northern road connectivity project - additional financing ......5. cad operator trainer : ms.thamali...
TRANSCRIPT
Annual Environmental Monitoring Report January 2015
SRI: Northern Road Connectivity Project –
Additional Financing (Provincial Component)
Prepared by Provincial Road Development Department, Northern Province for the Asian Development Bank.
This Annual environmental monitoring report is a document of the borrower. The views expressed herein do not necessarily represent those of ADB's Board of Directors, Management, or staff, and may be preliminary in nature. Your attention is directed to the “terms of use” section of this website. In preparing any country program or strategy, financing any project, or by making any designation of or reference to a particular territory or geographic area in this document, the Asian Development Bank does not intend to make any judgments as to the legal or other status of any territory or area.
i
ANNUAL
ENVIRONMENTAL
MONITORING REPORT
2014
Northern Road Connectivity Project –
Additional Financing
(Provincial Component)
Sri Lanka
i
ABBREVIATIONS
ADB – Asian Development Bank
AP – Affected Person
BDO – Business Development Officer
CEA – Central Environmental Authority
CRO – Community Resettlement Officer
CSC – Supervision Consultant (Engineer)
DS – Divisional Secretary
EA – Executing Agency
EIA – Environmental Impact Assessment
EIMO – Environmental Impact Monitoring Officer
EMP – Environmental Management Plan
EMU – Environmental Management Unit
ESD – Environment & Social Division
GN – GramasevaNiladari
IOL – Inventory of Losses
Km – Kilometer
MC – Management Consultants
NBRO – National Building Research Organization
NGO – Nongovernmental Organizations
NPRDD – Northern Provincial Road Development Department
PAP – Project Affected Person
PD – Project Director
PM – Project Manager
PMO – Project Managers’ Office
PMU – Project Management Unit
QA – Quality Assurance
QC – Quality Control
RA – Resettlement Assistant
RDD – Road Development Department
RDHS – Regional Director of Health Service
RDS – Rural Development Society
RIP – Resettlement Implementation Plan
ROW – Right of Way
RRP – Report and Recommendation of the President (ADB)
RSC – Road Safety Component
STDP – Southern Transport Development Project
SHC – Southern Highway Component
SIMO – Social Impact Monitoring Officer
This environmental monitoring report is a document of the borrower. The views expressed herein do
not necessarily represent those of ADB's Board of Directors, Management, or staff, and may be
preliminary in nature.
ii
LIST OF CONTENTS
CHAPTER I ................................................................................................................................................... 1
BACKGROUND OF THE PROJECT ............................................................................................................ 1
CHAPTER II .................................................................................................................................................. 5
CURRENT STATUS OF PROJECT IMPLEMENTATION PROGRESS ..................................................... 5
CHAPTER III ................................................................................................................................................ 6
COMPLIANCE ON ENVIRONMENT SAFEGUARDS REQUIREMENTS ............................................... 6
3.1 Status of Compliance with ADB Loan Covenants ................................................................................ 6
3.2 List of Environmental Loan Covenants and Level of Compliance ........................................................ 7
3.3 Status of Compliance with Government Environmental Requirements ................................................ 7
3.4 List of Government Environmental Requirements and Level of Compliance ....................................... 8
3.6Changes in project scope ...................................................................................................................... 11
CHAPTER IV .............................................................................................................................................. 12
IMPLEMENTATION OF ENVIRONMENTAL MANAGEMENT PLAN ................................................. 12
4.1 EMP requirements incorporated into contractual arrangements .......................................................... 12
4.2 Summary of Environmental Mitigations and Compensation Measures Implemented ........................ 12
4.3 Level of Compliance ............................................................................................................................ 14
CHAPTER V ................................................................................................................................................ 15
ENVIRONMENTAL MONITORING .......................................................................................................... 15
CHAPTER VI .............................................................................................................................................. 16
KEY ENVIRONMENTAL ISSUES ............................................................................................................. 16
6.1 Key Issues Identified ........................................................................................................................... 16
6.2 Actions taken and corrective action plan ............................................................................................. 16
CHAPTER VII ............................................................................................................................................. 20
CONCLUSION AND RECOMMENDATION ............................................................................................. 20
iii
LIST OF TABLES
Table 01: Package Details................................................................................................................................ 1
Table 02: Contract Details ............................................................................................................................... 1
Table 03: Physical progress ............................................................................................................................. 5
Table 04: ADB loan covenants ........................................................................................................................ 6
Table 05: Environmental loan covenants and level of compliance ................................................................. 7
Table 07: Summary of environmental mitigation measures specified in EMP ............................................. 14
Table 08: Detail of Complaints ...................................................................................................................... 18
Table 09: Details of Complaint management ................................................................................................ 19
iv
ANNUAL ENVIRONMENTAL MONITORING
REPORT
PROVINCIAL COMPONENT
OF
NORTHERN ROADS CONNECTIVITY PROJECT
ADDITIONAL FINANCING
SRI LANKA
1
CHAPTER I
BACKGROUND OF THE PROJECT
Northern Province (NP) is one of the worst conflict - affected regions, emerging from nearly three decades
of war. The damage to physical infrastructure has been severe and extensive, and particularly the road
network lies in state of total disrepair. People in the region no longer have access to markets or basic social
services as they once had and the transport of goods has dramatically slowed. As Government is carrying
out the resettlement of the displaced population in the region, reestablishment of linkages to social services
and markets through robust road network is essential for normal socio-economic activities and civil life to
return.
