Northern Periphery Programme 2007-2013Final Project ClaimMattias Assmundson

Lead Partner Seminar20th January 2011, Friars Carse Hotel, Dumfries, Scotland

Overview Final Reporting Package

Final Financial Report Similar to the normal project claim New: common costs will be distributed

directly by the Managing Authority

Final reporting and certification of common costs

Lead Partner Holder FLC (holder) MA

Final payment on certified expenditure incl. final

common costs

Final project claim including CoE’s +

Annex certificate of common costs

Attached

CoE, for project costs NOT incl. common costs

SoE, project costs incl. common costs

”Certificate of common costs”

Distribution of common costs

Invoice,share of common costs

Comparative check-invoice amount vs

certified share

Payments deducted from total common

costs

Shares of common costs

Payments

”Certificate of common costs”

Holder FLC (holder) Partners

Distribution of common cost to partners will be made after the final project claim has been submitted.

Exemplification The partnership consists of a Lead Partner and three partners. They will split common

costs in equal shares.

The Lead Partner holds all common costs. 1 000€ incurred during the last interim reporting period. 1 000€ incurred during the final reporting period. 2 000€ in total.

Distribution for interim claim

After certification of costs the Lead Partner sends three common cost invoices (3 * 250€) to the other partners. The Lead Partner reports common costs of 1 000€ in the Lead Partner SoE for reporting period 1. The partners pay the invoices during reporting period 2, and the payments are registered in the project accounts. Each partner reports common costs of 250€ in the partner SoE for reporting period 2. The Lead Partner reports the received payments of 750€ in the Lead Partner SoE for reporting period 2.

Distribution for final claim Before invoicing the other partners the Lead Partner fills in the project claim template, budget line 11, according

to the Certificate of common cost. The Lead Partner reports common costs of 250€ for each partner incurred during the final period. Adding these to

budget line 11. The common costs are distributed proportionally, 500€ for each partner and 2 000€ in total for the partnership.

Period Budgetline LP P2 P3 P4 Total

Interim 10. Share of common cost +1000 0 0 0 1000

Final claim 10. Share of common cost 0 +250 +250 +250 750

Deducted: Received common cost payments -750 0 0 0 -750

11. Annexes for final distribution of common costs +250 +250 +250 +250 1000

500 500 500 500 2000

Expenditure only related to closure

After the final date for project activities only expenditure related to the closure of the project can be accepted.

This means: No activities such as conferences, seminars and travel costs are

eligible, except for activities by invitation by the NPP, in which the NPP will outline if this is eligible as a closure activity, such as a Lead Partner seminar.

All expenditure should therefore be directly connected to the final report, such as writing the final report, compiling final project claim, etc

Eligible closure costs

No costs incurred after final certification can be reimbursed by the programme.

The following expenditure categories can be acceptable: Staff costs including social contributions - Only costs for staff actually involved in the

project closure. External experts - If involved in writing the final report or producing relevant materials. Office costs (directly allocated) Office costs (distributed proportionally) Other costs (charges for transnational transactions, bank charges for account

closure/administration, costs for First Level Control, etc.) The only cost that needs a special procedure is the last invoice for First Level Control.

In order to get these costs certified, partners have to get the audit firms to pre-invoice (á conto) them and include these costs in their Statements of Expenditure for certification.

Please note that it is up to each FLC to judge if costs are reasonable in relation to project closure. The programme administration cannot possibly set limits for closure expenditure as this will differ between partners and countries.

Overview Final Reporting Package

Thank You for Listening!

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