new zealand cadet forces · 2020-05-25 · new zealand cadet forces – cadetnet user guide –...

NEW ZEALAND CADET FORCES

CADETNET USER GUIDE

VERSION 2.01

MAY 2020

NEW ZEALAND CADET FORCES – CADETNET USER GUIDE – Version 2.00


Contents

1 Introduction ................................................................................................................... 3

1.1 Purpose .................................................................................................................. 3

1.2 Scope ..................................................................................................................... 3

1.3 Conventions Used .................................................................................................. 4

2 Accessing the Intranet and CadetNet ........................................................................... 6

2.1 Personnel Logging in for the First Time .................................................................. 6

2.2 Intranet / CadetNet Toggle ..................................................................................... 6

2.3 Welcome Page ....................................................................................................... 6

3 MY PROFILE ................................................................................................................ 7

3.1 My Profile ................................................................................................................ 7

3.2 Contact Details ....................................................................................................... 9

3.3 Next of Kin ............................................................................................................ 14

3.4 School & Other ..................................................................................................... 17

3.5 Doctor & Medical .................................................................................................. 19

3.6 Awards .................................................................................................................. 23

3.7 Promotions & Service History ............................................................................... 32

3.8 Authorised & Recognised Activities ...................................................................... 34

3.9 Security Clearance ............................................................................................... 36

3.10 Attendance ........................................................................................................ 37

3.11 NZCF Info .......................................................................................................... 40

4 UNIT ADMINISTRATION ............................................................................................ 43

4.1 Unit Personnel ...................................................................................................... 43

4.2 Cadet Attendance ................................................................................................. 45

4.2.1 Cadet Parade Night Absences ....................................................................... 47

4.3 UO/Sup Stf/Officer Attendance ............................................................................. 48

4.4 Div/Plt/Flt Headings .............................................................................................. 49

4.5 NZCF20 – Monthly Returns (Sections 1, 2 & 3) .................................................... 50

4.6 NZCF20 – Monthly Returns (Sections 4, 5, 6 & 7) ................................................ 53

4.7 NZCF20 – Monthly Returns (Section 8) ................................................................ 57

4.8 NZCF20 – Monthly Returns (Section 9) ................................................................ 59

4.9 Reports Index ....................................................................................................... 60

5 UNIT TRAINING ......................................................................................................... 62

5.1 Unit Training Program ........................................................................................... 62

5.1.1 Add a New Activity ......................................................................................... 64

5.1.2 Edit Activity ..................................................................................................... 66


5.1.3 Add Venue ..................................................................................................... 68

5.1.4 Edit Venue ...................................................................................................... 70

5.1.5 Attendees ....................................................................................................... 72

5.1.6 Open to other units ......................................................................................... 78

5.2 Unit Training Venues ............................................................................................ 79

6 ATP (Annual Training Program) ................................................................................. 80

6.1 Add a New Course ................................................................................................ 82

6.2 Edit Course Details ............................................................................................... 84

6.3 Apply for an Activity .............................................................................................. 87

6.4 Selecting and Prioritising Applicants ..................................................................... 90

7 HQ ADMINISTRATION ............................................................................................... 92

7.1 User Search .......................................................................................................... 92

Personnel Stats .......................................................................................................... 93

7.2 .................................................................................................................................. 93

7.3 Unit NZCF20 submissions .................................................................................... 94

8 NOTIFICATIONS ........................................................................................................ 95

9 LOGOUT/STOP MASQUERADING ........................................................................... 96

10 Table of Figures .......................................................................................................... 97

A. Annex A ...................................................................................................................... 99

A.1. Logging into CadetNet .......................................................................................... 99

A.2. Changing Your Password ................................................................................... 105

B. Annex B .................................................................................................................... 106

B.1. How To: .............................................................................................................. 106

B.1.1. Assign a New Role. ................................................................................... 106

B.1.2. Release Personnel .................................................................................... 112

C. Annex C – Quick Guide for a Cadet Applying to Attend an Authorised Activity ........ 117

D. Annex D – Quick Guide for a Next of Kin Approving a Cadet to Attend an Activity .. 119

E. Annex E .................................................................................................................... 121

Prepared for the New Zealand Cadet Forces

By the S6 – Communications and Information Systems (CIS) Team

© Copyright is vested with the New Zealand Cadet Forces

NEW ZEALAND CADET FORCES – CADETNET USER GUIDE – Version 2.00 Page 1 of 126

Record of Amendments

Date Version Author Description of Change

04 Feb 2018 v1.00 CIS Team Initial Release of the User Guide.

10 Feb 2018 v1.01 CIS Team

Updated sections:

• 4.1 – My Profile

• 5.1 – Unit Personnel

• 5.2 – Cadet Attendance

• 7 – Table of Figures

20 Feb 2018 v1.02 CIS Team Updated sections:

• 4.7 – Promotions & Service History

22 Feb 2018 v1.03 CIS Team Updated sections:

• 4.10 – Attendance

03 Mar 2018 v1.04 CIS Team

Updated sections:



• Annex B – Added

16 Jun 2018 v1.05 CIS Team

Updated sections:

• 2.2 – Scope

• 3.1 – Personnel Logging in For the First Time

• 3.3 – Welcome Page

• 4.1 – My Profile

• 4.2 – Contact Details

• 4.11 – NZCF Info – Added

• 6 – HQ Administration

• 7 – Notifications

• Annex A

• Annex C - Added

16 Sep 2018 v1.06 CIS Team

Updated sections:



• 10 – Annex A

• 10.2 – Changing Password

Version 2.00 Page 2 of 126 03 May 2020

Date Version Author Description of Change

03 May 2020 v2.00 CIS Team

• 1.2 – Scope

• 1.3 – Conventions Used

• 2 – Accessing the Intranet and CadetNet


• 3.3 – Next of Kin (Notes)


• 3.8 – Authorised & Recognised Activities

• 3.10 – Attendance.

• 4 – Unit Administration

• 4.4 – Div/Plt/Flt Headings

• 4.5 – NZCF20 – Monthly Returns (Sections 1, 2 & 3) added

• 4.6 – NZCF20 – Monthly Returns (Sections 4, 5, 6 & 7) added

• 4.7 – NZCF20 – Monthly Returns (Section 8) added

• 4.8 – NZCF20 – Monthly Returns (Section 9) added

• 4.9 – Reports Index added

• 5.1 – Unit Training Program added

• 5.1.1 – Add a New Activity added

• 5.1.2 – Edit Activity added

• 5.1.3 – Add Venue added

• 5.1.4 – Edit Venue added

• 5.1.5 – Attendees added

• 5.1.6 – Open to other units added

• 6 – ATP

• 6.1 – Add a New Course

• 6.2 – Edit Course Details

• 6.3 – Apply for an Activity

• 6.4 – Selecting and Prioritising Applicants

• 7.1 – User Search updated

• 7.2 – Personnel Stats added

• 7.3 – Unit NZCF20 submissions added

• Annex C – Quick Guide for a Cadet Applying to Attend an Authorised Activity

• Annex D – Quick Guide for a Next of Kin Approving a Cadet to Attend an Activity

25 May 2020 v2.01 CIS Team



• 4.2 – Cadet Attendance

• 5.1.5 – Attendees

• 6.3 – Apply for an Activity


1 Introduction

1.1 Purpose

The purpose of this document is to explain the component screens of CadetNet so that

you, the User, can use CadetNet with confidence.

1.2 Scope

This document will show you sample screens and then an explanation of what each field

on the screen should contain with examples.

You will be taken through the following MENU and Sub Menu options:

WELCOME

MY PROFILE

My Profile

Contact Details

Next of Kin

School & Other

Doctor & Medical

Awards

Promotions & Service History

Authorised & Recognised Activities

Security Clearance

Attendance

NZCF Info

UNIT ADMINISTRATION

Unit Personnel

Cadet Attendance

UO/Sup Stf/Officer Attendance

Div/Plt/Flt Headings

NZCF 20 – Monthly return

UNIT TRAINING

Unit Training Program

Unit Training Venues

ATP

HQ ADMINISTRATION

User Search

Personnel Stats

Unit NZCF20 submissions

NOTIFICATIONS

LOGOUT/STOP MASQUERADING


1.3 Conventions Used

Item Type Description

A Button on the screen B Designated as Type ‘B’ and will have some associated actions depending on the User’s permissions.

A Drop-Down list D Designated as Type ‘D’ and provides the User with a list of options to select from.

A Field on the screen F Designated as Type ‘F’ and may have data entered or may be read only depending on the User’s permissions.

A Hyperlink on the screen

H Designated as Type ‘H’ and will take the User to another page or even website when clicked on. Displays as underlined blue text.

A Menu option M Designated as Type ‘M’ and take you to the designated page if you have the appropriate User permissions.

Selection S Designated as Type ‘S’ and provides the User with a list of options to select from. Similar to a Drop-Down list, but all options are displayed.

Yes or No Toggle Option Y/N You can only select either Yes or No.

or C A check box to indicate if something is true/has been selected or not.

Fields that have a magnifying glass in them are

autocomplete fields in that they will search for the

combination of characters you enter. Type in the

characters that you want to search for and then click

on the one you want from the values returned. You

will see the icon change to a ripple effect while the

system is searching.

The Save button saves the page you are on with any

new or changed information or settings.

A red dot in a field indicates that it is a mandatory

field and that information is required to be entered in

order to proceed.


Wherever you see a field label underlined it means

that ‘help text’ is available to tell you what needs to

be entered into the field.

The ‘help text’ can be seen by hovering your mouse

pointer over the field label. Moving the mouse

pointer off the label will hide the ‘help text’.

Anywhere you see the red calendar box next to a

field it is a date field. Click on the red calendar box

and USE the date picker to select the date you want,

select the date in the order year, month, and day.

Manually typing it in could cause an issue with the

system not recognising the date properly.

A new feature in v2.00 is the ability to filter lists.

Just under each heading label you will see a

horizontal grey bar that when you hover your mouse

over it will expand out to a full field that you can enter

your filter criteria into to help locate specific records.


2 Accessing the Intranet and CadetNet

2.1 Personnel Logging in for the First Time

Refer to Annex A (page 99)

2.2 Intranet / CadetNet Toggle

Once your Unit has been enabled to access CadetNet you will see an Intranet / CadetNet

Toggle that enables you to switch from the Intranet to CadetNet and vice-versa.

Figure 1: Intranet CadetNet Toggle Button

Clicking on CadetNet portion of the toggle will take you to the CadetNet Welcome page.

2.3 Welcome Page

Figure 2: Welcome Page


WELCOME M The page that you are currently on.

MY PROFILE M Takes you to the My Profile page.

UNIT ADMINISTRATION

M Takes you to the Unit Administration page.

UNIT TRAINING M Takes you to the Unit Training Program page.

ATP M Takes you to the Annual Training Program (ATP) page.

HQ ADMINISTRATION M Takes you to the HQ Administration page.

NOTIFICATIONS M Takes you to the Notifications page.

LOGOUT M Logs you out of CadetNet and the Intranet.

Website Admin Team L Open a blank email with the [email protected] email address defaulted in.

Email Website Admin Team

B Open a blank email with the [email protected] email address defaulted in.

mailto:[email protected]



3 MY PROFILE NOTE: Updates to Cadet records can only be done by Officers, Under Officers or Supplementary Staff

who have the Adjutant’s or Assistant Adjutant’s role.

