new york university office of sponsored programs submitting nih proposals through grants.gov via...
TRANSCRIPT
New York University
Office of Sponsored Programs
Submitting NIH Proposals through Grants.gov via
PureEdge Software
January, 2007
2
Electronic Submission Process
• Prepare to Apply.• Verify internal & NIH deadlines• Register in eRA Commons• Find a PC• Download/install PureEdge Software
• Find Opportunity and Download Application Package.
• Prepare Application.• Submit Application to Grants.gov via OSP.• Check Submission Status in Commons.• Check Assembled Application.
3
Internal Submission Deadlines
Notify OSP of intent to submit at least one full week before agency deadline
OSP must receive a completed proposal shell (all forms,
final budget, budget justification) at least 72 hours in advance of the posted deadline.
Provide Dean’s Office with hard copy of the entire application, along with the original signed synopsis form at least 72 hours in advance of the posted deadline.
OSP must receive completed, final, saved, and uploaded version of the PureEdge file no later than one full business day prior to the sponsor due date.
4
NIH Submission Deadlines
Research Grants - R01 (new) Feb 5, June 5, Oct 5
Research Grants - R01 (renewal, resubmission, revision) March 5, July 5, Nov 5
Research Grants - R03, R21, R33, R21/R33, R34, R36 (new) Feb 16, June 16, Oct 16
Research Grants - R03, R21, R33, R21/R33, R34, R36 (renewal, resubmission, revision)
March 16, July 16, Nov 16 Program Project Grants and Center Grants – all P Series (new, renewal,
resubmission, revision) Jan 25, May 25, Sept 25
Research Career Development – all K series (new) Feb 12, June 12, Oct 12
Research Career Development – all K series (renewal, resubmission, revision) March 12, July 12, Nov 12
Individual Ruth L. Kirschstein National Research Service Awards (Standard) – all F series Fellowships. (new, renewal, resubmission)
April 8, Aug8. Dec 8
5
eRA Commons PI/PD Registration
Effective May 10, 2006, an eRA Commons name must be used on all applications submitted to NIH.
To register in eRA Commons, go to OSP’s web site: http://www.nyu.edu/osp/res/ and follow directions.
OSP will set up an eRA Commons account, generally within two business days.
When the account is established, the PI will receive an email from NIH that includes a temporary password and the eRA Commons weblink to access accounts.
6
eRA Commons Personal Profile
The Personal Profile section must be completed and maintained to prevent errors when a proposal is submitted.
The PI name, faculty rank, degrees, and departmental affiliation shown on the grant forms must be identical to the information in the Personal Profile.
PI’s may delegate “ASST” authority to another individual who will maintain their Personal Profile account.
Instructions for completing the Personal Profile are at: http://www.nyu.edu/osp/proposal.html
New Terminology
Old NIH Language vs. New NIH Language
8
New Terminology: Electronic Submissions
NIH Term (old term)
PA and/or RFA
Principal Investigator (PI)
Authorized Signing Official (SO)
Other Support
Electronic Submissions Term (new term) Funding Opportunity
Announcement (FOA) PI/PD: combined term
Principal Investigator/Project Director
Authorized Organizational Representative (AOR)
Current & Pending Support
9
New Terminology: Proposal Types
NIH Term (old term)
New Competing Continuation Revision or Amendment
Competing Supplement
Electronic Submissions Term (new term)
New (same) Renewal Resubmission (equivalent to
Revision) Revision (somewhat equivalent
to a Competing Supplement
10
New Terminology: Proposal Sections
NIH Term (old term)
Literature Cited (Part G of PHS 398 Research Plan)
Consortium Budget
Project Description
Electronic Submissions Term (new term) Bibliography & References
Cited
Subaward Budget
Summary/Abstract AND Narrative
11
Introducing Grants.gov
12
What is it? What’s it for? GRANTS.GOV is
the single cross-agency, web-based US Government portal for accessing federal grant programs
GRANTS.GOV provides:information on all federal grant opportunitiesa mechanism to obtain the forms related to a
specific opportunity a mechanism to transmit the forms to the
sponsoring agency
13
PureEdge Software Required for Grants.gov submissions
To open and use Grants.gov application packages, you will need to download and install the free software package “PureEdge Viewer.” The link is found at: http://www.grants.gov/apply_for_grants.jsp
PureEdge software was designed for Windows-based computers. If you use a Mac or other non-windows system, go to the linked support page.
