NIT No 2/2014-15

OFFICE OF THE CHIEF ENGINEER(Roads), PWD, RAJASTHAN, JAIPUR.

Invitation of proposals for Expression of interest (EOI) for ‘Statutory Auditor’ for

development & implementation and operation & maintenance of following Road Projects

SNo. Project stretch SH Project Length Total project cost (Rs. In crore)

Consultancy period (in months)

1. Jaipur to Bhilwara via Phagi,Malpura,Kekri,Mandal

12 212 km 220.00 36

2 Chomu – Mahala via Renwal,jobner

8B,19,2C,8A and ODR-02

84 km 134.0 36

Detailed Tender Notice, Letter of invitation and other details can be downloaded from PWD website

http://www.pwd.rajasthan.gov.in only one expression of interest for each road be submitted latest by 1100

hrs. on 23.02.2015 .Interested consulting engineering firm/companies/Joint ventures may obtain further

information at the following address:

(Mr. Bhuvnesh Mathur) Addl. Chief Engineer (BOT) Public Works Department, Jacob Road, Opp. Jaipur Club Ajmer Road, Jaipur-302006, Rajasthan Tel. 0141-5110530 Fax: 0141-5110553 Email: sebotjaipur@rediffmail.com

Sd/- (G.L Rao) Chief Engineer (Roads) PWD Rajasthan, Jaipur

Detailed Tender Notice of NIT No 2/2014-15

OFFICE OF THE CHIEF ENGINEER(Roads), PWD, RAJASTHAN, JAIPUR.

Expression of Interest (EOI) for Chartered Accountants

Invitation of Proposals for Expression of Interest (EOI) for ‘Statutory Auditor’ for the 2

Laning of SHs in the State of Rajasthan on DBFOT Basis:

1 The Public Works Department (PWD) has been entrusted by the Govt of

Rajasthan(‘Authority’) with the work under ‘PPP’ mode of Up-gradation/Improvement

and Strengthening work for development to two lane with hard / paved shoulders, to

be implemented on Design, Build, Finance, Operate and Transfer (DBFOT) pattern for

a pre-agreed concession period.

2 The ‘Authority’ shall invite expressions of interest from Chartered Accountants Firms

or bodies corporate to undertake and perform as ‘Statutory Auditor’ the duties and

functions set forth in relevant Concession Agreement – State Highways and there

upon shortlist 10 (ten) qualified firms (for each project) in accordance with

predetermined criteria as set forth in Schedule T of Concession agreement. The

‘Authority’ shall convey the aforesaid list of firms to the Concessionaire for scrutiny

and comments, if any. The Concessionaire shall be entitled to scrutinize the relevant

records of the ‘Authority’ to ascertain whether the selection of firms has been

undertaken in accordance with the prescribed procedure and it shall send its

comments, if any, to the ‘Authority’ within 15 (fifteen) days of receiving the aforesaid

panel. Upon receipt of such comments, if any, the ‘Authority’ shall after considering

all relevant factors, finalize and constitute a panel of 10 (ten) firms (for each road)

(the ‘Panel of Chartered Accountants ’) and convey its decision to the Concessionaire.

3 ‘Authority’ proposes to prepare a short-list of Chartered Accountants for each road to

act as ‘Statutory Auditor’ for implementing the ‘PPP’ projects mentioned herein

under on DBFOT pattern:

SNo. Project stretch SH Project Length Total project cost (Rs. In crore)

Consultancy period ( in months)

1. Jaipur to Bhilwara via Phagi,Malpura,Kekri,Mandal

12 212 km 220.00 36

2 Chommu –Mahalla via Renwal,jobner

8B,19,2C,8A and ODR-02

84 km 134.0 36

4 The ‘Authority’ now invites eligible chartered accountants Firms / Companies / Joint

ventures for Expression of Interest for Statutory Auditor’ for discharge of the duties

as mentioned above.