Unit Commanders and Executive Officers can also update Cadet Records.

3.1 My Profile

Figure 3: My Profile

To access the My Profile details, you need to click on the [Edit Pencil] image located at the

bottom right corner of the person’s profile picture. Doing so will toggle the display or hiding

of the above information.


My Profile

First Name F We recommend getting the names from a birth certificate or other official document.

Middle Name(s) F

All their middle names.

We recommend getting the names from a birth certificate or other official document.

Family Name F

Their Family Name/Surname.

We recommend getting the names from a birth certificate or other official document.

Preferred Name F This is the 'Known As' name i.e. if their First Name is James this might be Jim.

Initials F

All their initials from their First and Middle Names.

i.e. If their name was John Geoffrey Doe the initials would be J.G. They get used on nominal roles and the like i.e. Rank J.G. Dow.

Maiden Name F

In the event a senior cadet is married, their Maiden Family Name.

Or if they have had a change of name, their previous Family Name.



Personal Email Address

F The person’s personal email address. Not their Cadet Forces Email Address, if they have one.

Tax Code D

Select the Tax Code that you use for any New Zealand Cadet Forces activities that you would participate in and receive pay from the NZCF.

If you are not sure what your Tax Code should be then please use the following IRD web page to work out what your tax code should be:

www.ird.govt.nz/how-to/taxrates-codes/workout/

Bank Account Number F

If you participate in any New Zealand Cadet Forces Authorised Activity for which you will receive pay you need to enter your Bank Account Number here.

For security reasons ONLY the person who owns the Bank Account and HQ Admin can see the number.

Under Officers, Supplementary Staff and Officers can enter their Bank Account Number.

Cadets will need to submit a form NZCF 25A to HQ with their Bank Account details and HQ will enter it on their behalf.

http://www.ird.govt.nz/how-to/taxrates-codes/workout/


3.2 Contact Details

Figure 4: Contact Details


Contact Details M The page you are currently on.

Next of Kin M Takes you to the Next of Kin page.

School & Other M Takes you to the School & Other page.

Doctor & Medical M Takes you to the Doctor & Medical page.

Awards M Takes you to the Awards page.

Promotions & Service History

M Takes you to the Promotions & Service History page.

Authorised & Recognised Activities

M Takes you to the Authorised & Recognised Activities page.

Security Clearance M Takes you to the Security Clearance page.

Attendance M Takes you to the Attendance page. Officers, Under Officers, OFFCDTs and Supplementary Staff Only.

NZCF Info M Takes you to the NZCF Info page.



[The Profile Picture] F

Displays a placeholder image that can be updated with the person’s actual photo.

To update the photo, click on the image and the following pop-up box will be displayed:

Figure 5: Choose File Pop-Up

Click on the Choose File button.

Select the photo you want to use. It must be less than 2MB.

Click on the Upload button.

When it has finished the following pop-up will appear:

Figure 6: Upload Complete

Click the Close button and you are finished.

[The Edit Pencil] B Click on the [Edit Pencil] icon to display or hide the ‘My Profile’ window.

Contact Details

Pre-nominal F If the person has a title such as Doctor, Professor etc. then that can be entered here.

Physical Address F

Enter the physical address of the person, where you would take them if you needed to return them, not a P.O. Box number.

Street number and street name i.e. 130 Main Street

Suburb/Town F Enter the Suburb but if there is no suburb then enter the Town or City.

Town/City F Enter the name of the Town or City if there is a suburb name in the previous cell. Otherwise leave this field blank.



Post Code F

Enter the Post Code for the address that you entered in the preceding fields.

Note: To get the correct post code we suggest you use either: https://nzpost.co.nz/tools/address-postcode-finder, or https://www.google.co.nz/maps/

Mailing Address F

Enter the mailing address of the person, if different to their physical address.

Can be a P.O. Box number or street number and street name i.e. P.O. Box 999 or 135 Main Street.

Mailing Suburb/Town F Enter the mailing Suburb but if there is no suburb then enter the mailing Town or City.

Mailing Town/City F Enter the name of the mailing Town or City if there is a mailing suburb name in the previous cell. Otherwise leave this field blank.

Mailing Post Code F

Enter the mailing Post Code for the address that you entered in the preceding fields.

Note: To get the correct post code we suggest you use:

https://nzpost.co.nz/tools/address-postcode-finder

Primary Phone F

Enter the primary contact phone number, be it a land line or mobile phone.

Don't use any hyphens, brackets, or spaces. Include the leading zero.

Use formats like the following:

• 021123456

• 0271234567

• 049876543

• 091112222

etc.

Secondary Phone F

Enter a secondary contact phone number if there is one, be it a land line or mobile phone.

Don't use any hyphens, brackets, spaces. Include the leading zero.


• 021123456

• 0271234567

• 049876543

• 091112222

etc.



https://www.google.co.nz/maps/




Work Phone F

Enter a work contact phone number if there is one, be it a land line or mobile phone.



• 021123456

• 0271234567

• 049876543

• 091112222, etc.

Extension F

Enter a work extension number if there is one.

Don't use any hyphens, brackets, spaces.


• 1234

• 123, etc.

Email F

Enter the person's personal email address.

This is not to be the same as another family member, it must be unique to the person as it will be their way of logging into CadetNet.

They can use any valid email address, Gmail, Hotmail, yahoo, school email address etc.

For those with @cadetforces.org.nz email addresses, it will be that email address.

Enrolled Date F Enter the date that the person was enrolled in the New Zealand Cadet Forces.

Date of Birth F

Enter the person's Date of Birth.

We recommend obtaining the date from a birth certificate or other official document.

Gender D Select the gender of the person from the drop down.

IRD Number F

If the person has an IRD Number, then enter it.

If they have staffed a course, they should have an IRD Number.

Parade nights attended F

Displays the total number of parade nights the person has completed as a Cadet since joining the New Zealand Cadet Forces. It does not include weekend activities and other authorised or recognised activities.

Age F Displays the person’s age in years and months.

Service F

Displays the person’s length of service in years and months.

Calculated from the Service History screen, NOT the Enrolled Date.



Nearest Public Transport Pick Up Point

F

To assist the CFTSUs with planning travel you need to identify the nearest main centre where a person would catch a regularly scheduled bus that would get the person to their CFTSU.

This is so the Advisors do not have to guess where to book travel from especially when someone has a rural address that could be well away from a main centre or between two main centres.


3.3 Next of Kin

Figure 7: Next of Kin


NOK

[Plus Button]

B Opens a new Next of Kin window for you to enter the Next of Kin’s details.

Relationship D Select the Relationship Type for this Next of Kin.

Family Name F Enter the Family Name/Surname for the Next of Kin.

First Name F Enter the First Name for the Next of Kin.

Middle Name/s F Enter the Middle Name/s for the Next of Kin.

Physical address F

Enter the physical address of the Next of Kin, not a P.O. Box number.

Street number and street name i.e. 130 Main Street

Suburb/Town F Enter the Suburb, but if there is no suburb then enter the Town or City.




Post Code F



Primary Phone F

Enter the primary contact phone number for the Next of Kin, be it a land line or mobile phone.



• 021123456

• 0271234567

• 049876543

• 091112222, etc.

Secondary Phone F

Enter a secondary contact phone number for the Next of Kin if there is one, be it a land line or mobile phone.



• 021123456

• 0271234567

• 049876543

• 091112222, etc.

Work Phone F

Enter a work contact phone number for the Next of Kin if there is one, be it a land line or mobile phone.



• 021123456

• 0271234567

• 049876543

• 091112222, etc.

Extension F

Enter a work extension number for the Next of Kin if there is one.

Don't use any hyphens, brackets, spaces.


• 1234

• 123, etc.






Email F

Enter the Next of Kin 's personal email address.

This is not to be the same as the person that you are adding this Next of Kin record for.

It can be the same as other Next of Kin entries.

It can be any valid email address, Gmail, Hotmail, yahoo, work email address etc.

NOTES: You can load as many Next of Kin entries as the person wants to include.

It is imperative that you have at least two Next of Kin, with one of them being an alternate point

of contact at a DIFFERENT physical address to the primary Next of Kin.

Email alerts sent by CadetNet will ONLY be sent to the first Next of Kin at the top of the page.

You can re-order the Next of Kin simply by dragging them on the screen.


3.4 School & Other

Figure 8: School & Other - No Selected

Figure 9: School & Other - Yes Selected



School & Other

School F

Type in part of the name of the School or University and the system will return values that match your selection. Click on the name you want, and it will be added to the field.

A valid entry must be selected.

Year/Level F Enter the person's highest level or year that they have attained to date.

NSN Number F

Enter the person's National Student Number.

Every Cadet, NCO or UO will have one even if they are home schooled.

They are available from the primary schools or colleges, NOT NZQA.

For home schooled personnel they are available via the Ministry of Education.

Occupation F Enter the person's occupation if they have one.

Specific Religious or Cultural Requirements

Y/N

Select 'Yes' if the person has any specific religious or cultural requirements.

When you select ‘Yes’ a text box will open below for you to enter the specific details.

See Figure 9: School & Other - Yes Selected.

I have a learning disability

Y/N

Select 'Yes' if the person has any specific learning disabilities.



I require a reader/writer for examinations

Y/N

Select 'Yes' if the person requires a reader/writer for examinations.




3.5 Doctor & Medical

Figure 10: Doctor & Medical – No Selected


Figure 11: Doctor & Medical – Yes Selected



Doctor’s Information

Family Doctor F

Enter the name of the person's doctor.

If they have no specific doctor because they get the duty doctor at a medical centre, then enter the name of the medical centre.

Surgery Name F Enter the name of the person's surgery or medical centre.

Physical Address F

Enter the physical address of the Doctor not a P.O. Box number. In case the person needs to be taken to their doctor.

Street number and Street Name i.e. 130 Main Street

Suburb/Town F Enter the Suburb but if there is no suburb then enter the Town or City.


Post Code F



Primary Phone F

Enter the Doctor's primary contact phone number, be it a land line or mobile phone.

Don't use any hyphens, brackets, spaces. Include the leading zero


• 021123456

• 0271234567

• 049876543

• 091112222 etc.

After hours phone F

Enter the Doctor's after hours contact phone number if there is one, be it a land line or mobile phone.

Don't use any hyphens, brackets, spaces. Include the leading zero


• 021123456

• 0271234567

• 049876543

• 091112222 etc.

Email F Enter the Doctor's email address or Surgery Email address if they have one.






Medical History & Dietary Requirements

I currently have a disease / sickness / injury / allergies / disorder

Y/N

Select 'Yes' if the person has a current disease or sickness.


See Figure 11: Doctor & Medical – Yes Selected.

I am recovering from a disease / sickness / injury / allergies / disorder

Y/N

Select 'Yes' if the person is recovering from a disease or sickness.



I am currently receiving medical treatment

Y/N

Select 'Yes' if the person is receiving any medical treatment.



I currently have restrictions on activities that I can participate in

Y/N

Select 'Yes' if the person has any restrictions on physical activities.



I am currently taking medication

Y/N

Select 'Yes' if the person is currently taking any medication.



I have previously had an adverse reaction to medical drugs

Y/N

Select 'Yes' if the person has a reaction to any medical drugs.



When was your last – Tetanus inoculation?

