No copying of test booklet and other secure material.

Security is the district’s responsibility.

Inform all district and school personnel of test security procedures prior to test administrations.

TEST SECURITY

Online Training for Test Administrators

Storage of Secure Materials

Delivery Problems

Missing Test Booklets

Chain of Command

A Sick Child or Disruptive Students

Fire/Fire Drill Procedures

Inclement Weather

Security Plan(Anticipate Problems)

On-line training required for ALL Staff Involved in the Test Administration

Special Testing: See procedures in Test Administration Manual for test accommodations for ELLs with disabilities

Responsibilities of School Coordinator and Examiners

ONLY Examiners May Handle Secure Test Materials

Examiners MUST be ALERT at ALL Times

TRAINING STAFF

District Receipt Form

2005-2006 District Packing List

2005-2006 Documentation of Materials Not Returned Form

2005 – 2006 School Packing List

SECURITY FORMS

DISTRICT BOX (Labeled Box DISTRICT BOX (Labeled Box #1)#1)

BOX ONE CONTAINS KEY MATERIALS:

o District 2005 – 2006 Packing List plus a copy of each school’s 2005 – 2006 Packing List

o Your state’s schedule

o District/School Test Administration Manual

o Test Administration Scripts (for each grade/tier cluster)

oOverage of Listening, Reading and Writing test booklets for each grade/tier ordered for the district

oReturn Instructions and labels

THE KEY TO YOUR SHIPMENT

SCHOOL BOXES CONTAIN THESE KEY MATERIALS:

SCHOOL 2005 – 2006 PACKING LISTS

GRADE/TIER HEADER SHEETS

2005-2006 DOCUMENTATION OF MATERIALS NOT RETURNED FORM

DISTRICT AND SCHOOL TEST ADMINISTRATION MANUAL

TEST ADMINISTRATION SCRIPTS (ONE FOR EVERY 15 STUDENTS AT EACH GRADE/TIER TESTED)

SPEAKING TESTS FOR EACH GRADE GROUPING (1 FOR EVERY 15 STUDENTS AT EACH GRADE GROUP)

LISTENING, READING, AND WRITING BOOKLETS FOR EACH GRADE/TIER TESTED

SCHOOL BOXES

WHAT DO I DO ONCE MY BOXES ARRIVE?

1. Locate District Box One and find the district and school packing lists.

2. Check to be sure you have received all materials the packing lists indicate you have been sent:

a. Contact the vendor to inform them that you did not receive all the materials either by email at wida@metritech.com or by fax at 217-398-5798.

b. Attach a copy of the email or fax to the 2005 – 2006 Documentations of Materials not returned form.

3. Check that you have received a sufficient amount of material. If not, you may request additional materials via the Additional Materials Order form. Fax the form to MetriTech, Inc. at 217-398-5798.

4. Divide material into packages for each school.

5. Create sign-in and sign-out forms for test materials. A sample is posted on our the Bilingual web site. You will need this to answer any security questions.

School Security Checklist School Security Checklist

ACCESS for ELLs™ Check ListSpring 2006

District: School:

DIRECTIONS: The School Test Coordinator must make sure that the test administrator has signed the Agreement to Maintain Confidentiality before issuing secure test materials. The test administrator must date and sign this form when secure test materials are issued. The School Test Coordinator must sign this form when secure test materials are returned.

NOTE: The School Test Coordinator should keep one copy of all completed forms and return the original to the District Test Coordinator with the secure test materials.

School Security Checklist (2)Grade Materials # of

copiesReceiving Test Administrator’s Signature

Date & Time Received

School Test Coordinator’s Signature

Date and Time Returned

Kindergarten Test Booklets

Administrator’s scripts

1-2 Tier A Test Booklets

Administrator’s scripts

1-2 Tier B Test Booklets

Administrator’s scripts

District Security Checklist (1)DIRECTIONS: The District Test Coordinator must be sure that

the School Test Coordinator has signed the Agreement to Maintain Confidentiality before issuing secure test materials. The School Test Coordinator must sign the District Security Checklist form when secure test materials are issued. The School Test Coordinator’s signature confirms that he/she has received the materials listed below and that he/she will require test administrators to sign the school security checklist and the Agreement to Maintain Confidentiality before issuing secure test materials.

School Test Coordinator Signature: ___________________Date: ___________________________________________NOTE:The District Test Coordinator should keep a copy of all

signed forms, including the agreements to maintain security, the District Security checklist, and the School Security checklist. The School Test Coordinator should keep one copy of all completed forms and return the original to the District Test Coordinator with the secure test materials.

District Security Checklist (2)Grade Materials # of copies

Kindergarten Test Booklets

Administrator’s scripts

1-2 Tier A Test Booklets

Administrator’s scripts

1-2 Tier B Test Booklets

Administrator’s scripts

1-2 Tier C Test Booklets

Administrator’s scripts

1 -2 Speaking Tests