 0% (pays NMCAAA to facilitate/mentor) 15 Outcome goal: Individuals will increase their savings 8 8 53%

11/14 - 6/18 10 Outcome Goal: Individuals who use their savings to purchase an asset 2 3 30%9 Outcome Goal: Of the individuals who used their savings to purchase an asset, the number who purchased a home. 2 3 33%

AFIA + fundraising (to match regional IDAs & Operations) $$ Amount of ALL Deposits (new and existing accounts) $120.00 $3,275.00

AFIA RCO Support and PS 9/12 -9/17 306 $150,000 $0 $137,000 $13,000 91%AFIA RCO Support and PS 9/14- 9/19 308 $201,000 $6,000 $11,000 $190,000 5%

Family Self-Sufficiency Program 25 Service Goal: Individuals will receive Case Management 7 50 200%10 Service Goal: Individuals will enroll in the FSS asset building program 1 7 70%10 Outcome Goal: Indivuals will open an escrow account through FSS 0 0

01/17-12/18 291 $2,269 1 Outcome Goal: Individuals will use their savings to purchase an asset 0 0 $545 $1,225 $1,044 54% 0%1 Outcome Goal: Of the individuals who used their savings to purchase an asset, the number who purchase a home. 0 0 0%

Total escrow at graduation $0.00 $0.00Bankruptcy Counseling & Education 208 35 Service Goal: Individuals who complete Financial Management Programs (including budgeting, 2 16 46%

10/18-9/19 $8,611 credit management, credit repair, credit counseling, etc.) $227 $3,206 $5,405 37%VITA Tax Grant 8/18-09/19 299 $40,000 3010 Service Goal: Individuals will complete VITA, EITC, or Other Tax Preparation Program 890 3,150 $9,131 $31,443 $8,557 79% 105%CSBG Tax Prep Program Set Aside 200-41 $25,190 Aggregate Dollar Amount of All Credits/Refunds $1,457,153 $6,795,508 $1,584 $16,973 $8,217 67%HUD Housing Counseling Grant 20 Service Goal: Individuals will receive First-Time Homebuyer Counseling 0 42 210%

50 Service Goal: Individuals will complete Financial Management Programs 0 59 118%10/17-03/19 241 $32,034 20 Service Goal: Individuals will receive Foreclosure Prevention Counseling 0 39 $0 $32,034 $0 100% 195%

15 Service Goal: Individuals will receive Rental Counseling 0 7 47%8 Outcome Goal: Households will obtain safe and affordable housing 0 18 225%13 Outcome Goal: Households will avoid foreclosure 0 12 92%

eHome America Online HBE & eMoney Financial Capability 30 Service Goal: Individuals will receive First-Time Homebuyer Counseling 5 19 63%

12 Outcome Goal: Households will obtain safe and affordable housing 2 10 83%

10/18 - 9/19 221 $1,264 18 Service Goal: Individuals will complete Financial Management Programs 1 7 $88 $1,293 -$29 102% 39%

FY 2019 Goals Completed

Total GrantAmount

FY 2019Goals


Homeless Programs Services and Outcomes Report

Director: Kris Brady Manager: Melodie LinebaughFISCAL YEAR 2018

April-19 FY Goals Completed ExpensesGrant / Contract Total Grant FY 2018 This Year This Program Contract % Dollars % FY Goals

Name Amount Goals Fiscal Year Service Goals Month To Date Month To Date Balance Spent Completed

Salvation Army/DHHS Motel Nights Program 153 $16,000 20Service Goal: Individuals will receive temporary housing

placement 1 3 $428 $1,660 $14,400 4% 15%

Grant Term: 10/17 - 9/18 20Outcome Goal: households experiencing homelessness

obtain safe, temporary shelter 1 315%

Northwest Michigan Continuum of Care 227 30 Service Goal: Individuals will receive Deposit Payments 4 20 67%Emergency Solutions Grant $443,560 $13,668 $209,113 $234,447 47%

20Service Goal: Individuals will receive Permanent Housing

Placements 3 13 65%20 Service Goal: Individuals will receive Eviction Counseling 1 19 95%

20Outcome Goal: Households maintained safe and affordable

housing for 90 days 3 20 100%

Grant Term: 10/17 - 9/18 20 Outcome Goal: Households avoided eviction 1 19 95%2017 Supportive Services for Veteran 184 90 Service Goal: Individuals will receive Deposit Payments 3 29 32%Families Grant $666,247 $58,288 $367,315 $298,932 55%


Placements 6 41 46%90 Service Goal: Individuals will receive Rental Counseling 20 79 88%