F If the person has had a Tetanus inoculation. then enter the date they received it.

When was your last – or Tetanus booster inoculation?

F If the person has had a Tetanus booster inoculation. then enter the date they last received it.

I have special dietary requirements

Y/N

Select 'Yes' if the person has any specific dietary requirements.




3.6 Awards

Figure 12: Awards Screen – Part 1


Badges of Skill

SCC – Engineer F Enter the date that the person earned the Engineer Skill badge.

SCC – Medic F Enter the date that the person earned the Medic Skill badge.

SCC – Musician F Enter the date that the person earned the Musician Skill badge.

SCC – Quartermaster F Enter the date that the person earned the Quartermaster Skill badge.

SCC – Writer F Enter the date that the person earned the Writer Skill badge.

NZCC – Basic F Enter the date that the person earned the Basic Skill badge.

NZCC – Corps F Enter the date that the person earned the Corps Skill badge.

NZCC – Advanced F Enter the date that the person earned the Advanced Skill badge.

NZCC – William Robert Friar

F Enter the date that the person earned the William Robert Friar Skill badge.

ATC – Basic 1 F Enter the date that the person earned the Basic One Skill badge.



ATC – Basic 2 F Enter the date that the person earned the Basic Two Skill badge.

ATC – Proficiency F Enter the date that the person earned the Proficiency Skill badge.

ATC – Advanced F Enter the date that the person earned the Advanced Skill badge.

ATC – Gliding Brevet F Enter the date that the person earned the Gliding Brevet Skill badge.

ATC – Power Flying Brevet

F Enter the date that the person earned the Power Flying Brevet Skill badge.

ATC – Navigation Brevet

F Enter the date that the person earned the Navigation Brevet Skill badge.

ATC – RNZAF Flying Schol/Immersion.

F Enter the date that the person completed an RNZAF Flying Scholarship or RNZAF Flying Immersion course.


Awards continued.

Figure 13: Awards Screen - Part 2


Marksman Badge

Date of Issue F Enter the date that the Marksman Badge was awarded.

Date of Expiry F Enter the date that the use of the Marksman Badge expires.

First Aid Qualifications

Certificate Type F Enter the type of First Aid Certificate that has been earned.

Date of Issue F Enter the date the First Aid Certificate was earned.



Date of Expiry F Enter the date the First Aid Certificate expires.

Note: A new line will automatically appear when you save the current record.

Duke of Edinburgh Awards

Bronze F Enter the date the person earned the D of E Bronze Award.

Bronze Comments F Enter any comments pertaining to the D of E Bronze Award.

Silver F Enter the date the person earned the D of E Silver Award.

Silver Comments F Enter any comments pertaining to the D of E Silver Award.

Gold F Enter the date the person earned the D of E Gold Award.

Gold Comments F Enter any comments pertaining to the D of E Gold Award.

Swimming Tests

Date Completed. F Enter the date the person successfully completed the Swimming Test.

Remarks. F Enter any remarks pertaining to the Swimming Test.

Note: A new line will automatically appear when you save the current record.


Awards continued



Boating Certificates

Pulling Charge F Enter the date the person earned the Pulling Charge Certificate.

Pulling Charge – Comments

F Enter any comments pertaining to the Pulling Charge Certificate.

Sailing Crew F Enter the date the person earned the Sailing Crew Certificate.

Sailing Crew – Comments

F Enter any comments pertaining to the Sailing Crew Certificate.



Sailing Charge F Enter the date the person earned the Sailing Charge Certificate.

Sailing Charge – Comments

F Enter any comments pertaining to the Sailing Charge Certificate.

Power Charge F Enter the date the person earned the Power Charge Certificate.

Power Charge – Comments

F Enter any comments pertaining to the Power Charge Certificate.

Primary Specialist Qualifications

Seamanship Class III F Enter the date the person earned their Seamanship Class III.

Seamanship Class III – Comments

F Enter any comments pertaining to their Seamanship Class III.

Seamanship Class II F Enter the date the person earned their Seamanship Class II.

Seamanship Class II – Comments

F Enter any comments pertaining to their Seamanship Class II.

Seamanship Class I F Enter the date the person earned their Seamanship Class I.

Seamanship Class I – Comments

F Enter any comments pertaining to their Seamanship Class I.

National Boating Courses

Sailing Course F Enter the date the person completed the Sailing Course.

Sailing Course – Comments

F Enter any comments pertaining to their completing the Sailing Course.

Yachting NZ LTS 1 F Enter the date the person completed the Yachting NZ LTS 1 Course.

Yachting NZ LTS 1 – Comments

F Enter any comments pertaining to their completing the Yachting NZ LTS 1 Course.

Yachting NZ LTS 2 F Enter the date the person completed the Yachting NZ LTS 2 Course.

Yachting NZ LTS 2 – Comments

F Enter any comments pertaining to their completing the Yachting NZ LTS 2 Course.

NZ Coast Guard Qualifications

Day Skippers F Enter the date the person completed the Day Skippers Course.

Day Skippers – Comments

F Enter any comments pertaining to their completing the Day Skippers Course.



Boat Masters F Enter the date the person completed the Boat Masters Course.

Boat Masters – Comments

F Enter any comments pertaining to their completing the Boat Masters Course.


Awards continued



Life Saving Qualifications

Date Completed F Enter the date the person completed the lifesaving qualification.

Certificate Type Awarded

F Enter the type of lifesaving certificate that they have earned.

Good Service Badges

Good Service Badge I F Enter the date the person earned their Good Service Badge I.



Good Service Badge I - Comments

F Enter any comments pertaining to the earning of their Good Service Badge I.

Good Service Badge II F Enter the date the person earned their Good Service Badge II.

Good Service Badge II - Comments

F Enter any comments pertaining to the earning of their Good Service Badge II.

Good Service Badge III F Enter the date the person earned their Good Service Badge III.

Good Service Badge III - Comments

F Enter any comments pertaining to the earning of their Good Service Badge III.

Note: The following fields only display if the person is >= 18 years of age.

Driver Fatigue Training Completed

Date Completed F Enter the date the person completed the Driver Fatigue training course.

Location Where Completed

F Enter the location where the person completed the Driver Fatigue training course.

Cadet Force Medal and Clasps

CFM Due F Enter the date the person is due to have their Cadet Forces Medal awarded.

CFM Awarded F Enter the date the person was awarded their Cadet Forces Medal.

First Clasp Due F Enter the date the person is due to have their First Clasp to the Cadet Forces Medal awarded.

First Clasp Awarded F Enter the date the person was awarded their First Clasp to the Cadet Forces Medal.

Second Clasp Due F Enter the date the person is due to have their Second Clasp to the Cadet Forces Medal awarded.

Second Clasp Awarded

F Enter the date the person was awarded their Second Clasp to the Cadet Forces Medal.

Third Clasp Due F Enter the date the person is due to have their Third Clasp to the Cadet Forces Medal awarded.

Third Clasp Awarded F Enter the date the person was awarded their Third Clasp to the Cadet Forces Medal.

Fourth Clasp Due F Enter the date the person is due to have their Fourth Clasp to the Cadet Forces Medal awarded.

Fourth Clasp Awarded F Enter the date the person was awarded their Fourth Clasp to the Cadet Forces Medal.

Fifth Clasp Due F Enter the date the person is due to have their Fifth Clasp to the Cadet Forces Medal awarded.

Fifth Clasp Awarded F Enter the date the person was awarded their Fifth Clasp to the Cadet Forces Medal.


3.7 Promotions & Service History

Figure 16: Promotions and Service History

WARNING: DO NOT enter a ‘To’ Date in the person’s last listed rank or their last listed

Unit Service History before you have entered their next rank or next Unit

Position. For a person to appear within a Unit’s Roll they must have a rank

that is not end dated AND a Unit position that is not end dated as that is what

tells the system what their current rank and position are.

NOTES: A person may have more than one role that is not end dated i.e. they may fulfil two roles as

Training Officer and Adjutant within a Unit or parade in more than one Unit. The Role is

what decides a person’s permissions within CadetNet.

If you are assigning a role to someone then always ensure you end date the previous role

i.e. from OFFICER to ADJ or from UO to TO.

For a detailed step by step process on how to ‘Release Personnel’ or ‘Assign a New Role’

please refer to Appendix B.

Refer to Annex C for a Matrix of Roles to Permissions.


Promotions

Corps D Select the Corps that person belongs to as that filters the available ranks to select from.

Rank D Select the Rank the person is attaining.

From F Use the date picker to select the date that this rank will take effect from.

To

F

Use the date picker to select the date that this rank will no longer be valid from.

Note: See Warning on preceding page.



Unit Service History

Unit F Select the Unit that this role applies to.

From F Use the date picker to select the date that this role will take effect from.

To F

Use the date picker to select the date that this role will no longer be valid from.

Note: See Warning on preceding page.

Role D

Select the role that you are assigning to this person.

Note: The role you assign also assigns the CadetNet permissions that the person will have.

For the safety and security of the personnel in your unit do not assign a role higher than they need to fulfil their role in the Unit.

Squad F

If you wish to assign a person to a Division/Platoon/Flight, then type in the name of the Division/Platoon/Flight here.

If it already exists, then you should see the name appear next to the field and you can select it.

Note: You are not limited to the existing options when entering values in this field.

Notes: DO NOT create a new Service History entry if all you are doing is changing their

Division/Platoon/Flight. Just update the Squad field with the new Division/Platoon/Flight name.

To 'Transfer' a Cadet, send the Email exchange with the receiving CUCDR to

[email protected] and we will action the transfer.



3.8 Authorised & Recognised Activities

Figure 17: Authorised and Recognised Activities Completed


Authorised Activities Completed (populated from the ATP)

Activity Name F The name of the Authorised Course or Activity that the person attended.

From Date F The first day of the Course or Activity.

To Date F The last day of the Course or Activity.

Status F

For Students:

Prior to the activity start date, it displays the status of your application.

Prior to the activity end date, it displays your status on the course.

After the activity end date, it displays either ‘Qualified’ or ‘Not Qualified’.

For Staff:

All staff applications just display ‘Staff’

Role F Only displays if you staffed the course and displays the role that you held on the course.

Recognised Activities Completed (populated from Unit Training)

Activity Name F The name of the Recognised Activity that the person attended.

Unit F The name of the Unit that hosted or was the primary unit for the activity.



From Date F The first day of the Activity.

To Date F The last day of the Activity.

Status F

For Students:

Prior to the activity start date, it displays the status of your application.

Prior to the activity end date, it displays your status on the course.

After the activity end date, it displays either ‘Qualified’ or ‘Not Qualified’.

For Staff:

All staff applications just display ‘Staff’

Role F Only displays if you staffed the course and displays the role that you held on the course.

Note: Clicking on a Course/Activity row in either the Authorised Activities Completed or the Recognised

Activities Completed sections will display the ‘Course application history’ popup where you will be

able to see the steps that the application has gone through to date. i.e. CAPT Steve Rogers’

Cadet2020 application.


3.9 Security Clearance

Figure 18: Security Clearance

Note: Only the S1 Team can add entries to the Security Clearance page, it is read only

for everyone else.


Security Clearance

Received at HQ F Displays the date that your Security Clearance application was received to Headquarters.

Sent for Check F Displays the date that Headquarters sent your Security Clearance application off for checking.