The Ministry of Local Government & Provincial Councils has initiated a provincial component of the
Northern Road Connectivity Project-Additional Financing (NRCP/AF) with Northern Provincial Road
Development Department (NPRDD) of Sri Lanka. The main objective of the provincial component of
NRCP/AF is to rehabilitate C- class provincial roads in Kilinochchi and Mullaitivu districts of Sri Lanka.
The NRCP/AF(PC) consists of roads totally 22 km are being rehabilitated through contracts awarded to
Maga Engineering (pvt) Ltd while supervision Consultancy is provided by Pyunghwa Engineering
Consultants Ltd of Korea in association with Consulting Engineers & Architects (CEA) of Sri Lanka.
Details of contract packages are given below:
Table 01: Package Details
Contract No Road No District Road Name Chainage Length
(Km)
NRCP/NP/
NCB/MU01 MUC 017 Mullativu
Oddusuddan –
Puthukudiyiruppu –
Mathalan Road
0+000 11+640 11.64
NRCP/NP/
NCB/KL02
KLC 003
Killinochchi
Kennady Road 0+000 7+100 7.10
KLC 009 Approach road to
Cattle farm 0+000 3+350 3.35
Table 02: Contract Details
Contract No Road Name/
Road No
Contractors name /
Address
Contract
period
Date of
Commencement
Date of
Completion
NRCP/NP/
NCB/MU01
Oddusuddan –
Puthukudiyiruppu
– Mathalan
Road(MUC 017)
Maga Engineering
(Pvt) Ltd,/
200, Nawala Road,
Narahenpita,
Colombo-05
18 Months 11-03-2014 11-09-2015
NRCP/NP/
NCB/KL02
Kennady Road/
(KLC 003) Maga Engineering (Pvt)
Ltd,/
200, Nawala Road,
Narahenpita,
Colombo-05
18 Months 11-03-2014 11-09-2015 Approach road to
Cattle farm
(KLC 009)
2
Fig 01: Location Map of Package MU 01
3
Fig 02: Location Map of Package KL 02
4
Organizational Chart
The organizational structure of the project is shown in figure 03.
Team Leader
Mr. A. Denis Falconer
1. Structural/Bridge Engineer : -
2. Pavement/Material Engineer : G.H. Wimal Silva
3. Quantity Surveyor : Mr. B.K.N.J. Kumara
4. Resettlement Specialist : Mr.M.H.S.Dayaratne
5. Environmental Specialist : Mr. LalithPerera
1. Secretary : Mr. M. Sujitharan
2. CAD Operator : Ms. Ishanka Wimalasena
3. Office Assistant : Mr. C. Joseph
4. CAD Operator Trainer : Mr. K. Kobineethan
5. CAD Operator Trainer : Ms.Thamali Thilakarathna
6.
TO MU-01
Mr. K. Senthooran
TO MU-01
Mr. S. Thedchanamoorthy
TO KL-02
Mr. Y. Surenthar TO KL-02
Mr. S.H.B.S. Kumara
Based at Team Leader’s Office
Fig 03: Organizational Chart
Resident Engineer
Mr. C. Wijeyaratna
ARE MU-01 & KL-02
Mr. R.R.V. Pathirana
5
CHAPTER II
CURRENT STATUS OF PROJECT IMPLEMENTATION PROGRESS
A detail summary of physical progress for each Package is given in Table 03.
