northern section board meetingnorcalapa.org/wp-content/uploads/2017/05/2017-05-03_packet.pdfmay 03,...

Northern Section Board Meeting May 3, 2017 6:30pm – 8:30pm

Burke Williams & Sorensen

1901 Harrison Street, Ste 900, Oakland 19th Street Oakland BART station

Call-in Number: 866-499-7054 Passcode: 251 221 2844

AGENDA

Dinner 6:00-6:30 A. Call to Order & Introductions 6:30-6:35 B. Board Meeting Minutes – March 16, 2017 (Attachment 1) 6:35-6:40 C. Board Appointments- CPF Liaison and San Francisco Co-RAC 6:40-6:55

(Attachment 2 & 3) D. Awards Program Update (Attachment 4) 6:55-7:10 E. Retreat workgroups follow-up/next steps 7:10-7:25 F. Website updates 7:25-7:35 G. International Directors Report/Update 7:35-7:45 H. Board Reports (Attachment 4) 7:45-8:10 I. Other items 8:10-8:15 Adjourn 8:15

Attachments: 1. March 16, 2017 Meeting Minutes 2. Terry Blount – Letter of Interest and Resume (CPF Liaison) 3. Rebecca Fleischer – Letter of Interest and Resume (San Francisco Co-RAC) 4. Awards Gala video draft contract 5. Board Reports

Attachment 1

APA California Chapter – Northern Section Minutes of the March 16, 2017 Board Retreat

Meeting Location: Michael Baker International, 1 Kaiser Place – Oakland, CA

Meeting called to order at 6:30 p.m.

A. Call to Order & Introductions

Roll call:

X Sharon Grewal X Alex Hinds X Eric Tucker X Dana Hoffman Jeremy Battis

X James Castañeda P Sandra Hamlat Colette Meunier X Sarah Allen

Andrea Ouse X Don Bradley Stephen Velyvis John Doughty

X Sophie McGuinness X Liz Probst Afshan Hamid P Justin Meek

P Jonathan Schuppert X Miroo Desai Holly Pearson Kristine Gaspar

X Florentina Craciun P Cindy Ma X Matthew Reiter Stephen Avis

Carmela Campbell Ali Skapyak X Naphtali Knox X Graham Pugh

Juan Borrelli Jason Su Caterina Kidd P Cherise Orange

P Hing Wong Veronica Flores Eric Tuvel X Brendan Hurley

X = in person | P = phone

B. Board Retreat Minutes – January 21, 2017

Naphtali Knox motioned to approve the minutes; Dana Hoffman seconded. Florentina Craiciun, Miroo Desai & Graham Pugh abstained from the motion because they were not in attendance at the Board Retreat. Motion passed unanimously.

C. Board Appointments

Section Director Sharon Grewal introduced Cherise Orange, attending by phone, who has expressed an interest in filling the vacant South Bay RAC role. Cherise was recommended by the APA State Chapter PDO. Cherise provided an overview of her experiences and skill sets, and interest in getting involved with APA.

APA California Chapter – Northern Section Board Retreat Minutes for March 16, 2017 Page 2

Florentina Craciun motioned to appoint Cherise Orange to the role of South Bay RAC; Liz Probst seconded. Motion passed unanimously.

Sharon Grewal reported that Jeremy Battis, who was unavailable to attend the meeting as he is currently out of the country, has expressed an interest in filling the vacant San Francisco RAC role. Sharon expressed support for Jeremy, who is enthusiastic and would be a great addition to the team, focusing on professional development events to support existing San Francisco RAC Graham, who has been organizing a lot of social events.

Florentina Craciun motioned to appoint Jeremy Battis to the role of San Francisco RAC; Miroo Desai seconded. Motion passed unanimously.

D. Retreat workgroups follow-up (Membership survey and RAC Events)

The outcomes of follow-up discussion regarding the two breakout groups from the 21 January Board Retreat are as follows:

1. Membership Survey Team

Mentorship Director Liz Probst summarized that the group had discussed at the board retreat on 21 January whether a membership survey would be of benefit to get a pulse on the membership, including interest in events, activities and resources. The key proposal was whether, instead of doing a comprehensive membership survey, we could instead run a targeted survey over a period of time as ‘question of the week’, focused on outreach and engagement. The Board supported trialing this new approach. Liz agreed to prepare a list assigning each group a schedule of when they will be hosting that group’s question, which can be tailored to the group’s particular objectives. These will be sent to the Communications Director Matthew Reiter for publication in the eNews, Facebook and/or other forums.

2. RAC Events

Liz Probst raised the question of how RAC’s can contact regional specific mailing groups (e.g. to highlight upcoming events). James Castañeda confirmed that question is part of the larger discussion being undertaken around website and communications improvements and confirmed that he will take the lead on this. James will also take steps to re-schedule a quarterly conference call between all RAC’s to discuss RAC specific issues such as regional/ local mailing lists, planning and advertising of events. The RAC’s will consider managing outreach and re-establishing what each RAC’s goals are.

E. Event promotions

James Castañeda confirmed that we will be reviewing the process for event submittal to streamline the process, more effectively coordinate across platforms and to empower all directors to contribute. He is working with the Communications Director and the Webmaster on


communications outreach to work out the best way to promote events including giving Board Members the tools to do more of their own outreach to their contacts, their RAC areas etc.

San Francisco RAC Graham Pugh reported that he considers the section is underutilizing the event promotions via social media. Graham puts every San Francisco RAC event on Facebook and pays a small fee to have this pushed to “people who work in X and have expressed an interest in Y”. He finds this to be a very effective way to engage membership and advertise events. Sharon Grewal confirmed that we should be doing this immediately for all events and should be spreading our reach across multiple platforms including Facebook, Twitter, LinkedIn etc, and maintain an active presence. Matthew Reiter confirmed that he will do this.

