Guideline:Norfolk Island Employment ServicesThis Guideline forms part of the jobactive Deed (Norfolk Island) 2016-2022 (Norfolk Island Deed) between the Department of Employment, Skills, Small and Family Business (Department) and the Provider. It sets out specific requirements for the delivery of jobactive services on Norfolk Island from 1 July 2016, including Employment Provider Services and New Enterprise Incentive Scheme (NEIS) Services.

This Guideline is divided into the following sections:

Section one: Norfolk Island Employment Provider Services and NEIS Services Section two: Requirements for the provision of Work for the Dole services on Norfolk Island

Version: 2.3

Published on: 16 August 2019

Effective from: 16 September 2019

Changes from the previous version (Version 2.2)

Policy changes:Nil.

Wording changes:

Clarification regarding Work for the Dole Host requirements – pg 27

Department name updates due to Machinery of Government changes – Throughout document

Updates to reflect Deed extensions – Throughout document

References to Deed Clauses updated due to General Deed of Variation No.6 – Throughout document

Broken links updated – Throughout document

Reference to Guidelines updated – Throughout document

References to job seeker updated to ‘Participant’ – Throughout document

Minor formatting changes for accessibility (applied text styles) – Throughout document

A full document history is available at Provider Portal .

Related documents and referencesjobactive Activity Management Guidelinesjobactive Assessments Guideline – Job Seeker Classification Instrument (JSCI) and Employment Services Assessments (ESAts)Capability Interview and Capability Assessmentjobactive Direct Registration GuidelineDisability Support Pension Recipients Compulsory Requirements GuidelineEligibility Referral and Commencement Guideline

jobactive guideline Norfolk Island Employment Services Job Plan and Scheduling Mutual Obligation Requirements

Job Seeker Calendar and Annual Activity Requirement IT Supporting Document Managing and Monitoring Mutual Obligation Requirements GuidelineHow people access NEIS and participate in NEIS Training Guideline Support NEIS Participants to start and run their small business Guideline Performance Framework GuidelinePeriod of Service Suspensions and Exits GuidelinePrivacy GuidelinesRecords Management InstructionsServicing Participants with Challenging Behaviour GuidelineTargeted Compliance Framework Guideline: Mutual Obligation Failures Guideline Transfers GuidelineVolunteers GuidelineWork for the Dole IT Supporting Document Activity Host Organisation Agreement Template Work for the Dole Assessment Checklist (Place)Community Support Projects (CSPs): Concept Approval TemplateLearning Centre website Australian JobSearch Conditions of Use

Certain operational and servicing requirements differ from the delivery of jobactive on mainland Australia due to the unique aspects of the Norfolk Island reforms and the labour market in Norfolk Island.

Accordingly:1. where there is any inconsistency between this Guideline and any of the above listed jobactive

Guidelines, this Guideline prevails; and2. the Provider is not required to comply with any parts of the above listed jobactive Guidelines that

relate to the following subject matter (as defined in the jobactive Deed 2015-2022):

Employment FundEmployment FundGeneral AccountReimbursement

Indigenous ParticipantsAboriginal or Torres Strait Islander personIndigenous EnterpriseIndigenous Outcomes Targets

jobactive FeesOutcome PaymentsAdministration FeesAdministration Fee PeriodWork for the Dole FeesAssetClaims Processing TrainingNon-Payable OutcomeNon-regional LocationPayment PeriodPay Slip Verified Outcome PaymentRegional Location

Other Employment Services programsDisability Employment Services

DES ParticipantDES ProviderDisability Employment Services DeedDrug Trial Employability Skills Training Harvest Labour Services or HLSHarvest AreaHarvest EmployersHarvest InformationHarvest PeriodHarvest PlacementHarvest Placement FeeHarvest Service FeeHarvest Trail WebsiteHarvest VacancyHarvest WorkHarvest Worker National Harvest GuideNational Harvest Telephone Information Service Relevant Harvest BodiesOther ProviderParentsNextParentsNext Funding AgreementParentsNext Provider

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jobactive guideline Norfolk Island Employment ServicesParentsNext VolunteerPaTH InternshipsJob Services Australia or JSAJobs, Land and Economy ProgrammeTasmanian Jobs ProgrammeTime to Work Transition to Work ParticipantTransition to Work ProviderTransition to Work ServiceTransition arrangements relating to start of 2015 jobactive DeedTransition DateTransitioned Participant

Other jobactive initiativesMaximum Time TransfersPre-release PrisonerRelocation Assistance to Take Up a Job Agreement or RATTUAJ AgreementRelocation Assistance to Take Up a Job Participant or RATTUAJ ParticipantRelocation Assistance to Take Up a Job Payment or RATTUAJ PaymentRestart Programme

Performance elements

Compliance IndicatorStar RatingRolling Random SamplesDeemingVacancies and Outcomes Guideline Wage SubsidiesLTU and Indigenous Wage SubsidyParents Wage SubsidyWage SubsidyWage Subsidy AccountWage Subsidy AgreementWage Subsidy EmployerWage Subsidy ParticipantWage Subsidy PeriodWage Subsidy PlacementYouth Wage Subsidy

OtherBusiness Share (one provider)Lead Provider (as above)Outreach (full time site only)Part-Time Tendering Group Working with Children Law

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jobactive guideline Norfolk Island Employment Services

Contents

Section One: Norfolk Island Employment Provider Services and NEIS Services. 5

Assurance and Performance 5

Norfolk Island Performance Framework 5

Norfolk Island Vacancies, Outcomes and Documentary Evidence Requirements 6

Payments 18

Reports 19

Transfers 19

Section Two: Requirements for the provision of Work for the Dole services on Norfolk Island20

Participant requirements 21

Role of stakeholders 22

Work for the Dole Activities 24

Setting up Work for the Dole Activities 34

Keeping people safe 38

Checks 44

Work for the Dole Activity Host Organisation Agreements (Provider) 45

Managing Participants undertaking Work for the Dole Activities 46

Monitoring and reporting 47

Media and promotion 47

Attachment A: Norfolk Island Progress Report Template 49

Attachment B: Sourcing and setting up Work for the Dole Activities 51

Attachment C: Additional Guidelines relating to Community Support Projects (CSPs) 52

Objectives 52

Attachment D: Activity types—Individual Hosted Activity versus Group Based Activity 55

Attachment E: Commencing a Participant in a Work for the Dole Place 56

Summary of required Documentary Evidence 57

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jobactive guideline Norfolk Island Employment Services

Section One: Norfolk Island Employment Provider Services and NEIS Services.

This section of the Guideline sets out requirements for the provision of Employment Provider Services and New Enterprise Incentive Scheme (NEIS) Services on Norfolk Island that commenced on 1 July 2016.

Assurance and PerformanceThe Provider’s performance of its obligations under the Norfolk Island Deed will be assessed against the Performance Framework for jobactive and NEIS as specified in the Performance Framework Guideline as well as the Performance Indicators outlined in clause 93 of the Norfolk Island Deed.

However, the Provider's performance under the Norfolk Island Deed will not contribute to the assessment of the Provider’s overall jobactive and NEIS performance at the Employment Region or National level, this includes Star Ratings calculations, for the purposes of the jobactive Deed 2015-2022. Further, the following jobactive Performance Framework elements are not applicable to Norfolk Island jobactive services:

Compliance Indicator Indigenous Outcomes Targets, and Star Ratings.

As per clause 98 of the jobactive Deed 2015-2022, the Provider is required to gain and maintain certification against the Quality Assurance Framework (QAF) for the duration of the Deed. There are no additional requirements imposed on the Provider’s QAF certification under the Norfolk Island Deed.

The Provider's delivery of Employment Provider Services on Norfolk Island, including the recording of Outcomes, will be subject to contract monitoring and other Assurance Activities.

(Deed references: Clauses 92, 93)

Norfolk Island Performance FrameworkThe Norfolk Island jobactive Provider will have its performance assessed every quarter. The Provider must supply a comprehensive quarterly report, using the template provided by the Department. The Provider must also report on Participant vacancy placements using the template provided.

Performance ReviewsPerformance discussions support the contractual relationship between the Department and individual Provider over the life of the Deed.

Formal performance reviews will be conducted as part of the jobactive review process.

Informal performance discussions will be conducted as required, if issues or concerns about service delivery or performance arise.

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jobactive guideline Norfolk Island Employment ServicesBusiness Reallocation

Business Reallocation processes will not apply to the Norfolk Island jobactive contract. However, poor performance may lead to the Provider receiving a Notice from the Department to discontinue providing Norfolk Island jobactive services.

Norfolk Island Vacancies, Outcomes and Documentary Evidence Requirements

The key objective of jobactive is to promote stronger workforce participation, help more Participants move from welfare to work and better meet the needs of employers.

The Provider may record an Outcome when a Participant who they have helped:

remains in sustainable Employment or self-employment which reduces their reliance on income support, or

if they are eligible, completes a Qualifying Education or Training Courses.

The Provider is required to:

engage and work with Employers to understand their needs and ensure Participants are equipped to meet those needs,

work with Employers and other providers to source Vacancies, and refer Participants with appropriate skills and work habits to Vacancies.

(Deed references: Clause 85.2)

Employment Outcomes The Provider may record Employment Outcomes when a Participant they are helping to move from welfare to work achieves sustainable Employment, Unsubsidised Self-Employment, or an apprenticeship or traineeship.

An Employment Outcome cannot be recorded for a Stream A Participant whose job started after they commenced in jobactive but before they had been receiving Services for three continuous months.

Full and Partial OutcomesThere are two types of Employment Outcomes – Full and Partial.

A Full Outcome is recorded when a Participant is in Employment, Unsubsidised Self Employment or an apprenticeship or traineeship and has a 100 per cent income support rate reduction, or meets their hourly requirements for the duration of the Outcome Period. A Full Outcome for Participants with a Partial Work Capacity or who are Principal Carer Parents will take into account their part-time requirements.

The Outcome Periods are 4, 12, and 26 weeks from the Employment Outcome Start Date (see the ‘Setting the Employment Outcome Start Date’)

For the 26 Week Period, only Full Outcomes are recordable and only where:

a 12 Week Full or Partial Outcome has been recorded, and

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jobactive guideline Norfolk Island Employment Services the Participant has a 100% income support rate reduction or meets their hourly

requirements for 14 consecutive weeks beginning at any time in the 26 Week Period after the 12 Week Outcome was recorded.

Note: this was previously referred to as a Full Outcome Conversion.

A Partial Outcome is recorded when a Participant is in Employment, Unsubsidised

Self-Employment or an apprenticeship or traineeship and has their income support reduced by 60 per cent on average or meets a percentage of their hourly requirements. Partial Outcomes may be recorded at 4 and 12 weeks only – no 26 Week Partial Outcomes are available.

Verification of OutcomesOutcomes can be verified by information from the Department of Human Services (DHS).

For Participants receiving Income Support, Outcomes are based on the earnings or hours declared to DHS by Participants each fortnight. This information is used by the Department’s IT Systems to automatically calculate whether an Outcome is achieved (see the section in this Guideline on ‘Lodging an Employment Outcome claim based on DHS data’).

As Outcomes in the Norfolk Island contract cannot be claimed via ESSWeb the system will have limited functionality to track Outcomes through to 26 weeks. The Provider must utilise the manual tracking sheet provided by the Department to report all Outcomes.

Sourcing a Vacancy The provider must engage and work with Employers to understand their needs and to identify job opportunities.

System step: The Provider must record all employment Vacancies, including those found by Participants, in the Department’s IT Systems. They must ensure that each Vacancy is complete, up to date and compliant with the JobSearch Conditions of Use.

(Deed references: Clause 84)

Lodging a Vacancy System step: When entering a Vacancy into the Department’s IT Systems, the

provider needs to enter a range of information including a job description, employer details, hours, salary and whether the job was sourced by the provider or the Participant. The Provider will also need to select a Vacancy type from the following options: Apprenticeship Commission Pre-existing Employment (see the ‘Outcomes for Pre-existing Employment’

section) Normal position Graduate Seasonal Traineeship Self-Employment.

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jobactive guideline Norfolk Island Employment ServicesChecking Minimum Wage

System step: Where a provider has sourced a Vacancy they must, at the time they lodge the Vacancy in the Department’s IT Systems, make sure that the relevant minimum wage is satisfied.

The minimum wage may be set out in the Modern Award that relates to the Vacancy. If a Modern Award is not in place, then the National Minimum Wage will apply.

Where a Participant has sourced a Vacancy, the provider is not required to check the applicable minimum wage. The Participant should already have information relating to the National Minimum Wage and the Fair Work Ombudsman. Note all providers were required to give this to all Participants on their caseload by 30 September 2016, and must give it to all new Participants when they commence in jobactive.