Returned F Displays the date that your Security Clearance application was received back at Headquarters from being checked.

Approved D Either ‘Yes’ of ‘No’ will be displayed.

Expires F

The date on which your security clearance expires. After this date you will be blocked from access to the Intranet and CadetNet until such time as you have a new security clearance.

We suggest initiating the process at least three months before it expires to give Headquarters time to process it.


3.10 Attendance

Note: Officers, Under Officers, OFFCDTs and Supplementary Staff Only.

Used to record your parade hours or extra hours planning, preparing training, or

performing unit administration etc. It is NOT for recording recognised or

authorised activities like unit camps, weekend sailing, JNCO Courses,

International Exchanges etc. that is to be accounted for under UNIT TRAINING

and the ATP.

To enforce this rule we have added a check to ensure that any hours you enter

does not overlap with a Recognised or Authorised Activity.

Figure 19: Officer, Under Officer, OFFCDT or Supplementary Staff Attendance


Officer, Under Officer, OFFCDT or Supplementary Staff Attendance

Unit F

Select the Unit that these hours apply to.

Note: ‘S’ Officers select HQ, ASOs select their CFTSU.

Start date F

Use the date picker to select the date that these hours are for.

Note: Hours can only be recorded for a single day.



Start [Time] F/D

Click on the ‘Start’ field and you will be presented with the following pop-up.

Figure 20: Time Picker - Start

Select the hour and the minutes using the drop downs to set the Start, or click the ‘Now’ button and the current time will default in, then click Done

End [Time] F/D

Click on the ‘End’ field and you will be presented with the following pop-up.

Figure 21: Time Picker - End

Select the hour and the minutes using the drop downs to set the End, or click the ‘Now’ button and the current time will default in, then click Done

NOTE: Up to a maximum of 2359 hrs

Activity D

Select the type of activity you were working on from one of the following:

• Parade Night

• Unit Training

• Unit Administration

• Unit Stores

• Other

Comments F Enter any comments you wish to. If you have selected ‘Other’ in the previous field then enter what the ‘Other’ was.



D / S / A / R / H D

‘S’ Officers and ASOs who have selected either HQ or their CFTSU will have an additional drop-down field to select from.

Figure 22: D/S/A/R/H Selector

Select Unknown, AC [D]irected, [S]elf Motivated, [A]uthorised Activity, [R]ecognised Activity or [H]Q NZCF Directed.

Note: You can’t enter a start time with no end time and save it to return to later.

Complete entries only are allowed.

Note: You can ONLY enter your own hours, not those of another person.

Note: You ONLY have until the NZCF 20 is submitted to get your hours loaded.

This is to align with the online NZCF 20.

This will give the Unit Commander time to review the online NZCF 20 and then

submit by the 5th of the following month.

The last paper/PDF based NZCF 20 was to be submitted for September 2019,

after that date all monthly reporting is to be via the online NZCF 20 only.


3.11 NZCF Info

Note: Officers, Officer Cadets and Under Officers Only. Used to record various NZCF

specific information previously only held by HQ. Can only be updated by HQ

personnel.

Figure 23: Officer, Under Officer or Supplementary Staff Attendance



Service Number F

All Officers have their Service Number.

If a Cadet has staffed an authorised course and been paid by the NZDF then they will have been issued a Service Number.

Entered by the S1 Team.

Person Number F This is an ID Number used to link your NZCF information into the NZDF Payroll System.

Bring Up Date F If your NZCF Info needs to be reviewed at a later date, then the date for review can be entered and a notification will go to HQ Admin as a reminder.

UO Start NZCF 1 C Checked once HQ have sent out an NZCF 1 to the person starting the commissioning process.

UO NZCF 1 Approved C Checked once HQ have received the fully completed NZCF 1 and it has been approved by the Commandant.

ID Card

ID Card Number F The Number of the card if one has been issued to the person.

Issued F The date the card was issued to the person.

Signed F The date that the person signed as having received the card.

Expires F The date that the card expires.

Returned F The date that HQ receive the card back.

RCO Certificate

RCO Certificate Number

F The Number of the card if one has been issued to the person.

Issued F The date the card was issued to the person.

Current F The date of the last shoot the person conducted to determine currency.

Expires F The date that the card expires.

NZCF Engagement

From F The start date for the person’s New Zealand Cadet Forces’ Engagement.

Expires F The end date for the person’s New Zealand Cadet Forces’ Engagement.

CUCDR Engagement

Unit F The Unit that the person is appointed to command.

Appointed F The start date for the person’s Command Engagement.



Expires F The end date for the person’s Command Engagement.

HQ / ASO / AWO Engagement

Role F

The Role that the person has been appointed to. An ‘S’ position, an Area Support Officer, a Cadet Area Warrant Officer, or the National Cadet Warrant Officer.

Appointed F The start date for the person’s HQ/ASO/AWO/NWO Engagement.

Expires F The end date for the person’s HQ/ASO/AWO/NWO Engagement.

Next promotion due (for each respective rank)

Promotion Due F For the respective rank equivalent, the date that the person could attain the promotion so long as they meet all the experiential and time pre-requisites.

Effective From F For the respective rank equivalent, the date that the person is promoted to that rank equivalent.

Seniority in Rank F Adjusts the effective date to allow for prior service or other circumstances.

Notes F Any notes about your engagements, service or promotions that may apply.


4 UNIT ADMINISTRATION

Note: Only personnel with the appropriate permissions will be able to see or do anything

with the information available under the Unit Administration menu option.

4.1 Unit Personnel

Figure 24: Unit Personnel Before Unit Selected.

Note: The first time you access Unit Personnel you will need to search for your Unit by

entering part of the unit name in the search field ‘Search for your unit’ at the top of

the page, searching and then selecting your unit, after the first search; CadetNet

will remember the last Unit you viewed and default to that next time you come to

the page.

After you have searched for your unit you should see a screen similar to the

following.

Figure 25: Unit Personnel After Unit Selected.


Unit Personnel M The page you are currently on.

Cadet Attendance M Takes you to the Cadet Attendance page.

UO/Sup Stf/Officer Attendance

M Takes you to the UO/Sup Stf/Officer Attendance page.



Div/Plt/Flt Headings M Takes you to the Division/Platoon/Flight Headings page.

NZCF 20 – Monthly return

M Takes you to the NZCF 20 – Monthly Return information page.

Reports Index M Takes you to the Reports Index page.

[Unit Selector] F

Enter the Unit you wish to view.

Unit officers will only see their unit.

ASOs will see the information for any of the Units they look after.

CFTSUs will see the information for any of the Units in their Area.

Selected HQ roles will be able to see the information for any Unit in the country.

Add Cadet Record B

Takes the user to a page where all the fields that appear on the NZCF 2 Form are displayed for easy entry of new Cadet’s information from the form.

Note: Once a new Cadet’s information has been entered, they will be able to access the Intranet and see their own record in CadetNet.

Add Staff Record B

Note: HQ Admin Only.

Takes the user to a page where all the fields that appear on the NZCF 7 Form are displayed for easy entry of a new Supplementary Staff Member’s information from the form.

Note: Once a new Supplementary Staff Member’s NZCF 7 formed has been received by HQ Admin it still needs to go through security vetting and the rest of the approval process before they will be loaded into CadetNet.

Unit Personnel

Rank F The rank of each person in the list.

Surname F The surname of each person in the list.

First Name F The first name of each person in the list.

Position F The position of each person in the list.

Note: If you have the appropriate authority, clicking on any one of the four fields for a person will take you

to that person’s profile record.


4.2 Cadet Attendance

Notes: The screen displays all attendance dating back to January 2018 in a scrolling window.

Attendance can be recorded or updated at any time prior to the Unit submitting the NZCF 20 for

that month.

Important Note: As a Cadet’s eligibility to apply for courses and be promoted is

linked to their attendance, it is critical that this is kept up to date.

Figure 26: Cadet Attendance


[Unit Selector] F






Unit Personnel

Group - The Division, Platoon, Flight, or Group that the Cadet is assigned to.

Name H

The Cadet’s Rank, Surname and First Name.

Clicking on the hyperlink will take you to that Cadet’s ‘My Profile’ information.

Date - Displays the Date of the Parade Night/Day for that Unit.



[Edit Week]

B

Clicking on this button will open the week to enter the attendance.

Note: The button is only displayed until such time as the NZCF 20 for the month that the week is in has been submitted by the Unit.

[Attendance Drop Down]

D

For a given parade day/night and a given Cadet use the drop-down to select their attendance type.

Figure 27: Attendance Type

X = Attended

L = Had approved leave for the parade night.

A = Absent for the parade night.

Note: Once you have saved the attendance for the parade night the following section will

be updated and displayed ready for whoever is doing the ring around to follow up

on the absent cadets.

Any Cadet who’s row is highlighted in Blue has been absent for three consecutive

parade nights up to and including the last entry.

Any Cadet who’s row is highlighted in Red has been absent for four consecutive

parade nights up to and including the last entry.


4.2.1 Cadet Parade Night Absences

Figure 28: Cadet Parade Night Absences


Cadet Parade Night Absences

Date - The date of the absence.

Surname - The Cadet’s Surname.

First Name - The Cadet’s First Name.

Contact No - The Cadet’s Primary phone contact number.

NOK Contact - The Next of Kin with their Primary phone contact number.

Reason for absence F Enter the reason that the Cadet is absent.

Note: You will need to click on the Edit Week button to open this field for editing.


4.3 UO/Sup Stf/Officer Attendance

Figure 29: Officer, Under Officer or Supplementary Staff Attendance


[Unit Selector] F






[Year] D Select the year that you wish to view.

Defaults to the current year.

[Month] D Select the month that you wish to view.

Defaults to the current month.

Officer, Under Officer or Supplementary Staff Attendance

Rank H

The Person’s Rank.

Clicking on the hyperlink will take you to that Person’s ‘My Profile’ information.

Surname H

The Person’s Surname.


First Name H

The Person’s First Name.


Duration - Displays the number of hours and minutes that a person has completed for the selected year and month.

Note: Currently the maximum number of hours that will be recognised for a single day is

eight (8) hours. Therefore, anything over eight hours per day won’t appear but do

record all hours should we need to run a report on actual hours completed.


4.4 Div/Plt/Flt Headings

Figure 30: Division / Platoon / Flight Headings

Note: This page only allows you to change an existing heading. To create a new one,

enter it in the ‘Squad’ field next to a person’s name under Unit Personnel.


[Unit Selector] F






Current [Division/Platoon/Flight] Name

- Lists the current names of your Division/Platoon/Flight Headings.

New [Division/Platoon/Flight] Name

F Enter the new name for your Division/Platoon/Flight Heading.

Note: Cadet Attendance sorts by Division/Platoon/Flight Heading alphabetically, then Rank, then

Surname and First Name. Therefore, we recommend you name your Division/Platoon/Flight

Headings with a numeric prefix as in the screenshot above, so they sort in the order you want.


4.5 NZCF20 – Monthly Returns (Sections 1, 2 & 3)

Figure 31: Monthly Return Information – Sections 1, 2 & 3.


[Unit Selector] F






1. Enrolled Strength at Month's End (read only)

Males - Displays a head count of the Male Cadets by Rank calculated from the Cadets you have enrolled in the Unit at the time you submit the report.