F. Website updates

Webmaster Eric Tuvel was unable to attend the meeting, but James Castañeda provided an update in Eric’s absence about the website update project. The project is underway and will involve a comprehensive review of existing web functions. Eric has contracted a web developer to undertake the update. Priorities include items such as making the calendar look better and enable people to subscribe to a calendar feed. Eric will reach out for participation in a small subcommittee to discuss possible themes and approaches for web use and interfaces moving forward.

G. Board Reports

UC Berkeley Student Representative Brendan Hurley and University Liaison Eric Tucker spoke about efforts to increase student participation in APA events and programs. Eric Tucker encouraged anyone wanting to reach out to students at all of the schools (Berkeley, San Jose State, Sonoma State, SF State) to contact him by email, as he can assist in pushing information (e.g. jobs, internships, scholarships etc) out to his networks and through the appropriate university channels.

Sharon Grewal indicated that Southern California APA has a Student Conference and that she would like APA Northern-Section to instigate one for Northern California, with Central Valley and Sacramento. She requested expressions of interest for an informal committee to start putting that together. Eric Tucker indicated that he would be prepared to participate. The conference should include speaking opportunities, a student symposium. Treasurer Jonathon Schuppert confirmed that he will make room for that on the budget.

Northern News Editor Naphtali Knox expressed interest in obtaining a “student article” each month for publication in Northern News. Eric Tucker said that he will start a discussion with the Student Representatives on the Board to start soliciting articles for Northern News.

Communications Director Matthew Reiter encouraged board members to provide information about events, articles, internships etc to him. He also requested that board members advise him of any ideas about overall communications strategy and how the board is using particular elements of our current suite of communications tools.


The East Bay RAC’s, Dana Hofmann and Sarah Allen, reported that they at last minute participated on behalf of APA Northern-Section in a recent Berkeley Career Fair. They reported that their participation was very well received and the organizers were grateful for APA’s participation. The East Bay RAC’s confirmed that they have handouts that they used on the day, which they will provide for inclusion on the Board Resources Page. They identified that for future events it would be useful to have a Northern Section APA banner.

Napthali Knox encouraged board members to take photographs at any and all events. Photographs help punctuate the Northern News and other publications.

San Francisco RAC Graham Pugh reported on recent and upcoming social events, including monthly happy hours, which are being held on the first Tuesday of every month and typically have around 25 to 30 people in attendance. Graham reported that attendees are becoming ‘regulars’ and he anticipates that the happy hour is a platform from which we can spring other things. For example, Liz Probst co-organized a mentor/ mentee catch up to coincide with a recent happy hour. Graham is working on activities with other agencies such as YPT and the “Acronym” happy hour. Graham mentioned that he applies part of the San Francisco RAC budget to using Facebook “boost” to advertise events, which he has found to be very successful.

International Directors Hing Wong and Alex Hind provided an update of the recent successful International Planning Tour to Singapore, Vietnam and Indonesia, and a smaller post-group tour to Cambodia. Alex reported that all of the partners from the trip are interested in collaborating. They are going to narrow down and look at options with them. Several want to establish an AICP type process for their location.

Alex mentioned a collaboration piece with Brazil arising from a previous international tour. He reported that agreements and work plans are ready to be signed for the project, which relates to urban planning in favelas and would involve participation by two universities, one in Brazil and one in the USA. Alex requested board approval of the agreement. It involves no cost and includes ‘hold harmless’ provisions to protect the APA. Sharon Grewal indicated that she would require some more information about potential liability, any insurance implications etc. and an opportunity to review the agreement before signing. Sharon indicated that she would take this item to the Executive Board for consideration after the meeting.

Sustainability Director Holly Pearson was not in attendance at the meeting, but in her absence, Sharon Grewal mentioned on Holly’s behalf that the APA California Northern Energy Initiative is seeking a new coordinator. Anyone who might be interested in taking on that roll or finding out more about it should contact the outgoing coordinator Josh Hohn.

H. Other items

None

Meeting adjourned at 8:26 p.m.

TERRY BLOUNT, AICP 38 N Almaden Boulevard #1908

San Jose, CA 95110 310.497.2799

[email protected]

April 14, 2017

Sharon Grewal, Section Director APA California Chapter – Northern Section

Dear Sharon:

I am writing to you to express my sincere interest in serving as the Northern Section CPF Liaison. I have been in contact with Juan Borrelli about the position and understand it is still vacant. I respectfully submit my resume for your consideration.

As you know, I most recently served as the California Chapter Vice President for Professional Development (2015-2016). While I sincerely enjoyed serving our Chapter in that capacity, I declined to run again for the position as I wouldn’t have been able to devote the time needed to properly attend to the duties. I am however still interested in serving our Chapter in some capacity. I have worked with CPF at the last two conferences helping with the auction, as well as serving on their board while I was the Vice President for Professional Development. I have really enjoyed being a small part of their team and would like to take on a larger role, serving as the Northern Section CPF Liaison.

Thank you for your consideration. I look forward to the pleasure of your reply. Let me know if you have any questions or need more information.

Sincerely,

Terry Blount, AICP

Attachment 1

mailto:[email protected]

TERRY BLOUNT, AICP 38 N Almaden Boulevard #1908

San Jose, CA 95110 310.497.2799

[email protected]

QUALIFICATIONS • Understanding the importance of providing superior customer service, big-picture

thinking, and maintaining high ethical standards.• Serving as a member of a city executive team.• Experience overseeing development and monitoring of department-level budgets.• Skilled at assessing organizational structures, systems, and service delivery and

instituting changes and aligning/realigning resources as needed.• Extensive experience with inter-departmental/divisional and outside agency

coordination.• Experience hiring, managing, and mentoring staff; and providing leadership and serving

as a role model.• Thorough knowledge and understanding of management-employee relations and

MOUs.• Excellent organizational skills, including developing project/initiative objectives, work

plans, priorities, schedules, and budget requirements.• Ability to concurrently oversee multiple large projects, meet deadlines and budgets, and

produce high-quality work products appropriate for public and review authorityconsumption.

• Significant experience managing the operations of high-profile city commissions/boards,including work programs and budgets.

EDUCATION Master of City and Regional Planning (M.R.P.)