5 Only one Expression of Interest for each road should be submitted (mentioning the

name of Road on top of the Envelope) in sealed cover and delivered at the address

given below latest by 1100 hrs. on 23/02/2015 and be clearly marked “Empanelment

for chartered accountants for ‘PPP’ projects on State Roads on DBFOT pattern for

Road No. - (see para 3 above)”.

6 Interested Chartered Accountants firms/companies/joint ventures may obtain further

information at the following address.

(Mr. Bhuvnesh Mathur) Addl. Chief Engineer (BOT) Public Works Department, Jacob Road , Opp. Jaipur Club Ajmer Road, Jaipur-302006, Rajasthan Tel. 0141-5110530 Fax: 0141-5110553 Email: sebotjaipur@rediffmail.com

(G.L. Rao)

Chief Engineer (Roads)

No. F.7 (211)/BOT/PPP-SH/JPR-BHL/2009/D- Date: - .01.2015

Copy to the following for urgent necessary action:-

1. Pr. Secretary, PWD, Govt. of Raj., Jaipur

2. Secretary, Indian Road Congress, Jamnager House, Shahjahan Road, New Delhi – 110011

for arranging to publish NIT in ‘Indian Highways’.

3. Secretary, PWD, Govt. of Raj., Jaipur

4. Managing Director, RSRDC Ltd., Setu Bhawan, Jhalana Dungari, Jaipur

5. Additional Chief Engineer, PWD Zone ……………... (All)

6. Superintending Engineer, PWD Circle …………………………… (All)

7. Executive Engineer (HQ), CE’s Office, PWD, Jaipur for information

8. M/s ………………. ………………….. …………………….. ………………

Chief Engineer (Roads)

Letter of Invitation (LOI)

No. . F.7 (211)/BOT/PPP-SH/JPR-BHL/2009/D- Date: - .01.2015

Sub: - Short-listing of Chartered accountants for projects under ‘PPP’ mode of

Up-gradation / Improvement and Strengthening work for the development

to mainly two-lane with hard/paved shoulders, to be implemented on

Design, Build, Finance, Operate and Transfer (DBFOT) pattern for a pre-

agreed concession period.

Dear Sir,

The Public Works Department (PWD) has been entrusted by the Govt. of Rajasthan

(‘Authority’) to implement projects on State Roads for Up-gradation / Improvement

and Strengthening work for development to two lane with hard / paved shoulders, to

be implemented on Design, Build, Finance, Operate and Transfer (DBFOT) pattern

for a pre-agreed concession period under ‘PPP’ mode. ‘Authority’ now intends to

short-list eligible Chartered accountants Firms/joint ventures who have proven

experience for Statutory Auditor’ on PPP Projects to act as Statutory Auditor’ . In order

to carry out the implementation of above project as per MCA – SH, the ‘Authority’

will engage eligible chartered accountants Firms / Joint ventures to act as Statutory

Auditor’.

2. The Authority invites offers from all reputable firms of chartered accountants

who fulfill the following eligibility criteria, namely:-

a) The firm should have conducted Statutory audit of the annual accounts of at

least one hundred companies registered under the Companies Act, 1956 , of

which at least ten should have been public sector undertakings;

b) The firm should have at least 5 ( five) practicing Chartered Accountants on its

rolls, each with a minimum experience of ten years in the profession;

c) The firm or any of its partners should not have been disqualified or blacklisted

by the Comptroller and Auditor General of India or the Government; and

d) The firm should have an office in the State or in adjacent State with at least 2

(two) practicing Chartered Accountants on its rolls in such State.

3. Interested firms meeting the eligibility criteria shall be required to submit a

statement of their capability including the bio-data of all the practicing

Chartered Accountants on its rolls. In particular, each firm shall be required to

furnish year wise information relating to the names of all the companies with

an annual turnover exceeding Rs. 25,00,00,000 (Rs. Twenty five crore) whose

annual accounts were audited by such firm in any of the preceding 5 (Five)

Accounting Years.