Females - Displays a head count of the Female Cadets by Rank calculated from the Cadets you have enrolled in the Unit at the time you submit the report.

Not Male/Female -

Displays a head count of the Cadets who do not identify as Male or Female by Rank calculated from the Cadets you have enrolled in the Unit at the time you submit the report.

Total -

Displays a head count of the Male, Female and Not Male/Female Cadets by Rank calculated from the Cadets you have enrolled in the Unit at the time you submit the report.

TOTALS -

Displays a head count of the Male, Female and Not Male/Female Cadets and a Total Cadet count calculated from the Cadets you have enrolled in the Unit at the time you submit the report.

2. Cadet Attendance (read only)

Week 1 -

Displays the head count of Cadets on parade for Week 1 of the month calculated from the attendance you enter on the Cadet Attendance page.

Cadets marked as “X”

If you have not paraded, i.e. during school holidays then it will display “DNP” (Did Not Parade) by default.

Week 2 -




Week 3 -






Week 4 -




Week 5 -




If it is not a five-week month then it will automatically display “N/A”

Average - Displays the Average attendance for the nights that the Unit has actually paraded.

3. NZCF Officer & Under Officer Attendance (read only)

Rank - Displays the person’s current rank at the time you submit the report.

First Name - Displays the person’s first name at the time you submit the report.

Surname - Displays the person’s surname at the time you submit the report.

Position - Displays the person’s current position in the Unit at the time you submit the report.

Activity Days -

Displays the number of activity days that a person has completed and been marked as “Attended” on all Authorised and Recognised Activities that have concluded within the month being reported on at the time you submit the report.

Parade Hours -

Displays the number of hours that a person has entered under their personal attendance for Unit Parades, planning for activities, completing Unit Administration outside of normal parade hours for the month being reported on at the time you submit the report.


4.6 NZCF20 – Monthly Returns (Sections 4, 5, 6 & 7)

Figure 32: Monthly Return Information – Sections 4, 5, 6 & 7.


4. Supplementary Staff (read only)

Name - Displays the person’s title, surname and first name at the time you submit the report.

Position - Displays the person’s current position in the Unit at the time you submit the report.



NZCF 7 Cleared -

Displays “Yes” or “No” depending on if the person has an up to date security clearance or not at the time you submit the report.

In the event they don’t, they are to be stood down and not parade with the Unit until such time as they have obtained a new security clearance.

Activity Days -

Displays the number of activity days that a person has completed and been marked as “Attended” on all Authorised and Recognised Activities that have concluded within the month being reported on at the time you submit the report.

Parade Hours -

Displays the number of hours that a person has entered under their personal attendance for Unit Parades, planning for activities, completing Unit Administration outside of normal parade hours for the month being reported on at the time you submit the report.

5. Activity Record & Dates (read only)

Activities: Authorised & Recognised

-

Displays the name of each Authorised or Recognised Activity that has concluded within the month being reported on at the time you submit the report.

Dates – Start -

Displays the Start Date of each Authorised or Recognised Activity that has concluded within the month being reported on at the time you submit the report.

Dates – End -

Displays the End Date of each Authorised or Recognised Activity that has concluded within the month being reported on at the time you submit the report.

Attendance – Offrs -

Displays the head count of the Officers marked as ‘Attended’ for each Authorised or Recognised Activity that has concluded within the month being reported on at the time you submit the report.

Attendance – UOs -

Displays the head count of the Under Officers marked as ‘Attended’ for each Authorised or Recognised Activity that has concluded within the month being reported on at the time you submit the report.

Attendance – Cadets

-

Displays the head count of the Cadets marked as ‘Attended’ for each Authorised or Recognised Activity that has concluded within the month being reported on at the time you submit the report.



6. Forecast of Activities and Training (read only)

Activity -

Displays the name of each Recognised Activity that is planned to happen within the next two months after the month being reported on at the time you submit the report.

Dates – From -

Displays the From Date and Time of each Recognised Activity that is planned to happen within the next two months after the month being reported on at the time you submit the report.

Dates – To -

Displays the To Date and Time of each Recognised Activity that is planned to happen within the next two months after the month being reported on at the time you submit the report.

7. Unit Commander's comments (CUCDR & XO only)

CUCDR Comments F

Enter comments reporting on the month’s events and state of the Unit.

They can be entered at any time during the month being reported on and saved using the ‘Save Draft’ button.

Holdings of .22 Ammunition

F Enter the number of .22 rounds being held at the Unit as at the end of the month.

Serial numbers of rifles held checked on

F

Enter the date that you last physically checked the serial numbers of the rifles issued to you, even if that was some time ago and the rifles are currently being held in a Defence or Police Armoury.

Location where rifles stored

F Enter the location of where the rifles are currently being stored. i.e. Unit Armoury, Trentham Armoury etc.

Marlins F

Enter the serial numbers of all Marlin rifles issued to the Unit.

Note: Additional rows will be added as you fill in the fields and tab across the row.

Norincos F

Enter the serial numbers of all Norinco rifles issued to the Unit.


.303 Mk 4s F

Enter the serial numbers of all .303 Mk 4 rifles issued to the Unit.




Submit to CFTSU B

When you have completed all aspects of Section 7 you can submit the NZCF 20 for the month being reported on.

When you submit the NZCF 20, an email will be sent to the Area Office notifying them that you have submitted the monthly report.

Save Draft B You can save a draft of the NZCF 20 at any time prior to submission so that you can come back to it later.


4.7 NZCF20 – Monthly Returns (Section 8)

Figure 33: Monthly Return Information – Section 8.


[Unit Selector] F






8. [XX]CFTSU Action (the “XX” will update to the Area of the Unit being reported on)

Average Attendance - Displays the Average attendance for the nights that the Unit has actually paraded (from Section 2).

Advisor name - Displays the Rank Surname and First name of the Area Office staff member that last updated and submitted the NZCF20.

AO Comments F

Enter any comments that you deem necessary or any follow up actions required by the Unit i.e. correcting the ammunition count, rifle serial numbers etc.

Area Coordinator - Displays the Rank Surname and First name of the current Area Coordinator at the time the NZCF20 is submitted to HQ.

Submit to HQ B

When you have completed all aspects of Section 8 you can submit the NZCF 20 for the month being reported on.

When you submit the NZCF 20, an email will be sent to HQ notifying them that you have submitted the monthly report.



Return to Unit B

In the even you require some follow up action to be taken by the Unit, then enter the details of the follow up action in the AO Comments field and click this button.

An email will be sent to the CUCDR notifying them that follow up action is required.

Section 7 will be reopened for them to complete the actions and then they can resubmit the NZCF 20.

Save Draft B You can save a draft of the NZCF 20 at any time prior to submission so that you can come back to it later.


4.8 NZCF20 – Monthly Returns (Section 9)

Figure 34: Monthly Return Information – Section 9.


[Unit Selector] F






9. HQ Action

HQ Comments B Enter any comments that you deem necessary or any follow up actions required by the Unit i.e. clarifying an Officers absence etc.

Approve B

When you have completed all aspects of Section 9 you can approve the NZCF 20 for the month being reported on.

Once approved, an email will be sent to the CUCDR notifying them that it is complete.

The whole NZCF 20 will become ‘Read-Only’ and can be referred back to at any stage.

Return to Unit B

In the even you require some follow up action to be taken by the Unit, then enter the details of the follow up action in the HQ Comments field and click this button.

An email will be sent to the CUCDR notifying them that follow up action is required.

Section 7 will be reopened for them to complete the actions and then they can resubmit the NZCF 20.

When the Unit resubmits the NZCF 20 it will follow the original path and go through the Area Office.

Save Draft B You can save a draft of the NZCF 20 at any time prior to approval so that you can come back to it later.


4.9 Reports Index

Figure 35: Reports Index.


Nominal Roll L

Clicking on the link will open a new tab in the browser and display the Nominal Roll for the Unit with the following fields:

• Rank,

• Surname,

• First name,

• Position, and

• Grouping

From the page you can choose to print the report.

An example is below

Contact List L

Clicking on the link will open a new tab in the browser and display the Nominal Roll for the Unit with the following fields:

• Rank,

• Surname,

• First name,

• Email,

• Primary Phone,

• Secondary Phone,

• Work Phone, and

• Ext

From the page you can choose to print the report.

An example is below

Personnel list for USC - To be developed and delivered

Next of Kin list - To be developed and delivered

Medical and Specific Requirements

- To be developed and delivered


Example: Nominal Roll

Example: Contact List


5 UNIT TRAINING

5.1 Unit Training Program

Figure 36: Unit Training Program.


[Unit Selector] F


Unit personnel will only see their unit.




Unit Training Program – Recognised Activities

Act. No. -

The Activity Number or ID.

Notes: The system will automatically append the Unit Short Title to the front of the Activity Number i.e. 98 Sqn – 2020-01.

Activity Title/Reference - The name of the Activity.

Venue - The name of the Venue where the Activity is to be conducted.

OIC - The name of the Officer In Charge (OIC).

Cse. From - The activity From date.

Cse. To - The activity To date.

Attendees STF/STU - The head count of personnel who have applied as Staff (STF) and Students (STU) for the activity.

Status - Displays the current status of the activity.

[Edit Activity]

B

Click on the [Edit Activity] button if you wish to edit the selected activity.

See Edit Activity.



[Add Activity]

B Click on the ‘New Activity’ button to add an activity.

See Add a New Activity.


5.1.1 Add a New Activity

Figure 37: Add a New Activity.


Activity Number F


Notes: It is suggested to use the format ‘yyyy-nn’ i.e. 2020-01, 2020-02 etc. The system will automatically append the Unit Short Title to the front of the Activity Number i.e. 98 Sqn – 2020-01.

Activity title F Enter a meaningful name for the activity.

Course Start [Date] F Using the date picker, select the date the activity is starting.

Course Start [Time] F Using the time picker, select the time the activity is starting.

Course End [Date] F Using the date picker, select the date the activity is ending.

Course End [Time] F Using the time picker, select the time the activity is ending.

Venue D Using the drop-down, select the venue where you will be conducting the activity.

[Edit Venue]

B

Click on the [Edit Venue] button if you wish to edit the selected venue.

See Edit Venue.

[Add Venue]

B

Click on the [Add Venue] button if you wish to add a new venue.

See Add Venue.

Emergency At Home Contact details

F Enter the contact details of your Emergency Contact Person.

Note: This is NOT a comments field.



Status D

From the drop-down, select the Status to be set for the Activity:

• Planning Phase (default)

• Cancelled

• Available for Applications

• Closed for Applications

• Postponed

Note: Planning Phase can only be seen by the CUCDR, XO, TO and A/TO.

Attendees B

Displays a list of the personnel that have applied to attend the activity.

See Attendees.

Open to other units B

Opens a window where you can invite other units to attend your activity.

See Open to other units.

Note: Only available after the new Activity has been saved.

Cancel B Cancels the loading of a new activity.

Save B Saves the new activity to the list of Unit Recognised Activities.


5.1.2 Edit Activity

Figure 38: Edit Activity.


Activity Number F


Notes: It is suggested to use the format ‘yyyy-nn’ i.e. 2020-01, 2020-02 etc. The system will automatically append the Unit Short Title to the front of the Activity Number i.e. 98 Sqn – 2020-01.

Activity title F Update the name for the activity if required.

Course Start [Date] F Using the date picker, update the date the activity is starting.