This information must include:

details of the latest National Minimum Wage rates where to access information about the Pay and Conditions Tool at

https://calculate.fairwork.gov.au and any changes to the National Minimum Wage rates, and

the contact details of the Fair Work Ombudsman.

A fact sheet for Participants is available on the Provider Portal. The Fair Work Ombudsman’s minimum wage fact sheet can be found on the Fair Work Website at https://www.fairwork.gov.au/how-we-will-help/templates-and-guides/fact-sheets/minimum-workplace-entitlements/minimum-wages.

Referring suitable Participants to Vacancies The Provider must:

refer suitable eligible Participants to appropriate Vacancies ensure that any Participants they refer to Vacancies meet Employer needs encourage eligible Participants to consider job opportunities outside their local

area advise eligible Participants that they are required to take any suitable job and

explain the consequences of failing to do so.

Placing a Participant into a Vacancy System step: Where a Participant is successful in gaining Employment the provider

must place the Participant into the relevant Vacancy reflecting the date when the Participant started working. This becomes the Job Seeker Placement Start Date in the Department’s IT Systems. For Pre-existing Employment, the Job Seeker Placement Start Date must be the

day which the increase in hours or earnings occurred (see the ‘Outcomes for Pre-existing Employment’ section in this Guideline)

For provider funded Work Trials which lead to ongoing Employment with the Employer, the Job Seeker Placement Start Date is the first day of the ongoing Employment

For Employer funded Work Trials which lead to ongoing Employment with the Employer, the Job Seeker Placement Start Date is the first day of the Work Trial

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jobactive guideline Norfolk Island Employment Services For volunteer work/work experience/unpaid work that leads to ongoing

Employment the Job Seeker Placement Start Date is the first day of the ongoing Employment.

System step: The Job Seeker Placement Start Date must be recorded within 56 days of the Participant commencing Employment or Unsubsidised Self-Employment.

Please refer to ESSWeb Help for further information on how to refer a Participant in the Department’s IT Systems.

Tracking for an Employment Outcome System step: To be able to track for an Employment Outcome, a Provider must

record a Vacancy in the Department’s IT Systems and record the Job Seeker Placement Start Date in that Vacancy. Recording the Job Seeker Placement Start Date triggers the Department’s IT Systems to commence tracking the 4 Week Period and 12 Week Period for an Employment Outcome.

The Department’s IT Systems capture the Participants earnings and hours information as declared to DHS by the Participant. The Department’s IT Systems use this information to calculate whether the requirements for a Partial or Full Outcome have been met.

Each quarter the Provider will be supplied with a Manual Tracking Spreadsheet this will include all vacancies anchored by the Provider in the system. The Provider will be required to report on outcomes they are recording as achieved. Where the system has been unable to accurately track an outcome the Provider should manually enter this information in the Manual Tracking Spreadsheet. 26 week outcomes will not be tracked in the system and the Provider will need to indicate which are being tracked and claimed each quarter.

Setting the Employment Outcome Start Date Participant’s on income support – automatic process for setting the Employment Outcome Start Date

Where a Participant is receiving income support, Employment Outcomes will be based on Department of Human Services (DHS) Fortnights and will be automatically calculated by the Department’s IT Systems.

The Department’s IT Systems will set the Employment Outcome Start Date to be the first day of the Participants first full DHS Fortnight on or after the Job Seeker Placement Start Date. Where the Job Seeker Placement Start Date falls on the first day of a DHS Fortnight, the Department’s IT Systems will set that day as the Employment Outcome Start Date.

Where the Participants earnings for that DHS Fortnight are less than required for a Full Outcome or a Partial Outcome, the Department’s IT Systems will move the Employment Outcome Start Date to the beginning of the second DHS Fortnight and will then commence tracking where the Full Outcome or Partial Outcome requirements have been met. Where a Full or Partial Outcome is not met by moving to the second DHS Fortnight, the Employment Outcome Start Date will revert to the original Employment Outcome Start Date, that is, the first day of the first DHS Fortnight.

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jobactive guideline Norfolk Island Employment ServicesThe 4 Week and 12 Week Outcome Periods use the same Employment Outcome Start Date.

Diagram A: Employment Outcome Start Date for Participants in receipt of income support

The Provider should ensure all placements are accurately entered in the Department’s IT systems. The Norfolk Island Manual Tracking Spreadsheet will be populated using system derived data which the Provider will report against.

Participants on income support - provider choice for setting the Employment Outcome Start Date

System step: Providers may choose to shift the Employment Outcome Start Date in certain circumstances:

4 Week Outcome and 12 Week Outcome At any time until a 4 Week or 12 Week Outcome is recorded as achieved, providers can manually choose the Employment Outcome Start Date. This can be the original date, that is, the first DHS Fortnight on or after the Job Seeker Placement Start Date, or the date that has been shifted by the Department’s IT Systems, that is, the second DHS Fortnight.

26 Week Outcome For a 26 Week Outcome, providers can choose the Employment Outcome Start Date by recording any of the first seven DHS Fortnights of the period following the date that the 12 Week Outcome has been achieved. This must be recorded on the Manual Tracking Spreadsheet when reporting on Outcomes each quarter.

Participants not on income support System step: For Participants who are not on income support when they are placed

in a job, the Employment Outcome Start Date will be the Job Seeker Placement Start Date recorded in the Department’s IT Systems by the provider.

System step: Providers can manually move the Employment Outcome Start Date for Participants not on income support. The Department’s IT Systems will allow one alternate Employment Outcome Start Date which is calculated automatically, and will be 14 days after the Job Seeker Placement Start Date.

If the Provider chooses to shift the outcome start date this must be recorded in the Manual Tracking Spreadsheet.

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jobactive guideline Norfolk Island Employment ServicesOutcomes for Pre-existing Employment

Full Outcome payments will permit Pre-existing Employment in carefully prescribed circumstances.

Pre-existing Employment will be permitted where there has been a Significant Increase to a Participant’s earnings or hours from Employment which began prior to them receiving Employment Provider Services from any Employment Provider.

A Significant Increase is defined as the Participant increasing income earned (for Participants with full time Mutual Obligation Requirements) or hours worked (for Participants with part-time Mutual Obligation Requirements) from below a Partial Outcome level in their Pre-existing Employment to income earned or hours worked to achieve a Full Outcome after commencing with the provider.

In relation to Pre-existing Employment, providers must:

Documentary Evidence: 1. Obtain and retain Documentary Evidence of the Participant’s Employment prior to receiving Employment Provider Services from any Employment Service Provider.

Documentary Evidence: 2. Obtain and retain Documentary Evidence of the Participant’s Employment earnings/hours for the four weeks prior to the Significant Increase. Documentary Evidence should be in the same form as required for Pay Slip Verified Outcome Payments.

System step: 3. Select the Vacancy type of Pre-existing Employment when recording the Vacancy in the Department’s IT Systems.

System step: 4. Place the Participant into the Vacancy recording the Job Placement Start Date as the day on which the increase in earnings or hours occurred.

Pre-existing Employment arrangements are not permitted for Partial 4 and 12 Week Outcome Payments.

Outcomes for Recurring EmploymentEmployment or Unsubsidised Self-Employment which results in more than one Employment Outcome for a Participant with the same Employer during the same Period of Unemployment is considered to be Recurring Employment.

4 Week Employment OutcomesThe provider may record a maximum of four 4 Week Outcomes for any single Participant over any one 12 month period, regardless of whether that Employment is Recurring or not.

Allowing the provider to record four 4 Week Outcomes recognises that:

short-term jobs with a duration of four weeks or more equip Participants with work experience and work habits that enable them to move into sustained Employment in the future, and

Participants who have had four or more job placements have a higher chance of staying long term in a job.

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jobactive guideline Norfolk Island Employment Services12 Week and 26 Week Employment Outcomes

The Provider is not entitled to record 12 Week and 26 Week Employment Outcomes for Recurring Employment.

This means that if the provider has recorded a 12 Week or 26 Week Employment Outcome for a Participant with an Employer, they cannot record another 12 Week or 26 Week Employment Outcome with that same Employer, regardless of whether the Participant is working in a different position.

Variability in earningsAllowing some flexibility for variability in earnings to achieve an outcome recognises that Participants who are returning to work may have a short period of irregular working hours early in their Employment.

A Participant who is eligible for a Full Outcome may have a maximum of two fortnights of reduced earnings during the 12 Week Period and still achieve a Full Outcome. A minimum of 85 per cent income support reduction will be allowed for two fortnights.

Reduced earnings are not permitted as part of 4 Week and 26 Week Full Outcomes. Calculations for the 12 Week Outcome Period will take into account any reduced earnings that occurred in the initial 4 Week Outcome Period.

Note: where the provider has entered a Permissible Break, the Department’s IT Systems will not apply variability in earnings during that same period.

Permissible BreaksWhere a Participant is working towards a Full Outcome, a break or breaks in Employment of up to two fortnights may be permitted if the requirements for a Permissible Break (set out below) are met.

The maximum break is up to two DHS Fortnights for a Participant on income support, or up to two calendar fortnights for a Participant not on income support.

The only exception to this is Principal Carer Parents, who are entitled to an additional Permissible Break of up to eight weeks (four fortnights) over the long school holiday Christmas/New Year period where a shutdown is initiated by the Employer. As with all Permissible Breaks, the Participant must return to the same Employment position with the same Employer.

System step: When recording a Permissible Break, the provider should be aware that:

even if the Participant was only on break for two days, the Permissible Break will be lodged for the full two week period (that is, a full DHS Fortnight or a full calendar fortnight)

there can only be two standard Permissible Breaks lodged across the combined 4, 12 and 26 Week Period. Therefore, if both Permissible Breaks are used in the 12 Week Period, there are no more Permissible Breaks available for the 26 Week Period (unless the Participant is a Principal Carer Parent).

Permissible Break requirements:

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jobactive guideline Norfolk Island Employment Services the break in the Participant’s continuous attendance in Employment would

result in them not meeting the ordinary requirements of a 4, 12 or 26 Week Full Outcome, and

the break is outside the control of the provider or the Participant, and after the break, the Participant returns to the same Employment position with

the same Employer, and the length of the Employment Outcome period must be extended to include the

Permissible Break period.

Permissible Breaks that are considered to be acceptable are:

Christmas breaks and shutdowns other Employer initiated shutdowns breaks due to the Participant’s illness or major personal crisis child care or carer emergencies declared natural disasters, for example a state of emergency due to natural

disaster or a major disaster (as declared by the Australian Government), and culturally significant events for Aboriginal and Torres Strait Islander persons.

Examples of breaks that are not considered acceptable as Permissible Breaks include the Participant leaving a job inappropriately and unapproved leave.

Employment Outcome claim based on DHS data System step: If the requirements have been met, the Department’s IT Systems will

present the Employment Outcome. The Provider will not be able to claim outcomes in the system. Instead the Provider must record the applicable outcome as ‘achieved’ in the Manual Tracking Spreadsheet.

The provider does not need to hold Documentary Evidence for Employment Outcomes where the Department’s IT Systems are able to use DHS data to verify an Employment Outcome. However, where the system has not accurately tracked earnings or hours data for a Participant the provider should record in the spreadsheet that they have documentary evidence to support an outcome.

Note: The only exception is Pre-existing Employment. In these instances, Documentary Evidence for the four week period prior to the increase in Employment earnings/hours must be obtained. See the ‘Documentary Evidence - Outcome Payments’ section of this Guideline for specific Documentary Evidence requirements in relation to Pre-existing Employment.

Employment Outcome for a NEIS ParticipantThe provider must ensure that the NEIS Participant has an executed NEIS Participant Agreement in operation and is receiving NEIS Assistance.

The Employment Outcome Start Date will be the start date of the NEIS Business.

Providers are able to record a 4 Week and/or 12 Week Partial Outcome for NEIS Participants. The Department’s IT Systems will capture the commencement of the NEIS Participant Agreement and will use this information to calculate whether the requirements for a 4 and 12 Week Partial Outcome have been met. This must be recorded in the Manual Tracking Spreadsheet as an outcome. The Provider should

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jobactive guideline Norfolk Island Employment Servicesindicate in the ‘comment’ column that the outcome is a NEIS Outcome. Providers may utilise system derived information for 4 and 12 Week Outcomes.

Apprenticeships or TraineeshipsThe Provider can record a Full Outcome for a Participant receiving Newstart Allowance or Youth Allowance (Other) when they remain each week in a full-time apprenticeship or traineeship and may not earn sufficient income to be completely off income support as long as all other Deed requirement are met.

Education OutcomesEducation Outcomes reward providers for improving the job prospects and employability of 15 to 17 year old Participants, or Early School Leavers (15 to 21 years), by helping them to participate in education or training.

Education Outcomes can be achieved by either:

Participation - Participants complete six months of a Qualifying Education Course, or

Attainment - Participants complete a Qualifying Training Course and attain a Certificate III or above.