90Outcome Goal: Households maintained safe and affordable


Grant Term: 10/17 -9/18 50 Outcome Goal: Households avoided eviction 3 21 42%2018 HUD Dedicated Plus PSH 147

$119,519 $0 $12,196 $107,323 3%

Grant Term: 10/17 - 9/18 10Service Goal: Individuals with disabilities will receive

Permanent Housing Placements 0 0 0%2018 Individual and Family Re-Housing 145 25 Service Goal: Individuals will receive Deposit Payments 4 17 68%Program (New) $290,544 $18,700 $89,063 $201,481 18%


Placements 4 17 68%

25 OG: Households obtained safe & affordable housing 4 17 68%

Grant Term: 10/17 - 9/18 25Outcome Goal: Households maintained safe and affordable


OPERATIONS PLAN / ROMA REPORTHomeless Programs (Cont)

2016 DHHS Rapid Re-Housing Program 149 20 Service Goal: Individuals will receive Deposit Payments 0 9 45%$144,515 $5,708 $51,998 $92,517 27%


Placements 0 9 45%



housing for 180 days 0 0 0%2018 HUD Rapid Re-Housing Youth Program 121 20 Service Goal: Individuals will receive Deposit Payments 1 9 45%

$243,700 $6,285 $43,694 $200,006 10%


Placements 1 9 45%



housing for 180 days 0 0 0%2018 HUD Rapid Re-Housing Pregnant & 122 10 Service Goal: Individuals will receive Deposit Payments 0 9 90% Parenting Youth Program $166,031 $8,754 $45,412 $120,619 27%


Placements 0 9 90%



housing for 180 days 0 0 0%2018 HUD Coordinated Entry & 120 200 Service Goal: Individuals will receive Landlord/Tenant Mediation 12 52 26%Diversion Youth Program $98,329 $6,693 $37,925 $60,404 38%

Grant Term: 10/18 - 9/20 20 Outcome Goal: Obtained Safe & Affordable Housing 12 52 260%


Housing Development Programs Services and Outcomes Report

Director: Kris Brady Manager: Kris BradyFISCAL YEAR 2019

April-19Grant / Contract FY 2019 This Year This Program Contract % Dollars % FY Goal

Name Goals Fiscal Year Service Goals Month To Date Month To Date Balance Spent CompletedHomeowner Rehab Emmet Co. 252 2 Service Goal: Individuals receive Home Repairs 1 3 150%CDBG $453,718.66 $0 $448,187 5,532$ 99%

1 Service Goal: Individuals receive Case Management 0 1 100%

3 Service Goal: Individuals receive Referrals 0 4 133%1 Outcome Goal: Households with improved energy efficiency 0 1 100%

Grant Term: 2/16 - 12/17- Extension to 6/30/191

Outcome Goal: Households with improved health and safety due to improvements within their home 0 1 100%

Emmet County Local Funds 341 2 Service Goal: Individuals receive Home Repairs 1 3 150%1 Service Goal: Individuals receive Healthy Homes Services 0 1 100%2 Service Goal: Individuals receive Case Management 0 3 150%

$80,510.00 1 Outcome Goal: Households with improved energy efficiency 0 1 $1,846 $68,332 $12,178 85% 100%

Grant Term: 7/16 - 6/18 - Extension to 6/30/192


Homeowner Rehab Charlevoix Co. 255 2 Service Goal: Individuals receive Home Repairs 0 0 0%CDBG

2 Service Goal: Individuals receive Case Management 0 0 0%

2 Service Goal: Individuals receive Referrals 0 0 0%$281,891.66 2 Outcome Goal: Households with improved energy efficiency 0 0 $0 $280,512 $1,379 100% 0%

Grant Term: 9/15 - 12/182


Homeowner Rehab Charlevoix Co. 256 3 Service Goal: Individuals receive Home Repairs 0 0 0%CDBG Recaptured funds 1 Service Goal: Individuals receive Healthy Homes Services 0 0 0%

4 Service Goal: Individuals receive Case Management 0 1 25%3 Service Goal: Individuals receive Eligibility Determinations 0 1 33%4 Service Goal: Individuals receive Referrals 0 0 0%

$39,170.00 2 Outcome Goal: Households with improved energy efficiency 0 0 $0 $12,408 $26,762 32% 0%

Grant Term: 7 /1/2018 - 6/30/20193


Regional Homeowner Rehab 264 4 Service Goal: Individuals receive Home Repairs 0 0 0%HOME Grant 2 Service Goal: Individuals receive Healthy Homes Services 0 0 0%



Grant Term: 10/01/18 - 9/30/202


FY Goals Completed Expenses

Total Grant Amount

OPERATIONS PLAN / ROMA REPORTHousing Development Programs (Cont.)

