news centre 1.1 logging into the news centre and creating your release comms staff/admin

News Centre 1.1

Logging into the News Centre and creating

your release

Comms staff/admin

1. Open Internet Explorer and type in the following URL:1. Open Internet Explorer and type in the following URL:

2. Select Windows Authentication

from the dropdown menu

2. Select Windows Authentication

from the dropdown menu

3. When the Windows Security box appears, please enter your full

username and password and click ok

3. When the Windows Security box appears, please enter your full

username and password and click ok

You need to enter the full username so it should look like this:

[email protected]

Please note your login is case sensitive

You need to enter the full username so it should look like this:

[email protected]

Please note your login is case sensitive

This is the News Centre dashboard

This is the News Centre dashboard

You can set your preferences – this saves you work later. The system remembers some key data, including your location, station or beach name

You can set your preferences – this saves you work later. The system remembers some key data, including your location, station or beach name

Set your preferences – and click ‘Save’ at the bottom. You can change these at any point or tailor them to individual news stories if you need to

Set your preferences – and click ‘Save’ at the bottom. You can change these at any point or tailor them to individual news stories if you need to

Type in your headline – 80 characters max – and click ‘Continue’Type in your headline – 80 characters max – and click ‘Continue’

The spellchecker reviews all text on the form

The spellchecker reviews all text on the form

The first sentence is automatically formatted in bold and is limited to 255 characters, around three lines in Word on the standard template

The first sentence is automatically formatted in bold and is limited to 255 characters, around three lines in Word on the standard template

Type in your news release. Alternatively, you can copy-paste from Word, etc, by clicking on the ‘Paste’ button top left or by right clicking on your mouse and pasting. You can use bold, italics and bulletpoints from the menu above

Type in your news release. Alternatively, you can copy-paste from Word, etc, by clicking on the ‘Paste’ button top left or by right clicking on your mouse and pasting. You can use bold, italics and bulletpoints from the menu above

Use the blue ‘?’ help buttons for handy tips

Use the blue ‘?’ help buttons for handy tips

To get links to work, re-type the address in full. Don’t worry if the font appears bigger – it will correct itself when published

To get links to work, re-type the address in full. Don’t worry if the font appears bigger – it will correct itself when published

Click on blue ‘Select Location’ link. Click on blue ‘Select Location’ link.

Type in the location of the event or incident and click ‘Zoom to place’ then ‘OK’, below

Type in the location of the event or incident and click ‘Zoom to place’ then ‘OK’, below

The lat-long coordinates will appear next to ‘Select Location’ – this allows the RNLI website to tailor news stories to the reader’s location

The lat-long coordinates will appear next to ‘Select Location’ – this allows the RNLI website to tailor news stories to the reader’s location

Select regions and topic fieldsSelect regions and topic fields

Start adding photos at this point – the primary photograph appears at the top of your news release. If you plan to add a video, your first photo will appear below the news release

Start adding photos at this point – the primary photograph appears at the top of your news release. If you plan to add a video, your first photo will appear below the news release

Complete the fields and click ‘Upload’. A progress bar will appear. Then click ‘OK’ at the bottom of the pop-up box

Complete the fields and click ‘Upload’. A progress bar will appear. Then click ‘OK’ at the bottom of the pop-up box

You can add up to six photosYou can add up to six photos

You can add up to two videos – the primary video will appear at the top of the news release, the second video at the bottom. Insert the link from the video player (see next page)

You can add up to two videos – the primary video will appear at the top of the news release, the second video at the bottom. Insert the link from the video player (see next page)

Click on the ‘Link’ symbol on the video player in the News Centre. This displays the full link - copy this and paste it into the video box. You can also use the ‘Copy to clipboard’ button

Click on the ‘Link’ symbol on the video player in the News Centre. This displays the full link - copy this and paste it into the video box. You can also use the ‘Copy to clipboard’ button

Paste the video link into this box. Add a second video if necessary

Paste the video link into this box. Add a second video if necessary

Put an interesting quote or fact into the ‘Key quote’ field – copy it from your text, above. There is no need to use quotation marks