Find/Apply for Grantsthrough
NIH OER Home Page and Grants.gov
15
Find/Apply for Grants
Go to: http://grants1.nih.gov/grants/oer.htm
Select Parent Announcements (for unsolicited proposals)
OR Select Funding Opportunities (for specific
PAs, PARs or RFAs)
16
For unsolicited proposals
17
Click on Announcement Number to Select
18
Print out the specific announcement. It contains the instructions needed to prepare a proposal that will conform to Commons validation rules.
19
20
Click here to download application
Click here to download application
21
Click on hyperlinks to download instructions and application
Enter your email address here
You must have PureEdge Software installed on your computer before downloading.
22
Completed by NIH on receipt
Date posted/date expires, not deadline
23
Saving the Application Package When you click on “Save” to save a downloaded
application package, you will receive a warning message stating that the form contains an invalid value. This is because no data have been entered.
You will receive this message each time you save the document until all data are entered.Click “YES” to ignore message.
24
25
For Specific PA/PAR/RFA
Select Funding Opportunities (RFAs, PAs)
Search by Keyword ORSearch listing of all PAs/PARs/RFAs
26
For response to specific RFA/PA/PAR
27
Use when searching for a specific PA/PAR/RFA only
28
Click on any of the headers to sort
Click on the PA number of the desired program; follow steps for unsolicited proposals
29
Application Documents
30
Mandatory & Optional Documents
Certain fields in the Mandatory & Optional Documents sections automatically populate based on the PA/RFA/FOA.
IMPERATIVE – read the PA/RFA/FOA to determine the specific documents required for the type of announcement to which you are responding.
Each announcement will have specific forms requirements: Example: Certain R01 FOAs require the use of the PHS 398
Modular Budget forms; others require the use of the full Research & Related Budget pages, which are also included under the Optional Documents.
31
Mandatory Documents
Open forms by highlighting the document title, then clicking on the “Open Form” button.
Complete all the Mandatory Document forms. SF424 (R&R) PHS 398 Research Plan PHS 398 Cover Page Supplement PHS 398 Checklist Research & Related Other Project Information Research & Related Senior/Key Person Research & Related Project Performance Site/Location
32
Optional Documents Open and complete the Optional Document(s)
forms if needed for your application Read the PA/RFA to determine the budget
requirements. Select either: Research & Related Budget PHS 398 Modular Budget Research & Related Subaward Budget
PHS 398 Cover Letter File Save the application package every time you
close a form. If no optional docs are needed, leave forms
blank.
33
Forms Navigation
• Click the “Next” tab to move to other pages.• Click the “Previous” tab to go back to the
previous page.• Click the “Close Form” tab once the form is
completed.• Save the entire package each time you close a
form.
34
SF424 (R&R) Application Guide NIH has developed an Application
Guides specific to the SF424 (R&R):General Instructions
Includes instructions embedded in the actual forms as well agency-specific instructions.
Agency-specific instructions denoted with the HHS Logo.
Field-by-field instructions.
