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Northern European UBL 2.0 Subset working group

first steps to large scale cross border e-commerce/e-procurement

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Why set up this working group?

Window of opportunity Many countries/EU are focusing on e-invoice/e-ordering/e-

catalogues We regard UBL 2.0 as having the largest potential to realize large

scale cross border at this point in time Possibility to influence and promote the international UBL 2.0

process – adoption of UBL in UN/CEFACT Common Northern European Subset can:

Reduce problems of interoperability on message level Facilitate large scale cross border e-trade (B2B/B2G)

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Background for working group

Danish law on the use of e-invoice (OIOXML) based on UBL 0.7 - potential expansion of law to include e-order based on UBL 2.0

Swedish recommendation to use the UBL 1.0 based Svefaktura Nordic workshops in May and November 2005 on UBL and e-

invoice lead to December meeting (Sweden and Denmark). Two working groups were established UBL 2.0 subset group (weekly meetings till October 2006) ICT architecture working groups (meeting in March)

cross border trade - Transportation of messages, eID, company dossier

Norway, Finland, England and Iceland have joined the UBL subset working group later

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Purpose

The purpose of the development of the Northern European subset is to facilitate harmonisation of different types of e-procurement documents in countries that are already using UBL or that contemplate using UBL 2.0 documents. This provides an opportunity to base e-procurement documents and

processes on a coordinated Northern European subset. The intention is to facilitate interoperability and practical use of e-

commerce both in domestic and cross border trade. Even if the participants in the working group are mainly from the

public sector, the group will try to include both business-to-business and business-to-government e-commerce/e-procurement in its work.

The purpose of working group is also to contribute with its work to the international UBL 2.0 process.

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Participants Denmark

Danish Ministry of Science, Technology and Innovation (VTU), Danish IT and Telecom Agency (ITST)

Norway Norwegian Ministry of Government Administration and Reform eProcurement Secretariat

(www.ehandel.no) e2b Forum (an e-invoicing initiative in the private sector supported by the government -

www.e2b.no). Sweden

Single Face To Industry (SFTI), the public sector initiative in Sweden to promote e-business by the Swedish National Financial Management Authority (ESV), Swedish Association of Local Authorities and Regions (Sveriges Kommuner och Landsting), and Swedish Administrative Development Agency (Verva)

England OGC buying solutions under Office of Government Commerce

Finland State Treasury Tieke Finnish Information Society Development Centre

Island The Financial Management Authority (Fjársýsla Ríkisins). Iceland Committtee on e-business and Trade Procedures" ICEPRO

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Public – private sector relationship

The working group will strive to full fill the following objectives in their work to support the public sector's seamless commercial interactions with its suppliers and software providers: ensure the integrity of procurement data for fiscal and management

information purposes participate in activities to form an agreed standard for procurement

transactions (e.g. ISO) and ensure that public sector sponsored systems and other relevant software providers will be able to comply at a minimal cost when this is agreed

allow suppliers and other interested parties to be involved in the review process

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Primary goals

To establish a subset of UBL 2.0, which defines our needs of domestic and cross border trading, and takes into consideration both business-to-business and business-to-government scenarios. In this context, the subset includes

schemas, business rules and the relevant scenarios of use

To support and influence the development of UBL 2.0 in terms of making the results of the working group part of the international UBL 2.0 process.

To promote international recognition and usage of UBL 2.0, including a promotion of UBL adoption in UN/CEFACT.

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Deliverables

Develop processes based on a common subset, which describes the domestic procedures as well as cross border trade etc.

Establish a common subset of the UBL schemas that express the expansions and restrictions agreed by the representatives

Formulate a set up for a common and local validation of the UBL 2.0 schemas expressed in Schematron

Formulate common business rules and recommendations, which the representatives can agree on and which are not expressed in the schemas.

Develop guidelines for the use of UBL.

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Project plan

Defined in ToR The first working group meeting was held on January 4-5th 2006 in

Copenhagen. The deliverables are to be completed no later than October 1st.

2006. Proposed overall schedule

ID Task Name

1 1st Workshop, Copenhagen

2 Set-up

3 2nd Workshop, Oslo

4 Identify relevant scenarios

5 Define content of scenario description

6 Describe Scenarios

7 Identify and describe Business Rules

8 3rd Workshop, London

9 Develop schema sub-set

10 Develop Schematron validation

11 Develop guideline documents

12 4th Workshop, Helsinki

13 Review based on final release of UBL 2

14 Close Project

05.01

02.03

20.04

01.06

04.10

Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May4th Quarter 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter 1st Quarter 2nd Quarter

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Business Processes supportedNo Scenario Country having an interest

Country prepared to commit resources LeadBusiness Process/Scenario

DK SE NO FI IS UK

1 Stand alone Invoice Y Y Y Y Y Y SE, NO SE

2 Stand alone Invoice with Credit Note Y Y Y Y Y Y SE, NO SE

5 Order, Simple Response (positive), Invoice Y Y Y Y Y Y DK, SE, NO DK

14 Order and Simple Response Y Y (Y) Y Y Y DK, SE DK

7 Stand alone Order   Y Y Y Y Y SE SE

17 Establish Catalogue Y   Y     Y DK, NO NO

18 Price update Y   Y     Y DK, NO NO

20 Item update Y   Y     Y DK, NO NO

6 Order, Invoice Y Y Y Y Y Y DK, SE  

9 Withdraw Order Y   (Y)   Y Y DK  

21 Self Billed Invoice Y   (Y)   Y Y DK  

8 Order, Order Response (positive), Invoice Y   Y     Y DK, NO  

11 Counter offer with reject Y   (Y)     Y DK  

13 Counter offer with explicit acceptance Y   (Y)     Y DK  

23 Requested Price update Y           DK  

12 Counter offer with implied acceptance Y   (Y)     Y    

10 Change Order Y         Y    

15 Dispatch Advice       Y   Y    

22 Self Billed Invoice with Self Billed Credit Note

        Y Y   

3 Stand alone Invoice with Debit Note           Y    

16 Receipt Advice           Y    

4 Stand alone Credit Note No interest – not to be developed    

19 Pricing updates No interest – not to be developed    

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The vision of the project – phase I: 2006

Focus on the “basic procurement process” Catalogue – Order - Invoice

Private sector involvement in subset group: Denmark: Sektorstandardiseringsudvalget Sweden: support group for SFTI Norway: e2b forum

Potential preparation for Phase II

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Potential Phase II (2007 - 2008)

Cross border pilot between few countries to identify and solve practical, technical and legal issues based on EU-work already done different cross border pilots but with focus on scalebility and flexibility

Working groups Technical/legal group(s) Steering group (private/public sector of pilot countries) Reference group (all interested countries/organisations)

Tests with companies and public sector institutions

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Potential Phase III (2008 – 2010)

Large scale cross border trade between multiple countries B2G B2B

Interoperable solution to common problems eID Company dossier Transportation

The results of the different phases can stand alone