NIH Public Access Policy

Bethany R. Harris, MSI

Research Librarian for Health Sciences

Sponsored by the UCI Libraries’

Digital Services Operations Team (DSOT)

Compliance and Support for UCI Researchers

• Brief Overview of NIH Public Access Policy– Does it apply to you?– Benefits– Consequences of non-compliance

• How to Comply– Address copyright– Submit manuscript to PubMed Central (PMC)– Cite PMCID

• Manage Compliance with My NCBI• How to Get Help @ UCI

Agenda

NIH Policy Overview

Public Access Policy

Money

Research

Published Results

Knowledge

Taxpayers

The Policy

The NIH Public Access Policy implements Division G, Title II, Section 218 of PL 110-161 (Consolidated Appropriations Act, 2008). The law states:

The Director of the National Institutes of Health shall require that all investigators funded by the NIH submit or have submitted for them to the National Library of Medicine’s PubMed Central an electronic version of their final, peer-reviewed manuscripts upon acceptance for publication, to be made publicly available no later than 12 months after the official date of publication: Provided, That the NIH shall implement the public access policy in a manner consistent with copyright law.

The Policy

• Make your NIH-funded research publicly available in PubMed Central (PMC)– No later than 12 months after publication– PMC is NOT PubMed

• PubMed is a bibliographic database containing citations and abstracts only– Links to full-text articles made available via the library

and a few select publishers• PMC is an archive containing free full-text articles

The Policy applies to any manuscript that:

• Is peer-reviewed;• And, is accepted for publication in a journal on or after April

7, 2008;• And, arises from:

– Any direct funding from an NIH grant or cooperative agreement active in Fiscal Year 2008 or beyond, or;

– Any direct funding from an NIH contract signed on or after April 7, 2008, or;

– Any direct funding from the NIH Intramural Program, or;– An NIH employee

Does it apply to YOU?

Who is responsible for submitting the manuscript to PubMed Central?

• PI on any grant that contributed to the publication

• Authors on the manuscript• Any of the above that ever hope to receive

NIH funding in the future!• May designate a delegate to assist you

Does it apply to YOU?

• Since the Policy became law:– Non-compliance is a violation of the terms and

conditions of the NIH award– NIH may suspend or terminate the award

• As of July 1, 2013:– NIH will delay processing of non-competing

renewals to PIs who are not in compliance for continuation grants with a start date after 7/1/13

Consequences of Non-compliance

http://grants.nih.gov/grants/policy/coi/coi_faqs.htm?print=yes&

http://grants.nih.gov/grants/webinar_docs/webinar_20130115.htm

How to Comply

1. Address copyright

2. Submit to PubMed Central (PMC)

3. Cite your PubMed Central Identifiers (PMCIDs)

4. Manage compliance using your My NCBI account

Compliance Basics

Submit to PubMed Central

• Use this table to determine submission methodhttp://publicaccess.nih.gov/submit_process.htm

Submission to PMC

Method C: NIHMS System

nihms.nih.gov

NIHMS

Cite PMCID

• PubMed Central ID (PMCID)– Will be provided once manuscript is available in

PMC

• Use PMCID (evidence of compliance) when:– Citing an article in NIH applications, proposals, and

progress reports• Article was authored or co-authored by you• Publication was at least partly supported by your NIH

award

Cite PMCID

• Ways to determine if manuscript has been submitted or already exists in PMC:– Use PMID/NIHMSID/PMCID converter

http://www.ncbi.nlm.nih.gov/sites/pmctopmid

– Find the PMCID from PubMed

Cite PMCID

Manage Compliance: My NCBI

1. Create My NCBI accounthttp://www.ncbi.nlm.nih.gov/myncbi

2. Link My NCBI account to eRA Commons accounthttp://www.ncbi.nlm.nih.gov/books/NBK3842/

#MyNCBI.Signing_in_using_a_partner_organi

3. Populate My Bibliography section with your publicationshttp://www.ncbi.nlm.nih.gov/books/NBK53595/

4. Link specific citations to specific NIH grantshttp://www.nlm.nih.gov/pubs/techbull/ja12/

ja12_myncbi_new_features.html

My NCBI

Get Help @ UCI

• Contact UCI Libraries with specific questions:nihgroup@uci.edu

• Visit the Online Help Guide for full NIH Policy details and resources:Everything in this talk and more!

http://libguides.lib.uci.edu/NIH

Compliance Support

libguides.lib.uci.edu/NIH

Questions?

Bethany R. Harris, MSI

Research Librarian for Health Sciences

232 Ayala Science Library

nihgroup@uci.edu (NIH Policy questions)

bethany.harris@uci.edu (other inquiries)