SF 424 (R&R) Form
36SF424(R&R) Cover Component Page 1
37SF424 (R&R) Cover Component Page 2
38
SF 424 (R&R)
NOTE: Required Fields are Yellow until completed
Item 1: Type of Submission Item 2: Date Submitted Item 3: Leave this field blank Item 4: Federal Identifier
For renewals (competing continuations) or revisions (resubmissions) only, enter the NIH-assigned number
Example: MH111111, EY045678 Item 5: Applicant Information (NYU not the PI/PD)
Legal Name (in caps): NEW YORK UNIVERSITY Organizational DUNS: 041968306 Department: Office of Sponsored Programs Division: Provost’s Office Street 1: 665 Broadway Suite 801 City, County, State, Zip: New York, NY, NY 10012
Item 6: Employer Identification: 135562308 Item 7: Type of Applicant
39
SF 424 (R&R) Item 8: Type of Application Item 9: Name of Federal Agency - pre-filled. Item 10: CFDA Number Item 11: Descriptive TITLE of your Project Item 12: Areas Affected By Project Item 13: Proposal Project – Start/End Date Item 14: Congressional Districts of Project Item 15: PI/PD Contact Information Item 16: Estimated Project Funding Item 17: Unless directed otherwise, check “No” Item 18: Check the “I agree” box Item 19: Authorized Representative
Richard L. Louth, Director, Office of Sponsored Programs
Item 20: Pre-application: Do not check this box unless specifically directed to do so in the FOA
Research & Related: Project/Performance Site Location(s) Component
41
42
Project/Performance Site Location(s) Component
Project/Performance Site Primary LocationThis information is equivalent to the PHS398
Form Page 2 Performance Site sectionComplete this section for the Primary
LocationTo add additional Project/Performance
Site Locations click “Next Site”
Research & Related:Other Project Information Component
44
Other Project Information
45
R&R Other Project Information Component
Item 1. Human Subjects Item 2. Vertebrate Animals Item 3. Proprietary/Privileged Information Item 4. Impact on the Environment Item 5. Activities outside the US/partnership
with International Collaborators Item 6. Summary/Abstract Item 7. Narrative Item 8. Bibliography & References Cited Item 9. Facilities & Other Resources Item 10. Equipment Item 11. Other Attachments
Research & Related: Senior/Key Person Profile Component
47Senior/Key Person Profile
48
Senior/Key Person Profile (Expanded)Senior/Key Person Profile (Expanded)
49
Senior/Key Person Profile (Expanded)
Additional Senior/Key Person Form Attachments
50
Senior/Key Person Profile Component
Start with the PD/PI PROFILE Credential, e.g. agency login - this is your ERA
Commons username. It is a mandatory field. The PI name, faculty rank, degrees, and departmental
affiliation shown on the grant forms must be identical to the information in the Personal Profile.
Project Role Select a project role from the list. Select “Other” if an appropriate role is not listed.
Other Project Role Category: If Senior/Key Person is not a Co-Investigator, selected “Other Professional” or “Other” as a project role. Example: Other Professional could be a Project Coordinator/Data Manager/Postdoc Fellows, etc.
51
Senior/Key Person Profile Component
Attach Biographical Sketch (four-page limit, includes the table at the top of the first page)
Document should include: Positions and Honors Selected peer-reviewed publications or manuscripts in
press (in chronological order) Research Support – ongoing and completed (during the last
three years) research projects (Federal and non-Federal support). DO NOT CONFUSE “RESEARCH SUPPORT” WITH “OTHER SUPPORT” (Current and Pending).
Do not attach Current & Pending Support; this will continue to be a Just-In-Time (JIT) submission for most NIH applications.
52
List remaining Senior/Key individuals in alphabetical order. Definition of Senior/Key Person: Key Personnel are defined
as individuals who contribute to the scientific development or execution of the project in a substantive, measurable way, whether or not salaries are requested. Biosketch, including Research Support information, is required.
Also use this section to list any “Other Significant Contributors (OSCs). List OSCs after ALL Key Persons. OSC definition: Individuals who have committed to contribute to
the scientific development or execution of the project, but are not committing any specified measurable effort to the project. Typically “zero percent” effort or “as needed”. (Consultants if they meet the definition; also appropriate designation for mentors on Career awards).
Senior/Key Person Profile Component
Research & Related: Non-Modular Budget Component
54
R&R Non-Modular Budget Component
Three separate screens for each yearSections A and BSections C through ESections F through K
Each year of support must have a separate detailed budget.As each year is completed, a cumulative
budget will be generated automatically.
55
R&R Budget Sections A & B
56
R&R BudgetSections C - E
57
R&R BudgetSections F - K
58
R&R Non-Modular Budget – Sections A & B
Organizational DUNS: Pre-filled item
Budget Type: Check the appropriate box
Name of Organization: New York University – pre-filled
Start Date and End Date: Must be entered for each budget period
Click “Next” to move to the next page.