University of North Carolina, Chapel Hill, NC Bachelor of Science (B.S.), Geography (Minor: Political Science)

University of Minnesota, Minneapolis, MN

EXPERIENCE 12/2013-Present Assistant Community Development Director/ Mountain View, CA

Planning Manager, City of Mountain View • Assist the Community Development Director with overall leadership of the Department,

with emphasis on personnel, budgeting, and interdivisional/interdepartmental affairs.• Manage the Planning Division, including both current and long-range planning.• Supervise and mentor the Division’s planners, contract planners, and support staff.• Serve as the staff liaison to the Environmental Planning Commission (EPC).• Advise and counsel project representatives, citizens, and staff from other City departments

and outside agencies.• Make presentations to the EPC, City Council, community groups, and outside agencies.

5/2012-12/2013 Principal Planner, City of Berkeley Berkeley, CA • Managed the Projects Group (current planning, historic preservation, and design review)

of the Land Use Planning Division.• Supervised and mentored the Group’s planners, contract planners, and support staff.• Monitored complex projects as they proceeded through the various processes.• Served as the staff liaison to the Zoning Adjustments Board.• Investigated and responded to inquiries regarding Group operations.

2

• Advised and counseled project representatives, citizens, and staff from other Citydepartments and outside agencies.

• Made presentations to the Board, City Council, community groups, and outside agencies.

2/2009-5/2012 Planning Manager, City of Martinez Martinez, CA • Managed the Planning Division, including both current and long-range planning.• Supervised Division planners, contract planners, consultants, and support staff.• Oversaw comprehensive update of the City’s Housing Element and General Plan.• Oversaw implementation of the City’s Downtown Specific Plan and updated Housing

Element.• Represented planning on the City’s executive team.• Served as Zoning Administrator and staff liaison to the Planning Commission and

Design Review Committee.• Oversaw development and submittal of annexation applications.• Prepared Division work plan and budget.• Represented City on planning matters to federal, state, and regional public agencies,

including participating in the region’s development of its Sustainable CommunitiesStrategy (SCS).

8/2007-2/2009 Senior Planner, City of Berkeley Berkeley, CA • Oversaw the City’s historic preservation program, including developing and

implementing the work plan for staff and the Landmarks Preservation Commission.• Served as the staff liaison to the Landmarks Preservation Commission.• Reviewed and analyzed historic resource nominations and requests for alterations and

additions to historic resources, and made recommendations to the LandmarksPreservation Commission and the City Council.

• Advised and counseled potential applicants and City and University of California-Berkeley staff, disseminated information, and offered general assistance to the public.

• Assisted planners and City management and staff regarding historic preservationmatters.

• Wrote grant proposals to fund City-initiated historic preservation projects.

3/1999-7/2007 Associate Planner (Acting Senior Planner), West Hollywood, CA City of West Hollywood

• Oversaw the City’s historic preservation program, including developing andimplementing the work plan for staff and the Historic Preservation Commission.

• Served as the staff liaison to the Historic Preservation Commission.• Reviewed and analyzed land use and development permit applications and certificates

of appropriateness, processed zoning ordinance and general plan amendments anddevelopment agreements, and made recommendations to the Director, the HistoricPreservation and Planning Commissions, and the City Council.

• Prepared environmental documents, including Environmental Impact Reports.• Managed large-scale update to the City’s historic resources survey, including

overseeing the consultant.• Advised and counseled potential applicants, reviewed and issued over-the-counter

permits, disseminated information and offered general assistance to the public.• Managed the planning counter, trained and assisted planners and interns.• Served as Chief Steward for the City’s primary union.

MEMBERSHIPS • American Planning Association (Vice-President of Professional Development, California

Chapter 2015-2016)• American Institute of Certified Planners

rebecca fleischer [email protected] | 702 358 8688

April 25, 2017

American Planning Association (APA) California Chapter Northern

Dear Ms. Grewel:

I am writing to apply for the available San Francisco Regional Activity Coordinator Co-Chair. As a former social chair for the Community and Regional Planning (CRP) master’s program at The University of Texas at Austin, I believe I can effectively manage and coordinate speaker and professional development events on behalf of APA’s Northern California Chapter.

During my graduate studies, I organized and facilitated field trips, happy hours, and informational sessions with practicing planners as educational events for CRP students. These events required me to initiate programs, contact prospective professionals to help host sessions, coordinate logistics, and manage the event advertising with flyers and social media posts.

Knowing the keen interest planners in this region have to expand their professional circles and improve their skills, it would be an absolute pleasure to organize opportunities for the planning community to utilize. Additionally, my direct professional relations with the existing Regional Activity Coordinator will help improve and expedite communications for arranging and even pairing professional and happy hour events.

With my passion for urban planning and ability to coordinate and implement community programs, I am confident that I can successfully execute the role of Activity Coordinator Co-Chair for APA’s Northern California Chapter. If you have any questions, feel free to call me at 702-358-8688 or email me at [email protected]. Thank you for your time and consideration.

Sincerely,

Rebecca Fleischer

Attachment 2

rebecca fleischerUrban [email protected]/in/rebeccafleischer702 358 8688

EDUCATION

The University of Texas at AustinFall 2014 - Spring 2016 Master of Science Degree 2016Community and Regional PlanningSpecialization in Urban Design & Development

University College LondonFall 2011 – Fall 2012 Master of Science Degree Certificate 2012International PlanningSpecialism in Urban Design

Syracuse UniversityFall 2006 – Spring 2010 Bachelor of Arts Degree 2010Dual Advertising and International Relations

GRADUATE COURSEWORK

Creating Intergenerational CommunitiesSecond Place Winner • Class Report

ACRP University Design CompetitionFinancing Public ServicesFinancing Real Estate ProjectsFoundations of PlanningGIS/Visual CommunicationsHill Country Studio

2015 Groundwater Stewardship Award • Class BookLand Use and Environmental Conflict ResolutionPlanning and the Development ProcessQualitative & Quantitative MethodsSustainable Land UseTactical UrbanismUrban Design Practice

