njit student employment management system (sems) educause 2005 presented by: kathy j. bialk,...
TRANSCRIPT
NJIT Student Employment Management System
(SEMS)
EDUCAUSE 2005
Presented by:
Kathy J. Bialk, Director of Student Financial Aid ServicesHaresh Gopal, Acting Director of University Information Services
NJIT Student Employment Management System (SEMS)
Copyright Kathy Bialk 2005. This work is the intellectual property of the author. Permission is granted for this material to be shared for non-commercial, educational purposes, provided that this copyright statement appears on the reproduced materials and notice is given that the copying is by permission of the author. To disseminate otherwise or to republish requires written permission from the author.
About NJIT NJIT — New Jersey’s Science
& Technology University — maintains “the edge in knowledge” that enables us to be innovative, entrepreneurial, and engaged.
Offers baccalaureate through PhD. degrees in engineering and technology disciplines, computer and information science, architecture, management, applied sciences, mathematics and biotechnology.
8,000+ students
About Student Employment
Student employment became a major function and responsibility of the Student Financial Aid Services Department (SFAS) fall 2002.
SFAS processes approx. 4,000 student employment assignments annually totaling $8.5 million
Federal Work-study: $ .5 million Institutional Work-study: $ 2.5 million Stipend: $ 5.5 million
SEMS Overview
Facilitates efficient and effective coordination of campus resources to serve the needs of students, campus employers and administrative offices, as well as assists the university in meeting employment regulatory requirements.
SEMS Enterprise Integration Strategies – Key Participants
Design, testing, debugging and implementation: Student Financial Aid Services 2 Senior University Information Services staff
members (contributing approximately ¼ FTE) 2 part-time graduate students
User Acceptance: Feed-back sessions, On-site training
SEMS Enterprise Integration Strategies - Scope
Various Users Utilizes existing enterprise administrative systems
data – SIS, HRS & FRS User access entry through web portal interface Integration ultimately achieved through a
complement of web services technologies – Java Server Pages (JSP), Java, Apache Tomcat Servlet engine, JDBC application program interface software, Connx middleware and NJIT directory database.
SEMS Enterprise Integration Strategies – Support & Funding
Presented and approved by Senior Management and Associate Provost/CIO
Presented to SIS Users Project Subcommittee for approval and prioritization
Source of funding for graduate student wages were shared by both SFAS & UIS
Partially implemented fall 2002, fully implemented fall 2004; SEMS v. 2 deployed fall 2005
Leveraged investment in legacy system No added expense for software purchase
Utilizing existing software and open-source technology
Nominal cost to fund “student” employee to work with NJIT staff to develop SEMS
SFAS performing student employment functions more efficiently and effectively with 1.5 FTE staff person
More satisfied campus-community
Benefits
SEMS Functional – 3 Role Based Modules
Student
Employer
Administrative
SEMS Security
All users must have a valid University Computing Identification (UCID) and password to access the NJIT web portal Use of UCID is promoted
to NJIT students, faculty and staff & supports the integration strategy developed by UIS
SEMS – Employer Module Post jobs Manage Jobs
Deactivate, Activate, Repost Delegate Authority of Jobs or Applications
Manage Applications Review applications Search/review by Major, Class, Federal Work-study
eligibility or by key word (advanced search) Shortlist, Offer, Reject Rehire, Pay rate Change Final confirmation for employment authorization
On-line Help
SEMS Employer Module – Demo
http://shubh.njit.edu:8080/SEMSDEMO/Welcome.jsp
SEMS – Student Module
Job Search Job Offer Notification
Status of Job Offer Processing
Option to reject job offer
SEMS Student Module – Demo
http://shubh.njit.edu:8080/SEMSStudentDEMO/Welcome.jsp
SEMS – Administrative Module
Applications Validate
Enrollment, Satisfactory Academic Progress, Federal Work-study Eligibility, & I-9 Employment Eligibility
Move to Pending (incomplete; cannot validate) Reject
Pay Rate Changes
SEMS – Administrative Module
Admin Semester Dates Job Role Job Categories Application Questions Student Search Clone a Job
Letter of Employment for International Students to Apply for Social Security Number
SEMS Administrative Module – Demo
http://shubh.njit.edu:8080/SEMSAdminDEMO/Welcome.jsp
Servlets
SIS FRS
directory SEMS
Connx
JSP
JDBCLDAP
Browser
HRS
batch
SEMS Enterprise Integration Strategies – Technologies
SEMS Enterprise Integration Strategies
Technology Solutions
Portal SunGard SCT Campus Pipeline
Application server Apache Web Server, Tomcat Java Servlet Engine
SEMS Enterprise Integration Strategies
Technology Solutions
Packaged administrative systems
SunGard SCT PLUS: SIS/FAM,
HRS, FRS
Middleware & Adpater Connx, JDBC
SEMS Enterprise Integration Strategies
Technology Solutions
Authentication Directory server
LDAP
Programming Languages Java, JSP, XML
Technical Infrastructure Integration Strategy
Adaptable, flexible & supports a reusable software development methodology
Technologies supporting strategy have been in practice for several years & have created much operational efficiency
Legacy systems lifecycle have been extended due to the implementation of integration technologies
Special Thanks & Credit To NJIT Students Anupama Putcha – M.S. Computer Science ’02
Siby Alappatt – M.S. Computer Science ’03
Ping Peng – M.S. Computer Science ’04
Lovina Dadlani – M.S. Computer Science – 2nd year graduate
Sapan Parikh – M.S. Computer Science – 1st year graduate
Questions ?