4. Only those chartered accountants Firms / Joint ventures who satisfy above

minimum eligible criteria need apply. In case a chartered accountants Firms /

Joint ventures firm claims experience for a project undertaken as a member of

JV, the particular firm’s position in the JV needs to be clearly brought out in

the Client’ certificate or in a supporting sheet by the firm itself.

5. The duration of the services will be required over a period up-to 36 (Thirty six)

months.

6. The Short-listing of chartered accountants Firms / Joint ventures shall be done

based on the marks obtained by the firm after evaluation of firm’s experience,

credential etc. The points assigned for evaluation criteria have been given in

Annexure-IV.

7. Instructions for submission of the expression of interest are enclosed at Annex-

I and guidelines for the preparation for the expression of interest is enclosed at

Annex-II. Eligible chartered accountants Firms / Joint ventures interested in

short-listing for Statutory Auditor’ should fill up the enclosed expression of

interest form (Annex-III) and submit together with a letter of intent (LoI) so as

to reach our office not later than 1100 hrs on 23.02.2015.

Encl. As above

Yours sincerely,

(G.L. Rao)

Chief Engineer (Roads)

Annex - I

GOVERNMENT OF RAJASTHAN

Public Works Department

INSTRUCTION FOR SUBMISSION OF EXPRESSION OF INTEREST

STATEMENT

1. Accomplished Expression of Interest Statement must be submitted together

with a Letter not later than 1100 hrs on 23.02.2015.

2. The Expression of Interest document shall be the basis of drawing up a

shortlist of chartered accountants firms.

3. The application shall be submitted in English. Only one application needs

to be submitted, specific mention of the road is required to be given.

4. Power of Attorney (on stamp paper and duly notarized) of the person

submitting the Expression of Interest on behalf of the applicant shall be

attached, JV shall be formed with maximum 2 partners including the

Lead Partner.

5. In case of the application made by a Joint Venture, either Joint Venture

MOU/Agreement or the Letter of Intent to form the joint venture shall be

attached along with all necessary details.

6. The Empanelment of the chartered accountants shall be done for stretches

under implementation as per MCA (SH). A particular chartered

accountants firm is allowed to be sole an eligible applicant provided it has

applied either as a firm or in JV with one more partner. Formulation of

more than one JV with different partners for the different roads is NOT

ALLOWED and all such Expression or Interest involving the firm shall be

treated as non-responsive.

7. Completed Expression of Interest along with enclosures should be hard

bound (hard bound implies binding between two covers through stitching

or otherwise with all pages numbered serially, along with an index of

submission) whereby it may not be possible to replace any paper without

disturbing the documents. Spiral bound form, loose form, etc. will not be

evaluated, page numbered and initialed on each page. Loose/Spiral

bounded ‘Expression of Interest’ are liable to be treated as non-responsive.

8. The firms are expected to provide suitable PPP input by employing PPP

expert at the time of submission of bid proposal.

9. Submission must be addressed to the following:

(Mr. Bhuvnesh Mathur) Addl. Chief Engineer (BOT) Public Works Department, Jacob Road , Opp. Jaipur Club Ajmer Road, Jaipur-302006, Rajasthan Tel. 0141-5110530 Fax: 0141-5110553 Email: sebotjaipur@rediffmail.com

Annex-II

GOVERNMENT OF RAJASTHAN

Public Works Department

GUIDELINES FOR PREPARATION OF EXPRESSION OF INTEREST

Expression of Interest Statement of chartered accountants, interested to be

considered for the services contemplated shall fill up the enclosed form in

single copy.

The numbers below correspond to the numbers contained in the enclosed

forms (Annex-III):

1. A chartered accountants firm may submit the proposal either as a sole

applicant or as a member of Joint venture for any road. However,

same firm cannot submit the Expression of Interest for any other

project in different combinations, all such Expression of Interest

involving the firm shall be treated as non-responsive.