SOFTWARE SKILLS

ArcGIS Dreamweaver Drupal Envision Tomorrow Excel Final Cut Pro Google Drive Illustrator InDesign Outlook Photoshop PowerPoint SketchUp SPSS

Word WordPress

RELEVANT WORK EXPERIENCE

Marketing Associate • Circlepoint November 2016 - Present • Full-time • Oakland, CA• Manage and design proposals using InDesign and Illustrator for

public agency Request for Proposals and Qualifications• Oversee Circlepoint’s website content updates using WordPress• Assist with general marketing requests and tasks

Final Report Editor • Texas CityLab, Center for Sustainable Development June 2016 – August 2016 • Part-time • Austin, TX• Edited and designed a student and faculty-led sustainable urban

planning and architecture report using InDesign for the City of Leander in Texas

Complete Streets Intern • Austin Transportation Department January 2016 – July 2016 • Part-time • Austin, TX• Composed a report on Vision Zero communications strategies• Created design guidelines for sidewalk cafes, parklets, and ArtBox• Analyzed data for a Complete Streets annual progress report• Wrote content and designed annual progress report• Helped facilitate a community meeting about safe pedestrian

and bike facilities, as well as a placemaking workshop withneighborhood business district merchants

Environmental Quality Intern • Travis County May 2015 - August 2015 • Full-time • Austin, TX• Investigated internal recycling programs from peer cities• Designed posters, logo, and website content for Travis County’s

internal Green Team program• Developed an interactive online training module for Green Team

ACADEMIC PROJECTS

Maintaining Industrial Land Use • Spring 2016Master’s Professional Report • Individual Assignment • Austin, TX• Performed a thorough literature review and authored report on

maintaining industrial land for emerging economies

Toward a Regional Plan for the Texas Hill Country • Fall 2015Hill Country Studio • Professional/Academic Practicum • Austin, TX• Researched conservation development and economic impacts• Contributed to the chapter, Visualizing the Hill Country’s Future, which

illustrates and describes density in rural areas• Designed final book, Toward a Regional Plan for the Texas Hill

Country, that is being circulated amongst stakeholders and localgovernment entities

Blunn Creek Greenbelt Revitalization Project • Spring 2015GIS/Visual Communications • Group Project • Austin, TX• Conducted a site analysis of Blunn Creek Park with the aim to

improve its poor connection in the community, and lack of program • Produced renderings that illustrates potential feasible additions

of necessary infrastructure, increased vegetation, bioswales, an amphitheater with ornate park entrance, and improved trails

East Riverside Corridor Scenario Planning • Spring 2015 Sustainable Land Use Planning • Group Project • Austin, TX• Assembled and mapped demographic and economic development

data for Austin’s East Riverside corridor• Authored and managed final report on high sustainability and bus

rapid transit scenarios with group’s findings from the Envision Tomorrow toolkit

VOLUNTEER WORK

Volunteer • Transport OaklandSeptember 2016 • Oakland, CA

Social Chair • Planning Student Organization (CRPSO)2015-2016 School Year • Austin, TXPORTFOLIO

http://www.rebeccafleischer.work

mailto:rebecca.m.fleischer%40gmail.com?subject=

http://www.linkedin.com/in/rebeccafleischer

http://www.rebeccafleischer.work

Jonathan Davian Engle <> American Planning Association California Chapter Contractor Agreement

Jonathan Davian Engle (also known as “Contractor”) will provide American Planning Association California Chapter (APA California) (also known as “Client”) (Contractor and Client are the “Parties”) with an awards presentation video consistent with the specifications detailed in the Terms and Conditions below.

Contract Effective Date Beginning: May 1, 2017, once executed by the Parties

Terms and Conditions

The following rates and terms apply:

Client will pay $1,600 to Contractor via Check or through an electronic payment processor as agreed to by both Parties. Fifty percent of the payment ($800) is to be paid at the start of the project, with the remainder of the payment ($800) to be paid at the completion of the project.

The Parties agree to the following timeline of milestones and event:

● Start Project – May 1st, Contractor will start on presentation design/format. This includesdesigning the graphic layout/look and text design of the presentation.

● By May 10th – Contractor will provide Client with a Draft Presentation of the graphical design andrequest approval of the graphical design from Client before adding images/content. Client will notunreasonably delay providing approval of the graphical design.

● By May 10th – Client will provide Contractor with Script and Pre-Existing Assets. OnceContractor receives the Script and Pre-Existing Assets from Client, Contractor will begin addingthe assets to the presentation and schedule/record the Voice Over talent.

● May 18th – Contractor will provide Client with the 1st version of the presentation for Client toreview and provide feedback for revisions, if any.

● May 24th – Delivery of final Awards Presentation Video. Contractor will provide Client with a linkto download a digital video file of the final version of the Awards Presentation Video, as well as ahard copy, either on a USB drive or a DVD as back up.

Scope of Project

Contractor is producing a video presentation for the Client’s Awards Gala. The presentation will consist of a Script with Voice Over and pre-existing assets, which the Client will provide. Contractor will take pre-existing assets and script, record the voice over with talent, and edit a video presentation with graphics, and the pre-existing assets. No video shooting will be involved.

Changes and Revisions

The price at the beginning of this contract is based on the time investment Contractor estimates is needed to accomplish everything Client has told Contractor that Client wants to achieve with the Awards Presentation Video, but Contractor is willing to consider requests for material changes in the

Attachment 4

presentation project. If Clients wants to make material changes to the scope of the project or add anything new, Contractor will provide a separate estimate for that change in scope.

Copyright

Client will own the copyright for all material created under this agreement, and Contractor can sample and reuse only with consent from Client.

Payment

Contractor will invoice Client prior to the start of the project for the initial 50% payment ($800) described above. Payment of the deposit shall be received at or before the start of the project. The remainder of payment is to be tendered by Client in the amount of $800 to Contractor by the completion date specified for the final delivery.

Termination

Once both parties sign this contract, it cannot be terminated unless both parties approve termination in writing.