While Participants must commence their course when they are between the ages specified above, they can complete the course outside those age ranges.

Courses must be relevant to the Participant and recorded in the Participant’s Job Plan.

When entering data in the Manual Tracking Spreadsheet the relevant Outcome type, participation or attainment, should be indicated in the ‘comment’ column.

Outcomes based on participation Outcomes based on a Participant’s participation in a Qualifying Education Course will be recognised where the Participant is still undertaking the course six months from the course commencement date. This timeframe includes scheduled breaks in study as calculated by the training institution (that is, Term, Semester breaks). The Participant must have started the course after Commencement with the provider.

Outcomes based on attainment Outcomes based on the attainment of a Year 12 or Certificate III or above will apply to courses of at least 12 weeks or more in duration and which are completed within six months.

Outcomes based on attainment – fewer than 12 weeks durationOutcomes based on attainment will be recognised for courses fewer than 12 weeks in duration only where the course leads directly to Employment that is related to the course that was undertaken.

The Education Outcome can be recorded when a Participant starts in Employment within eight weeks of attaining the Qualifying Training Course and achieves a 4 Week Period Employment Outcome. The Employment must be recorded in the Department’s IT Systems and in the manual tracking sheet.

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jobactive guideline Norfolk Island Employment ServicesDelivery of training

Vocational education courses/training must be delivered either directly by, or under an auspice arrangement with, Registered Training Organisations that are included in the list of Registered Training Organisations approved to deliver the specific course, as published on www.training.gov.au.

Education Outcomes are available where the education or training is delivered by a Related Entity of the provider which meets the above criteria.

Distance learning/online or self-paced componentsWhere a course includes distance learning, online or self-paced study components, providers will be eligible to record an Education Outcome based on attainment only (completion of the course) even if the course exceeds the requisite six-month period for an attainment outcome. For these situations, an Education Outcome based on participation is not available.

Referring to a Qualifying Education Course/Qualifying Training Course

System step: The provider must enter the course details into the Department’s IT Systems within 28 calendar days of the Participant commencing the course and include the following:

full name of the course and course code or unit code Certificate/degree level whether the course is Austudy, Abstudy, or Youth Allowance approved weekly hours of class contact or full-time study as defined by the training

institution if the Participant is attending full-time or part-time the details of the training institution and the name of the contact persons, and if the training placement was arranged by the provider or the Participant.

Concurrent claimsProviders will not be able to record Outcome Payments for Education Outcomes and Employment Outcomes that occur concurrently. Providers will only be able to record one Outcome for both Education and Employment Outcomes if the relevant outcome periods do not overlap.

Documentary Evidence – OutcomesDocumentary Evidence: to support each Outcome reported as achieved in the Norfolk Island

Outcome Tracking Sheet must retained by the Provider where system derived data cannot be utilised to support an outcome being achieved.

Pre-existing EmploymentProviders must obtain and retain Documentary Evidence of the Participant’s Employment prior to receiving Employment Provider Services from any Employment Service Provider.

Providers must obtain Documentary Evidence of the Participant’s Employment earnings/hours for the four weeks prior to the Significant Increase before placing the Participant into the Vacancy.

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jobactive guideline Norfolk Island Employment ServicesDocumentary Evidence should be in the same form as required for Pay Slip Verified Outcome Payments.

Documentary Evidence must be one of the following:

1. A payslip or Employer payroll summary/ies. The following information should be included in the Payslips or Employer payroll summary/ies:

Employer’s and Stream Participant's name Employer’s Australian Business Number (ABN) or Norfolk Island Registration

Number (if applicable) Payment Period date of payment gross and net pay if the Stream Participant is paid an hourly rate the ordinary hourly rate the number of hours worked at that rate the total dollar amount of pay at that rate

If any of the above pieces of information are not able to be provided by the employer on the pay slip/employer payroll summary, and the information cannot be determined by the Employment Provider, the Employment Provider must provide that information additional to the pay slip or employer payroll summary in the form of an email from the employer.

2. A declaration from either the Participant or employer stating:

Stream Participant’s full name and Job Seeker ID Employer’s name Business Registration ID, (ABN or Norfolk Island registration number) The total hours worked across the period The total earnings for the period Dates for the applicable outcome period A declaration that the employer has retained payslips relevant to the period

Outcome Payments – Self-employed Participants not on income support or receiving NEIS Allowance (Unsubsidised Self Employment)

Documentary Evidence: The Vacancy recorded on the Department’s IT systems must identify that the Participant’s Employment is Self-Employment and dated documentary evidence must be obtained from the Participant and must be in the following forms: Signed and dated statement of earnings/hours from the Participant for the 4, 12

or 26 Week Period, or Copy of records from the Australian Taxation Office (ATO) for the 4, 12 or 26

Week Period verifying that the Participant has an income as self-employed.

The records or statements provided should confirm that the Participant has an income which proves the Participant’s business has generated sufficient personal income (net of business expenses but include tax) to confirm the National Minimum Wage rate has been achieved when combined with evidence that the Participant has

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jobactive guideline Norfolk Island Employment Servicesworked the required hours each week/fortnight to achieve sufficient hours (such as a record of the Participant’s appointments or diary entries).

Proof of business establishment alone is not sufficient evidence to support an Outcome Payment.

Apprenticeships and traineeships for Participants on income support Documentary Evidence: Where the DHS data does not support a Full Outcome for a

Participant who is on income support through earnings, but the Participant has remained each week in a full-time apprenticeship or traineeship for the relevant Outcome Period, the following Documentary Evidence must be retained: the name of the Employer; the period of Employment; and evidence that the Participant remained in the apprenticeship/traineeship on a

full-time basis for each week of the relevant Outcome Period.

Full Outcomes for Participants who have a Permissible Break in Employment

Documentary Evidence: The provider must retain Documentary Evidence (in electronic form or hard copy) of the Permissible Break at the time of submitting the claim. Documentary Evidence must contain information provided by the Participant or Employer, which confirms: the Permissible Break in Employment, including the reason for the Permissible

Break the duration of the Permissible Break, including the start and end dates that the Participant is employed in the same position following the Permissible

Break.

All of the above information must be contained in a signed and dated written statement or in an email from the Employer or Participant.

Education Outcomes Documentary Evidence: The provider must retain Documentary Evidence (in

electronic form or hard copy) in relation to the Education Outcome.

Qualifying Training Course Documentary Evidence must be in the form of either an electronic or a hard copy of the qualification or a statement of attainment issued by the Registered Training Organisation together with the course code or unit code from the Training Website at www.training.gov.au.

The qualification, including the date of the qualification or statement of attainment, must clearly show the qualification achieved, the Participant’s name, details of the Registered Training Organisation and the course code or unit code identified on the Training Website at www.training.gov.au.

Qualifying Education Course Documentary Evidence: must include:

confirmation that the Participant is still participating in the course six (6) months after commencement,

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jobactive guideline Norfolk Island Employment Services whether the course is full-time study or part-time study as defined by the

Registered Training Organisation, and the study periods (i.e. term, trimester or semester) and the start and end dates.

Dated evidenceAll of the above information must be contained in an acceptable form of dated evidence. Acceptable forms of dated evidence are:

a certificate of attainment / academic transcript issued by the Registered Training Organisation confirming that the Participant is participating or has participated in the course for six (6) months or more, or

a signed and dated written statement or an email from the Registered Training Organisation or Participant.

PaymentsIn relation to Employment Provider Services, the Provider will be paid Quarterly Fees of the amounts specified in Table 1A in Annexure A3 [Quarterly Fees] of the Norfolk Island Deed.

To receive the Quarterly Fees, the Provider must issue an invoice to the Account Manager:

on the Norfolk Island Deed Commencement Date and, subsequently at the end of each Financial Quarter

which includes the information outlined in clause 17.2(F) of the Norfolk Island Deed?

With the exception of the start-up payment, payment of Quarterly Fees is conditional on the Account Manager’s acceptance of the Progress Report or Final Report for that Financial Quarter.

In relation to its NEIS Services, the Department’s IT System will automatically pay NEIS Fees to the Provider when NEIS Participants achieve the milestones set out in clause 119.1 of the Norfolk Island Deed.

(Deed references: Clauses 16, 17, Annexure A3 – Quarterly Fees, 119)

ReportsThe Provider must submit quarterly Progress Reports and a Final Report using the template provided by the Department at Attachment A. The Final Report will use the same template as the Progress Reports unless otherwise specified by the Department.

The Provider is required to comment in its Progress Reports on Norfolk Island labour market issues and make other observations on its delivery and implementation of employment services on Norfolk Island.

The purpose of the Progress Report is to provide qualitative information to the Department which is not available through the Department’s IT Systems. Issues discussed may include labour market-related challenges faced by the Provider in sourcing employment for Participants and trends in vocational and non-vocational barriers which may be preventing Participants from finding and keeping a job. Each quarterly Progress Report should also include commentary on how the implementation of employment services is received by Participants, employers and other stakeholders on Norfolk Island.

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jobactive guideline Norfolk Island Employment ServicesProgress Reports must be submitted to the Account Manager within 10 business days of the end of the relevant Financial Quarter. The submission of a satisfactory Progress Report is a pre-condition for the payment of each Quarterly Fee.

The Final Report must be submitted to the Account Manager no later than 10 business day before the Completion Date. The submission of the Final Report is a pre-condition for the payment the final Quarterly Fee.

(Deed references: Clauses 25.5)

TransfersA Participant may be transferred from the Provider to another Provider by DHS or the Department where the Participant moves to a new location that is outside of Norfolk Island. This is the only circumstance under which a Participant can be Transferred to another Employment Provider under the Norfolk Island Deed.

Where this occurs, the Provider must follow the 'Transfer Due to Change of Address' process outlined in the jobactive Transfer Guidelines.

All other sections of the jobactive Transfer Guideline do not apply to Norfolk Island Employment Services (i.e. 'Transfer due to relationship failure', 'Transfer for better servicing', 'Transfer to due to 'Maximum Time Transfers policy').

(Deed references: Clauses 77, 78)

Section Two: Requirements for the provision of Work for the Dole services on Norfolk Island

This section of the Guideline details the core elements and requirements for the Provider in delivering Work for the Dole on Norfolk Island as part of employment provider services.

Work for the Dole is designed to help Participants gain the skills, experience and confidence needed to move from welfare to work as soon as possible. It provides a valuable opportunity for Participants to demonstrate their capabilities and positive work behaviours which will stand them in good stead with potential employers while, at the same time, making a positive contribution to the local community.

The Provider will have a key role in securing Work for the Dole Places to ensure there is a sufficient number of Work for the Dole Places on Norfolk Island to meet demand.

Further requirements for delivering Work for the Dole services on Norfolk Island include the following:

except as otherwise specified in this Guideline and the Norfolk Island Deed, the Provider is required to provide the same Work for the Dole services as specified under the jobactive Deed 2015-2022

the Provider will not receive separate payments of Work for the Dole fees as these have been incorporated into the Provider's Quarterly Fees

the Norfolk Island Deed does not include equivalent provisions to those in the jobactive Deed 2015-2022 relating to 'Lead Providers' as there will only be one Provider on Norfolk Island;

in delivering Work for the Dole services, the Provider must, among other things: ensure the Host Organisation is satisfied it has necessary insurance

before placing a Participant into a Work for the Dole Activity

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jobactive guideline Norfolk Island Employment Services ensure sufficient time is built into the planning of Work for the Dole

Activities to undertake all necessary checks in accordance with the Norfolk Island Deed as these checks may take longer to process than those undertaken on mainland Australia

liaise with the Department in relation to any request to undertake Work for the Dole Activities which are otherwise prohibited under this Guideline.

In this section of the Guideline, the term ‘Participant’ means an eligible job seeker.

The terms ‘Activity Host Organisation’ and ‘Work for the Dole Host Organisation’ are abbreviated to ‘Host Organisation’. The term ‘Place’ means ‘Work for the Dole Place’.

(Deed references: Clauses 69, 100, 105, Annexure A)

Participant requirementsParticipating in Work for the Dole during the Work for the Dole Phase

Participants enter the Work for the Dole Phase after 12 months of being in jobactive and every subsequent year that they remain unemployed.

Participants with a Mutual Obligation Requirements also have an Annual Activity Requirement in the Work for the Dole Phase. An Annual Activity Requirement is the number of hours that a Participant must participate in approved Activities while in the Work for the Dole Phase.

Undertaking a Work for the Dole Activity is one of a number of approved Activities Participants aged 18 years to Pension Age can participate in to meet their Annual Activity Requirement.

Participants under 18 years of age cannot be placed in Work for the Dole Activities even if they wish to.