59
R&R Non-Modular Budget - Sections A & B
Senior/Key Person - Information for the PD/PI must be entered even if $ = 0
Other Persons Number of Personnel – BY PROJECT ROLE
(PD/PI, Co-PD/PI, Faculty, Postdoc, Other professional, Graduate Student, Undergraduate, Technician, Consultant, Other)
Calendar Months vs Academic Months/Summer Months
Requested Salary Fringe Benefits
60
Effort
Effort no longer shown in percentages
Calendar months: use only if person is on an 11- or 12-month appointment
Academic months/Summer months: use if person is on a 9-month appointment 10% academic-year time = .9 AY month 100% summer time = 3 summer months
61
R&R Non-Modular Budget - Section F
Other Direct Costs Materials and Supplies Publication Costs Consultant Services ADP/Computer Services Subawards/Consortium/Contractual Costs Equipment or Facility Rental/User Fees Alterations and Renovations Other (example: Tuition remission, maintenance
agreements) Blank Fields for items not listed above
62
R&R Non-Modular Budget – Sections G, H, I, J & K
Section G. Direct CostsSection H. Indirect Costs
Cognizant Federal Agency: DHHS Contact: Robert I. Aaronson/212-264-2069 Date: June 1, 2006
Section I. Total Direct & Indirect CostsSection J. Fee (do not use for NYU)Section K. Budget Justification
63
R&R Additional Non-Modular Budget Periods
If you are requesting funds for more than one budget period, click the “Next Period” button at the top of the 3rd budget screen (Sections F through K).
You must complete all the required information (highlighted fields and those noted with an “*”) before the “Next Period” button can be activated.
If no funds are requested for a required field, enter “0”.
Research & Related: Subaward Budget
To other institutions when NYU is the prime applicant
65
66
Subaward Budgets
PI from applicant organization (prime) Select the Subaward Budget Attachment Form
from the Optional Documents in the Grant Application Package.
Open the form, and click the “Click here to extract the R&R Subaward Budget Attachment” button in the middle of the form.
Save the file using an abbreviation of the subawardee organization’s name as the file name and leave “.xfd” as the file extension. (The extracted file is a PureEdge document.)
Email the form to the consortium grantee. Note: Subaward grantee must install PureEdge Viewer before
the form can be opened and completed.
67
Subaward Budgets
Subaward grantee must complete all the budget information.
Organizational DUNS and Name of Organization fields must reflect that of the subaward/consortium grantee.
The subaward grantee must email the subaward budget file to the PI/PD
Subaward budget attachment must be a Pure Edge (.xfd) document, NOT a .pdf file.
PI (prime) receives .xfd budget file and attaches the subaward grantee’s budget file to the “Subaward Budget Attachment Form.”
Subaward Budget Justification should be incorporated into the budget justification of the prime institution.
PHS 398 Cover Letter
69
70
PHS 398 Cover Letter
PDF Text attachment Instructions remain the same as in the
PHS 398Required when submitting a
Changed/Corrected Application If revising the cover letter for a
Changed/Corrected application, include all previous text contained in the letter.
PHS 398 Cover Page Supplement
72PHS 398 Cover Page Supplement Page 1
73
PHS 398 Cover Page Supplement Page 2
74
PHS 398 Cover Page Supplement
Similar to the PHS 398 Face PageProvides general information about the
applicant organization, contact information for the PD/PI and Authorized Organizational Representative (AOR).
Item 1. Project Director/Principal Investigator Item 2. Human Subjects Item 3. Applicant Organization Contact Item 4. Human Embryonic Stem Cells
Research & Related: PHS 398 Modular Budget Component
76
PHS 398 Modular Budget
77
PHS 398 Modular Budget Component
Budget Period: 1 – Start Date and End Date Section A - Direct Costs
Direct Costs Less consortium F&A Consortium F&A Total Direct Costs
Section B - Indirect Costs Cognizant Agency Name/Contact:
DHHS - Robert I. Aaronson, 212-264-2069 Indirect Cost Rate Agreement: June 1, 2006
Section C - Total Direct and Indirect Costs Budget Period 1: sum of section A + section B
78
PHS 398 Modular Budget Component
Budget Periods 2-5: Follow steps in Budget Period 1 for all out
years of the project.Budget Justification Cumulative budget is system-generated
Individual PDF text attachments for Personnel, for Subawards and for Other.