Integration Clause

This contract constitutes the agreement between the Parties. No prior verbal representations are incorporated unless set forth in this contract. Any changes to this contract must be in writing, though any form of writing may be used, including e-mail. No verbal changes will be considered enforceable.

Client agrees to terms and conditions specified above:

Signature: ____________________________

Name & Title: _________________________

Date: _________________________________

Accepted and agreed to by the Contractor:

Signature: ____________________________

Name & Title: _________________________

Date: _________________________________

Section MEM RET GPBM STU FSTU NP LIFE FCLTI/FCTLS Total ChapOnly Total Change

CENTRALAICP 64 1 0 0 0 0 3 0 68APA 44 0 20 2 5 1 2 0 74

TOTALS 108 1 20 2 5 1 5 0 142 10 152 -14PREVIOUS 117 2 20 2 5 1 8 0 155 11 166

CENTRALCOASTAICP 98 1 0 0 0 0 9 3 111APA 75 0 11 11 23 5 3 5 133

TOTALS 173 1 11 11 23 5 12 8 244 22 266 -18PREVIOUS 184 3 11 10 23 6 16 8 261 23 284

INLANDEMPIREAICP 96 1 0 0 0 1 7 0 105APA 101 0 38 14 15 3 3 0 174

TOTALS 197 1 38 14 15 4 10 0 279 13 292 -25PREVIOUS 209 2 43 15 15 5 11 0 300 17 317

LOSANGELESAICP 317 9 0 3 0 6 16 3 354APA 325 3 63 90 173 35 6 24 719

TOTALS 642 12 63 93 173 41 22 27 1073 40 1113 -41PREVIOUS 678 13 65 88 173 42 31 27 1117 37 1154

NORTHERNAICP 646 14 0 1 0 6 49 0 716APA 414 4 74 62 76 28 14 17 689

TOTALS 1060 18 74 63 76 34 63 17 1405 43 1448 -65PREVIOUS 1112 26 70 60 75 34 73 17 1467 46 1513

ORANGEAICP 165 2 0 1 0 2 7 2 179APA 130 1 23 29 40 8 2 14 247

TOTALS 295 3 23 30 40 10 9 16 426 15 441 -23PREVIOUS 321 6 23 22 40 11 10 16 449 15 464

SACRAMENTOAICP 190 6 0 0 0 0 7 0 203APA 96 2 15 13 6 4 2 0 138

TOTALS 286 8 15 13 6 4 9 0 341 57 398 -27PREVIOUS 305 9 16 12 5 4 15 0 366 59 425

SANDIEGOAICP 219 6 0 0 0 0 13 0 238APA 141 0 12 32 23 13 3 0 224

TOTALS 360 6 12 32 23 13 16 0 462 29 491 -23PREVIOUS 385 6 12 27 23 15 18 0 486 28 514

GrandTotals 3121 50 256 258 361 112 146 68 4372 229 4601 -236PREVIOUS 3311 67 260 236 359 118 182 68 4601 236 4837

AICPTotal 1974 Previous 2120 Difference -146APATotal 2398 Previous 2481 Difference -83

FCLTI/FCTLS=APAFacultyMembers

FSTU=FreeStudentMember

GPBM=GroupPlanningBoardMembers

LIFE=LifetimeMembers

MEM=APARegularMember

NP=NewProfessionalMember.After3yearsasastudent,membersareofferedtwoyearsatthenewprofessionalrates.

RET=RetiredMember

STU=StudentMember

APACaliforniaMemberCountsbySectionsasof3/31/17

Attachment 5

Attachment 6

APA California Chapter – Northern Section Board Reports for May 3, 2017

DIRECTOR

Activities since last Board meeting • Section Director Call/Update

o The Section Directors sent their recommendations to the Chapter President inregards to the extra funds acquired from the Pasadena conference:

§ The Section Directors suggested that a grant program would require anoutsize investment of time and effort to apply for, and to administer. Ourpreference is for a portion of these funds to go to each section and for theremainder to support cross-sectional activities, maximize the coordinatedefforts of Sections within the Chapter, and leverage Chapter initiatives.

§ Potential activities to be funded were discussed in length, including:

o An allocation of up to $4,800, or up to $600/section, for a local specialpurpose (This is really for the smaller Sections and LA and Northernhave agreed to not to use the funds. However, I asked us to adopt thepolicy of allocating to all of the Section in case there is a need in thefuture)

o A university outreach program coordinated with the new studentmembership – to include a branded mailing from the chapter andpersonal visits to universities by Section leadership (with a travelbudget)

o Development of a Planning Commissioner training programo Development of an AICP training programo Legislative updates offered mid-sessiono Other training webinars on topic of statewide interest – i.e. CEQA,

HCD activities, OPR activities

• Development of the AICP training w/ our Chapter VP of Professional Development tobe rolled out in time for the Fall AICP exam. We formed a working group that includesTracey Ferguson (former SVS Section Director), Cherise Orange, Don Bradley andAfshan Hamid. This will enhance the Chapter AICP program and provide resources forthe entire state in one place for all Sections to access.

• City of Lafayette is the 1st Northern Section awardee of the Great Places of California.• The SF Co-RAC, Jeremy Battis, stepped down due to a lapsed membership.

Upcoming Activities • Monthly Section Director Call-May 5th

• Chapter Meeting-June 16th

APA California Chapter – Northern Section Board Reports for May 4, 2017 Page 2

DIRECTOR ELECT

Reminders • Remember to avoiding using “NorCal APA” when advertising events. The official name

that should be use for constancy is “APA California-Northern Section” or just “Northern Section” once the longer title is used. While both the Newsletter Editor, Administrative and Communications Directors will correct event submittals that go through our publications and social media channels, please do keep this in mind when coordinating events outside of the Northern Section, or advertising on other sites.

• As reminder, we want to encourage that all board members do their best to attend or call-in to board meetings when they are able. With committees with co-directors, it’s expected that both attend/call-in as both co-director positions count towards a quorum, which is important if the board requires acting on an item that requires a quorum of the board present.