Volunteers in Employment Provider Services, who are eligible for six months in Stream A only, cannot be placed in Work for the Dole Activities. This is different to Fully Eligible Participants choosing to volunteer to undertake Work for the Dole during their Case Management Phase as they have been in jobactive for at least six months.

Eligible Participants receive an Approved Program of Work Supplement of $20.80 per fortnight while they are undertaking Work for the Dole Activities to assist with the cost of participating in this Activity such as travel.

Further information on the different phases and services that providers must deliver to Participants in Streams A, B and C, including Stronger Participation Incentives (SPI) Participants is in Attachment A of the is included in the Managing and Monitoring Mutual Obligation Requirements Guideline.

(Deed references: Clauses 69, 100, 105)

Participating in Work for the Dole in the Case Management PhaseParticipants can choose to undertake Work for the Dole Activities while they are in the Case Management Phase as long as they have been in jobactive for at least six months (see Attachment A of the Managing and Monitoring Mutual Obligation Requirements Guideline).

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jobactive guideline Norfolk Island Employment ServicesWhen commencing Participants in Work for the Dole Activities, the provider must prioritise Participants in the Work for the Dole Phase with an Annual Activity Requirement over other Participants.

A Participant’s commitment to participate in a Work for the Dole Activity must be entered into the Participant’s Job Plan and linked to the Work for the Dole placement, regardless of the Phase the Participant is in. The days and times the Participant is required to participate in the Activity must be scheduled in the Participant’s Calendar. The participation is a compulsory Activity when recorded in the Participant’s Job Plan as a compellable Activity and any non-compliance subject to the Targeted Compliance Framework. Further information on the Compliance Framework can be found at the Targeted Compliance Framework: Mutual Obligation Failures Guideline. .

Stream A Volunteers in jobactive cannot be placed in Work for the Dole Activities.

Participation in Work for the Dole as a Reconnection Requirement Where a Participant is participating in a Work for the Dole Activity and has a re-engagement requirement scheduled following non-compliance, the hours will count towards the Participant’s Annual Activity Requirement. For further information refer to the Job Plan and Scheduling Mutual Obligation Requirements Guideline and Targeted Compliance Framework: Mutual Obligation Failures Guideline. .(jobactive Deed 2015 – 2022 reference: Annexure A1 - Definitions)

Eligible Participant

An eligible Participant means any Fully Eligible Participant who is eligible to undertake Work for the Dole Activities as detailed in the Norfolk Island Deed and any other person as determined by the Department.

(Deed references: Clause 100)

Role of stakeholdersEmployment Provider Services

The requirements of the provider are set out in the Norfolk Island Deed and throughout this Guideline.

The role of the provider is to source and fill sufficient, suitable Work for the Dole Places to meet their caseload needs by engaging with existing and potential Host Organisations. The range of Places available must cover a wide variety of Participants with different characteristics, needs and limitations.

The Provider must:

work proactively and collaborate with Host Organisations and other stakeholders to deliver the Work for the Dole Program

perform due diligence on Host Organisation bona fides and ensure they have a good reputation

address the needs of Host Organisations and providers in a timely manner secure sufficient Work for the Dole Places that are suitable for a wide variety of

Participants to meet their caseload needs and Participant location, including any specified targets

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jobactive guideline Norfolk Island Employment Services ensure that the integrity of the Work for the Dole Program (and consequently

the good reputation of the Australian Government) is maintained immediately start Participants in an Approved Activity when they enter the

Work for the Dole Phase ensure Participants are meeting their Annual Activity Requirements ensure that Supervisors are aware of their role in managing individual daily QR

and Passcodes to ensure Participants attending activities can locate and scan the daily code to self-report their attendance

monitor and enter participation results into the Participant’s Calendar in the Department’s IT system for Participants not required to report their own attendance or where they are unable to do so on an individual day and request assistance by Close of Business on the day

follow up on non-attendance service Participants participating in Work for the Dole Activities and provide the

necessary assistance and support to help them to transition into employment as quickly as possible

Work Health & Safety content: comply with all relevant Commonwealth, state territory or local authority legislation and regulations, including work health and safety.

Work Health & Safety content: ensure Host Organisations meet all eligibility and work health and safety requirements

Work Health & Safety content: before referring a Participant to an Activity ensure the Participant has a current Risk Assessment (Job Seeker)

Work Health & Safety content: advise Participants where they can access the Participant Insurance Guide

Work Health & Safety content: ensure that risk assessments (Place) of the Work for the Dole Activity location and risk assessments (Job Seeker) are undertaken by Competent Persons, updated as necessary and meet relevant laws and Departmental policies and procedures on work health and safety

Work Health & Safety content: ensure that Work for the Dole Activities do not proceed where work health and safety issues cannot be addressed

Documentary Evidence: Providers must retain documentation relating to each Work for the Dole Place in accordance with the Documentary Evidence section of this Guideline. Providers must provide these Records to the Department upon request.

Sourcing PlacesAs part of securing Work for Dole Places, the Provider is required to: plan their Activities in consultation with Host Organisations ensure Host Organisations are eligible and perform due diligence on their bona

fides and ensure they have a good reputation ensure Host Organisations understand Work for the Dole requirements,

including the types of documentary evidence that may be required to supporting any funding received for Group Based Activities

ensure Host Organisations meet all work health and safety requirements maintain contact with the Host Organisation identify the requirements of each Work for the Dole Place

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jobactive guideline Norfolk Island Employment Services conduct risk assessments and comply with relevant laws and Department

policies and procedures on work health and safety retain documentation relating to each Work for the Dole Place they secure, and record Work for the Dole Places in ESS Web.

Work Health & Safety content: conduct the risk assessment (Place) and comply with relevant laws and Departmental policies and procedures on work, health and safety.

Work Health & Safety content: ensure that risk assessments (Place) of the Work for the Dole Activity location are undertaken by Competent Persons and meet relevant laws and Departmental policies and procedures on work health and safety.

Work Health & Safety content: Ensure that Work for the Dole Activities do not proceed where work health and safety issues cannot be addressed.

Further information can be found at Attachment B and in the Setting up Work for the Dole Activities section of this Guideline.

CollaborationThe Provider should meet regularly with its stakeholders and Host Organisations, keeping them informed of potential Activities and Places so that the Provider can plan and collaborate to meet the needs of both Host Organisations and the region.

The Provider must identify and share information on best practice in the collaborative management and delivery of Work for the Dole to Host Organisations where applicable. Information can include, but is not limited to:

opportunities to minimise red tape processes to ensure Work for the Dole Places are suitable and consistent with

work health and safety requirements helping build the capacity of and quality of the delivery of Work for the Dole in

the Norfolk Island region, and promoting the use of technology such as mobile device applications for

Supervisors as appropriate.

Where the Department identifies best practice by a Provider, it may circulate advice about this best practice to other jobactive Providers.

(Deed references: Clauses 99, 100, 102)

Work for the Dole ActivitiesIdentifying suitable Work for the Dole Activities

Work for the Dole Activities must focus on providing Participants with work-like experiences that include skills that are in demand within the local labour market and training relevant to, or a pre-requisite for, the Activity being undertaken. Work-like Experiences involve Participants in Activities that provide them with experiences similar to those of workers in a workplace. Placement in Work for the Dole Activities is intended to assist in preparing Participants to take up employment.

Unless agreed to in writing by the Department, Work for the Dole Activities cannot:

involve working on private property (except if they are a Community Support Project or otherwise specified in this Guideline)

compete with established businesses be in child care or pre-schools

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jobactive guideline Norfolk Island Employment Services involve personal care of an intimate nature including dressing, showering,

feeding, toileting or professional services fulfil a function that is part of a commercial contract or enterprise fulfil a function that would normally be undertaken by the Provider under the

jobactive Deed or other contract with the Department be undertaken for a for-profit organisation or on a for-profit basis (except as

specified in Guidelines) result in a benefit or gain for the Provider involve work that would otherwise be undertaken by a paid worker if the

Activity had not taken place.

Providers should give consideration to whether the activity is capable of hosting Participants with Annual Activity Requirements of 15 or 25 hours per week.

Priority needs to be given to securing Individual Hosted Activities that are of six continuous months (182 calendar days in duration) over any other type or length of Place. Individual Hosted Activities, in most cases, should be given priority over Group Based Activities (see Different Activity Types for further information on Individual Hosted Activities and Group Based Activities).

Indigenous specific Work for the Dole ActivitiesWhere there are indigenous Participants on the provider’s caseload, the provider should look for opportunities to establish Indigenous specific, community based Work for the Dole projects, such as initiatives under the National Landcare Program and other environmentally focused projects.

Indigenous specific activities are Activities which:

have an Indigenous Host Organisation and/or are for the benefit of an Indigenous community,

are linked to community goals, and help support achievable and meaningful career pathways for Indigenous

Participants. they can be Individually Hosted Activities or Group Based Activities

Suitable Host OrganisationsWork for the Dole Places must only be hosted by:

not-for-profit organisations/charities; local, state, territory or Australian Government organisations or agencies; or a not-for-profit arm of a for-profit organisation,

except in specific circumstances including Community Support Projects (see Attachment C in this Guideline for additional information about Community Support Projects).

Providers need to satisfy themselves that the potential Host Organisation is: eligible to host a Work for the Dole Activity, of good reputation, can demonstrate they are who they claim to be and have

the capacity to undertake a Work for the Dole Activity satisfactorily, able to meet all program requirements, and able to deliver the proposed Activity as agreed.

Work for the Dole Host Organisations must not:

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jobactive guideline Norfolk Island Employment Services have engaged in illegal operations or promote or condone any form of unlawful

conduct be associated with the sex industry promote or condone gambling promote or condone any form of violence, self-harm or suicide promote or condone any form of discrimination, including on the grounds of

race, ethnic group, language, sex, religion or disability, provide any other service or action that is likely to bring the Participant, the

Provider or the Department into disrepute.

Providers should also take into consideration the types of Activities undertaken by a Host Organisation to ensure that Work for the Dole Activities meet program requirements and do not bring the Commonwealth into disrepute.

Third Party IntermediariesHost Organisations may appoint third party intermediaries to undertake Work for the Dole Activity functions on their behalf. However, third party intermediaries cannot take on the obligations of Host Organisations. A third party intermediary cannot sign the Activity Host Organisation Agreement on behalf of the Host Organisation.

The Provider are required to take reasonable steps when sourcing places with Host Organisations that engage third party intermediaries to ensure compliance with the Norfolk Island Deed and these Guidelines. Third party intermediaries must also meet guideline requirements for a suitable host organisation.

Suitable skillsTo improve the work-readiness of Participants, Work for the Dole Activities should provide Participants a combination of the following:

opportunity to improve or enhance their communication skills, motivation and dependability

opportunity to build confidence opportunity to be part of a team opportunity to work independently benefit the Participant, by addressing non-vocational barriers, and opportunity to develop the relevant Participant’s skills that helps them secure

employment.

Work for the Dole Activities outside normal business hoursParticipants may participate in Work for the Dole Activities outside of core business hours. However, the Participant needs to agree to this before commencing in the Place and inform the provider of any barriers to their participation such as transport or caring responsibilities.

If the Participant does not agree to the Activity with participation outside normal business hours, the Provider needs to source a different Activity so the Participant can meet their Annual Activity Requirements.

(Deed references: Clauses 99, 100)

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jobactive guideline Norfolk Island Employment ServicesNegotiating cost of Work for the Dole Places

When negotiating the cost of the Work for the Dole Place with the Host Organisation, the Provider must ensure:

the Work for the Dole Fee is paid per Place and is used to help offset the costs to the Host Organisation. Costs must not be inflated and must be representative of actual costs incurred.

Work for the Dole Fees are not a grant: there is no guarantee of repeat funding and therefore, Host Organisations should not rely on Work for the Dole funding to support their operations

the Work for the Dole Fee will need to cover the duration of the Place (for example, the Work for the Dole Fee may need to cover the cost of checks, special clothing, equipment or training, noting that a sequence of Participants may participate in the Place).

(Deed references: Clauses 8, 100.5, 100.8)

Protecting vulnerable people Work Health & Safety content: In order to minimise risk to people from vulnerable

people or to the Participant by involvement in a Work for the Dole Activity involving vulnerable people, the Provider:

must ensure Activities are fit for purpose (that is, appropriate to achieving the Work for the Dole objectives);

must exercise care and judgement when placing Participants in Activities that involve vulnerable people to ensure a suitable match. Consideration should be given to the type of interaction that is likely to take place in the Activity. For example, some Activities may involve working directly with vulnerable people (e.g. in an aged care facility) while others may involve indirect contact (e.g. a maintenance Activity at a youth community centre);

should consult with Host Organisations regarding the characteristics they are seeking in participants for their Activities when assessing the suitability of a Participant for a Place;

must always ensure there is Continuous Supervision*, adequate and appropriate Supervision of the Participant in an Activity which involves vulnerable people, and

must ensure all relevant checks have been undertaken based on the type of checks required for employees of the Host Organisation and any other checks the Provider deems appropriate.