Table 03: Physical progress
Package Road No. Road Name Length of
Road (km)
Programme
(%)
Actual Progress
(%)
MU 01 MUC017
Oddusuddan-
Puthukudiyiruppu-Mathalan
Road
11.64 49.51% 49%
KL02
KLC003 Kennady Road 7.10
34.51% 31.5% KLC009
Approach Road to Cattle
Farm 3.35
The Environmental Management Action Plan made by the contractor should be monitored to mitigate
the environmental impacts while construction activities are being executed during the project period. The
pre-identified social -Environmental problems and unidentified social -Environmental problems which
can crop up during the construction period should be resolved by taking appropriate mitigation measures
as mentioned in the EMAP submitted by the Contractor. The environmental officer attached to the
contractor usually continues to monitor the issues in social and environmental dimension and seek advice
from the Environmental Specialist when there are contentious issues to be resolved in the field.
The Environmental Specialist mainly work on providing timely guidance and advising of environmental
requirements, management methodologies and monitoring systems of the project including review and
finalization of EMAP, coordinate with obtaining approvals for felling of trees, preparation of
environmental activity checklists, regular monitoring, contribute to the monthly progress report and
evaluation of compliances.
6
CHAPTER III
COMPLIANCE ON ENVIRONMENT SAFEGUARDS REQUIREMENTS
3.1 Status of Compliance with ADB Loan Covenants
Table 04 shows the status of compliance with ADB loan covenants.
Table 04: ADB loan covenants
Reference Description Timing Status of
Compliance
Schedule 5,
para. 13
Environment
The Borrower, MOPH, NPC and NCPC, through RDA,
NPRDD and NCPRDA, respectively, shall ensure that the
Project shall be carried out in accordance with the IEE
and the EMPs prepared under the Project, and shall
comply with the
Borrower’s environmental laws and regulations and ADB’s Safeguard Policy Statement (2009). If there is any discrepancy between the Borrower’s laws and regulations, and ADB’s Safeguard Policy Statement (2009), the ADB’s Safeguard Policy Statement (2009) shall prevail. MOPH, NPC and NCPC shall implement
the environmental mitigation and management measures,
and other recommendations specified in EMPs to
minimize any adverse environmental impacts arising
from the implementation of the
Project. The requirements of the EMPs and of the
conditional clearance provided by the CEA shall be
incorporated in the bidding documents and included as
part of the works contract documents. MOPH, through
RDA, is responsible for ensuring compliance by the
contractors with requirements of the EMPs for national
roads. The ESD under the RDA shall monitor
environmental compliance by the contractors. With
respect to provincial roads, NPC and NCPC shall be
responsible for ensuring the implementation of the
respective EMPs.
During
Implementation
Being
complied
with
7
3.2 List of Environmental Loan Covenants and Level of Compliance
The environmental loan covenants and the level of compliance are given in Table 05.
Table 05: Environmental loan covenants and level of compliance
Environmental loan covenants Level of compliance
Project shall be carried out in accordance with the IEE and the EMPs
prepared under the Project 100%
Comply with the Borrower’s environmental laws and regulations and
ADB’s Safeguard Policy Statement (2009). 100%
Implement the environmental mitigation and management measures,
and other recommendations specified in EMPs 100%
Incorporate the EMPs and the conditional clearance provided by the
CEA in the bidding documents and included as part of the works
contract documents.
100%
Contractor shall be responsible for ensuring the implementation of the
respective EMPs. 100%
3.3 Status of Compliance with Government Environmental Requirements
According to the National Environmental Act No. 47 of 1980 and its amendments (Act, No. 56 of 1988
and Act, No. 53 of 2000), road widening/ expansion/ rehabilitation are not prescribed activities, which
should undergo environmental assessments. Therefore, the Project Proponent has to submit initially a
Basic Information Questionnaire (BIQ) in order to verify the category to which the road project falls.
Based on the BIQ the CEA decide whether an impact assessment should be carried out or not. Therefore
this package does not falls into any prescribed activity. Therefore based on the BIQ, the CEA has issued
an environmental clearance for this project solely for the purpose of legal clearance as well as to fulfil the
requirement of ADB.
However, during the construction period, all the normal rules and regulations are applied for the project.
