nina on chapter management
DESCRIPTION
Workshop on "Local Chapter Management" by oikos PhD Fellow Nina Hug, held at oikos Spring Meeting 2009 at BI, Oslo, 28 March 2009TRANSCRIPT
10 Apr 2023 www.oikos-international.org
oikos workshop ‘Chapter Management'
oikos Spring Meeting 2008Nina Hug
Oslo28 March 2009
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Agenda
3 Triangle: Motivation, Resources and Vision
2 Challenging: oikos Chapter Management
1 Intro & objectives
4 Planning is key: Some guiding ideas
5 Knowledge transfer
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Challenging: oikos Chapter Management
oikos chapter management
Studies at University
private life
oikos projects
oikos board meetings
meeting sponsors
coordination with oikos International
xyz other issues
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Your motivation to be involved?
oikos is a student organization where everybody who is involved spends his/her time voluntarily
Therefore we all have an interest to feel that it is worthspending time for oikos!
What makes it worthy for you? Why are you involved in oikos?
Take 5 Minutes time to think about this question!Write down what comes into your mind on the cards provided!
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Ingredients for a successful Local Chapter
How does your ideal Local Chapter look like?
What characteristics would it display? Divide into groups of fiveTake a flipchart and write down every idea
that comes to your mind! Do not discuss these, just write them down!!
Use the 100% commitment method to agree on the characteristics that make a successful Local Chapter!
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• Vote within your group on the answers (tick-in-the-box if your whole group agrees 100%)
• Vote on the answers of your parallel group (tick-in-the-box if your whole group agrees 100%)
• Negotiate with your parallel group (in plenum) if you think that your bullet point, which has not achieved 100% commitment, should be kept
• All Items that have achieved 100% commitment are kept and binding for the whole team!
• Note: If you don’t understand, what a bullet point means, than do not give a tick / stroke.
The 100% Commitment Method
A method to work on the questions
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How do we realize this vision?
• We build on the specific strengths of every individual and every oikos entity
• We care about the “relevant system”: – Who is responsible for what?
– Who has to decide?
– Who will do it?
• We prioritize carefully and commit ourselves to our goals
• There is always room for improvement for everybody
Some basic rules that guide our work
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What are our specific strength?
Three baskets of resources 1. Individual strength of every member2. Institutionalized organizational strength
• Local support• International support• Routines
3. Non-institutionalized resources (ad-hoc)
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What are our specific strength?
• Sit together with your Local Chapter fellows in this workshop and collect the different resources you define as strength!
• If there are no chapter fellows in this workshop, please do this exercise on your own.
• Sort the resources into the different baskets (green = individual strength; yellow = institutionalized strength; white = ad-hoc resources)
• Present and explain your collection of strength to your oikos fellows in the plenum!
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Triangle: Motivation, Resources, Vision
Your motivation
Vision for a successful
local chapter
Strength of your chapter
and your environment
Chapter Management
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The local chapter setting
oikos International
Advisory Council
Sponsors
other networks
oikos chapter management
Who stays until when?
Who does what (official/unofficial)?
Project groups Chapter board
- coordinate chapter meetings- Recruiting members - Maintain active website - Coordinate resources and projects
Studentsat University
Local Chapter Members
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oikos International
Advisory Council
oikos Foundation
Foundation Board
Founders Board
oikos Local Chapters
be informed – get involved – make a difference
EducationEducation NetworkingNetworking ResearchResearch
In each Local Chapter:
Legislative Meeting
Board
Advisory Council
PhD FellowsChapters in Accession
Executive Board
Legislative Meeting
oikos – organisational setup
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oikos activities consist of networking, education and research.
Our activities are conducted within the framework of a constructive and open-minded dialogue and reflect local realities. They network students with representatives from academia, business, NGOs, politics and media.
13
international oikos
projects
supporting the Local
Chapters!• empowering students and projects• advancing the oikos network• strengthening research
typical Local Chapter
projects• conferences• lectures• tutorials• movie screenings• thesis awards• simulation games• innovative learning models
YOU
oikos activities
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international oikos projects
PhD Summer Academy
PhD Fellowship Programme
Strengthening research
Case Writing Competition
Empowering projects
Winter School
Autumn Meeting
Advisors Retreat
Spring Meeting
Student AwardProject Leadership Programme
Project Development Fund
Advancing the oikos network
landscape of oikos projects
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Planning is key – Why? What?
oikos chapter management
Projectmanagement • Project Definition: What is your goal?