Vulnerable people include:

children (under 18 years of age) vulnerable youth the elderly the homeless people with disability people with mental illness people who do not speak English refuge residents (including men and women), and any other people the Provider or the Department identifies as vulnerable.

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jobactive guideline Norfolk Island Employment Services*Note: ‘Continuous Supervision’ means a Participant must be with or alongside the Supervisor or within the Supervisor’s line of sight at all times while undertaking the Activity.

(Deed references: Clauses 8, 102, 103)

Different Activity typesIndividual Hosted Activities

Individual Hosted Activities are to be undertaken by individual Participants and must involve the Participant being provided with a Work-like Experience with a Host Organisation. A sequence of Participants may undertake the Place in an Individual Hosted Activity if the original Participant leaves.

A Host Organisation may offer a single Place for one Participant or multiple Places in Individual Hosted Activities for a number of individual Participants. Generally, an Individual Hosted place sits within the existing structure of the Host Organisation.

Individual Hosted Activities with multiple Places can be entered into the system using either the standard or ‘overarching Activity’ model. The ‘overarching model’ allows an Activity with multiple individual Places involving different sets of ‘like tasks’ to operate under one Activity Host Organisation Agreement.

For example, one Host Organisation may have:

multiple individual retail-type Places in their opportunity shops in either the same or different locations. This would be entered into the system using the standard model;

multiple individual Places, involving different tasks (for example, five Places for planting trees, two Places for weeding and another two Places for collecting rubbish). As each of these different tasks can be grouped into ‘sub-Activities’ of individual ‘like Places’, this Activity would be entered into the system using the ‘overarching Activity’ model.

Other examples of Individual Hosted Activities include:

retail tasks in a charity shopfront warehousing sorting of goods such as clothing or electrical items cleaning mowing lawns weeding rubbish collection maintaining and tending a community garden administration tasks such as filing on-going work in a social enterprise such as filing, building furniture or making

jewellery, and assisting at an animal shelter in tasks such as dog walking and grooming.

An Individual Hosted Activity with multiple Places is different from a Group Based Activity.

Individual Hosted Activities should be targeted at Participants in Streams A and B. Stream C Participants can be placed in Individual Hosted Activities if appropriate.

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jobactive guideline Norfolk Island Employment ServicesGroup Based Activities

Group Based Activities require Participants to carry out tasks as part of a specific group project to meet their six-month requirement. These are generally one-off projects but may last longer than six months and up to 12 months. At 12 months, a new Host Activity Agreement and Risk Assessment (Place) must be completed. Projects lasting longer than six months can have six-month rotating groups of Participants working and supervised as a team.

A Group Based Activity must:

have a specific goal and/or deliverable with an identified end date, and involve a group of Participants working as a team to meet the common goal,

deliverable or end date.

Group Based Activities often involve the engagement of an external Supervisor for the project, however a Host Organisation or the Provider may also choose to use their own staff to supervise an Activity where agreed.

Examples of Group Based Activities include:

building garden beds for a community garden helping to establish a social enterprise archiving hard copy files to an electronic system establishing a community newsletter designing and preparing a Cultural Festival construction of a bus shelter renovating a Community Hall setting up a database painting a structure, and landscaping new developments.

Breaking up ongoing tasks into six-month instalments does not convert an Individual Hosted Activity into a Group Based Activity.

While Group Based Activities are primarily to be reserved for Stream C Participants, there is some flexibility for participants from Stream A or B to be placed in them. where there are insufficient Stream C participants available.

For example, a Group Based Activity could include a mixture of Stream A, B and C Participants where:

they are the only Participants available in the location (subject to the Activity being suitable for the Participant);

the only Work for the Dole Activity available in the area at the time is a Group Based Activity.

Group Based Activities should be sourced to meet case load needs and be reserved for Stream C Participants unless there are exceptional circumstances.

Exceptional circumstances are:

there are insufficient Stream C participants available for the Group Based Activity to operate

the Activity is in a location where there are limited participants available (for example a regional or remote location)

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jobactive guideline Norfolk Island Employment Services the participant is in a location where the only active and suitable Work for the

Dole Activity is a Group Based Activity (for example a regional or remote location)

Indigenous participants from Stream A or B being placed in an Indigenous specific Group Based Activity, where no suitable Individual Hosted Activity (or Indigenous specific Individual Hosted Activity) is available, and doing so would be beneficial to the Indigenous Participant.

Where a Stream A or Stream B participant’s circumstances are unique and not covered by any of the above exceptional circumstances, a provider can request in writing the Department’s approval to place the participant in a Group Based Activity.

A request to the Department to place a Stream A or Stream B participant in a Group Based Activity must include the reason for Participant needing to be placed in the Group Based Activity and why no other Activity in the area is suitable.

The Department will acknowledge receipt of the request within two Business Days and endeavour to respond within five Business Days. It will provide its agreement or refusal in writing.

Work Health & Safety content: All Activities, whether Group Based Activities or Individual Hosted Activities must have adequate and appropriate Supervision.

See Attachment D to this Guideline for an overview of the different Activity types.

System step: For further information on entering Activity types into the Department’s IT System, see the Work for the Dole IT Supporting Document.

(Deed references: Clauses 100, 103)

Documentary Evidence for Group Based Activities System step: The provider must record the amount of funding paid to the Activity

Host Organisation in ESS Web.

Documentary Evidence: The provider must obtain and keep all Tax Invoices and/or receipts confirming payment relevant to the Activity. In exceptional circumstances where a Host Organisation is not able to provide

receipts or invoices to support expenditure a Statutory Declaration may be accepted.

The Lead Provider must retain written evidence of any changes agreed with the Activity Host Organisation to the cost of a Work for the Dole Place.

Exclusions and exceptionsThe Deed specifies the Provider must not provide, Purchase, Broker or arrange certain types of Work for the Dole Activities unless otherwise agreed by the Department in writing. These include any Work for the Dole Activity prohibited under any Guidelines or by any advice provided by the Department.

In addition to the types of Work for the Dole Activities not permitted under the Norfolk Island Deed, Work for the Dole Activities, whether they are Group Based Activities or Individual Hosted Activities, must not include:

any water based Activity or task including any use of watercraft (unless the Provider obtains prior written approval from the Department)

undertaking tasks for a family member or spouse, unless it is an Indigenous specific activity and the Department’s prior written approval has been obtained

undertaking tasks for the Participant’s own organisation

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jobactive guideline Norfolk Island Employment Services tasks that primarily promote a particular religious or political view tasks associated with the sex industry or involving nudity (including retail or

hospitality positions) tasks involving gambling tasks the Participant is not allowed to do under the law (e.g.: a task can only be

undertaken by a licenced person and the Participant does not hold that licence) a residential or overnight accommodation component (unless Department’s

prior written approval has been obtained) unlawful Activities, and anything that might bring the Participant, Work for the Dole, the Provider or the

Department into disrepute.

Work for the Dole Activities must not be undertaken in for-profit businesses except in specified circumstances, including CSPs or a not-for-profit arm of a for-profit organisation.

(Deed references: Clause 100.1)

DisplacementWork for the Dole Activities, whether they are Individual Hosted Activities or Group Based Activities, must not displace paid workers as specified in the Norfolk Island Deed. Work for the Dole Places must not:

involve the same tasks that would normally be done by a paid worker, including a worker in casual or part-time work, and/or

reduce the hours usually worked by a paid worker or reduce the customary overtime of an existing employee.

In addition, a Work for the Dole Place must not proceed if:

an organisation has downsized its workforce in the previous 12 months—for example, through redundancies or termination—and the proposed placements are doing the same tasks as those roles made redundant, and/or

it is being used as a stop-gap measure while an organisation is undertaking recruitment exercises or as a way of meeting ad-hoc needs in lieu of creating paid employment opportunities.

If the Provider becomes aware of displacement, the Provider must advise the Department through its Account Manager and act in accordance with the Deed.

(Deed references: Clauses 99.9, 100.1)

Private property The term ‘private property’ means privately owned land or privately owned or occupied estate or house acreage. It may also encompass private homes or grounds.

The term ‘private homes’ means places of residence where individuals currently reside and the ‘grounds’ to which a private home is attached. This may include entry into an apartment, unit, house or boarding facility or grounds such as courtyards, gardens or balconies attached to the main dwelling and privately occupied.

Unless it is a Community Support Project, the Provider is not allowed to secure, without the Department‘s prior agreement in writing, a Work for the Dole Activity that:

requires Participants to enter private property (for example, where an Activity involves Participants collecting items from private homes or grounds), or

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jobactive guideline Norfolk Island Employment Services involves working exclusively on private property.

(Deed references: Clauses 100.1, 100.14, 100.15, Annexure A1)

Requesting permission for Activities on Private PropertyWhere a proposed Work for the Dole Activity involves entering private homes or grounds or working exclusively on private property, the Provider is required to seek the Department’s agreement to undertaking the Activity by sending a written request to the Account Manager.

A request to the Department for Activities requiring entry to, or work on, private property must include:

a clear description of the Work for the Dole Place, including: the reason for Participants needing to enter private homes or grounds the part(s) of the Activity that will involve entering private homes or

grounds, or working on private property the approximate amount of time Participants will spend on the property where known, the location of the property (note this can be at a

regional level), and whether the Activity is for private benefit.

details of the Supervision provided to Participants including details of how the Host Organisation manages its employees who will supervise Participants

a copy of the risk assessment (Place) that addresses specific risks regarding private property including mitigation strategies and work health and safety procedures, and

confirmation whether, for the duration of the Activities, there is public liability insurance, written on an occurrence basis, with a limit of indemnity of at least $10 million in respect of any one occurrence which covers the liability of the lessor or owner of the land on which the Activities take place including to the Participant.

When seeking permission, the Provider must ensure there is sufficient and detailed information to inform the Department’s decision. The Department may ask for additional documentation or information to support the request at any time.

The Department will acknowledge receipt of the request within two Business Days and endeavour to respond within five Business Days. It will provide its agreement or refusal in writing.

In addition to any other relevant conditions imposed, the Provider must:

undertake regular reviews of the Work for the Dole Activity (the frequency of these reviews will be at the discretion of the Provider and should take into account the nature of the Activity and the requirements of the Participant), and

advise the Department of any changes to the nature or circumstances of the Activity. In these circumstances, the Department may review its permission for the Activity including possible cessation.

(Deed references: Clause 100.1)

Provision of trainingTraining within a Work for the Dole Activity can be offered to a Participant if it forms part of, or is required by, the Work for the Dole Activity. Training cannot be the primary element of a Work for the Dole Activity. Under no circumstances can

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jobactive guideline Norfolk Island Employment Servicestraining represent the majority of the Activity and there should be minimal classroom type training. Examples of acceptable training that may form part of a Work for the Dole Activity include:

work health and safety training ‘on the job’ training related to the placement, and use of tools and equipment to be used in the placement.

Participants who are participating in the Skills for Education and Employment (SEE) Programme training or another accredited language, literacy and numeracy training course, or study in a Certificate III in a skills-in-demand area when they reach their Work for the Dole Phase will be able to continue to undertake that training to its conclusion. However, they will need to make up the balance of hours they are required to undertake to meet their AAR by participating in Work for the Dole (or another approved Activity).

(Deed references: Clauses 100, 102)

SupervisionThe Provider must ensure Participants will be adequately and appropriately supervised at all times. In addition, for Activities involving vulnerable people, Supervision must be continuous. ‘Continuous Supervision’ means a Participant must be alongside the Supervisor or within the Supervisor’s line of sight at all times while undertaking the Activity.

The Provider needs to carefully consider these requirements when securing Places with the Host Organisation.

Work Health & Safety content: The Provider should also carefully consider the appropriate ratio of Supervisor(s) to Participants depending on how many Participants there are and the nature of the Activities to ensure the health, welfare and safety of Participants and members of the public.

Where a Host Organisation has multiple Activities, the provider must take into account whether the nominated supervisor is also supervising other Work for the Dole Activities as this could significantly affect the supervision ratio for the Activities involved.

Work Health & Safety content: As part of sourcing Work for the Dole Activities, the Provider must discuss with Host Organisations to ensure that they are aware that all Supervisors must:

be fit and proper persons to be involved in the Activities have a high level of skill/knowledge, training and/or experience in:

the part of the Activity in which they are engaged, and working with, training and supervising persons in such Activities

have relevant work health and safety training, and have checks as specified in the Deed and have met any additional statutory

requirements before being given responsibility for supervising Participants.

The Provider must ensure throughout the Activity that Supervisors on all Work for the Dole Activities meet the above requirements.