Therefore the following requirements must be fulfilled during construction and operating supportive
facilities.
1. Obtain statutory approvals for operating quarries, crusher plants, hot mix plants, borrow pits and
dumping sites
2. Obtain approval for felling of trees either from Divisional Secretary or from Department of Forest
Conservation
3. Obtain approval/ consent from other inline Government institutes or Departments such as
Department of Wildlife Conservation, Coast Conservation department if part or the entire road runs
within 100m boundary of an area belong to such authority
4. Obtain approval from department of Archaeology if necessary
All these requirements have already been fulfilled during the reporting period.
8
3.4 List of Government Environmental Requirements and Level of Compliance
Sri Lanka has its own environmental impact assessment and management system for development
projects.
The National Environmental Act (NEA) No. 47 of 1980 and related amendments; Act No 56 of 1988 and
Act No 53 of 2000, serve as the main legislations for environmental protection in Sri Lanka. Other
legislation, such as the Coast Conservation Act (No. 57 of 1981), Fauna and Flora Protection Ordinance
No. 49 of 1993, the National Heritage and Wilderness Act (1988), Felling of Trees (Control)
(Amendment) Act of 2000 as well as other regulations published under the NEA, further strengthen the
regulations on the impact assessments and environmental management process.
However, road widening and rehabilitation has not been defined as a prescribe activity, that should
include an impact assessment in order to obtain the approval from CEA. Therefore in order to verify
whether the road project falls into a category prescribed in these acts, a Basic Information Questionnaire
(BIQ) should be submitted to CEA.
After evaluating the BIQ, the CEA issues an Environmental Clearance for the project with some general
as well as specific conditions. According to the present classification, this particular project is not listed as
a prescribed activity under the existing legal provisions.
However, during the construction period, the following approvals must be obtained where necessary.
Approval for felling of trees –from DS or Forest department
Approval from CEA for operating Quarries - each contractor
Approval from CEA for operating Crushers - each contractor
Industrial Mining License from GSMB for operating Quarries - each contractor
Trade License from Local Authority for operating Quarries & Crushers –each contractor
Environmental Protection License from CEA for quarry/Crusher –each contractor
Approval from Department of Forest Conservation- if necessary
Approval from Department of Wildlife Conservation- if necessary
Approval from Coast Conservation Department- if necessary
Approval from Department of Archaeology – if necessary
Approval from Local Authority for dumping of solid waste- if necessary
3.5 Environmental permit/license/consent for this project and construction related
facilities/activities
Table 06 shows the status of environmental permit/license/consent obtained for each package.
9
Table 06-: Clearances/ permits obtained and details
Package No. Clearance/permit Authority Responsible agency Status
MU01
1.For cutting trees
i. Approval for tree cutting Divisional Secretary Contractor/PRDD Obtained
2. For Quarry
i. Environmental Protection License for operating quarry CEA Contractor Obtained
ii. Industrial Mining License GS&MB Contractor Obtained
iii. Trade license approval (for quarrying, crusher plant, borrow
area, labor camp, disposal site)
Local Authority Contractor Obtained
iv. No Objection letter Department of Forest/
Wildlife/ Archaeology Contractor Obtained
v. Explosives permits Defence Ministry Contractor/PRDD Obtained
3. For Crusher Plant
i. Environmental Protection License CEA Contractor Obtained
ii. Approval from Divisional Secretariat Divisional Secretariat Contractor Obtained
iii. Approval for construction of building Local Authority Contractor Obtained
iv. Trade license Local authority Contractor Obtained
4. For Borrow Pits
i. Industrial Mining License GS&MB Contractor Obtained
ii. Environmental Protection License CEA Contractor Obtained
10
Package No. Clearance/permit Authority Responsible agency Status
KL02
For cutting trees
i. Approval for tree cutting Department of Forest
Conservation Contractor/PRDD Not applicable
2. For Quarry
i. EPL for operating quarry CEA Contractor Obtained
ii. Industrial Mining License GS&MB Contractor Obtained
iii. Trade license approval (for quarrying, crusher plant, borrow
area, labor camp, disposal site)
Local Authority Contractor Obtained
iv. No Objection letter Department of
Archaeology Contractor Obtained
v. Explosives permits Defence Ministry Contractor Obtained
3. For Crusher Plant
i. Environmental Protection License CEA Contractor Obtained
ii. Approval from Divisional Secretariat Divisional Secretariat Contractor Obtained
iii. Approval for construction of building Local Authority Contractor Obtained
iv. Trade license Local Authority Contractor Obtained
4. For Borrow Pits
i. Industrial Mining License GS&MB Contractor Obtained
ii. Environmental Protection License CEA Contractor Obtained
11
In addition, the Department of Irrigation, Department of Agrarian Development, Department of Health
have also given consent to proceed constructions at various places where project roads intersect with such
facilities
Note:
As a new regulation imposed by the government authorities all the permits issued to the Contractors/
Suppliers to mine the earth materials were ceased by July 2014 within Northern Province to protect the
environment. GSMB Technical Service Division has owned the authority to mine and supply the gravel
during the 2nd
week of September 2014 to the Contractors.