Efficient Chapter Management • How to formulate a goal which helps your
management process? Make it concrete (verbs, do-activities)Make it measureable, give it a time
horizon
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Objective Task Responsible Deadline
Finances Develop a concept-draft how to deal with multinationals (sponsoring)
JH 05.07.2007
Member Development
Clarify LC memberships Mario, Alexis, Mirjam, Christoph, Maciek, Malte, Thomas
15.05.2007
Organisational Development
Status Report: Advisor Structure, Coaching Infrastructure, Existing Ideas Send Request to oikos Family
LS 05.07.2007
Finances Draft Budget 2008/09 AB 05.07.2007
Communication Define effective communication Practices
NH 29.08.2007
Projects Speaker Series Find suitable person
MH 22.10.2007
Example: Objectives and Tasks
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Road Map I
Fixed Stars - Team members- oikos International
events - Exam period - Money issues
shaping the path
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Time You will need to devote at least four hours to that meeting.
People Make sure you are not more than 20 people, but aim for 8 people at least . You should be able to divide into two groups. If you are less than 8 people, do not divide into groups.
ModeratorIt will be helpful if one team member or external person takes over the role of a moderator of the meeting.
Infrastructure Laptop and beamer to track the decisions, flipcharts and pens or blackboard and chalk, a room where two groups can work in parallel
Road Map II – Strategy Meeting
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Road Map III – Strategy Meeting
Getting more concrete•How do you know the year was successful? Which indicators will tell you were successful? •What have you done to make the year a success? Which measures, events, projects do you need to undertake? •What will be different from the times before you had this success? •Who can do what today to make that difference?
A question to start with: Imagine, 2009 was a huge success: What exactly have you achieved in 2009?
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Criteria for a good meeting
Criteria Planning tool Time/Place
Kept to the envisaged time frame
Assign time slots to agenda points
Before the meeting
Kept to envisaged time frame
Aissign Moderator to keep the time
Before/During the meeting
…
…
…
…
…
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A project proposal answers the question ‘What is the event all about?’. •Which problem does your idea/project solve?•What are the consequences caused by the problem you want to solve?•Who has the problem?•Who owns the problem?•Which alternative solutions already exist for solving the problem?
Project Proposals
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oikos Advisory Councils
• What do you expect from your Advisors?
• What roles do they have? • What is their background?• What strength do your Advisors have?
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Local Chapter
Environment
University
external actors
Professorse.g. Sabine Bohnet Joschko, Prof. at University of Witten/Herdecke, Advisor to oikos Witten/Herdecke
other NGOse.g. Stephan Schmidtlein, Südwind e.V.,Advisor to oikos Cologne
Alumnie.g. Claude Siegenthaler, Advisor to oikos St.Gallen
companiese.g. Uwe Bergmann, Henkel AG, Advisor to oikos Cologne
Media/PRe.g. Ronny Kaufmann,Communication expert at Swiss Post,Advisor to oikos St.Gallen
Administration
e.g. Anke Burmester, environmental office, university of Hamburg, Advisor to oikos Hamburg
They know oikosThey are highly committed and have interest in further strengthening of oikos They are living oikos memory
access to the facultyfacilitate the integration of sustainability into teaching and research
facilitate contacts to speakersfacilitate contacts to other networkscontacting
speakerssupport in sponsoring issues: how to approach companies
They help with marketing /PR issues They facilitate contacts to other networks
They help getting access to the facultyThey help with sustainable campus projects
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Your chapter and oikos International
Tools for chapter management:• Member Database & Alumni Database • Your Chapter News • oikos Calendar of Events • oikos Toolbox • oikos Events/Projects
• oikos Award/oikos Winterschool• PLP and PDF
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Exercise
Please divide in two groups and answer the following question:
Imagine the next chapter meeting/project meeting was a great success: what exactly has happened?
What are criteria for a good meeting?