The Providers and Supervisors must ensure that all recording of attendance/non-attendance is recorded in accordance with the Targeted Compliance Framework : Mutual Obligation Failures Guideline.

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jobactive guideline Norfolk Island Employment ServicesIf there are to be changes in the Supervisor arrangements (for example a new Supervisor is introduced or a supervisor is away) during an Activity, the Provider needs to ensure that Host Organisations are aware that they need to notify them of the change in supervisor arrangements and confirm they meet the above requirements. The Provider should also ensure that Host Organisations have a procedure in place for non-attendance by Supervisors, especially at short notice. The supervision details should be updated in the risk assessments.

Note: The Supervisor mobile application will operate on Norfolk Island provided there is an internet connection. This ‘app’ monitors the attendance of participants in Work for the Dole. Users of the ‘app’ are encouraged to refer to the Frequently Asked Questions guide before using the ‘app’.

(Deed references: Clauses 102, 103)

Setting up Work for the Dole ActivitiesIndividual Hosted Activities and Group Based ActivitiesProvider

When sourcing a Work for the Dole Place, the Provider must:

plan their Activities according to caseload needs informed through reports made available by the Department and advice from Host Organisations

ensure Host Organisations meet all eligibility requirements ensure Host Organisations are aware of program requirements ensure the Activity is fit for purpose (that it meets program objectives and does

not bring the Commonwealth into disrepute) develop the Work for the Dole Activity with the Host Organisation, including the

requirements of each Work for the Dole Place; the number of Work for the Dole Places; supervision arrangements; the indicative cost, start and end dates of the Activities/Places; and the locations of Work for the Dole Places

ensure:a) the location and available amenities are suitableb) any equipment required for the delivery of the Activity will be available and

suitable for the number of participants.

Work Health & Safety content: ensure the risk assessment (Place) is undertaken by a Competent Person, all work health and safety requirements are completed and the Activity can commence safely.

For further information on recording Activities in the Department’s IT System, see the Work for the Dole IT Supporting Document .

(Deed references: Clauses 99, 100, 102)

Recording the Activity in ESS Web System step: Where the Provider has determined that the Work for the Dole Place is

appropriate, details of the Place must be recorded in ESS Web. The record must include:

details of the Host Organisation, including contact details, an accurate description of the Individual Hosted Activity or Group Based Activity,

including information on the specific materials or equipment, such as special

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jobactive guideline Norfolk Island Employment Servicesclothing or any required checks (National Police Checks), or special requirements as relevant

the cost, duration and location of the Work for the Dole Place/s the number of available Work for the Dole Places the activity schedule/s that

Participants will be participating in, and any other system fields as required.

A Work for the Dole Place should ideally be of six months duration; however, Work for the Dole Activities can be set up for up to 12 months and can be made up of consecutive Places of up to six months in duration. If a Host Organisation wishes to establish an Activity of more than 12 months, the Activity will need to be entered into ESS Web as separate Activities of no more than 12 months duration each.

Work Health & Safety content: The risk assessment (Place), including Assessment Checklist (Place), must be uploaded to ESS Web prior to the Activity being advertised (see Keeping People Safe below).

For further information on recording Activities in the Department’s IT System, see the Work for the Dole IT Supporting Document.

(Deed references: Clause 99.11)

Activity SchedulesProviders must enter in the schedule/s that will apply to the activity prior to advertising the activity. The schedule/s relate to the days/hours that Participants may participate in the activity. Schedules are set for a period of time – for example, Monday to Thursday, 9am to 4pm or Monday, Wednesday, Thursday from 11am – 5pm. The schedules will depend on when the activity is being run and how Participants will participate.

System step: All schedule/s are developed during the activity creation to approval stage. It is located on the Location Details screen within the Department’s IT System.

Claiming a Work for the Dole Place System step: The Provider can refer an eligible Participant to a Work for the Dole

Place up to 5 business days prior to a Participant entering the Work for the Dole Phase. This gives the provider flexibility in managing their Participants.

The Provider will be able to claim a future Work for the Dole Place in ESS Web up to 10 Business Days prior to the start date of the relevant Work for the Dole Activity. When claiming the Place, the Provider must:

identify and assign a Job Seeker ID to each Work for the Dole Place they claim, and

Commence the Participant in the Place within 10 Business Days of the Activity start date.

Where the Provider claims a Work for the Dole Place that is currently available to start, the Provider must: identify and assign a Job Seeker ID to the Place, and Commence the Participant in that Place within 10 Business Days of claiming the

Place.

To ensure the Host Organisation’s needs are met, where the Provider claims a Work for the Dole Place they must utilise as much of the Work for the Dole Place as

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jobactive guideline Norfolk Island Employment Servicespossible. This will be monitored by the Department. A sequence of Participants may undertake the Place if the original Participant leaves. The Provider should refer new Participants to incomplete Work for the Dole Places before claiming a new Work for the Dole Place.

(Deed references: Clause 100)

Commencing a Participant in a Work for the Dole Place Work Health & Safety content: The Provider must consider a Participant’s individual

circumstances, capabilities, skills and work experience and only commence Participants in Work for the Dole Activities that are suitable to the participation requirements and capabilities of the Participant and the Activity.

Before commencing a Participant in a Work for the Dole Place the Provider must:

as part of conducting the risk assessment (job seeker), examine the risk assessment (Place) to ensure that the Work for the Dole Place is appropriate for the Participant, taking into consideration any relevant circumstances and work restrictions (see Keeping People Safe below), and

ensure that relevant checks (for example, National Police Checks) have been finalised (see Checks in this Guideline).

Work for the Dole Places should allow Participants to participate sufficiently to meet their Annual Activity Requirement (for example, 25 hours per week over a six-month period—please refer to Managing and Monitoring Mutual Obligation Requirements Guideline. Ideally, Providers should place one Participant into each Work for the Dole Place, so that the weekly hours requirements of the Place and Participant align. However, there may be situations where two Participants fill one place—for example, two Participants with partial capacity may be able to each complete their relevant Annual Activity Requirement in the one place to meet the needs of the Host Organisation. This would be subject to the agreement of the Host Organisation.

Where a Provider has a Participant commenced in an Individual Hosted Activity and the Participant subsequently leaves, the Provider must identify and place another suitable Participant in that Place and do so in a timely manner.

Where a Participant commences in and subsequently leaves a Group Based Activity before its conclusion, their Provider should identify and place another suitable Participant in that Place within five Business Days. This is to minimise the delay in progressing group-based projects.

The Department will monitor timeliness in placing subsequent Participants and utilisation of Places.

For further information on commencing a Participant in a Work for the Dole Place, see Attachment E to this Guideline and the Calendar and AAR Details IT Supporting Document.

(Deed references: Clauses 98, 99, 100)

Work for the Dole Activities involving multiple ‘like Places’ in an Individual Hosted Activity

System step: Where a Host Organisation is offering an Individual Hosted Activity with more than one set of ‘like Places’, this Activity can be entered into ESS Web as:

separate Activities of multiple ‘like Places’ of only one type (the standard model), or

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jobactive guideline Norfolk Island Employment Services an ‘overarching Activity’. An ‘overarching Activity’ will be made up of ‘sub-

Activities’ of ‘like Places’ and risk assessments (Place) are to be completed for each ‘sub-Activity’ .

Under an ‘overarching Activity’ model, Work for the Dole Places will be grouped into ‘sub-Activities’ for each set of ‘like Places’. A ‘sub-Activity’ can have a different start and end date within the time period of the ‘overarching Activity’. This will allow for Work for the Dole Places that are only available for a certain time period within the duration of the ‘overarching Activity’ (see the diagram below for an overview of this model).

For example, the local council has offered a total of 15 Work for the Dole Places, with five individual Work for the Dole Places in gardening and 10 individual Work for the Dole Places in cleaning. The provider must:

create one ‘overarching Activity’ for the local council and complete all the necessary system fields,

create two ‘sub-Activities’ for each set of ‘like Places’, which in this case will be one ‘sub-Activity’ for gardening and one ‘sub-Activity’ for cleaning, and

complete all the necessary system fields, recording the start and end dates and number of Work for the Dole Places available at each location for each ‘sub-Activity’.

See Attachment D to this Guideline for an overview of the different Activity types. Further information on risk assessments can be found in the Keeping people safe section.

(Deed references: Clauses 99, 100)

Keeping people safe Work Health & Safety content: The Provider must ensure that at the

commencement and throughout the Activities there is a safe system of work in place. The providers must consult, coordinate and cooperate with all relevant stakeholders, including Host Organisations and the Department, as appropriate, in order to ensure that any work health and safety issues that arise in relation to a Work for the Dole Place are appropriately managed.

(Deed references: Clauses 66.6, 102)

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jobactive guideline Norfolk Island Employment ServicesInsurance

As part of conducting the risk assessment (Place), the Provider must confirm that the Host Organisation is satisfied it has current and appropriate insurance to cover any risks associated with the Work for the Dole Place— for example, public and product liability insurance and motor vehicle insurance—noting that the type of insurance that is required may differ depending on the type of task(s) being undertaken.

The Department purchases personal accident insurance and public and product liability insurance to cover Participants who undertake Work for the Dole Activities. However, these policies have exclusions.

For further information on the insurance policies, please refer to the Insurance Readers Guide and insurance policies which are available on the Provider Portal.

The risk assessment (Place) must identify whether the Work for the Dole Place meets the requirements of the Department’s insurance policies purchased for Participants or if the Activity task(s) fall within any of the insurance policies exclusions, noting that the Provider may need to seek approval and purchase or fund additional insurance, as outlined in the Activity Management Guideline.

(Deed references: Clauses 42, 100, 102)

Competent Person Work Health & Safety content: All risk assessments of an Activity and Participant

must be conducted by a Competent Person. If the provider does not itself have a Competent Person, it must engage a Competent Person for this purpose.

Work Health & Safety content: A ‘Competent Person’ is a person who has acquired through training, qualification or experience the knowledge and skills to carry out risk assessments and other specific work health and safety tasks (refer Model Work Health and Safety (WHS) Act 2011) .

Work Health & Safety content: The provider should keep documentation, for example a register, of their Competent Person(s) including their name and a description of the training, qualification or experience of the Competent Person. The providers must provide these details to the Department upon request.

(Deed references: Clause 102.3)

Risk assessment (Place) Work Health & Safety content: The Provider must ensure an onsite risk assessment

(Place) is undertaken by a Competent Person for each potential Work for the Dole Activity and must satisfy itself there is a safe system of work in place prior to the Activity being approved. The Provider must ensure that all controls in the risk assessment (Place) are implemented by the Host Organisation, in full, including implementation of identified work health and safety controls.

Work Health & Safety content: The risk assessment (Place) must include the name and ID of the Activity when it is uploaded to ESS Web prior to the Activity being advertised.

The risk assessment (Place) must identify, assess and record all work health and safety issues and any other concerns at the site or premises where a Participant will undertake the Activity (in accordance with the Deed)—for example, all hazards and risks that may cause harm, such as:

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jobactive guideline Norfolk Island Employment Services physical (noise, heat, cold, dust, step/stairs, slippery surfaces, lifting, manual

handling) chemical (acids, poisons, asbestos, flammable and hazardous substances) biological (radiation, lead) psychological, arising from fatigue, shift-work (mental tiredness) and bullying work that is inherently dangerous (working with electricity, heavy machinery, at

heights or requiring formal competency/operator tickets) electrical equipment (all electrical equipment is tested and tagged e.g.

machinery, power tools, kitchen appliances) warehousing, traffic management and driving (traffic and pedestrian interactions

marked appropriately with safe clearances and walkways, vehicles and mobile plant registered and well maintained)

emergency preparedness (emergency drills/ procedures, floor maps, exit signs, fire extinguishers and first aid kits are in place).

The risk assessment (Place) must also identify/include: that the Host Organisation and Competent Person are satisfied that the Host

Organisation has adequate work health and safety processes in place to deliver the Activity safely and, if the Competent Person is not satisfied that such processes are in place, the Activity must not proceed

all steps and measures that will be put in place to mitigate any identified issues and concerns

the nature, scope and duration of any training, including work health and safety training, required to be undertaken by the Participant to conduct the Activity task(s) safely at commencement and for the duration of the Activity

any specific personal protection equipment and clothing that is required for the Participant to participate safely in the Activity and whether this material will be provided by the Host Organisation or arranged by the provider

if the Activity will involve direct or indirect interaction with vulnerable people and whether relevant checks should be undertaken

the Supervision arrangements, including the level (that is, ratio and frequency) of Supervision that will be provided to the Participant and the experience, skills and knowledge of the Supervisor (s) and that the Host Organisation has undertaken relevant checks on Supervisors and that Supervisors meet any additional statutory requirements prior to being given responsibility for the Supervision of Participants

confirmation that where the Activity involves vulnerable people, the Host Organisation will provide Continuous Supervision for the duration of the Activity,

that the Host Organisation and Competent Person are satisfied that the Host Organisation is compliant with the relevant legislative and regulatory work health and safety obligations

confirmation that the Host Organisation is satisfied it has current and appropriate insurance to cover any risks associated with the Work for the Dole Place

whether there are other activities (including other Work for the Dole Activities) taking place at the site and any associated risks are identified and addressed

availability of appropriate facilities (access to drinking water and toilets) to the Participant for the duration of the Activity, and

any other reason(s) it would be inappropriate for the potential Work for the Dole Place to proceed, including:

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jobactive guideline Norfolk Island Employment Services if the Activity falls within the scope of clause 101.1 and/or any

exclusions listed in this Guideline, and any work health and safety issues that could not be reasonably and

appropriately managed.