Homeowner Rehab Wexford Co 251 2 Service Goal: Individuals receive Home Repairs 0 3 150%CDBG Recaptured funds 1 Service Goal: Individuals receive Healthy Homes Services 0 2 200%



Grant Term: 7/1/2018 - 6/30/20192


6 Service Goal: Individuals receive Home Repairs 0 1 17%Homeowner Rehab Benzie Co. 271 1 Service Goal: Individuals receive Healthy Homes Services 0 1 100%Rehabilitation RECAPTURED FUNDS 6 Service Goal: Individuals receive Case Management 0 2 33%

6 Service Goal: Individuals receive Eligibility Determinations 2 4 67%4 Service Goal: Individuals receive Referrals 1 4 100%


Grant Term: 7/1/2018 - 6/30/201912


10 Service Goal: Individuals receive Home Repairs 0 0 0%Homeowner Rehab Grand Traverse Co. 282 3 Service Goal: Individuals receive Healthy Homes Services 0 0 0%Rehabilitation RECAPTURED FUNDS 12 Service Goal: Individuals receive Case Management 2 2 17%



Grant Term: 7/1/2018 - 6/30/201910


Affordable Housing for Rural Veterans 340 1 Service Goal: Individuals receive Home Repairs 0 0 0%Rehabilitation RECAPTURED FUNDS 1 Service Goal: Individuals receive Case Management 0 0 0%



No term - revolving fund1


Rural Development Housing Preservation Grants - RECAPTURED FUNDSEmmet Co. HPG Recaptured 313 $1,431.00 1 Service Goal: Individuals receive Home Repairs 0 0 $0 $33 $1,398 2% 0%

1 Service Goal: Individuals receive Case Management 0 0 0%1 Service Goal: Individuals receive Referrals 0 0 0%1 Service Goal: Individuals receive Eligibility Determinations 0 0 0%

No term - revolving fund 1 Outcome Goal: Households with improved energy efficiency 0 0 0%

HPG Recaptured (Leverage w. HOME) 312 $51,679.28 2 Service Goal: Individuals receive Home Repairs 0 0 $0 $1,143 $50,537 2% 0%GT, Kalkaska Leelanau, Wexford 2 Service Goal: Individuals receive Case Management 0 0 0%

1 Service Goal: Individuals receive Referrals 0 0 0%1 Service Goal: Individuals receive Eligibility Determinations 0 0 0%

No term - revolving fund 1 Outcome Goal: Households with improved energy efficiency 0 0 0%Benzie Co. Community Chest Grant 289 $7,500.00 6 Service Goal: Individuals receive Home Repairs 0 2 $0 $1,801 $5,699 24% 33%

6 Service Goal: Individuals receive Case Management 0 2 33%6 Service Goal: Individuals receive Eligibility Determinations 0 2 33%3 Service Goal: Individuals receive Referrals 0 1 33%6 Outcome Goal: Households with improved energy efficiency 0 0 0%

Grant term 1/1/18 - 12/31/196

Outcome Goal: Households with improved health and safety due to improvements within their home 0 2

33%Cherryland Cares Grant 288 $6,750.00 6 Service Goal: Individuals receive Home Repairs 0 3 $120 $2,178 $4,572 32% 50%

6 Service Goal: Individuals receive Case Management 0 5 83%6 Service Goal: Individuals receive Eligibility Determinations 0 4 67%3 Service Goal: Individuals receive Referrals 0 4 133%4 Outcome Goal: Households with improved energy efficiency 0 1 25%

Grant term 1/1/19 - 12/31/196

Outcome Goal: Households with improved health and safety due to improvements within their home 0 2

33%


Weatherization ProgramServices and Outcomes Report

Director: Kris Brady Manager: Lisa RitterFiscal Year 2019

April-19FY Goals Completed Expenses

Grant / Contract Total Grant FY 2018 This Year This Year Contract % Dollars % GoalName Amount Goals Fiscal Year Service & Outcome Goals Month To Date Month To Date Balance Spent Completed

Weatherization 2018 415 132 Service Goal: Individuals will receive eligibility determinations 6 68 52%US Dept. of Energy 79 Service Goal: Individuals will receive home repairs 4 39 49%7/18 - 6/19 $706,046 79 Service Goal: Individuals will receive Healthy Homes Services 4 39 $47,032 $409,161 $296,885 58% 49%

Production: 39 / 79 79 Service Goal: Individuals will receive energy efficiency improvements 4 39 49%