Put an interesting quote or fact into the ‘Key quote’ field – copy it from your text, above. There is no need to use quotation marks

If applicable, select lifeboat stations and beaches

If applicable, select lifeboat stations and beaches

You can add a photo of yourself - a small JPEG is best, cropped to a square. Warning – the photo should be appropriate – a smiley face linked with a tragic story will be offensive. You can also upload for other people and overwrite names

You can add a photo of yourself - a small JPEG is best, cropped to a square. Warning – the photo should be appropriate – a smiley face linked with a tragic story will be offensive. You can also upload for other people and overwrite names

Next steps – three options to choose before you save your draftNext steps – three options to choose before you save your draft

This puts the news release as the ‘top story’ on the RNLI website until another story is chosen

This puts the news release as the ‘top story’ on the RNLI website until another story is chosen

This ask your colleagues to proof-read itThis ask your colleagues to proof-read it

This sets a date and time for publishing – once the news release is approved

This sets a date and time for publishing – once the news release is approved

Save

your

work!

News Centre 1.1

Publishing your news release

‘Save as draft’ puts your news release into your own work basket‘Save as draft’ puts your news release into your own work basket

Now find the dropdown menu with your mouse and click on ‘Publish/Send for approval’. Your story will be published and the status will change to ‘Approved’ unless you have ticked the box asking for review. In that case, the status will change to ‘Pending’ as Communications reads your story

Now find the dropdown menu with your mouse and click on ‘Publish/Send for approval’. Your story will be published and the status will change to ‘Approved’ unless you have ticked the box asking for review. In that case, the status will change to ‘Pending’ as Communications reads your story

You can also check how your news release will look by simply clicking on the headline and print it out!

You can also check how your news release will look by simply clicking on the headline and print it out!

News Centre 1.1

Making changes to your published news release

To change, remove or delete an approved and published news release, click on the dropdown menu

To change, remove or delete an approved and published news release, click on the dropdown menu

‘Edit’ leaves the news release on the website but allows you to make changes. Remember you will need to republish it (or send for approval) to make those changes appear

‘Edit’ leaves the news release on the website but allows you to make changes. Remember you will need to republish it (or send for approval) to make those changes appear

‘Unpublish’ removes the news release from the website and changes the status back to ‘draft’ – this is useful if there is suddenly a question mark over the contents

‘Unpublish’ removes the news release from the website and changes the status back to ‘draft’ – this is useful if there is suddenly a question mark over the contents

‘Delete’ destroys the news release entirely

‘Delete’ destroys the news release entirely

‘Unlock’ can be used if the system says the news release is locked for editing. Sometimes this occurs as a technical glitch but it may also mean somebody else is editing the document – proceed with care!

‘Unlock’ can be used if the system says the news release is locked for editing. Sometimes this occurs as a technical glitch but it may also mean somebody else is editing the document – proceed with care!

News Centre 1.1

Sending your news releaseto journalists

First create a new email and write an introduction to the journalist and add a link to the press release.


Method 1 – copy paste your news release into an emailWarning: this may not work with all email and browser combinations. See Method 2

Go to your published news release and click on ‘Print this page’


Press ‘Ctrl’ and ‘A’ to mark the entire text. Then press ‘Ctrl’ and ‘C’

Press ‘Ctrl’ and ‘A’ to mark the entire text. Then press ‘Ctrl’ and ‘C’

Press ‘Ctrl’ and ‘V’ to paste your news release into the body of the email




Method 2 – if copy paste does not work

Then press ‘Ctrl’ and ‘PrintScreen’ to effectively take a snapshot of the screen

Then press ‘Ctrl’ and ‘PrintScreen’ to effectively take a snapshot of the screen

Tip: enlarge or reduce the size of the screen with ‘Ctrl’ and ‘-’ or ‘+’.

Tip: remove the webpage header with F11

Tip: enlarge or reduce the size of the screen with ‘Ctrl’ and ‘-’ or ‘+’.

Tip: remove the webpage header with F11

news centre 1.1 logging into the news centre and creating your release comms staff/admin

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