Where a risk assessment (Place) identifies significant work health and safety concerns that cannot be mitigated to create a safe working environment and/or cannot be adequately managed by the Provider and/or the Host Organisation, the Place must not be considered a suitable and the Activity must not proceed.

Multiple Work for the Dole Places in Individual Hosted Activities and/or in Multiple locations

One comprehensive risk assessment (Place) may be conducted in cases where there are multiple Work for the Dole Places in Individual Hosted Activities if those Activities are:

with one Host Organisation, and are of the same or similar nature (‘like Places’).

Where the Work for the Dole Activity involves Participants undertaking tasks across multiple locations, one comprehensive risk assessment (Place) may be conducted. However, the risk assessment (Place) must clearly identify the multiple locations and corresponding hazards and risks at each of the different locations.

Updating the risk assessment (Place) Work Health & Safety content: It is the responsibility of the Provider to monitor,

review and update the risk assessment (Place) for the duration of the Activity. For example, where the Host Organisation advises the Provider of any proposed or actual changes to the circumstances or tasks being undertaken as part of the Work for the Dole Activity or this comes to the attention of the Provider, the Provider must update the risk assessment (Place), including the Assessment Checklist (Place), and upload the updated risk assessment (Place) to ESS Web.

If the proposed or actual changes to the Work for the Dole Activity include risks that cannot be mitigated or adequately managed by the Provider and/or the Host Organisation, the Provider must cease the Activity and notify the Host Organisation, and their Departmental Account Manager.

(Deed references: Clauses 100, 102, 103)

Assessment Checklist (Place) Work Health & Safety content: The Provider must complete the Assessment

Checklist (Place). The Assessment Checklist (Place) must be completed accurately, in full and in the format provided and the content must not be altered. Should a change to the Activity require an update to the risk assessment (Place), the Checklist (Place) will also need to be updated to align with the risk assessment (Place).

A copy of the Assessment Checklist (Place) is available on the Provider Portal.

System step: Each risk assessment (Place) must include the completed Assessment Checklist (Place) and be uploaded on to ESS Web. The Assessment Checklist (Place) should be used as a cover page to the risk assessment (Place).

Documentary evidence: The Provider must:

maintain Records of all risk assessments (Place) they have undertaken, and

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jobactive guideline Norfolk Island Employment Services provide these Records to the Department upon request.

(Deed references: Clause 102)

Risk assessment (job seeker) Work Health & Safety content: The Provider must, in accordance with the Deed,

ensure a risk assessment (job seeker) is undertaken by a Competent Person for each individual Participant before the Participant is referred to, or participates in a Work for the Dole Place. The risk assessment (job seeker) must ensure that the Work for the Dole Place is suitable taking into account any relevant circumstances and work restrictions of the Participant. Where the Work for the Dole Place is not assessed as suitable, the Participant must not be referred to that Place.

In conducting the risk assessment (job seeker), the provider must review the Activity details and risk assessment (Place) to ensure that the Work for the Dole Place is appropriate for the Participant. Where a Place is not suitable for a Participant the Participant must not be referred to the Place. The risk assessment (job seeker) must specify:

that the risk assessment (Place) has been reviewed the Participant’s personal circumstances and work restrictions. This could

include, but is not limited to: working capabilities and capacity transport restrictions carer responsibilities specific injuries pregnancy allergies or other health issues (e.g. diabetes), and history of aggressive behaviour.

any training, including work health and safety training, required for the Participant to participate safely, and ensure that training is of sufficient length and quality

any specific personal protection equipment, clothing or materials required for the Participant to participate safely, and ensure that such materials will be provided to the Participant

that the level of supervision being provided is adequate and appropriate for the Participant

any appropriate facilities (such as toilets and access to drinking water) that are required to be available to the Participant for the duration of the Activity

the Participant has been advised of the work health and safety and incident reporting and escalation processes

the Participant has been provided with the location or access to the Job Seeker Insurance Guide

that the Activity is covered by the Department’s insurance policy or if not, that additional insurance has been purchased

whether any checks (for example, National Criminal Records and/or Working with Vulnerable People/Children Checks) are required and ensure that such checks will be completed prior to the Participant commencing in the Activity.

In addition, the Provider must, if applicable, discuss with the Host Organisation the personal circumstances of the Participant to determine whether they can be

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jobactive guideline Norfolk Island Employment Servicesaccommodated and whether the Work for the Dole Place will be suitable. If any of these elements are not met, the Participant must not be commenced into the Place.

Work Health & Safety content: The risk assessment (job seeker) must also be signed and dated by the Participant before the Participant is referred to and participates in a Work for the Dole Place.

The risk assessment (job seeker) will need to be reviewed and revised, as appropriate, if the risk assessment (Place) for the Activity they are commenced in changes, or if there are changes to the Activity tasks or circumstances. Providers will also need to review the risk assessment (job seeker) if the Participant’s personal circumstances change, to assess whether the Place is still suitable.

Work Health & Safety content: The format of the risk assessment (job seeker) is not prescribed. The Department has provided a Work for the Dole – Assessment Checklist (Job Seeker) to assist providers in checking that they cover Deed and Guideline requirements for the risk assessment (job seeker). Use of the Department’s checklist is not mandatory and does not replace the risk assessment (job seeker).

Work Health & Safety content: The provider must keep a record of each risk assessment (job seeker) conducted and provide these to the Department upon request. A verbal risk assessment (job seeker) does not meet the Department’s requirements.

(Deed references: Clause 102)

Reporting and managing incidentsThe Provider must report and manage any incidents involving Participants.

Incidents Work Health & Safety content: If a Participant or member of the public sustains an

injury during an Activity, the Provider should ensure, first and foremost, that they and/or their personnel encourage the injured person to seek appropriate medical attention or call emergency services depending on the nature of the incident. Where an incident results in the death of a Participant the Supervisor must call emergency services and immediately notify the work health and safety regulator of the incident in accordance with laws. The Supervisor must try and protect other Participants from unnecessary trauma where possible.

Work Health & Safety content: When must an Incident be reported?

The Provider must notify, as outlined in the Insurance Readers Guide, within 24 hours of any incident and/or near miss during the Activity, including those that that result in accident, injury or death of:

any Participant (including where the incident occurs while the Participant is travelling to and from an Activity)

any Personnel involved in the delivery or supervision of the Activity members of the general public.

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jobactive guideline Norfolk Island Employment ServicesAll Incidents – both Personal Accident and Public and Products Liability

Documentary evidence: The Provider must complete the incident report form provided on the Provider Portal, giving full details of the incident (irrespective of whether a claim is being made at the time).

A personal accident/non Medicare expenses claim form/incident report must be completed when an incident involves a Participant’s accident, injury or death and submitted as outlined in the Insurance Readers Guide.

A public and products liability claim form/incident report is used when a third party alleges a Participant has been negligent and caused accident, injury or death, or property damage. Once completed, the public and products liability claim form/incident report must be sent to:

Arthur J. Gallagher Pty Ltd (GOV.claims@ajg.com.au) the provider’s Account Manager.

The incident report must identify if the incident was caused by an instance of misconduct by a Participant. Misconduct is defined as being something that would, if the Participant was a paid employee, normally result in the paid employee being terminated from paid employment. Any misconduct by Participants may require the Provider to lodge a Participation Report.

It is important that Participants have access to reporting mechanisms in the event they wish to report an incident, lodge a complaint or provide positive/constructive feedback confidentially. The Provider needs to ensure that there is an internal, impartial and easily accessible complaints mechanism that can be used by Participants regardless of the nature of the complaint.

For further information in relation to the process for reporting incidents and completing incident forms refer to the Insurance Readers Guide.

Recording Requirements in ESS System step: The Provider should record details of incidents or accidents in the ‘Job

Seeker Participant Event’ screen in ESS Web. The Provider is also able to report any instances of misconduct or threatening behaviour on the ‘Job Seeker Incident Report’ screen of ESS Web, whether or not the incident is associated with a police report.

For further information on the incident reporting process, see the Insurance Readers Guide, Activity Management Guideline and Servicing Participants with Challenging Behaviour Guideline.

(Deed references: Clauses 11.1, 42, 66, 100, 102)

ChecksWhen sourcing a Work for the Dole Place, the Provider must identify, in consultation with the Host Organisation, whether any checks will be required and any associated costs. Depending on the nature of the Activity, the checks required may include a National Criminal Records and/or Working with Vulnerable People Check. If a Work for the Dole Place requires the participant to have identified checks, the Provider must record this in ESS Web.

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jobactive guideline Norfolk Island Employment ServicesWhere checks are required, the Provider must arrange and pay for the checks to be completed before allowing the Participant to participate in that Activity (as per the Deed).

Providers should keep in mind the timeframes required for checks to be processed by external parties and how this may impact on the timeliness of placing and commencing a Participant in a Place.

Where a check has not been finalised and a Participant has an Annual Activity Requirement, the Provider must commence the Participant in an alternative Place or Approved Activity until appropriate check/s have been finalised.

If the check uncovers an issue that might reasonably impact on the Participant’s suitability for an Activity, the Provider must assess whether the Participant should be referred to the Activity in line with the Deed.

If the Participant is considered unsuitable for the Activity, the provider must commence the Participant in a suitable alternative Place or Other Approved Activity.

(Deed references: Clauses 8, 103)

Work for the Dole Activity Host Organisation Agreements (Provider)A Work for the Dole Activity Host Organisation Agreement must be completed, signed and dated for each Work for the Dole Activity. Two template agreements are available on the Provider Portal either an Individual Hosted Activity or a Group Based Activity for Providers to use.

The Work for the Dole Activity Host Organisation Agreement must always be between the Provider and the Host Organisation.

Where the Provider uses their own agreement for these purposes, they must ensure that all the topics in the Department’s template agreement (available on the Provider Portal) are covered in their agreement and must include, word for word, any clauses specified as mandatory in the Department’s template agreement.

The Provider must negotiate and execute the Work for the Dole Activity Host Organisation Agreement before any Participants can be commenced in the Activity.

The provider must retain written evidence of any agreed changes to the Work for the Dole Activity Host Organisation Agreement.

For Individual Hosted Activities using the ‘overarching Activity’ model, the Work for the Dole Activity Host Organisation Agreement must be executed before the Activity can be approved in ESS Web.

Documentary evidence: The completed risk assessment (Place), including the Assessment Checklist (Place), must be attached to the final Work for the Dole Activity Host Organisation Agreement to ensure that all parties are aware of any identified issues so they can be appropriately managed.

System step: The final Work for the Dole Activity Host Organisation Agreement (including the completed risk assessment (Place) and Assessment Checklist (Place)) must be uploaded to ESS Web prior to the Activity start date.

Activity Host Organisation Agreements must be reviewed and updated or re-negotiated every 12 months. As part of this process a new risk assessment (Place), including the Assessment Checklist (Place) must be completed. A copy of the revised

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jobactive guideline Norfolk Island Employment ServicesWork for the Dole Activity Host Organisation Agreement and any subsequent versions must be retained.

System step: The revised Work for the Dole Activity Host Organisation Agreement (including any subsequent versions) must be uploaded to ESS Web.

The provider is required to retain written evidence of any agreed changes.

(Deed references: Clauses 99.5, 100.8, 102)

Managing Participants undertaking Work for the Dole Activities System step: The Provider must schedule Participants’ participation requirements

into the job seeker’s Calendar —a tool in ESS Web that assists Providers to manage and monitor Participants with requirements on their caseload. For Participants who are not capable of self-reporting their attendance at Activities, the provider must enter the attendance result on behalf of the Participant by close of the business of the day of the requirement.

Documentary evidence: For Participants in Work for the Dole Activities, the Provider must ensure that they maintain Records of attendance (for example, time records or attendance submitted through the ‘Supervisor’ mobile device application if available on Norfolk Island or Participants evidenced based self-reporting of attendance) so that it can be confirmed whether a Participant has met their AAR. This must be done by Close of Business of the Participant’s participation, unless the Participant does not record their own attendance when required to do so, in which case their payment will be suspended and the provider will have up to 28 days to record the appropriate result once contact is made with the Participant. For more information refer to the Activity Management Guideline and the Work for the Dole IT Supporting Document.