3.6Changes in project scope
There is no change in the project scope.
12
CHAPTER IV
IMPLEMENTATION OF ENVIRONMENTAL MANAGEMENT PLAN
The contract was awarded for the contractorand all have mobilized in March 2014. However the
Environmental Specialist was engaged in July 2014. During that period monitoring and supervision has
been carried out by Assistant Resident Engineer and the Employer’s representative. At that time
contractors have started site clearing and initial surveys, and they have started the important ground work,
obtaining approvals for borrow pits, store yards and dumping sites and approvals from other inline
Government departments etc.
At the time when this monitoring report is prepared, EMAPs for both packages are finalized and almost
the works are at the phase of construction as well as most of the structures are completed.
4.1 EMP requirements incorporated into contractual arrangements
The specific requirements for the environmental management and implementation of EMP is given under
following sections of contract specifications, particular and General conditions of contract as follows.
Under Contract specifications
1) Environmental Management plan and Environmental Monitoring Plan
2) CEA requirements
3) General environmental requirements
4) Environmental Management Action Plan- describes that the Contractor shall implement the EMP to
the satisfaction of the Engineer/ Employer
5) Safety requirements
6) Conditions to be satisfied under CEA Clearance
7) supplementary information – EMAP
Under Particular conditions of contract
1) Protection of the environment
2) Safety precautions
Under General conditions
1) Protection of the environment
4.2 Summary of Environmental Mitigations and Compensation Measures Implemented
Water pollution, dust pollution and safety matters are the main environmental issues associated with this
project. As this is a small scale project, which is in rural area no major impact on air quality, water
quality or noise levels arise at the project roads.
The environmental monitoring plan of the IEE report, which had been prepared for the feasibility study,
consists of measuring specific parameters of air quality, water quality and noise levels at different
locations. However, during the implementation it was observed that these specific parameters are not
relevant to a small scale project operated with general road work machineries. In addition the following
factors were also taken into consideration.
13
Air quality
Construction is mainly done by manual labour and only few vehicles are operated simultaneously during
constructions. Therefore very low amount of emissions occur due to construction vehicles.
Also only “Lead (Pb)” free Petrol is imported to Sri Lanka and it is abide by the Law and every vehicle
has to obtain an annual emission certificate in order to get the license for the vehicle. Therefore from
those indirect methods it can be assured that the air quality is not significantly affected.
It has been instructed to conduct vehicle emission tests. Therefore tests are conducted by LAUGFS Eco
Sri (PVT) Ltdfor vehicles which are used by the contractor and all are complied with the National
Environmental Regulation limits.Accordingly, the results of Air quality received will be utilised to
compare with problematic air quality issues that could emerge due to vehicle emission in the project area.
Water quality
Water pollution will occur due to contamination of water during the construction activities. All possible
means of water pollution have been addressed via EMAPs. Accordingly washing of vehicles and
construction equipment are prohibited from adjacent tanks or water bodies, etc.
Therefore it is observed that significant water pollution is not occurring during construction activities.
However in order to assess the impact on water quality, it was decided to do the baseline data collection
within the project area. The locations for baseline data collection are identified by National Building
Research Organization (NBRO) with the coordination of Contractor’s representatives, Assistant Resident
Engineer and the Employer’s representative.
The baseline data regarding water quality along Oddusudan-Puthukkudiyiruppu road (MU01), Kennady
Road & Approach Road to Cattle Farm (KL02)has been performed by NBRO by taking field samples at
selected locations. The results shall be used to assess the water quality during the project period.
Health and safety
The health and safety measures have been implemented in order to prevent accidents and health hazards.