PHS 398 Research Plan Component
80
PHS 398 Research Plan
81
R&R PHS 398 Research Plan Component
Item 1. Application Type: This section is repeated from the SF 424 (R&R) Cover Page and PHS398 Checklist
Item 2. Research Plan Attachments: Separate .PDF attachments for each section
1. Introduction to Application (for Resubmission or Revision ONLY)
2. Specific Aims 3. Background and Significance 4. Preliminary Studies/Progress Report 5. Research Design and Methods 6. Inclusion Enrollment Report (renewals only) 7. Progress Report Publication List (renewals only)
82
R&R PHS 398 Research Plan Component
Human Subjects Section 8. Protection of Human Subjects 9. Inclusion of Women & Minorities 10. Targeted/Planned Enrollment Table 11. Inclusion of Children
Other Research Plan Sections 12. Vertebrate Animals 13. Select Agent Research 14. Multiple PI Leadership Plan 15. Consortium/Contractual Arrangements 16. Letters of Support 17. Resource Sharing Plan(s)
Appendix: Allows up to 10 separate attachments
PHS 398 Checklist Component
84
PHS 398 Checklist Page 1
85PHS 398 Checklist Page 2
86
R&R PHS 398 Checklist Component
Item 1. Application Type For renewals (competing continuations) or
revisions (resubmissions) only: enter the NIH-assigned number
Example: MH111111, EY045678
Item 2. Change of Investigator / Change of Institution Questions
Item 3. Inventions and Patents Item 4. Program Income
Completion of Documents
88
Completion of Documents
Once all documents are complete, move each file to the appropriate “Completed Documents for
Submission” Section. Click “Check Package for Errors” tab. If errors are
detected, correct errors and click “Check Package for Errors” again.
Save the file again and send the file to OSP as an email attachment: [email protected] Email subject line should read:
GG_[yourname]_sponsor_deadline (MMDDYYYY)
89
Move documents from left to right
Move documents from left to right
Formatting and Special Instructions
91
Formatting
Font: Arial, Helvetica, Georgia, Palatino Linotype Size 11 points or larger
No more than 15 characters per inch No more than 6 lines/inch 8 ½ x 11 margins
NO HEADERS, FOOTERS, or PAGE NUMBERS Figures, Graphics, Charts, Tables, etc
Color can be used in figures; however all text must be in black.
Text may be a smaller type size but must be in black font color.
Page Limits; Same as previous NIH 398 applications All attached files must be in Portable Document
Format without editable fields (.pdf format).
No other font/size is acceptable
92
R01 Parent Application (PA-07-070)
Research Project (Investigator-initiated Research) Grant
Supports a discrete, specified, circumscribed project to be performed by named PI(s) in areas representing the investigators’ specific interests and competencies, based on the mission of the NIH and the Institute to which the proposal is submitted.
If you anticipate naming multiple PIs, pls consult with OSP early in the proposal develoopment process.
93
R01 Special Instructions Use modular budget when annual direct costs are
$250,000 or less (excluding consortium F&A costs). Use detailed budget when annual direct costs exceed
$250,000. Prior approval (at least 6 weeks) from Institute/Center
staff is required when annual direct costs exceed $500,000.
25-page limit for items 2-5 of the Research Plan, including tables, graphs, figures, diagrams, and charts.
New limits on Appendix material (see NOT-OD-07-018: http://grants.nih.gov/grants/guide/notice-files/NOT-OD-07-018.html)
All attachments must be converted to PDF before uploading.
94
R03 Applications (PA-06-180)
Investigator-Initiated Small Grant (R03) Typical projects supported include:
Pilot or feasibility studiesSecondary analysis of existing data Small, self-contained research projects Development of research methodology Development of new research technology
Not accepted by all institutes.Renewal applications not allowed.
95
R03 Special Instructions Use the modular budget format Direct costs limited to two $25,000
modules, or $50,000/year, for up to two years.
10-page limit for items 2-5 of the Research Plan, including tables, graphs, figures, diagrams, and charts.
Introduction (required for a resubmission application) limited to one page.
96
R21 Applications (PA-06-181)
Exploratory/Developmental GrantsFor projects that may lead to a
breakthrough in a particular area, or to the development of novel techniques, agents, methodologies, models, or applications that could have a major impact on a field of biomedical, behavioral, or clinical research.