The Provider must:

ensure that arrangements are in place for Host Organisations or Supervisors to advise the Provider as soon as practicable, when a Participant does not attend their Activity,

follow up on preliminary non-attendance results and follow up on any non-compliant behaviour reported

replace any participant who leaves a Work for the Dole Activity early, and refer to the Targeted Compliance Framework Guideline for required action

when non-compliance is identified, recording decisions and re-engaging Participants

follow the process of compliance reporting to the Department of Human Services as outlined in the Norfolk Island Deed and the Targeted Compliance Framework Guideline: Mutual Obligation Failures Guideline.

While Participants are undertaking Work for the Dole Activities, the Provider must: review the risk assessment (job seeker) if the risk assessment (Place) is updated,

if there are changes to the Activity tasks or circumstances, or if the Participant’s circumstances change

maintain contact with the Participants to ensure that they continue to focus on looking for work as well as participating in Work for the Dole Activities,

continue to identify jobs that Participants can apply for and refer them to those jobs, and

report job seekers' non-compliance if those Participants do not follow up a referral or attend a job interview that is offered by a prospective Employer in

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jobactive guideline Norfolk Island Employment Servicesaccordance with the Targeted Compliance Framework Guideline: Mutual Obligation Failures Guideline .

(Deed references: Clauses 98, 103, 106, 107)

Monitoring and reportingQuarterly Progress Reports and Final Report

The Provider must complete the Progress Report template on the Provider Portal and at Attachment A and submit it to the Department for each Financial Quarter, unless otherwise advised by the Department.

For each Progress Report, the Provider is required to demonstrate how they have delivered servicing strategies as outlined in their Proposal. The Provider is also required to report on all Participant vacancy placements that are tracking towards an Outcome utilising the Norfolk Island Outcome Tracking Sheet. Progress Reports must be submitted to the nominated Account Manager within 10 Business Days of the end of the relevant Financial Quarter as specified in the Norfolk Island Deed.

The Provider must submit to the Department a Final Report within 10 Business Days prior to the Completion Date in the form of any template provided by the Department.

(Deed references: Clauses 25.5, 25.6)

Quality of reportsThe quality of reports submitted by the Provider will be measured by:

the quality, accuracy and usefulness of information provided; the steps taken by the Provider to follow up on previously reported Activities

and issues; the level of detail provided for results and measureable outcomes from

Activities; and the timeliness of its submission.

(Deed references: Clauses 25)

Media and promotionThe Provider must advise the Department before any promotional event. If the responsible Minister, the Minister’s representative or any Department Employee intends to attend, the Provider must liaise with their Account Manager on the details of the event.

In all publications and promotional, publicity and advertising materials or Activities of any type undertaken by, or on behalf of, the Provider relating to the Services outlined in the Deed, the Provider must:

comply with any promotion and style Guidelines issued by the Department from time to time

use badging and signage issued by the Department acknowledge the financial and other support received from the Commonwealth,

and provide to the Department, as requested, copies of all promotional, publicity

and advertising materials that the Provider has developed.

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jobactive guideline Norfolk Island Employment ServicesThe Provider must market and promote Work for the Dole as required by the Department and manage any enquiries relating to Work for the Dole. The Provider should discuss any issues or concerns with their Account Manager in the first instance.

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Attachment A: Norfolk Island Progress Report Template

Please send completed form to your Account Manager.

NOTE: This report is intended to be progressively prepared by the Provider throughout the relevant quarter. The Department recommends the Provider inputs content into this report regularly, so that the report reflects the full period.

Financial Quarter ending: Click here to enter text.Contact Name: Click here to enter text.Physical Address: Click here to enter text.Telephone number: Click here to enter text.E-mail: Click here to enter text.

Progress Summary

Please provide a summary of your organisation’s servicing strategy and progress in delivering employment services on Norfolk Island during this quarter, including any highlights or issues you may have had in meeting the Key Performance Indicators specified in the Performance Framework and the Norfolk Island Deed. Comment on any improvements or setbacks that may have been made since the last quarter.

Click here to enter text.

Labour Market Challenges

Please provide details of any labour market challenges faced on Norfolk Island impacting on service delivery. What strategies did you put in place to address these challenges when sourcing places for Participants? Focus on strategies that were particularly successful/unsuccessful. Comment on any improvements or setbacks that may have been made since the last quarter.

Click here to enter text.

Participant Challenges

Please provide details of any common vocational and non-vocational barriers experienced by Paticipants, preventing them from achieving sustainable employment. What strategies did you put in place to help participantss address these barriers? Focus on strategies that were particularly successful/unsuccessful. Comment on any improvements or setbacks that may have been made since the last quarter.

Click here to enter text.

Best practice methods and approaches

Provide details of best practice methods you have adopted or continued in the quarter. Click here to enter text.

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Feedback

Please provide details of any feedback (positive or negative) you received (during the quarter, including from participants, employers and other stakeholders (attach separately if necessary). The Department is interested in how employment services are being received on Norfolk Island. Has overall feedback changed since last quarter? Has it become more positive or negative?Click here to enter text.

Good News Stories

The Department would like to hear about any Good News Stories coming out of the delivery of employment services on Norfolk Island. Please provide a brief description. Click here to enter text.

FOR OFFICIAL USE ONLY

STATE OFFICE Reviewed By: Click here to enter text. Date: Click here to enter a date.

NATIONAL OFFICE Reviewed By:

Click here to enter text. Date: Click here to enter a date.

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Attachment B: Sourcing and setting up Work for the Dole Activities

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Attachment C: Additional Guidelines relating to Community Support Projects (CSPs)Objectives

If a natural disaster has occurred, the Department can direct a Work for the Dole Activity to be undertaken to assist with recovery as part of Community Support Projects (CSPs).

CSPs are projects that will contribute to recovery efforts following a disaster event, or to assist with nationally significant projects at a local level that have been identified as providing a social, economic, environmental, cultural and/or heritage benefit to the Australian community. Where a CSP is assisting with a natural disaster, the project is not designed to compete with the work of, or replace the roles of, specialised emergency services (such as the State Emergency Service) which have expertise in responding during and immediately after a natural disaster event.

CSPs: respond to, and assist with, the recovery from declared national, state, territory

and local community natural disasters assist not-for-profit and volunteer organisations that are supporting affected

communities support local residents and assist rebuilding of the local economy provide logistical support to emergency services personnel in areas such as food

preparation, delivery of clothing and maintenance of emergency services accommodation and infrastructure

respond to other events and/or identified tasks that positively impact on local communities or at a national level, and

assist the community where there is an identified need for a coordinated national Activity and human resources and finances are limited.

CSPs can include, but are not limited to, the following Activities:

clearing debris—for example, leaves and garden material repairing fencing and building clearing properties of leaves and low-hanging branches that could be a fire

hazard in locations potentially threatened assisting community organisations with tasks such as packaging and delivering

meals sorting, packaging or displaying goods in local opportunity shops minor gardening and home maintenance Activities through community care

organisations park and riverbank restoration following the subsidence of floodwaters restoration of local council areas large-scale park/garden restoration projects or revegetation management

projects restoring historical public buildings or culturally significant sites

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assisting with replanting of food plantations destroyed by a disaster, and working in state/territory or Australian Government Botanic Gardens or

National Parks.

Flexibilities available in Natural Disaster Zones/Areas for CSPsThe Department will ease restrictions on Work for the Dole Activities in relation to the Deed when CSPs are established following a natural disaster in areas where the Australian or state/territory governments have declared a State of Emergency or a Natural Disaster Zone/Area or as determined by the Department. The Provider must continue to meet all other Norfolk Island Deed and Guideline requirements.

This means that the Providers can develop Activities that:

operate on private residential properties, in private commercial businesses and with farming enterprises. This could include primary producers, a group of local small businesses or disadvantaged community members such as the elderly or disabled

carry out tasks that are normally prohibited—for example, Activities that may compete with or support an established business or a commercial contract or enterprise, and/or

would normally be prohibited allowed because the Activity or Host Organisation has received government funding.

ImplementationCSPs can be initiated by the Provider. The Provider should consult with authorities and community organisations in the local area to offer assistance with the recovery and/or restoration Activities. In this way, the Provider can target Activities most appropriately. There is no limit on the number of CSPs that a Provider can set up.

The Provider must complete the proposal form for any CSPs to the Department for its approval. The Provider must demonstrate in their proposal:

broad benefit to the wider community from working on private residential property, private commercial businesses and with farming enterprises (that is, the economic benefit of having families, communities and local businesses return to normal life as soon as possible)

that they are not working with just one person or entity, except in the case of farmers, where large infrastructure restoration is required to protect the community (for example, repairing common boundary fences along public roads and highways). Activities can assist homeowners or business operators, provided they offer support to multiple establishments in the surrounding area

a focus on repair and restoration work (Activities should not be seen to add value over and above what was previously in place)

that Participants will not be undertaking tasks that could be perceived as ‘business as normal’ tasks

that Participants are not kept working on Activities for indefinite periods of time and are provided with appropriate skills, Work-like Experiences, and pathways to Employment.

On the condition that a Provider develops a proposal for CSPs that meets all the conditions in this Guideline for CSPs and the Provider complies with any additional

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conditions set out by the Department, it will give its written permission to allow Provider to secure Work for the Dole CSPs not otherwise permitted under the Norfolk Island Deed.

Account/Contract Managers will assess proposals for CSPs as quickly as possible. It may be useful to include your Account/Contract Manager in early conversations about the proposed Activity to assist this process.

Who can be the Host Organisation for CSPs?CSPs must only be hosted by a Provider; not-for-profit organisations/charities; local, state, territory or Australian Government organisations or agencies; or a not-for-profit arm of a for-profit organisation.

Entering CSPs into the Department’s IT System When entering Work for the Dole CSPs into the Department’s IT System, the

Provider needs to select ‘Work for the Dole’ in the Activity Type field of the Activity Search screen and then select ‘Community Support Project’ as the subtype.

A form is available on the Provider Portal for Providers to complete when proposing CSPs.

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Attachment D: Activity types—Individual Hosted Activity versus Group Based Activity

Only one Place at any one time

Place A

Location X

Activity e.g. retail in op shop

Multiple ‘like Places’ of only one type

Prior to advertising in the Department’s IT System it is mandatory to complete and upload the risk assessment (Place).

Prior to advertising, it is optional to complete: Host Agreement

Place C Location X

Place B Location X

A number of Places involving a group of job seekers working as a team to meet a common

goal on a specific project

Activity: e.g. park restoration

Place D Location X

Place A Location X

Prior to advertising in the Department’s IT System it is mandatory to complete:

Host Agreement Risk assessment (Place) (must be uploaded)

Prior to advertising in the Department’s IT System it is mandatory to complete:

Host Agreement Risk assessment (Place) for each ‘sub-activity’ (must

be uploaded)

NOTE: Each ‘sub-activity’ must be made up of one set of ‘like Places’.

Place A Location X

Place C Location Z

Place B Location Y

Activity e.g. office admin

An overarching activity with ‘sub-activities’ of multiple individual ‘like Places’

Overarching Activity

E.g. Local Council

Sub Activity of ‘like places’

E.g. gardening

Place B Location X

Place A Location X

Sub Activity of ‘like places’

E.g. office admin

Place D Location Y

Place C Location X

Individual Hosted Activity – Overarching Activity Model Group Based Activity Individual Hosted Activity – Standard Model

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jobactive guideline Norfolk Island Employment Services

Attachment E: Commencing a Participant in a Work for the Dole Place

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Summary of required Documentary EvidenceDocumentary Evidence to support each Outcome reported as achieved in the Norfolk Island Outcome Tracking Sheet must be retained by the Provider where system derived data cannot be utilised to support an outcome being achieved. Documentary Evidence includes payslips, employer payroll summary/ies or declaration from either the Participant or employer.

Providers must retain documentation relating to each Work for the Dole Place in accordance with the Documentary Evidence section of this Guideline. Providers must provide these Records to the Department upon request.

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All capitalised terms in this guideline have the same meaning as in the jobactive Deed (Norfolk Island) 2016–2022 (the Deed).

In this Guideline, references to provider means the employment services provider contracted under this Deed, and includes its Personnel, successors and assigns, and any constituent entities of the Provider’s organisation. References to Participants mean Stream Participants as defined in the Deed.

This Guideline is not a stand-alone document and does not contain the entirety of Employment Services Providers’ obligations. It must be read in conjunction with the Deed and any relevant Guidelines or reference material issued by Department of Employment, Skills, Small and Family Business under or in connection with the Deed.

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