The worker safety is ensured by providing safety gear (helmets, jackets, bots etc). The road safety is
ensured by placing standard road safety signs at proper places, deploying flagmen etc. Also the hygienic
conditions and facilities such as availability of sufficient water, electricity, mosquito nets etc. of rented
houses were monitored.
14
4.3 Level of Compliance
The following table (Table 07) shows a summary of each environmental parameter specified in the EMP
and the level of compliance so far implemented.
Table 07: Summary of environmental mitigation measures specified in EMP
EMP Requirement (list all
mitigation measures specified in the
EMP)
Compliance Attained
(Yes, No, Partial)
Comment on Reasons for
Partial or Non-
Compliance
Removal of public utilities Yes
Temporary use of lands Yes
Solid waste disposal and sanitation Yes
Disposal of debris Yes
Extraction of construction materials Yes
Transportation and storage of materials Yes
Effect on local road network Yes
Soil erosion and surface runoff Yes
Effect on existing drainage Yes
Effect on water resources Yes
Effect on flora and fauna Yes
Disruption of traffic Yes
Air quality Yes
Noise and vibration Yes
Personal safety and health Yes
Bridge construction Yes
15
CHAPTER V
ENVIRONMENTAL MONITORING
The environmental activity checklists were prepared by the consultant environmental compliances as a
tool for monitoring. The idea was to cover every aspect of target environmental parameter during the
construction period. These checklists were sent to respective contractors and Assistant Resident Engineer.
The PLOs were briefed how to use these checklists as well. Instructions were given to fill up checklists
daily and handover weekly to the respective ARE.
In addition regular site visits are carried out to study whether the contractor has implemented proper
mitigation measures discussed in each respective EMAPs. If any non-compliance was observed, the PLO
will inform and proposes suitable measure/s to rectify those issues.
During this period (March - December 2014), site visits were made to all the contract packages along with
the Assistant Resident Engineer and the Contractor’s representatives such as Site Engineer, Public Liaison Officer (PLO), Project Manager etc . On-going construction activities were observed and photographic
evidences of various activities were recorded for reporting purposes.
In addition, meetings were held with each Contractor’s representatives and information was obtained on
various aspects. During meetings (site meetings and progress review meetings) various issues reviewed
and instructed to Contractors for their early compliances are:
Following up the EMAP
Practicing and maintaining Traffic and Safety management for each construction site as well as along
the road trace where necessary.
Following up towards obtaining approvals for quarries, crusher plants, borrow pits, dumping sites
and store yards.
Following up towards finalizing the number of trees to be felled in each road and mark them on the
ground.
Following up towards obtaining approvals from respective Government Officers/ Departments
(Divisional Secretary of Department of Forest Conservation) for felling of trees.
Providing proper safety gears, first aid facility and sanitary facilities for construction workers.
Filling of Environmental Activity Checklists for each construction activity
Controlling dust emissions during constructions
Avoiding interruptions to irrigation canals, natural water ways and roadside drains
Proper management of debris
16
CHAPTER VI
KEY ENVIRONMENTAL ISSUES
During the construction of the roads there could be several complaints/requests from the surroundings
community. The Project Management staffs have to settle the issues at the project locations. However, if
they are unable to settle the issues then it shall be referred to the “Grievances Redress Committees (GRC)”.
The GRC is a problem solving mechanism in the road sector projects which have been introduced by the
ADB & other donor agencies. The GRC will seek to solve the issues quickly, amicably and out of human
rights or courts case in order to facilitate the project implementation.
Process of the GRC is given below:
Maintain the Community Complaint Register by the Contractor and the AREs. When they are unable
to solve the issues at the project locations then they have to be referred to the Chairperson of the
GRC’s. The Chairperson/Secretary calls for meeting with the relevant parties and discuss the issue/s at the
GRC.
The GRC should provide fair and reasonable solution/s for Project Affected Person/s (PAPs)
The Chairperson should report the Team Leader/RE to implement the GRC’s decision/s
The records have to be maintained by the Team Leader/Chairperson/RE and AREs.
6.1 Key Issues Identified
All the contractors have been instructed to take up positive initiatives towards their early compliances on
the identified issues. If any contractor does not take immediate actions to comply with the issues it will be
considered as a contractual violation. But Contractors have mobilized in all the contract packages and
construction activities are complies with the regulations.
The following issues/ compliances will be reviewed in the forthcoming month.
