nhcs testing department winter 2013 updates january 27, 2013

NHCS Testing Department

Winter 2013 Updates

January 27, 2013

Testing Changes, Upcoming Assessments and Professional Development Each school must submit a Testing Plan to

LEA Testing Department for review. School monitoring visits – TeachScape

Field Tests and Linking Studies

Testing Students with Disabilities February 27th at 12:30 (Location TBA)

WIDA ACCESS for English Language Learners (ELL) Testing

Training for School Test Coordinators

http://www.wida.us/assessment/ACCESS/


Outcomes Review the requirements and testing window for the Assessing Comprehension and

Communication in English State-to-State for English Language Learners (ACCESS) assessment.

Identify expectations for basic security and handling of ACCESS test materials.

Identify the roles and responsibilities of key personnel: ACCESS Test Administrator, School Test Coordinator, LEA LEP Coordinator, and LEA Test Coordinator

Review the sections of the ACCESS test, approved accommodations, and requirements for completing the Review of Accommodations form.

Understand procedures for student emergencies, testing irregularities and misadministration.

Identify responsibilities for distribution of post-testing student reports.

Review procedures for PreID label information. Follow NC manual and replace pp 17-27 of national manual.

Review materials packing and return procedure.

School Test Coordinators will

ACCESS for ELLS in North Carolina (pp 1-2)Home Language

Survey Administered to new enrollees

ACCESS windowFebruary 1- March 15

If another language is identified, WIDA

ACCESS Placement Test is administered

(W-APT).

W-APT is the screener used for initial assessment and ESL program

placement (Andrea).

Assessment required for students enrolled

between February 1 - March 8.

Students are included in Annual Measurable

Objectives (AMO) calculation*.

*FDS and MFLEP

Return materials Monday, March 18 9:30 – 11:30

Assessment complies with Title

III of NCLB, requiring annual assessment of

listening, speaking, writing, reading and

English comprehension.

Annual assessment(ACCESS)

required for all studentsidentified as LEP

General Security Guidelines (pp 3-5) Only district and school test coordinators and test administrators

(or other authorized staff) may handle secure test materials.

Ensure that all test administrators and proctors read and understand the Testing Code of Ethics (pp 41-45).

Place all secure materials in locked storage*. Test administrators will return test materials to school test coordinator daily.

Do not leave materials unattended before or after testing.

Do not share any specific test information with students prior to or after testing.

Do not copy any test booklets or other secure materials.

*Locked storage facility access will be limited to test coordinator and back-up coordinator only.

Requirement to Report Scores (p 5) Inform parents of test dates, test specifics

and use of results.

Scores reports must be shared within 30 days of receipt of the score. We expect reports to arrive after May 23. Scores are confidential. Teacher report and parent report are the same.

Roles and Responsibilities (pp 6-11)LEA Testing

DepartmentSchool Test Coordinator

Collaborate with LEA LEP Coordinator

Train school TCs

Manage materials (Melissa)

Monitor assessment implementation

(TeachScape, OTISS)

Distribute Reports(Colette)

Provide accommodations training

Attend training, read manuals, and inform

parents

Adhere to District Testing Schedule

Collaborate with ESL teacher to prepare testing

plan/schedule(cafeteria/large room testing

prohibited)

Remain unencumbered to monitor testing

Facilitate the Review of Accommodations forms

completion process

Monitors CFDC and manages records

Collaborate with LEA Testing Department

Train ESL Teachers in administering assessments

Assist in reports distribution

LEA LEP CoordinatorAndrea Belletti

Test Administrator Qualifications and Responsibilities (pp 12-15) Certified LEP Teacher

NHCS requirements replace requirements on page 12 of NC Manual

Teacher must have participated in test administration training (Andrea)

Follow testing Code of Ethics and security policies

Proctors (pp 14-15)

Proctors are REQUIRED for the following subtests Reading Writing Listening

Proctors are NOT required for Kindergarten assessment Individual speaking assessment (all grades)

Prohibited Items in Testing Rooms (pp 15-16) Electronic Devices

Teachers Students

Students’ personal belongings may not be accessed during tests (including breaks).

Text, reference books, thesauruses

Food/Drink*

*Except for medical requirements

ACCESS Materials (pp 16-17) Manual: NC Policy and Procedures Guide for Annual Testing

manual (NC Manual) Manual: District & School (Grades 1-12) Test

Administration (National Manual) Packing List Pre-ID Labels School Header Sheet (blue – may need to duplicate) Used and Non-scorable Testing Materials (pink) Security Checklist


Tests Kindergarten Kit Grades 1-2 (Tiers A-C) Grades 3-5 (Tiers A-C) Grades 6-8 (Tiers A-C) Grades 9-12 (Tiers A-C)


25 minutes

Can be assessed in a group (no more than 22)

Must have a PROCTOR.

