No Wasted Time:

PBIS Meetings That Work

Our School

Durham Elementary School

Tigard, Oregon 550 students in grades K-

5 23 classrooms 44% free/reduced Targeted Assistance Title

I 60% White, 30% Latino,

10% other groups of color 20% ELL

Our Behavior Support System

Core curriculum is Second Steps

School-wide positive supports

District protocol defines tiers of support

Effectiveness tracked through SWIS

Our Reading Program

90 minute protected block

“Walk to Read” (flexible skill grouping)

District protocol of curricular options

3 instructional tiers Interventions

funded with general fund and Title I

Our Math Program

60 minutes per day of protected math instruction

Implementing Expressions next year

Interventions are mostly within core

Voyager math recently added

No Wasted Time

“Organizing is what you do before you do something, so that when you do it, it is not all mixed up.”

- Winnie the Pooh

Before the Meeting

1.Clarify the purpose

2. Invite the right people

3.Create a year-long calendar

4.Assign leadership roles

5.Prepare an agenda

6.Collect useful data

Clarify the Purpose(There are three!)

1. Evaluate School-Wide Effectiveness

2. Evaluate Grade-Level Effectiveness

3. Make Instructional Decisions About Individual Children

Invite the Right People(No missing pieces of the puzzle)

PrincipalLiteracy

SpecialistCounselor/

School Psychologist

Learning Specialist

ELL TeacherClassroom

Teachers

Create a Year-Long Calendar

It’s a priority for everyone

Every 6 weeks

Same week day

Assign Leadership Roles

Facilitator and Time Keeper

Presenters of Data

Note Takers

Make a Really, Really Good Agenda

Ask questions that need to be answered

Build in Decision Rules

Be thorough

Keep it consistent

Use it – stick to it

Collect Useful Data

What do you need to know to answer the questions you’ll be asking?

During the Meeting

1. Make it easy for classroom teachers to participate

2. Stick to the agenda

3. Present data in visual forms

4. Include all children

5. Make commitments to problem solve at a later date

6. Take minutes

Make it Easy for Teachers

Teachers “just” show up

Data are provided

Minutes are taken by others

Stick to the Agenda

Present Data Visually

Grade level chart

Individual student graphs

Color Coding

Mark 6 Week Intervals

Make Commitments to Problem Solve at a Later Date

- Identify the need to develop or modify a plan

- Determine who needs to participate

- Assign tasks

- Follow through

Take Minutes

Important for accountability

Historical record

Laptop at meeting

Designated recorder

After the Meeting

Get Minutes Out Promptly

Follow Through on Commitments

Share On-Going Progress Monitoring

Get Minutes Out Promptly

E-mail to all team members

Each meeting is added to the previous meeting

Staff are expected to read them

Follow Through on Commitments

“When you get right down to the root of the meaning of the word “succeed”, you find that it simply means to follow through.”

- F.N. Nichol

Share On-Going Progress Monitoring

Data are used to inform instruction

Adjustments are made as needed

“We are what we repeatedly do. Excellence, then, is not an act, but a habit.”

- Aristotle