Provide satisfactory road safety measures (warning and standard road signs)
Provide proper safety gear for construction workers and wearing those during construction work
Debris generated during construction and their safe disposal.
Environmental monitoring via environmental activity checklists
Proper sanitary and other household facilities for rented houses
There were not any significant non-compliance to loan covenants were observed.
6.2 Actions taken and corrective action plan
As this is a rehabilitation of existing roads the construction activities are confined to the existing Right of
way of the roads. Also there is a very low traffic in all the roads as those are located in rural areas. Other
than minor inadequacies no major significant non compliances on environmental management measures
were observed during the construction period.
17
Specific actions taken to resolve the complaint and corresponding timeframe
Following actions have taken to solve the issues.
Conduct consultation meetings with the affected parties
Coordinate with the relevant Government Agencies, Local Authorities, NGOs etc.
Reporting and planning for solutions.
Providing necessary information for the Team Leader, Provincial Project Director and to the
Contractor to rectify the issues.
Monitoring, supervising and keeping records of the progress.
In order to manage complaints, a complaint registry is available at each site office. A Public Liaison
Officer (PLO) has been appointed for each package to deal with complaints at site. The contact details of
the PLO are displayed on the project name boards.
So far four (04) complaints have received and all the complaints have investigated by the consultant and
successfully and effectively resolved without any delays. Please see Table 08 for detail of the complaints
and Table 09 for actions taken to resolve the problems.
18
Details of Complaint/s
Table 08: Detail of Complaints
Package/Road
name/km Complainant Nature of complaint,
Date complaint
was filed,
Which office received the
complaint, etc.
MU01
Katchchilaimadhu
community
Soil blockage due to construction work
near the culvert area 06/08/2014
Divisional Secretariat -
Oddusuddan
Agrarian Service Centre -
Oddusuddan
Request to provide three new culvert to
get the sufficient water for agricultural
works 20/09/2014
Divisional Secretaroat -
Oddusuddan
KL02
RDHS - Kilinochchi Not provided the proper signage near
the bridge to be reconstructed 11/04/2014 Divisional Secretariat - Kilinochchi
RDS - Pannankandy
Poor condition of culvert - Kennady
Road KL02 (3+500)& request was
made to construct structurally in a
good condition
29/07/2014 Road Development Department -
Kilinochchi
19
Table 09: Details of Complaint management
Package Nature of complaint
Resolving the complaints-Action taken
GRC PIU Consultant Contractor
MU01
Soil blockage due to
construction work near
the culvert area
Issue has solved at
the project location
and no need to refer
to the(GRC)
Provided proper
guidance
Coordination, monitoring and supervision
of the works
Removal of soil and
clean culvert inlet &
outlet
Request to provide three
new culvert to get the
sufficient water for
agricultural works
Issue has solved at
the project location
and no need to refer
to the(GRC)
Provided proper
guidance and
approval for
constructions.
Engineer has decided with the community
to provide culverts for the location.
Coordination, monitoring and supervision
of the works
Designing and
constructing of the works
KL02
Not provided the proper
signage near the bridge
to be reconstructed
Issue has solved at
the project location
and no need to refer
to the(GRC)
Provided proper
guidance
Coordination, monitoring and supervision
of the works
Safety precautions have
been provided
Poor condition of culvert
- Kennady Road KL02
(3+500)& request made
to construct structurally
in a good condition
Issue has solved at
the project location
and no need to refer
to the(GRC)
Provided proper
guidance
Coordination, monitoring and supervision
of the works
Constructed structurally
in a good condition
20
CHAPTER VII
CONCLUSION AND RECOMMENDATION
At the beginning of the construction stage it was observed that the cooperation from local people is much
less mainly with regards to safety measures. Most of the time people remove barricades and signs without
any reason especially at night times. Therefore the contractors were faced difficulties in implementing
safety measures at sites. Therefore contractors conducted a training programme for workers and the
community regarding safeguard policies. Now workers safety, road safety, environmental protections are
fully complied with the regulations.
Also it is very difficult to find suitable places for dumping sites due to
- Forested areas
- Unclear land ownerships
- Flat terrain
However, local people are highly interested to take excess soil, rock parts etc for their daily needs.
Therefore they willingly provide space for excess material as dumping site.