LIHEAP Weatherization 2019 42679 Outcome Goal: Households experience improved health and safety

within their home 4 39 49%

10/1/18-9/30/19 $400,813 79 $19,605 $95,998 $304,815 24% 49% Production: 25 / 43Inspection Revenue $0 10 Perform BPA or other Inspection on a Fee For Service Basis for 0 $0 $0 $0 0% 0%Fee for Service housing units to support the Weatherization Assistance Program10/18 - 9/19DTE Residential Energy Efficiency 285 $79,161 48 Access DTE rebates on housing appliance installs 3 22 $16,557 $31,747 $47,414 24% 46%10/18 - 9/19

Outcome Goal: Households improve energy efficiency and/or reduce energy burden

4 39

CAA Production (# of Homes Weatherized) Number of Disabled People Assisted

Number of Elderly People Assisted Number of Children Assisted

BENZIE 2 LEELANAU 0CHARLEVOIX 0 MISSAUKEE 3

ANTRIM 4 KALKASKA 1BENZIE 1 LEELANAU 0CHARLEVOIX 1 MISSAUKEE 0EMMET 0 ROSCOMMON 1GRAND TRAVERSE 7 WEXFORD 4

ANTRIM 0 KALKASKA 3

EMMET 3 ROSCOMMON 1GRAND TRAVERSE 10 WEXFORD 10

ANTRIM 4 KALKASKA 2BENZIE 0 LEELANAU 0CHARLEVOIX 2 MISSAUKEE 0EMMET 4 ROSCOMMON 0

ANTRIM 6 KALKASKA 4BENZIE 2 LEELANAU 0CHARLEVOIX 1 MISSAUKEE 2

EMMET 0 ROSCOMMON 2 GRAND TRAVERSE 9 WEXFORD 13 GRAND TRAVERSE 4 WEXFORD 6

OPERATIONS PLAN / ROMA REPORTWeatherization (cont)

CAA Estimated Savings Savings per year

Antrim $3,536

Benzie $806

Charlevoix $86

Emmet $1,965

Grand Traverse $7,687

Kalkaska $2,669

Leelanau $0

Missaukee $725

Roscommon $1,477

Wexford $7,294

Average time(waitlist to completion)

Days

Antrim 81

Benzie 107

Charlevoix 102

Emmet 144

Grand Traverse 77

Kalkaska 90

Leelanau N/A

Missaukee 67

Roscommon 144

Wexford 109

FOOD PROGRAMS AND SENIOR NUTRITIONDirector: Kim Aultman

• Food & Nutrition Operations Plan/ROMA Report

• Commodity Supplemental Food Program Enrollment/Participation


Next TEFAP Distribution- June 2019

Food & Nutrition DepartmentServices and Outcomes Report

Director: Kim Aultman.-z AGENCY FISCAL YEAR 2019

April-19 ExpensesGrant / Contract Total Grant FY 2018 This Year This Program Contract % Dollars % FY Goals

Name Amount Goal Fiscal Year Service & Outcome Goals Month To Date Month To Date Balance Spent CompletedSenior Nutrition - Home Delivered: 80,323 meals

$992,396 95,031Service Goal: Prepared meals delivered with

visits & safety checks 16,388 108,434 $84,267 $535,694 $456,702 54% 114%Grant Term: 10/18 - 9/19

Eligiblity - 60 years of age or older/homebound: 800 seniors 800Outcome Goal: Seniors maintain independent

living situation 52 1,049 131%Senior Nutrition - Congregate: 41,693 meals

$354,018 41,693Service Goal: Prepared Meals served at sites

with fun & friendship 2,986 17,908 $32,330 $170,358 $183,660 48% 43%Grant Term: 10/18- 9/19

Eligiblity - 60 years of age or older: 1,400 seniors 1,400Outcome Goal: Seniors maintain independent

living situation 54 1,068 76%Senior Nutrition - Medicaid Waiver

$97,702 15,031Service Goal: Prepared meals delivered with

visits & safety checks 1,114 7,666 $7,241 $49,829 $47,873 51% 51%Grant Term: 10/18- 9/19 (estimate)

Eligibility - Nursing Home Eligible Clients 86

Outcome Goal: Seniors maintain independent living situation 3 63 73%

Commodity Supplemental Food Program - CSFP $176,442 27,150Service Goal: Individuals Receive Food

Packages 2,384 16,423 $13,785 $102,987 $73,455 58% 60%Grant Term: 10/18- 9/19

The Emergency Food Assistance Program - TEFAP $117,355 14,800Service Goal: Individuals Receive Food

Packages 0 7,964 $14,550 $56,396 $60,959 48% 54%Grant Term: 10/18- 9/19

FY Goals Completed

Senior Nutrition funding: Federal & State funding through AAANM (includes USDA), Project Income, In-Kind, Fundraising, CSBG, Grand Traverse Millage Funds, Manistee Millage Funds, Leelanau Millage Funds, Wexford County Funds, DTE Energy Foundation, District Health Department #10, Live Well Manistee.