Not accepted by all institutes.Competing renewal applications not
allowed.
97
R21 Special Instructions
Use the modular budget format. Total direct costs limited to $275,000 over a
two-year period.No more than $200,000 in direct costs
allowed in any single year.15-page limit for items 2-5 of the Research
Plan, including tables, graphs, figures, diagrams, and charts.
Introduction (required for a resubmission application) limited to one page.
Preliminary data are not required but may be included if available.
98
Submission to NYU OSP
Email file to [email protected]
Print out all documents and provide OSP (and the Dean’s Office) with a hard copy of the application, along with the signed synopsis form.
If the proposal includes a modular budget, OSP requires a full, detailed budget for internal purposes.
99
Warning from OSP
THE RESPONSIBILITY OF THE PD/PI DOES NOT END WITH SENDING THE PROPOSAL FILE TO OSP!!!!!!!!!!!!!!!!!
100
Expected Turnaround Times
Grants.gov response to an application submission – generally within hours, up to 2 weekdays.
eRA Commons response to an application submission – generally within hours, up to 1 weekday.
AOR and PI review of application image – within 2 weekdays of availability in eRA Commons.
101
Validation Errors
Once OSP signs and submits the proposal:
If GRANTS.GOV validation finds errors, these errors must be corrected and the entire proposal must be resubmitted.
If NIH Commons validation finds errors, these errors must be corrected and the entire proposal resubmitted through GRANTS.GOV. Warnings found in the Commons validation process may require correction as well.
If errors/warnings result from anything other than a Grants.gov/Commons system problem, they must be corrected and the proposal resubmitted before the deadline or the proposal will be subject to the NIH late policy.
102
Grants.gov Validations
All Grants.gov mandatory fields have been completed.
All mandatory documents have been completed and moved to the Completed Documents box (Submission List).
Checks the DUNS #. Checks date format, email address
format, and scans for viruses.
103
Grants.gov Email Notifications
Emails to AOR only. Submission Receipt – app received and is being
validated. Rejection Notice – app is not validated because of
Grants.gov errors. Submission Validation Receipt – app has been
validated. Grantor Agency Retrieval Receipt – app has been
retrieved by the agency. Agency Tracking Number – app has been assigned a
tracking number by the grantor agency
104
eRA Commons Validations
After retrieval from Grants.gov, the eRA Commons system will:Apply the NIH validations.
Detailed check vs. instructions in the application guide Validates against the instructions in the specific FOA For a detailed list of NIH validations:
http://era.nih.gov/ElectronicReceipt/prepare_app.htm#5
Assemble the grant image.Generate a Table of Contents. Include headers (PI name) & footers (page
numbers) on all pages.
105
Commons Email Notifications
Emails to AOR and PD/PI: Validations Complete/Check Assembled
Application OR Validations Complete/Check Assembled
Application – Warnings Only OR Action Required: Errors and/or Warnings,
Missing or Invalid Commons Username, System Error OR
AOR has refused/rejected application (when assembled package is incorrect).
106
Errors & WarningsErrors must be addressed before the
application can move on to Referral.Warnings may be fixed at the applicant’s
discretion but do not require action for the application to move on to referral.
If the PI corrects any Warnings or Errors, contact the AOR. The AOR must submit the entire changed/corrected application again through Grants.gov.
107
Warning from OSPCorrection of system errors/warnings
must be completed within two weekdays of submission.
Any corrections made to the proposal other than for system errors/warnings or minor changes must be made before the deadline or the proposal will be considered a resubmission (formerly revision).
108
Check Status in Commons: PD/PI
1. Click the Status tab to view the PI Status.
2. Find application that shows “eSubmission Error” in the Application Status column.
3. Follow the link on the Application ID to see specific Error/Warning messages.
109
View Errors/Warnings
110
Check Assembled Application
View the Application Image by clicking on the Application ID
111
View Application Image
Next, click on the e-Application link to view the image.
112
Application Image
Be sure to review the entire application carefully!
Your application is not considered received by NIH until you see the application image in the eRA Commons.
113
Rejection by OSP
The AOR has a two weekday viewing window to reject an application that has system formatting errors. If the application is not rejected within the two weekdays, it will automatically proceed to Receipt & Referral.