Can be assessed during the same sitting as Reading.

35 minutes



Can be assessed during the same sitting as Listening.

60 minutes



Allow 75 minutes for directions, etc.

15 minutes

Individually assessed

Proctor not required.

1 2 3

Administer Speaking Test LAST

Listening Reading

ACCESS Test: Subtests (p 16)

Writing Speaking

All times are approximations

Levels of Scores - Tiers Tested

Tier Placement Guidelines - Andrea December 2012 Database update

Use previous test scores (W-APT™ or ACCESS for ELLs) placing greater weight on student's reading/writing levels rather than oral skill levels.

When in doubt, place the student in the higher tier.

Tier A

For beginning learners

For students previously

scoring at the lowest level

Tier BFor most students

Have social proficiency but

have not mastered academic

proficiency

Tier C

For students approaching grade level proficiency

Will likely meet LEP exit criteria

Preparing Testing Environment (p 17) All testing environments should be quiet

orderly, comfortable, classroom style (no auditorium or cafeteria testing)

DISREGARD information in the national manual that states it is not necessary to cover print materials on classroom walls.

Review of Accommodations Used During Testing form (pp 23-24)

Testing Accommodations (pp 18-26)

Student Emergencies and Testing Irregularities (pp 26-28)

Account set up (NC ID) Approval procedure Training/manual

TC responsibilities TC contacts Testing

Office TC submits irregularity

online

Test Plan - Due to Karen Greene 48 Hours Prior to First Test session

Remember you can test grade level

clusters together, if they are on the same

Tier.

Group testing sessions should be

scheduled for the morning if

possible!

Group sessions can contain up to 22 students, but younger children may need smaller

groups.

With your ESL teacher,

create a testing plan.

A copy of your plan

must be on file in the Testing Office.

ACCESS for ELLs Testing Schedule

Listening / Reading Sessions

(75 minutes)# of Students

Total # of Students

Writing Sessions(75 minutes)# of Students

Total # of Students

Session

Day / Time Room #

TierA

TierB

Tier C

Tier A

Tier B

TierC

Test Administrator

Proctor

1

2

3

4

5

6

7

8

Testing Schedule

Assume a middle school has to test 60 students, all in the same grade-level cluster (6-8). The distribution of the students in the tiers is: 15 in Tier A, 30 in Tier B and 15 in Tier C. The Testing Coordinator may set up the following sessions at the scheduled dates and times, preparing rosters for each session.

In this plan, all 60 students are tested in both Listening/Reading and Writing in a total of 8 sessions.

This schedule reflects that there is one Test Administrator at the school, so there are no simultaneous sessions. If the school had multiple Test Administrators, simultaneous sessions (in different rooms) may be set up.

Note: Test Coordinators in elementary schools should also indicate the grade level cluster being tested in each session K, 1-2 or 3-5).

Scenario

ACCESS for ELLs Testing Schedule

Listening / Reading Sessions

(75 minutes)# of Students

Total # of Students

Writing Sessions(75 minutes)# of Students

Total # of Students

Test Administrator

Proctor

Session Day / Time

Room #

TierA

TierB

Tier C

Tier A

Tier B

TierC

1Mon. 2/4/139am

101 15 15 K. Greene C. Anderson

2Mon.2/4/1311am


3Tues.2/5/139am


4Tues.2/5/1311am


5Wed.2/6/139am


6Wed. 2/6/1311am


7Thurs. 2/7/139am


8Fri.2/8/139am


Sample

Student Pre-ID labels are shipped with test materials.

Check the labels for accuracy.

If the information on the label is correct, place it on the front cover of the test book in the designated box. VERIFY the TIER before attaching the label!

If the information if incorrect, return the label to testing. You will need to hand code the book according to the instructions in the NC Guide (page 32-39).

If there is NO label for a student (a newly enrolled student), you will need to hand code the book according to the instructions in the NC Guide (page 32-39).

If you place a label on a booklet in error, follow the directions in the NC Guide (page 32-39).

You must complete a Review of Testing Accommodations Form for each child testing with accommodations and keep it on file at the school.

Pre ID Labels (p 32)

Hand-coding Student Booklets (pp 36-39)

Special codes p 39

Packing Materials for Testing Department (handout (hot pink)/national manual pp. 28-31)

Review

Test Window - February 1-March 15,includes new enrollees up to March 8.

Materials due to testing office Monday, March 18 9:30 – 11:30

nhcs testing department winter 2013 updates january 27, 2013

Documents

test administrators

test specifics

test booklets

secure test materials

access test administrator

lea test coordinator

wida access placement

school test coordinators