Course Start [Time] F Using the time picker, update the time the activity is starting.

Course End [Date] F Using the date picker, update the date the activity is ending.

Course End [Time] F Using the time picker, update the time the activity is ending.

Venue D Using the drop-down, update the venue where you will be conducting the activity.

[Edit Venue]

B

Click on the [Edit Venue] button if you wish to edit the selected venue.

See Edit Venue.

[Add Venue]

B


See Add Venue

Emergency At Home Contact details

F

Update the contact details of your Emergency Contact Person if required.

Note: This is NOT a comments field.



Status D

From the drop-down, update the Status to be set for the Activity if required:

• Planning Phase (default)

• Cancelled

• Available for Applications

• Closed for Applications

• Postponed

Note: Planning Phase can only be seen by the CUCDR, XO, TO and A/TO.

Attendees B

Displays a list of the personnel that have applied to attend the activity.

See Attendees.

Open to other units B

Opens a window where you can invite other units to attend your activity.

See Open to other units.

Note: Only available after the new Activity has been saved.

Cancel B Cancels the loading of a new activity.

Save B Saves the new activity to the list of Unit Recognised Activities.


5.1.3 Add Venue

Note: You can get to this page from an Activity in the ‘Unit Training Program’ or from the ‘Unit Training

Venues’ menu option.

Figure 39: Add Venue.


Venue Name F Enter the name of the venue.

Email Address F Enter an email address for contacting the owner of the venue or “N/A” if there isn’t one.

Website F Enter a website URL for the owner of the venue or “N/A” if there isn’t one.

Phone number F Enter a phone number for contacting the owner of the venue or “N/A” if there isn’t one.

Alternate Phone number F Enter an alternative phone number for contacting the owner of the venue or “N/A” if there isn’t one.

Address F Enter the address of the venue. i.e. 123 Main Street, Hobbiton, 9999.

Latitude F

Using Google Maps, locate and click on the venue, a box will display at the bottom of the screen with the Location Details. Transcribe the first number (Latitude) into this field.

Figure 40: Latitude.

Longitude F

Using Google Maps, locate and click on the venue, a box will display at the bottom of the screen with the Location Details. Transcribe the second number (Longitude) into this field.

Figure 41: Longitude.



Notes F Enter any notes specific to this venue.

Status D

Select the status for this venue from the following list:

• Inappropriate (default)

• Blocked by NZCF

• Dangerous

• Unassessed

• Available

Cancel B Cancels the loading of a new venue.

Save B Saves the new venue to the list of venues that your unit uses.


5.1.4 Edit Venue

Note: You can get to this page from an Activity in the ‘Unit Training Program’ or from the ‘Unit Training

Venues’ menu option and selecting the venue to edit.

Figure 42: Add Venue.


Venue Name F Update the name of the venue if required.

Email Address F Update or add an email address for contacting the owner of the venue or “N/A” if there isn’t one.

Website F Update or add a website URL for the owner of the venue or “N/A” if there isn’t one.

Phone number F Update or add a phone number for contacting the owner of the venue or “N/A” if there isn’t one.

Alternate Phone number F Update or add an alternative phone number for contacting the owner of the venue or “N/A” if there isn’t one.

Address F Update the address of the venue if required. i.e. 123 Main Street, Hobbiton, 9999.

Latitude F

Using Google Maps, locate and click on the venue, a box will display at the bottom of the screen with the Location Details. Update or add the first number (Latitude) into this field if required.

Figure 43: Latitude.



Longitude F

Using Google Maps, locate and click on the venue, a box will display at the bottom of the screen with the Location Details. Update or add the second number (Longitude) into this field if required.

Figure 44: Longitude.

Notes F Update or add any notes specific to this venue.

Status D

Update the status for this venue from the following list if required:

• Inappropriate (default)

• Blocked by NZCF

• Dangerous

• Unassessed

• Available

Cancel B Cancels the updating of the venue.

Save B Saves the updated venue details to the list of venues that your unit uses.


5.1.5 Attendees

Figure 45: Attendees.


Generate paper contact lists

B

Clicking on it opens a new tab from which you can print a report that has:

• Summary details of the activity;

• A nominal roll; and

• Details for each applicant with all their contact details, medical details, allergies and dietary requirements.

Staff

Name - Rank, Surname and First Name of the person applying to staff the activity.

Unit - The Unit that the person belongs to.



Position D

Select the position that you want the activity staff member to fulfil:

• Course Commander

• Course Manager

• Course Director

• Course XO

• Course Training Officer

• Course Adjutant

• Course Boats Officer

• Course Directing Staff

• Course Cadet Staff

• Team Manager

Note: A person assigned a position of:


• Course Manager

• Course Director

• Course XO


• Course Adjutant

Will be able to see the details of all personnel who apply for the activity, regardless of their home unit.

Gender -

Displays the person’s gender:

• Male

• Female

• Not Male/Female

Over 18 - Displays either “Y” if 18 or over and displays “N” if they a less than 18.

Parade Nights - Displays their accumulated total of parades completed as a Cadet.



Status -

Displays the status of the person’s application:

• Awaiting NOK Approval (<18) (They have applied, and an email has been sent to their primary Net of Kin. The application is waiting for the Primary NOK to approve or decline the application. Nothing can be done with the application.)

• NOK Approved (<18) (The Primary NOK has approved the application. The application can proceed.)

• Declined by NOK (<18) (The Primary NOK has declined the application. Nothing can be done with the application.)

• Awaiting confirmation of application details (>=18) (They have applied, and an email has been sent to them requesting that they confirm their personal details. Nothing can be done with the application.)

• Application details confirmed by user (>=18) (The person has confirmed their personal details. The application can proceed.)

• Declined – mandatory data missing (The person’s CadetNet record is missing one or more pieces of mandatory data. The record will need to be fixed, then the person withdraws their application and reapplies. The application cannot proceed until their record is fixed.)

• Withdrawn (The person has withdrawn their application. They can reapply.)

• Approved by Unit (The person can attend the activity.)

• Attended (The person attended the activity and will be included in the head count for the NZCF 20.)

• Did not attend (The person did not attend the activity and will NOT be included in the head count for the NZCF 20.)

Note: This is not the complete list of statuses, just the most likely ones to be encountered for a Unit activity.



Status History

B

Clicking on the Status History button opens a pop-up window with a list of the actions that have occurred with the person’s application to date. It will highlight the specific reasons a person’s application has failed too.

Attending staff count (M/F/NMF/Total)

-

Displays the count of the number of:

• Males

• Females

• Not Male/Females

• Total

of personnel who have applied as staff.

Apply to staff the activity B

If you wish to apply to staff the activity, click on this button.

Note: The button will not display after the activity cut-off date.

Student

Name - Rank, Surname and First Name of the person applying to attend the activity as a student.

Unit - The Unit that the person belongs to.

Position D Students can only fulfil one position:

• Course Student

Gender -

Displays the person’s gender:

• Male

• Female

• Not Male/Female

Over 18 - Displays either “Y” if 18 or over and displays “N” if they a less than 18.

Parade Nights - Displays their accumulated total of parades completed as a Cadet.



Status -












Note: This is not the complete list of statuses, just the most likely ones to be encountered for a Unit activity.



Status History

B


Under 18 attending student count (M/F/NMF/Total)

-

Displays the count of the number of under 18 students who have applied:

• Males

• Females


• Total

Over 18 attending students count (M/F/NMF/Total)

-

Displays the count of the number of over 18 students who have applied:

• Males

• Females


• Total

Apply to attend the activity as a student

B

If you wish to apply to attend the activity as a student, click on this button.

Note: The button will not display after the activity cut-off date.

Close B Closed the Attendee details pop-up window.


5.1.6 Open to other units

Figure 46: Open to other units.


Unit - Displays the name/s of the Units attending and invited to attend the activity.

Role -

Displays the role they are fulfilling:

• Activity owner, organiser attending

• Attending

Delete

B Removes the unit from your invite and the activity will no longer display in their Unit Training list.

Unit selector field F Type in all or part of the name of the unit you wish to invite, then select the unit from the list displayed below the field.

Attending field D Select the role you wish to give the unit.

Add

B Adds the selected unit to your invite list and the activity will display in their Unit Training list for their personnel to apply.

Close B Closes the Units involved pop-up window.


5.2 Unit Training Venues

Figure 47: Unit Training Program.


[Unit Selector] F






Unit Training Venues

Name - Displays the name of the venue.

Address - Displays the address of the venue.

Status - Displays the status of the venue.

[Edit a Venue] L

Click on the venue in a row to be taken to the Edit Venue page.

See Edit Venue.

[Add Venue]

B


See Add Venue


6 ATP (Annual Training Program) Note: Only those with the appropriate permission will be able to see the buttons displayed.

Figure 48: ATP (Annual Training Program)


Add Course B Clicking on this button opens a pop-up window that allows you to enter a new course from scratch.

[Edit Course]

B Clicking on this button opens a pop-up window with the selected course’s details displayed and allows you to edit the course.

[Selecting a Row] H

Opens the course up for:

• Applications: Pre-cut off date.

• Course Assignments: Post-cut-off date and pre-course start date.

• Course Attendance: Post course start date.

• Course Outcome: Post course end date.

Annual Training Program - Authorised Activities

Serial No. - Displays the auto assigned Activity Serial Number.

Cse. No. - Displays the course short code.

i.e. JNCO 01/20



Course Title/Reference -

Displays the short code (in bold) of the Area that is responsible for running the course and the Name of the course.

i.e. NA JNCO Course

Host Venue -

Displays the name of the venue where the course is to be conducted.

i.e. Whenuapai.

Nominations due - The date by which the nominations are to be in by.

Note: Nominations close off at 1200 hours on the date displayed.

Staff In - The date that Staff are due to arrive at the venue for the start of the course.

Students In - The date that Students are due to arrive at the venue for the start of the course.

Cse. From - The date the course starts.

Cse. To - The date the course ends.

Disperse - The date the Staff and Students are due to return home.


6.1 Add a New Course

Figure 49: Add a New Course


Course no F Enter the short code Name of the course.

i.e. JNCO 01/20



Unit F

Enter the Unit Name of the Area that is Managing the course.

i.e. CFTSU (Central)

Course Type D Select the Course Type from the Drop-Down list.

i.e. JNCO Course

Area S Select the Area/Level that this is being run at.

Venue D Select the Venue from the Drop-Down list.

i.e. Burnham

Staff Assemble Date F Using the date picker, select the date that the staff will be assembling at the venue.

Student Assemble Date F Using the date picker, select the date that the students will be assembling at the venue.

Course Start Date F Using the date picker, select the date that the activity will be starting on.

Course End Date F Using the date picker, select the date that the activity will be ending on.

Dispersal Date F Using the date picker, select the date that the staff and students will be leaving the venue to return home.

Staff Off F Enter the number of officer staff that are required to run the activity.

Staff Cdt F Enter the number of cadet staff that are required to run the activity.

Max No. of Students F Enter the maximum number of students that the activity can handle.

Min No. of Students F Enter the minimum number of students that the activity will be run for.

Fatigue F Enter the number of fatigues that are required for this activity.

Nominations in by 1200 hrs

F Using the date picker, select the cut-off date beyond which no more applications will be accepted.

Notes F Enter any notes that may be relevant for the activity.