The project EMP has stated to carry out detail monitoring on air quality, water quality and noise levels at
selected locations. It was observed that few tests mentioned in the project EMP is not highly significantly
relevant because:
Roads are located in rural areas, where the residences are highly dispersed
The scale of the project is comparatively low
Only few vehicles or machinery operated at one time in a particular location.
Therefore, it was observed that the construction activities have very low impact on air quality, water
quality and noise levels. However, after critically reviewing these factors it was decided to collect
baseline data only for the water sources. To maintain the existing air quality it was decided to carry out
emission test for the vehicles and machineries which are used to the construction activities in order to
comply with requirements.
Finally, it can be concluded that the overall progress of implementing environmental management
measures show a highly satisfactory level. Table 10 shows a comparative scenario of implementing
environmental management measures for each package.
Table 10: Overall progress
Pa
cka
ge Road safety Worker safety
Protection of
environment
Statutory
approvals
Filling of
checklists
Beg
inn
ing
sta
tus
Cu
rren
t
sta
tus
Beg
inn
ing
sta
tus
Cu
rren
t
sta
tus
Beg
inn
ing
sta
tus
Cu
rren
t
sta
tus
Beg
inn
ing
sta
tus
Cu
rren
t
sta
tus
Beg
inn
ing
sta
tus
Cu
rren
t
sta
tus
MU01 1 1 2 1 2 1 1 1 2 1
KL02 1 1 2 1 2 1 1 1 2 1
1: Very Good 2: Good 3: Satisfactory 4: Poor
21
APPENDIX
PROGRESS PHOTOGRAPHS
22
Progress Photographs – May
Fig 4: Clearing & Grubbing -MU01
Fig 6: By road Maintenance–MU01 Fig 7: Watering dust control at Cattle Farm-KL02
Fig 5: Clearing & Grubbing at Kennady Road –KL02
Fig 8: GRC establishment at Oddusuddan
Divisional Secretariat
Fig 9: GRC establishment at Karachchi
Divisional Secretariat
MU 01 KL 02
23
Progress Photographs - June
MU 01 KL 02
Fig 11: Watering at Cattle Farm Road – KL02
Fig 13: Clearing and grubbing at Kennady Road-
KL02
Fig 14: Byroad with proper safety measures
-MU 01
Fig 12: ABC Work in Progress - MU01
Fig 10: Proper safety measures and PPEs
in MU01
Fig 15: Sub base overlay work in progress –
24
Progress Photographs - July
MU 01 KL 02
Fig 17: Controlling dust along the road – KL02
Fig 19: Backfilling Work – KL02
Fig 20: Safety arrangement along MU01
Fig 16: Roadway Excavation– MU01
Fig 18: By Road Construction–MU01
Fig 21: Edge Widening Work – KL02
25
Progress Photographs – August
–
Fig 22: Watering along MU01
Fig 24: Safety poles installed near culvert construction
–MU01
Fig 26: HIV/AIDs awareness programmes conducted for KL02 & MU01
Fig 23: Safety arrangement during priming-KL02
Fig 25: Embankment work –KL02
MU 01 KL 02
26
Progress Photographs – September
Fig 27: Preparation surface for turfing – MU01
Fig 29: Watering on the road – MU01
Fig 31: Construction of drains –MU01
Fig 30: Traffic diversion through by road –KL02
Fig 28: Embankment Section at Kennady
Road – KL02
Fig 32: Grass sodding work –MU01
MU 01 KL 02
27
Progress Photographs - October
Fig 33: Public access provided –MU01 Fig 34:Health, safety and Environmental training
Programme
Fig 35: Watering dust control-MU01
Fig 37: Restoration of drains – MU01
Fig 36: Road embankment protection along the irrigation
canal-KL02
Fig 38: Filter unit for drinking water at
store & yard
MU 01 KL 02
28
Progress Photographs –November
1.1 MU 01 KL 02
Fig 39: Earth work in progress-MU01
Fig 43: Property Access Preparation – MU01
Fig 41: Toolbox Meeting at site office
Fig 40: 1st seal completed section – KL02
Fig 44: Proper culvert opening – KL02
Fig 42: Completed turfing work along irrigation
cannel –KL02
29
Progress Photographs – December
Fig 45: DBST work with Personal Protective – MU01 Fig 46: Metal Quarry at Oddusudan
Fig 47: Replanting trees at the Quarry Fig 48: Watering metals prior to crushing at
plant
Fig 49: Accommodation and yards fenced – MU01
MU 01 KL 02