114
Common Submission Errors
Missing Commons UserID. Information in PD/PI’s Commons profile does not
match information in proposal. PDF issues. Start date for budget year 1 ≠ proposed project
start date. Total cost ≠ sum of direct and indirect costs. Both modular and detailed budgets included. Missing PI/PD info on detailed budget page.
115
Required Items for Subawards
NYU as Prime Applicant (in addition to NYU proposal & synopsis) Subawardee scope of
work Subawardee budget
(full detailed budget if modular)
Consortium agreement letter signed by subawardee’s authorized official/individual (email, scanned letter, etc)
NYU as Subawardee Signed synopsis form Scope of work NIH budget page(s) (full
detailed budget if modular)
NYU Cooperating Institution form (NIH) http://www.nyu.edu/osp/proposal.html
Copy of full proposal submitted by the prime (after submission if necessary)
116
Just for non-Windows Users…..
PureEdge software was created for use with PCs – if you have any other type of system, you will not be able to submit from that computer without employing elaborate work-arounds.
Mac users can now use Virtual PC that Microsoft bundled with Office 10 professional. Allow extra time for proposal preparation.
Notify your OSP Projects Officer if you plan to use a work-around.
117
Alternate Solutions
Alternate solution 1: GRANTS.GOV’s Citrix solution Manual:
http://www.umresearch.umd.edu/ORAA/era/grantsgov_docs/grants_gov_instructions_for _CitrixClient_for Macs2.pc
Citrix client for OS X: http://www.umresearch.umd.edu/ORAA/era/grantsgov_docs/MacICA_OSX.dmg
Citrix connection file for Grants.gov: http://www.umresearch.umd.edu/ORAA/era/grantsgov_docs/PEClientCitrix.ica
Documentation courtesy of the University of Maryland (College Park)
Alternate solution 2: IBM Workplace Forms (PureEdge) Viewer for Macintosh (doesn’t support Intel Macs). http://www.grants.gov/resources/download_software.jsp#pureedgeviewer
118
Mac Solution: Citrix Server
119
Mac Solution: IBM viewer
Resources for Assistance
121
Additional information: NYU’s End-User Guide to Grants.gov:
http://www.nyu.edu/osp/proposal.html NYU’s Submitting NIH Proposals through Grants.gov using
PureEdge Software – January 2007 Grants.gov User Guide:
http://www.grants.gov/CustomerSupport# NIH User Guide:
http://era.nih.gov/ElectronicReceipt/index.htm
select: SF424 (R&R) Application Guide (June 15, 2006)
122
NIH Training Tools eRA Commons Registration – Automated Training Demo
http://era.nih.gov/virtualschool/external/c101_GranteeRegistrationProcess.htm A “Walk Through the SF424 (R&R)” - Video
http://helix.od.nih.gov/oervideo/grantsgov/A_Walk_Through_SF424/index.html
“Completing an Application Package” – Grants.gov Automated Demo http://www.grants.gov/images/Application_Package.swf
SF424 (R&R) application guides, sample application packages and related resources http://grants.nih.gov/grants/funding/424/index.htm
Electronic submission: http://era.nih.gov/ElectronicReceipt
123
Other NIH Tools
Frequently Asked Questions http://era.nih.gov/ElectronicReceipt/faq.htm
Avoiding Common Errors http://era.nih.gov/ElectronicReceipt/avoiding_errors.htm
Communications and Outreach Resources (brochures, presentations, drop-in newsletter articles) http://era.nih.gov/ElectronicReceipt/communication.htm
Electronic Submission Transition Timeline http://era.nih.gov/ElectronicReceipt/strategy_timeline.htm
124
Finding Help: eRA Commons
eRA Commons Help DeskPhone: 301-402-7469Toll Free: 866-504-9552TTY: 301-451-5939Business hours M-F, 7am-8pm EST
Web support: http://ithelpdesk.nih.gov/eRA/
125
Finding Help: Application Preparation
Review the Application Instruction Guide(s)
Contact Grants Info: Grants InfoPhone: 301-435-0714TTY: 301-451-0088Email [email protected]
126
Help: the Ultimate Resource
Your OSP Projects OfficerYour OSP Projects Officer