Status D

Select the status for the activity from the following list:

• Cancelled

• Planning Phase

• Applications Open

• Applications Closed

• Postponed

Save B Saves the new activity to the ATP list.

Cancel B Cancels all changes and returns you to the ATP list.


6.2 Edit Course Details

Figure 50: Edit Course Details


Course no F

Update the short code Name of the course if required.

i.e. JNCO 02/20



Unit D

Select the Unit Name of the Area that is Managing the course to update it if required.

i.e. CFTSU (Northern)

Course Type D

Select the Course Type from the Drop-Down list to update it, if required.

i.e. SNCO Course

Area S Select the Area/Level that this is being run at, if required.

Venue D

Select the Venue from the Drop-Down list, if required.

i.e. Ohakea

Staff Assemble Date F Using the date picker, select the new date that the staff will be assembling at the venue, if required.

Student Assemble Date F Using the date picker, select the new date that the students will be assembling at the venue, if required.

Course Start Date F Using the date picker, select the new date that the activity will be starting on, if required.

Course End Date F Using the date picker, select the new date that the activity will be ending on, if required.

Dispersal Date F Using the date picker, select the new date that the staff and students will be leaving the venue to return home, if required.

Staff Off F Enter the new number of officer staff that are required to run the activity, if required.

Staff Cdt F Enter the new number of cadet staff that are required to run the activity, if required.

Max No. of Students F Enter the new maximum number of students that the activity can handle, if required.

Min No. of Students F Enter the new minimum number of students that the activity will be run for, if required.

Fatigue F Enter the new number of fatigues that are required for this activity, if required.

Nominations in by 1200 hrs

F Using the date picker, select the new cut-off date beyond which no more applications will be accepted, if required.

Notes F Enter any new notes that may be relevant for the activity.



Status D

Select the new status for the activity from the following list, if required:

• Cancelled

• Planning Phase

• Applications Open

• Applications Closed

• Postponed

Save B Saves the updated activity details to the ATP list.

Cancel B Cancels all changes and returns you to the ATP list.


6.3 Apply for an Activity

Note: Not all these fields will be visible to everyone, it will depend on your permission level.

Figure 51: Apply for an Activity


Generate paper contact lists

B

Clicking on it opens a new tab from which you can print a report that has:

• Summary details of the activity;

• A nominal roll; and

• Details for each applicant with all their contact details, medical details, allergies and dietary requirements.

Staff nominations and Student nominations

Order - Displays the priority order that has been assigned by the Unit.

Rank - Displays the applicant’s current rank.

Surname - Displays the applicant’s surname.

Firstname - Displays the applicant’s first name.

Unit - Displays the applicant’s current Unit.



Status -












Note: This is not the complete list of statuses, just the most likely ones to be encountered for an Authorised activity.



Cse Role -

Displays the role that has been assigned to the applicant, if applicable:


• Course Manager

• Course Director

• Course XO


• Course Adjutant

• Course Boats Officer

• Course Directing Staff

• Course Cadet Staff

• Team Manager

• Student

Bedspace - Displays the bed space that has been assigned to the applicant.

Apply as Staff B

If you wish to apply to staff an activity/course, then click on this button.

Note: the button will display ‘Applications for this course have closed’ once the activity/course has passed the cut-off date and time.

Apply as Student B

If you wish to apply to be a student on an activity/course, then click on this button.

Note: the button will display ‘Applications for this course have closed’ once the activity/course has passed the cut-off date and time.

Close B Closes the pop-up window.

Status History

B



6.4 Selecting and Prioritising Applicants

Figure 52: Selecting and Prioritising Applicants


Status D

In order to select Unit personnel to attend an activity/course you need to select the activity from the ATP.

You will see all the unit applicants listed with a default Priority Order of 255.

In the Status column, change the status to one of the following:

• Approved by Unit;

• Blocked by Unit; or

• Declined by Unit.

Note 1: You can only update the personnel who have a status of ‘NOK Approved’ (<18 years of age) or ‘Application details confirmed by user’ (>= 18 years of age).

Note 2: The Area office can only select personnel who have a status of ‘Approved by Unit’.



Order S

To prioritise your personnel for the course, just click and hold the double-ended arrow and drag to the position you want them in.

The system will automatically number then from 1 to the number of personnel you have, in this example 4.

You should finish up with something that looks like this.

Figure 53: Selecting and Prioritising Applicants – Final View


7 HQ ADMINISTRATION Note: Only personnel with the appropriate permissions will be able to see or do anything with the

information available under the HQ Administration menu option.

7.1 User Search

Figure 54: HQ Administration Page

Note: This page allows the User to search for a person across all the Units.


Search F Enter the First Name or the Surname or part of a person’s name that you wish to find.

Search B Click on the Search button to start the search.

Rank H The Person’s Rank.

Note: Clicking on the hyperlink will take you to that Person’s ‘My Profile’ information.

Lastname H The Person’s Surname.


Firstname H The Person’s First Name.


Unit Short Title H The Unit that the Person parades with.


Date of Birth H The Person’s date of birth.



7.2 Personnel Stats

Figure 55: Personnel Stats

Note: This page outputs an instantaneous snapshot of the enrolled strength of the NZCF.


7.3 Unit NZCF20 submissions Note: This page allows the User to see that status of each month’s NZCF 20 by unit.

Figure 56: Unit NZCF 20 Submissions


Unit - Displays the name of the Unit.

Month & Year - Displays the Month and Year at the top of each column.

Red

- A Red dot indicates that a Unit has not started to complete their NZCF 20 for that month or they have started but only saved a draft to date.

Orange

- An Orange dot indicates that a Unit has submitted their NZCF 20 for that month and it is sitting with the Area CFTSU.

Green

-

A Green dot indicates that a Unit’s NZCF 20 has been submitted to HQ and they have processed it and the NZCF 20 has been archived. It is still available in read-only mode.


8 NOTIFICATIONS

Figure 57: Notifications

Note: This page only allows you to change an existing heading. To create a new one, enter it in the

‘Squad’ field next to a person’s name under Unit Personnel.


NOTIFICATIONS M

If you have any notifications, there will be a red circle with the count of the number of unread

notifications for you i.e.

Notifications

[Check Box] C

Allows you to select notification messages for further actions.

Selecting the top or bottom one will select/de-select all the messages.

Date F The date the notification was generated.

Subject F The rank and name of the person that the notification applies to and details of the reason for the notification

Mark Unread B Clicking on the button will mark all the selected notifications as Unread.

Mark Read B Clicking on the button will mark all the selected notifications as Read.

B Clicking on the Trash Can will delete all the selected notifications.


9 LOGOUT/STOP MASQUERADING


LOGOUT M

Logs you out of CadetNet and the Intranet.

Figure 58: Confirm Log Out

Will ask you to confirm that you want to log out.

STOP MASQUERADING

M

If you are updating someone’s records, you ‘masquerade’ as that person while you are doing it.

Clicking on ‘STOP MASQUERADING’ returns you to your profile and from there you can select other actions.


10 Table of Figures

Figure 1: Intranet CadetNet Toggle Button .......................................................................... 6

Figure 2: Welcome Page ..................................................................................................... 6

Figure 3: My Profile .............................................................................................................. 7

Figure 4: Contact Details ..................................................................................................... 9

Figure 5: Choose File Pop-Up ........................................................................................... 10

Figure 6: Upload Complete ................................................................................................ 10

Figure 7: Next of Kin .......................................................................................................... 14

Figure 8: School & Other - No Selected ............................................................................. 17

Figure 9: School & Other - Yes Selected ........................................................................... 17

Figure 10: Doctor & Medical – No Selected ....................................................................... 19

Figure 11: Doctor & Medical – Yes Selected ..................................................................... 20

Figure 12: Awards Screen – Part 1 .................................................................................... 23

Figure 13: Awards Screen - Part 2 ..................................................................................... 25



Figure 16: Promotions and Service History ........................................................................ 32

Figure 17: Authorised and Recognised Activities Completed ............................................ 34

Figure 18: Security Clearance ........................................................................................... 36

Figure 19: Officer, Under Officer, OFFCDT or Supplementary Staff Attendance ............... 37

Figure 20: Time Picker - Start ............................................................................................ 38

Figure 21: Time Picker - End ............................................................................................. 38

Figure 22: D/S/A/R/H Selector ........................................................................................... 39

Figure 23: Officer, Under Officer or Supplementary Staff Attendance ............................... 40

Figure 24: Unit Personnel Before Unit Selected. ............................................................... 43

Figure 25: Unit Personnel After Unit Selected. .................................................................. 43

Figure 26: Cadet Attendance ............................................... Error! Bookmark not defined.

Figure 27: Attendance Type ............................................................................................... 46

Figure 28: Cadet Parade Night Absences .......................................................................... 47

Figure 29: Officer, Under Officer or Supplementary Staff Attendance ............................... 48

Figure 30: Division / Platoon / Flight Headings .................................................................. 49

Figure 31: Monthly Return Information – Sections 1, 2 & 3................................................ 50

Figure 32: Monthly Return Information – Sections 4, 5, 6 & 7. ........................................... 53

Figure 33: Monthly Return Information – Section 8. ........................................................... 57

Figure 34: Monthly Return Information – Section 9. ........................................................... 59

Figure 35: Reports Index. .................................................................................................. 60

Figure 36: Unit Training Program. ...................................................................................... 62

Figure 37: Add a New Activity. ........................................................................................... 64

Figure 38: Edit Activity. ...................................................................................................... 66

https://d.docs.live.net/b7af4ba2c2c41126/NZCF/Projects/02-CadetNet_Phase-1/CadetNet_User_Guide_v2.00a.docx#_Toc38830213


Figure 39: Add Venue. ....................................................................................................... 68

Figure 40: Latitude. ............................................................................................................ 68

Figure 41: Longitude. ......................................................................................................... 68

Figure 42: Add Venue. ....................................................................................................... 70

Figure 43: Latitude. ............................................................................................................ 70

Figure 44: Longitude. ......................................................................................................... 71

Figure 45: Attendees.......................................................................................................... 72

Figure 46: Open to other units. .......................................................................................... 78

Figure 47: Unit Training Program. ...................................................................................... 79

Figure 48: ATP (Annual Training Program) ........................................................................ 80

Figure 49: Add a New Course ............................................................................................ 82

Figure 50: Edit Course Details ........................................................................................... 84

Figure 51: Apply for an Activity .......................................................................................... 87

Figure 52: Selecting and Prioritising Applicants ................................................................. 90

Figure 53: Selecting and Prioritising Applicants – Final View ............................................ 91

Figure 54: HQ Administration Page ................................................................................... 92

Figure 55: Personnel Stats ................................................................................................ 93

Figure 56: Unit NZCF 20 Submissions............................................................................... 94

Figure 57: Notifications ...................................................................................................... 95

Figure 58: Confirm Log Out ............................................................................................... 96

CadetNet User Guide

Version 1.05 Page 99 of 126 16 June 2018

A. Annex A

A.1. Logging into CadetNet

Step Action

1

From your Web Browser (we recommend using Google Chrome), go to the following URL:

https://www.cadetnet.org.nz

2

You will be presented with the following screen:

3 Click on the ‘LOG IN’ menu option.

4


https://www.cadetnet.org.nz/

CadetNet User Guide


Step Action

5

If you have never logged in to CadetNet before or need to reset your password, then:

• Go to Step 6.