Activities/tasks since last Board meeting • Investigated additional methods to assist streamlining our social media postings to

assist the Communications Director. • Trial of allowing two RACs editor access to the Northern Section’s Facebook page to

create and administer RAC events advertisements. • Trail run of Faecbook’s boost feature to increase exposure Northern Section events.

Upcoming Activities/Tasks • Due to number of conflicts and attending to other matters, coordination of the re-

launching the RAC conference call was delayed longer than expected. This should be coordinated in the coming week and anticipated to occur in May.

• Inviting RAC to be added to the Northern Section’s Google Drive to start using it as a document repository, but also as a collaboration space.

• Expanding on allowing RACs editor access to the Northern Section’s Facebook page. • Developing a user-guide/best practices for posting events on Facebook. • Investigating other coloration tools for board members to utilize.

IMMEDIATE PAST DIRECTOR

• No report submitted ADMINISTRATIVE DIRECTOR

• No report submitted


TREASURER

Activities since last Board meeting • Ongoing reimbursement requests and monthly/quarterly reporting.

Upcoming Activities • Ongoing reimbursement requests and monthly/quarterly reporting

ADVERTISING DIRECTOR

• No report submitted AICP DIRECTOR

Activities since last Board meeting • AICP exam prep workshops meet in January, February, March, and twice in April.

Location was UC Berkely.

Upcoming Activities • Last AICP exam prep workshop to be held on May 13, 2017 from 10am to 3pm at UC

Berkeley.

Requested Board assistance • Need AICP member to guest speak on AICP Code of Ethics for 1-2 hours the morning

portion of the next AICP exam prep workshop on May 13, 2017 at UC Berkeley.

AWARDS PROGRAM

Activities since last Board meeting Awards Event

• Contract signed with Preservation Park for the Awards event. • Details of Preservation Park walking tour finalized, which will be held prior to the

Awards Gala from 5:30 pm to 6:30 pm. • Ticket price finalized – ($35.00 per person ($45.00 for non-APA members) with discounts

for purchases of 4 or 6 ticket bundles) and Eventbrite page set-up for ticket sales (https://www.eventbrite.com/e/apa-2017-awards-gala-tickets-33476035724).

• Began outreach for Awards event including full-page advertising spread in Northern News and blurb on eNews.

Applications • Held Jury Day on April 28 and awarded 16 applications in the following categories:

Academic Award; Best Practices; Comprehensive Plan, Small Jurisdiction; Grassroots Initiative Award; Hard Won Victories; Innovation in Green Community Planning;


Planning Advocate; Planning and Health; Public Outreach; Transportation Planning; and Urban Design.

• APA Awards subcommittee has been meeting every two weeks.

Upcoming Activities • Awards Sub-Committee meetings scheduled for May 2, May 16 and May 30. • Awards Event: Friday, June 2nd from 6:30 pm to 9:30 pm

Requested Board Assistance • Please help us get the word out regarding the upcoming event. • We will be reaching out to the Student reps to get some volunteers to help out at the

event. • At the May meeting, we will be asking the Board to approve new expenditure(s)

associated with the Awards event including the cost associated with professional preparation of the Awards presentation. At this time, there is no request to increase the current Awards budget of $10,000.

o Attached is a draft contract for the work. The total cost to prepare the presentation is $1,600. The person that we are working with is Jonathan Engle. You can view an example of his work at https://www.youtube.com/watch?v=am4VnSWms-k&t The sub-committee is considering switching from certificates to acrylic awards similar to what the State Awards program and some of the other Sections give out. The major decision point is the cost and whether we can accomplish this within the current budget. The sub-committee will be discussing this issue at its May 2 meeting. Depending on the outcome of that discussion, we may also be asking the Board to approve this expenditure. Here is a link to one of the styles we are considering:https://www.edco.com/the-beveled-diamond-premiere-clear-acrylic-award.

COMMUNICATIONS DIRECTOR

• No report submitted CPF LIAISON

• No report submitted ETHICS REVIEW DIRECTOR



INTERNATIONAL DIRECTOR

• See Attached Report at the end of Board Reports LEGISLATIVE DIRECTOR

• No report submitted MEMBERSHIP DIRECTOR

• No report submitted MENTORSHIP DIRECTOR


NORTHERN NEWS DIRECTOR

Activities since last Board meeting • On April 24 we posted on FB that 880 Cities (a nonprofit organization based in Toronto)

republished Jason Su’s article (from April’s Northern News) about the grass-roots effort to improve San Jose’s Fountain Alley. As of April 28th, 864 people had been reached!

• People are reading our monthly Constant Contact emails announcing the availability of the latest NN. For the May issue, we had 1124 “opens” and an open rate of 31.6% compared to an “average user” rate of 18%. The April issue had 1101 opens, 30.7%. The March issue had 1147 opens, 32.2%.

o Those last three issues of NN also have been shorter (23 pages on average) than in 2016 (average 30.4 pages) and 2015 (31.1 pages).

o Did you notice? Let us know what you think (really).

Requested Board assistance • A quarter of our Constant Contact “opens” are on mobile devices. If you access NN on a

smartphone, please let us know about your experience (really). • If you see something in NN that needs correcting, please let us know. Dana Hoffman alerted us

that NN has been running a two-year-old ad for a planning firm that went out of existence two years ago, and she is bringing new revenue to the section by getting her firm to pay for a replacement ad for the next 11 issues ($825.00). Thank you, Dana!

• Deadline for the June issue is May 17. o If you want to place something in this issue, please let us know as soon as

possible. Right now, we have nothing! o If you are preparing an article, we would like to have a draft by the Sunday

evening before the deadline.


PLANNING DIVERSITY DIRECTORS

Activities since last Board meeting • Had monthly meeting with Membership Inclusion Directors through the state; got

update on the Diversity Summit for this year’s conference in Sacramento. o Diversity summit will be held at the Convention Center o Speakers are still to be vetted and refined by planning committee o Potential material may include discussion on Sacramento’s redevelopment

history and its role in the displacement and change in communities such as the Sacramento River District and Oak Park neighborhood.