1.1 The Short-listing of chartered accountants for each road shall be

done based on the marks obtained by the firm after evaluation of

firm's experience, credential etc as set forth in Annex-V, the top 10

firms in each group scoring the highest marks would be shortlisted.

1.2 The short-listing finalized by the Authority shall be binding on the

firms.

2. Complete name of firm, date of establishment and type of

organization whether individual, proprietorship, partnership, private

limited company, limited company etc.

3. Name of affiliate firms, their years of establishment, countries of

origin and type of organization.

4. Exact and complete home office address, business address, telephone

number, Fax number, E-mail and cable address. For consulting firms of

foreign registry, indicate if there is any branch office(s) established in

India with details in the aforesaid manner. Information is to be

furnished by the sole applicant or members of JV individually.

5. If present firm is the successor to or outgrowth of one or more

predecessor firms, fresh name(s) of former entity (ties) and the year(s)

of their original establishment. Information is to be furnished by the

sole applicant or members of JV individually.

6. Present a brief narrative description of the firms. Information is to be

furnished by the sole applicant or members of JV individually.

7. List not more than two (2) principals who may be contacted by this

Office. Listed principals must be empowered to speak for the firm on

policy and contractual matters. Information is to be furnished by the

sole applicant or members of JV individually.

8. (I) indicate the number of employees by discipline. While some

personnel may be qualified in several disciplines, each person should

be counted only once in accordance with his/her primary functions.

(II) Indicate the number of permanent/ regular employees by

discipline with experience of 5 to 10 years and more than 10 years.

Annex-III

EXPRESSION OF INTEREST FORM FOR CHATERED

ACCOUNTANTS FIRMS/ JOINT VENTURE

(To be filled up by each of the constituent firm in case of a Joint Venture)

1. Stretches for which this application is to be considered:

S.No. SH No. Project Stretch Project length in Km

2 & 3.

Chartered

accountants Year

Established

Country Type of organization-

Individual Partnership Corporation Other

4. OFFICE / BUSINESS ADDRESS / TELEPHONE NOS. / CABLE ADDRESS

5. Chartered accountants FIRMS FORMER NAME AND YEAR ESTABLISHMENT

6. NARRATIVE DESCRIPTION OF FIRMS (Use other sheet, if necessary)

7. NAME OF, NOT MORE THAN TWO (2) PRINCIPALS WHO MAY BE CONTACTED WITH TITLE AND TELEPHONE NUMBER/FAX NUMBER.

8. NUMBER OF PERSONNEL IN THE ORGANIZATION

DISCIPLINE NUMBER

KEY PERSONNEL *Experience

>10 Years No of CA in State

* Experience here means experience in the capacity of Chartered Accountant.

9. Details of Audit (attach proof):

S.N. Name of the

company

audited

Accounting

Years

Whether PSU

10. Details of Disqualification/ blacklisted by the CAG or Government:

S.N. Name of Firm/

Partner

Detail of Disqualification/

blacklisted

Year By authority

i) The amount shall be stated in INR. (Consider US$1= INR.60).

ii) The currency conversion rate for the respective year shall be mentioned for other international currencies.

iii) The application with amount stated in currencies other than INR shall be treated as non-responsive.

I certify that the information in the above Expression of Interest forms is true to the best of my knowledge.

PRESIDENT/MANAGING DIRECTOR OR

AUTHORIZED SIGNATORY#

SUBSCRIBED AND SWORN to before me this ___________________________

date of______________2015__________ at ___________________________

NOTARY PUBLIC

# please attaches Power of Attorney as described or valid authorization.

Annex-IV

POINTS ALLOCATED FOR EVALUATION CRITERIA

S. No. Description Marks

1 Each Annual audit of company with annual turn over of Rs 25.00 Crore

1

The Government shall prepare a list of all the eligible firms along with the points

scored by each such firm and 10 (ten) firms scoring the highest points shall be

identified and included in the draft panel of Chartered Accountants.