newgen vendor registration solution on cloud
TRANSCRIPT
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VENDOR REGISTRATION
PROCESS WORFLOW AUTOMATION USING
OMNIPROCESS
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Vendor Registratration ProcessBusiness Case• A request for registration comes to the company• Vendor submits all its documents to the company with the filled application form.• In this demo we are just showcasing the single document of Application Form, in real scenario number of
documents may vary as per the company requirement• First of all scanning user scans all the documents and send to the verifier user• Verifier user checks the number of documents and scanning quality and sends it for further processing• Now approver user receives the documents and check the credentials of the Vendor to give his
comments and he finds an exception in details and route back the documents to the previous step to the verifier user.
• Now documents comes to exception 1 to the verifier user and verifier user again checks the credentials and approve it further
• Now Approver user again receives the documents and approve it now for further processing• Now registration user receives the application and checks all the credentials and comments from the
previous users • Now he has two options, if he finds any ambiguity then he can raise and exceptions and documents can
go back to the approver user• If everything is OK then he will finally approve a vendor for registration and vendor will be registered in
the organization• Finally all the documents will be archived in the final vendor folder with all the supporting documents
and details and user who have the access of that folder of registered vendor, can view all the documents• At any point of time, any user have the rights to discard the application of the vendor
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Start Document scanned
and indexing parameters added
Exception Resolution
Discard
Documents verified
Approves the application and forward for final decision making
Decision 1 Decision 2 Final Approval for registration Decision 3
Exception Resolution
Vendor Registered
Vendor Master
End ProcessFilled Form
Verifier User Approver Registration User
Vendor details
Yes
Exce
pti
on
R
ais
ed
Yes Yes
Exce
pti
on
R
ais
ed
Dis
ca
rd
Dis
ca
rd
Dis
ca
rd
Scanning User
E-mail sent to the Vendor
Standard workflow
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Process initiation through OmniScan
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Importing of documents in to OmniScan
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Importing of documents in to OmniScan
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Indexing parameters in to OmniScan
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Indexing parameters in to OmniScan
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Exporting Documents to the Process Flow
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Exporting Documents to the Process Flow
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Report on successful export
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Report on successful export
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Login to the DMS for Process Flow
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Verifier user finds the documents in his queue
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Verifier opens & approves the documents
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Approver user finds documents in his queue
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Approver user opens & approves the documents
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Approver user opens & raise an exception
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Verifier user sees an exception in his folder
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Verifier user clears the exception approve it
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Verifier user clears the exception approve it
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Approver again gets the item for approval
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Approver opens his queue item and approve
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Register user find line item in his queue
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Register user opens and approve the line item
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Register user checks Vendor Documents in repository
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Annotations can be applied to the documents
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Thanks