Upcoming Activities • May 4, 2017-Place-It! Style activity with 1st graders at Los Medanos Elementary in

Pittsburg, Ca. o We will write about it for the June NorCal newsletter.

PROFESSIONAL DEVELOPMENT DIRECTOR

• No report submitted SECTION HISTORIAN

• No report submitted STUDENT REPRESENTATIVE – SAN JOSE STATE UNIVERSITY

Activities since last Board meeting • Urban Planning Coalition nominated for 2017 Student Organization Award

o Final award to be selected and presented at the Student Leadership Gala on Wednesday May 3.

Upcoming Activities • SJSU MUP Annual Graduation and Awards Ceremony (May 26)

o Friday, May 26, 2017, starting at 3:30 p.m. at the SJSU Student Union Theater o Doors will open at 3:00 pm and we will have a group photo of graduates and

faculty at 3:15 pm with the graduation ceremony starting immediately after o Following the ceremony will be a light reception in the courtyard outside the

Theater o The Student Union Theater is located on the east side of the Student Union

Building on SJSU campus o Event tickets are available for purchase for $20/ea. Children 10 & under are free

§ You will be able to reserve and purchase tickets by credit card via https://commerce.cashnet.com/URPSsjsu. The last day for online ticket sales is on Friday, May 19, 2017 (one week before the event).


• Visit by Dutch Cycling Embassy - Event o Tuesday, May 9th (7:30pm to 9:30pm) on the San Jose State University Campus

in Washington Square Hall Room 109 o Title: How can the Silicon Valley become one of America's great biking capitals?

Lessons learned from the Dutch Cycling Embassy o Topic: Worldwide the Netherlands has the highest bicycle use and provides the

widest range of cycling know-how, products and infrastructure. With over 40 years of experience in bicycle policy and practical bicycle solutions, experts from the Dutch Cycling Embassy will discuss bicycling in the context urban mobility, road safety and emission reductions, social inclusion, and health.

o Cost: Free, light refreshments served o Registration: Email [email protected]

• New SJSU Representative announced next board meeting (I will be graduating this May!)

STUDENT REPRESENTATIVE - UC BERKELEY

• No report submitted SUSTAINABILITY DIRECTOR

Activities since last Board meeting • I joined the Sustainability Champions program, which is an initiative of the National

APA Sustainable Communities Division. Sustainability Champions is a national network of leaders in various states who are working to advance sustainability principles and best practices within the planning profession. I am replacing Scott Edmondson as the California representative for the Sustainability Champions.

• Currently working on developing a virtual library of sustainability resources for Bay Area planners, which will be linked to the NorCal APA website

• Working with outgoing coordinator Josh Hohn to find a new coordinator for the Energy Initiative (a project of the Sustainability Committee).

Upcoming Activities • I am reconvening the quarterly Sustainability Committee meetings after a long hiatus

(the last committee meeting was held in November 2015). The next meeting will be held on Tuesday, May 23 at 6:30 pm (location TBD).

Requested Board Assistance • Since the Board has recently been discussing partnership opportunities with SPUR, I

would like to have the Board’s assistance in connecting with SPUR’s Sustainable Development Policy Director, Laura Tam. I am interested in exploring possible joint events or other types of collaboration between the NorCal APA Sustainability Committee and SPUR’s sustainability program


UNIVERSITY LIAISON

• No report submitted YOUNG PLANNERS GROUP

Activities since last Board meeting • Steering Committee met on February 21, March 27, April 26 • 10 YPG members attended the San Jose Museum of Art’s Young Professionals night • ARUP Office Tour on April 19, 2017. 14 attendees. Outreach with APA, YPG, YPT, and

WTS.

Steering Committee Members

Committee Member Profession Email Position

Jason Su Street Life Manager, San Jose Downtown Association [email protected] Co-chair

Veronica Flores Planner, City & County of San Francisco [email protected] Co-chair

Marissa Garcia Civil Analyst, Kimley-Horn & Associates [email protected] Secretary

Richard Williams

Planner II, Hexagon Transportation Consultants, Inc. [email protected] Treasurer

Morgan Cowick Planning Analyst, Kimley-Horn & Associates [email protected] Membership

Stefanie Farmer Planner, City of San Jose [email protected] Communications/Outreach

Jana Schwartz Project Designer, Callander Associates [email protected] Communications/Outreach

Janice Soriano

Transportation Demand Management (TDM) Program Manager. Stanford Health Care [email protected] Programs

Alex Casbara Senior Associate Planner, Circlepoint [email protected] Programs

Brittany Bogue SJSU Graduate Student [email protected] Programs

Upcoming Activities • Happy Hour on May 3, ISO Beers, downtown San Jose • Fireside chat in San Jose in June 2017. • Potential BAPDA event in Fall 2017.


EAST BAY RAC

Activities since last Board meeting • Urban Hike and Happy Hour in Oakland (March 30).

o Roughly 20 total attendees. o Good pictures in Northern news and to post online.

Upcoming Activities • Village Transit Tour (May 10)

o Pleasant Hill/Contra Costa Center BART Station o Let by County planning staff

• “The Hive Mixed Use Development Panel @ Happy Hour (Tentatively June 29) o Have been in contact with the Developer, Jamie Choy and Oakland Planner

Catherine Payne to speak o Need to lock in date and exact time

• Possible co-sponsored social event with AEP o Coordinating with Jennifer Brown

Requested Board Assistance • Contacts for Planners from Around the World Potluck

Lessons Learned • Always take pictures! • Facebook and listservs are key, word of mouth is more key for high attendance

MONTEREY BAY RAC

• No report submitted NORTH BAY RAC

Activities since last Board meeting • Held Brown Bag lunch: Planning for Healthy, Resilient, and Vibrant Communities.

Event presented by staff from OPR. City of American Canyon let us use the City Council Chambers.

Upcoming Activities • June 15 co-sponsored social with AEP in Santa Rosa.