Commodity Supplemental Food Program (For persons 60 years of age & older)

1,500

1,750

2,000

2,250

2,500

2,750

3,000

Oct Dec Feb April June Aug Oct

FundedEnrollmentParticipation

Funded Slots 2,410: Actual Enrollment: 3,367 April 19 Participation: 2,384

Housing Committee

Personnel Committee• Employee Survey• Employee turnover rates for 2018• Personnel Policy revisions• COLA increase of 1.77% for wages

Health insurance NMCAA contribution increase of $88-121/yearOptional earnings COLA increase- $66/year

• BCN Health Insurance- overall 3.77% decrease• VSP vision plan had 0% increase

Action Needed: Approval of Personnel Policies as revisedApproval of 1.77% COLA for all staff

Fund began March 2007: $106,587As of 1/31/19: $270,526.40As of 4/30/19: $282,241.35

Includes-

$20,000 contribution in 2009$45,000 contribution in 2010 $10,000 withdrawal in 2013$ 8,765 withdrawal in 2014

Year-to-date return through 4/30/19 was 9.33% Recommendations

Senior Nutrition Investment Committee

Financial Policies and Procedures – 2019 changes

Introduction information added pg. 1

Revenue recognition policies from Accounting Standards Update 2014-09 pg. 3

Classification of income from Accounting Standards Update 2016-14 pg. 3-4

Listed process of establishing a vendor in the accounting software pg. 7-8

Huntington Bank - Main checking account “Positive Pay”. pg. 12

New payroll services provider information – Kronos pg. 14

Additional detail for out-of-area travel – necessary and reasonable pg. 22

Additional general detail for in-kind contributions pg. 28

Valuation method of in-kind space pg. 30

Costs are reasonable, allowable, and allocable pg. 35-37

Authorizations and purchasing limits amounts updated pg. 43

Unsolicited gifts $25 or less policy pg. 45

Action Needed: Approval of 2019 Financial Policies and Procedures

NMCAA Head Start Transportation Waiver Request Waiver in place for over 10 years

All NMCAA owned buses have child restraint seats

Bus monitors on all contracted transit buses

Monitors on NMCAA buses and other buses in accordance with Michigan Child Care Licensing Regulations

NMCAA partners with local transits and school districts where feasible as part of the Head Start Transportation Regulation requirement to coordinate with other transportation providers and potentially provide cost savings. (IE: public school bus picking up an older sibling)

NMCAA Head Start Transportation Waiver Request cont.

1. Request to waive child safety restraint system requirements for children transported on a transit or public school bus.

a. Public school buses and transit vehicles would need to be retrofitted to accommodate appropriate child restraint systems and limit the seating capacity of the buses.

b. Cost to change out each seat $1,500 and the seat behind it must be empty.

2. Request to waive Bus Monitors on vehicles with less than 8 children riding on the route. Head Start regulations require a monitor on all routes no matter the number of children. Michigan Child Care licensing requires a bus monitor on board when the 8th child is picked up.

a. Cost for each bus monitor is $9,163– without the waiver we anticipate the need for a minimum of 5 additional monitors (up to 15 this year).

Action Needed: Approval of the Transportation Waiver Request for the Head Start Program Year 2019-2020

Michigan State Housing Development Authority

MSHDAHomeownership Education ProgramJuly 2019-June 2020 Grant Request

Amount of Request

$40,000

Purpose of GrantResponding to the housing education needs

of residents

Offer a variety of housing education and coaching services to 10 counties in our service area

Services Provided include:

Homebuyer EducationPre-purchase counselingFinancial Capabilities

Workshops and coachingForeclosure ServicesPre-counseling assessmentRental Housing Counseling

Outcome Goal:

40 households will obtain safe and affordable housing

15 households will avoid foreclosure

Other Business-

Individual Development Account (IDA) transfer to from Fifth Third to Chemical Bank

May 2019 Miscellaneous Items

• May 2nd was Michigan Community Action Day in Lansing.

• Meetings with Michele Hoitenga (102nd District) and DaireRendon (103rd District) to discuss EHS Expansion grants in their counties. Both are interested in follow-up meetings as this grant is implemented. Both identified lack of affordable child care as an issue priority in their communities.

• Meals on Wheels: $15,000 donation from a source who wished to remain anonymous.

northwest michigan community action agency6. kindergarten entry assessment (kea)- dru o’connor,...

Documents