Else

• Go to Step 16.

6

Now click on the ‘Lost your password?’ link just under the login box.

7


8 Enter your personal Username, Email Address or the email address you have

been assigned and click on the Get New Password button.

CadetNet User Guide


Step Action

9

You will see the following screen:

10

If you have your own personal email account, then open your email and there should be an email line that looks like:

If you have been assigned an email address like:

cucdr.[unit][email protected]

then the email will have been sent to your Unit Commander and the Unit Commander will have to complete steps 11 to 15 and then give you the password they have set.

11

Open the email and there will be a link in it that you need to click on.

(text will vary from what is displayed here)

12 Click on the link.


CadetNet User Guide


Step Action

13

You will be presented with the following screen and a suggested password.

14

Unless you have a very good memory or use a password safe we strongly suggest that you change the password to something you will remember and

then click Reset Password.

Note: You may be presented with the following screen if CadetNet determines that you have a weak password.

Just ‘check’ the ‘Confirm use if weak password’ check-box and then press the

Reset Password button.

CadetNet User Guide


Step Action

15


Click on the Log in link.

16


Enter your Username or Email Address and the password you have just set and

click the Log In button.

For those with a cucdr.[unit][email protected] email address then it will be this email address and the password your Unit Commander has set for you.

17

If you have never logged into CadetNet before then:

Go to Step 18.

If you have logged into CadetNet before then:

Go to Step 24.

CadetNet User Guide


Step Action

18


Note the message ‘Please change your password in order to continue using this website’.

19

Scroll down to the bottom of the page until you find the following section.

20 Click on the ‘Generate Password’ button.

21 You will be present with a suggested password which you can use if you want to, but you may find it hard to remember so type your new password in.

22

Note: You may be presented with the following message if CadetNet determines that you have a week password.

Just ‘check’ the ‘Confirm use if weak password’ check-box.

Then Click on the Update Profile button at the bottom of the page.

23

Hover your mouse over the ‘House’ icon.

The Visit Site option will appear and then click on that.

24 You will be directed to the main Intranet home page.

CadetNet User Guide


A.2. Changing Your Password

If you need to change your password, then follow this process.

1

In the URL address box at the top of the screen change the URL to:

https://www.cadetnet.org.nz/dashboard

and press ‘Enter’.

2 Click on the Profile menu option.

3

Scroll down to the bottom of the page until you find the following section.

4 Click on the ‘Generate Password’ button.

5 You will be present with a suggested password which you can use if you want to, but you may find it hard to remember so type your new password in.

6

Note: You may be presented with the following message if CadetNet determines that you have a week password.

Just ‘check’ the ‘Confirm use if weak password’ check-box.

Then Click on the Update Profile button at the bottom of the page.

7

Hover your mouse over the ‘House’ icon.

The Visit Site option will appear and then click on that.

8 You will be directed to the main Intranet home page.

https://www.cadetnet.org.nz/dashboard

CadetNet User Guide


B. Annex B

B.1. How To:

B.1.1. Assign a New Role.

Step Action

1 Select ‘Unit Personnel’ under the ‘Unit Administration’ Menu.

2 Select the person you wish to assign a new role to by clicking on their record in the list.

3 Select ‘Promotions & Service History’ from the left menu.

4

You will be presented with a screen that will look something like this:

(with more or less entries)

CadetNet User Guide


Step Action

5

In the new empty ‘Unit’ field search for and select your unit.

6

Select the ‘From’ Date field next to the Unit field and the Date Picker for that field will open:

CadetNet User Guide


Step Action

7

Using the Date Picker, select the Year (if not already displayed), then the month (if not already displayed) and finally the day:

Note: In this example we have started the role from the start of 2018.

8

Select the ‘Role’ field to the right of the ‘Unit’ and ‘From’ fields. You will be presented with a list of roles that you can assign:

CadetNet User Guide


Step Action

9

Select the role you are assigning to the person.

10 Click on the ‘Save’ button.

11

You will get the ‘Saved’ confirmation pop-up window. Click on ‘OK’.

CadetNet User Guide


Step Action

12

Now you need to end their previous role.

Select the ‘To’ date field for the role that you are ending:

Note: You end the old role after assigning the new role otherwise they get dropped from the unit and you will need Website Admin assistance to recover the record.

CadetNet User Guide


Step Action

13


14 Click on the ‘Save’ button.

15

You will get the ‘Saved’ confirmation pop-up window. Click on ‘OK’.

16 Select ‘Unit Personnel’ under the ‘Unit Administration’ Menu and you will be returned to the Unit list and the person will now be displaying their new role.

CadetNet User Guide


B.1.2. Release Personnel

Step Action

1 Select ‘Unit Personnel’ under the ‘Unit Administration’ Menu.

2 Select the person you wish to release by clicking on their record in the list.

3 Select ‘Promotions & Service History’ from the left menu.

4

You will be presented with a screen that will look something like this (with more or less entries):

CadetNet User Guide


Step Action

5

Select the ‘To’ Date field next to their current rank and the Date Picker for that field will open:

6


7 Click on the ‘Save’ button under ‘Promotions’.

CadetNet User Guide


Step Action

8

You will get the pop-up confirming your changes have been saved.

9 Click ‘OK’ on the pop-up and it will disappear.

CadetNet User Guide


Step Action

10

Select the ‘To’ Date field next to their current Service History entry and the Date Picker for that field will open:

11


CadetNet User Guide


Step Action

12

Click on the ‘Save’ button under ‘Unit Service History’.

For a split second you may see the ‘Saved’ pop-up confirmation but then almost immediately you will see the following:

The reason is that if you have set a date less than or equal to today the person is no longer a member of the Unit, so you no longer have permission to view their details.

13 Select ‘Unit Personnel’ under the ‘Unit Administration’ Menu and you will be returned to the Unit list and the person will no longer be in the list.

CadetNet User Guide


C. Annex C – Quick Guide for a Cadet Applying to Attend an Authorised Activity

Step Action

1 Visit https://cadetnet.org.nz using the Google Chrome browser and click the “Log In” menu item in the navigation bar.

2 Log in using your email address and password. (If you can’t remember, click

on “Lost your password?” underneath the log in box.)

3

Click on ‘CadetNet’ at the top right to access the CadetNet Menu items.

4

Click on ‘ATP’ in the horizontal menu.

5 Click on the course or activity you want to apply for in the long list. Note: this is only national activities – for unit activities go to ‘Unit Training’ in the horizontal menu.

6

A box should pop up with a button to Apply as Student – it should be right at the bottom. Click it! (Note: don’t click the other button or you will be applying as a staff member!)

CadetNet User Guide


Step Action

7

This should send an email to your Next of Kin who needs to give you permission to go on the course. Tell them to check their inbox for an email from [email protected] and to click the green button in the email.

If they can’t find it in their Inbox have them check their SPAM folder.

8 Your Next of Kin will be taken to a browser window. Make sure it’s the Google Chrome browser and that you are not still logged in from before.

9

Get them to enter your date of birth and click the button to confirm.

10 Read through the page with your details and update anything that is incorrect. An email will be sent to your Unit Commander and they will change it.

11

Scroll down to accept the three statements at the bottom and click the Confirm application button to accept.

Great! You have now applied for an Authorised Activity.

The process for a Unit Activity is basically the same, but is accessed via the “Unit Training”

menu option.

CadetNet User Guide


D. Annex D – Quick Guide for a Next of Kin Approving a Cadet to Attend an Activity

Step Action

1

Make sure that Google Chrome is your default browser before you start.

Note: If you are reading this on a screen you can click HERE for the instructions for setting your default browser.

2 If anyone else has used the same computer to access CadetNet, make sure they have logged out before you start.

3 In Google Chrome, navigate to your email provider online webmail (e.g. outlook.com, gmail.com, mail.yahoo.com etc.) and log in to view your inbox inside of the Google Chrome browser.

4

Locate and open the email from [email protected] (the subject line should say Approval required for course application as student). Make sure the email opens inside the Google Chrome browser or it may not display properly.

If they can’t find it in their Inbox have them check their SPAM folder.

5

Find the green Approve button at the bottom of the email and click it. The email should look a bit like this picture.

6 You should be taken to a new tab inside of the Google Chrome browser showing a page of CadetNet.

7

Enter the date of birth of the cadet who has applied to attend the activity, and click the button to confirm. This will take you to a new page with all the details of the cadet.

https://support.google.com/chrome/answer/95417?co=GENIE.Platform%3DDesktop&hl=en&oco=0

CadetNet User Guide


Step Action

8

Check all the details that appear on the page. If anything is out of date or incorrect, please correct it now (by editing the information on the page) to ensure the activity organiser has the right information so that the cadet is safe on the activity.

9

Click the tick boxes to accept the three statements at the bottom of the page. You can enter additional comments in the text box if you wish.

10 Click on the green Approve application button to give your permission for the cadet to attend the activity.

11

You should then receive confirmation of the application.

CadetNet User Guide


E. Annex E

Cadet

Your Own

Records

UO

Sup Staff

Officer

Your Own Records

COMDT

A/COMDT

XO

Unit Records

HQ Admin

Unit Records

ASO

Unit Records

CUCDR

XO

Unit Records

ADJ

A/ADJ

Unit Records

TO

A/TO

Unit Records

Stores

A/Stores

Unit Records

Boats

A/Boats

Unit Records

Officer

OFFCDT

Sup Staff

UO

Unit Records

Cadet

(CDT-W/O)

Unit Records

My Profile R U U U R U U - - - - -

Bank Account R U - U - - - - - - - -

Contact Details R U U U R U U - - - - -

Next of Kin R U U U R U U - - - - -

School & Other R U U U R U U - - - - -

Doctor & Medical R U U U R U U - - - - -

Awards R U U U R U U - - - - -

Promotions [CDTUT – W/O]

& Service History R R U U R U U - - - - -

Promotions [UO – LTCOL(E)]

& Service History R R U U R R R - - - - -

Camps & Courses Completed R R R R R R R - - - - -

Security Clearance R R U U R R R - - - - -

Attendance - U R R R R R - - - - -

NZCF Info - R U U R R R - - - - -

Unit Personnel - - U U R U U - - - - -

Cadet Attendance - - U U R U U - - - - -

UO/Sup Staff/Officer Attenance - - U U R U U - - - - -

Div/Plt/Flt Headings - - U U R U U - - - - -

Unit Training Program - - U R R U U U U U U U

Unit Training Venues - - U R R U - U - - - -

ATP - - U R U U U U U U U U

HQ Administration - - U U - - - - - - - -

CadetNet User Guide


Cadet

Your Own

Records

UO

Sup Staff

Officer

Your Own Records

COMDT

A/COMDT

XO

Unit Records

HQ Admin

Unit Records

ASO

Unit Records

CUCDR

XO

Unit Records

ADJ

A/ADJ

Unit Records

TO

A/TO

Unit Records

Stores

A/Stores

Unit Records

Boats

A/Boats

Unit Records

Officer

OFFCDT

Sup Staff

UO

Unit Records

Cadet

(CDT-W/O)

Unit Records

Notifications U U U U U U U U U - -

R = Read Only | U = Update/Use | - = Not Applicable or No Access

new zealand cadet forces · 2020-05-25 · new zealand cadet forces – cadetnet user guide –...

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