PENINSULA RAC

• No Director


REDWOOD COAST RAC

Activities since last Board meeting • Sponsored a class on the Subdivision Map Act with fifty people attending. • Held three lunchtime speaker sessions on topics of interest. An average of 18 people

attend these monthly programs.

Upcoming Activities • Additional speakers for our monthly noontime lecture series (see attached “Brown Bag

Lunch Series for 2017”. • Social time – Planner’s mid summer party on August 25th. • Article on Eureka’s parklets (or should it be parkettes?) for Northern News. • Update on planning personnel changes in the Redwood Coast Region for

NorthernNews.

Requested Board assistance • Locating and securing a speaker to address Ethics for Planners that will meet the

requirements for AICP members.

SAN FRANCISCO RAC

• No report submitted SOUTH BAY RAC

• No report submitted WEBMASTER

Activities since last Board meeting • Plugins updated • Additional development site set up for testing out new themes

Upcoming Activities • I will identify potential theme templates for the website and work with key board

stakeholders to identify requirements and best options

Requested Board assistance • Once theme is chose, will need Help streamlining/combining pages with similar content

for simpler user experience for visitors to the website. I will take initial attempt and streamlining content but will want board members to review their individual content areas

To: Northern Section Board of Directors From: Hing Wong, AICP and Alex Hinds Re: International Directors Report Date: May 3, 2017 International Planning Tour The sixth International Planning Tour concluded in March with 17 participants visiting the countries of Singapore, Vietnam, and Indonesia. A smaller group of six attended the post-tour to Cambodia.

Opening Program with tour participants in Singapore

Northern Section’s purposeful international travel provides our attendees with “new” knowledge and adds skills to their repertoire. The photos in this report show only a few of our meetings with planning professional organizations. We had over a dozen meetings with local planners, architects, professors, and elected officials.

Our first city was Singapore, known for its clean and orderly way of life. It is known as a planner’s dream place to plan. The island city-state is only 277.6 square miles. Land reclamation plays an important role and has increased the country’s footprint by 22 percent.

Singapore Institute of Planners

Next we ventured to the Communist country of Vietnam with stops in Hanoi, Mekong Delta, and Ho Chi Minh City (formerly known as Saigon). Each location had its own charm and was completely different than the other. Ho Chi Minh City is the largest city and region, but Hanoi is the capital and where most of the government influences are centered.

Vietnam Urban Planning and Development Association

Our third country was Indonesia, with stops in Jakarta and Bandung. We had chosen to visit Bandung so that we could meet with Mayor Mochamad Ridwan Kamil, who received a Master of Urban Design from the College of Environmental Design at UC Berkeley. Talking to some of the local people regarding their feelings of the mayor, he has transformed Bandung into a livable and lovable city in just three years.

Indonesian Association of Urban and Regional Planners

Bandung Command Center with Mayor Ridwan Kamil

Sunrise at Angkor Wat

A small contingency continued on to Angkor Wat, Cambodia for the post-tour. This entire planning tour was a great opportunity to build friendships and to open new doors and collaboration efforts.

International Planning Collaboration Program The International Planning Collaboration highlights for 2016 were provided at the last meeting. However, as noted in our March 16, 2017 report – and further emphasized during the ensuing discussion – additional legal review and editing were recommended regarding liability and similar hold harmless provisions. Towards that end, Hing Wong and Alex Hinds conferred with Sharon Grewal and James Castañeda on these issues, and subsequently with Stephen E. Velyvis, Esq. We are in the process of further legal review and updating the agreement and associated hold harmless waivers, insurance provisions and the like prior to signing the agreement. Consultation with the California Chapter will also occur.

Additional sessions are being scheduled. Your suggestions for topics are welcome. Send them to: Alyson Hunter [email protected], or Stephen Avis [email protected]

These monthly lunchtime talks are an opportunity to share time and gather some useful information with your peers. Unless otherwise noted, meet in the GHD conference room located at 718 3rd Street, Eureka.

Dates TopicsandSpeakersSubjecttochange

May 9 Eureka and the Arts: The City of Eureka an Art and Culture Commission to advise the City on ways to enhance quality of life and economic benefits through the Arts. City planners Swan Asbury and Delo Freitas have been working on the City’s Strategic Arts Plan recently adopted by the City Council. They will guide us on a journey of artistic beauty and explain the current objectives and goals of the Plan.

June 13 John Ford was a well-known Director in Hollywood: Humboldt County now has its own John Ford in the guise of Director of Planning and Building. John has returned to Humboldt County (HSU alum) following a 20-year career in Monterey County, after being appointed to the County post in October of 2015. This will be Mr. Ford’s first opportunity to address our group and discuss his plans for the new fiscal year.

July 11 Cleaning up Broadway: For over a decade, local groups have struggled with how to improve the appearance and safety of Broadway. Community meetings and individuals have developed proposals. What are the latest ideas and how likely are they to be put into effect? Photo-simulations of what could develop will highlight this presentation by Jeff Pimentel from Caltrans.

August 8 Land Use changes in Samoa: Humboldt County has adopted a Local Coastal Program text amendment that expands the uses allowed in the MC zone district by providing for certain conditionally permitted noncoastal-dependent interim uses on a temporary short-term basis, subject to performance standards designed to protect and prioritize coastal-dependent industrial uses. The areas of MC zoning within the unincorporated County, and therefore the areas that will be affected, include the Samoa Peninsula, Fields Landing and King Salmon. LACO Senior Planner Beth Burkes, ACIP and County Senior Planner Lisa Shikany will address our group.

August 25 (Friday) Redwood Coast Region Planners Party: Details to follow

Planners’ Brown Bag Lunch Series for 2017

Second Tuesday of each month from Noon to 1:00 PM

RedwoodCoastRegionAmericanPlanningAssociationCaliforniaChapter–Northern

Hostingthisprogramforovereightyears

northern section board meetingnorcalapa.org/wp-content/uploads/2017/05/2017-05-03_packet.pdfmay 03,...

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