New York State

Pollution Prevention Institute

2014-2015 Community Grants Program

Kick-Off Meeting

December 12, 2014

New York State Pollution Prevention Institute(NYSP2I)

Vision & Mission

Vision: The vision of the NYS P2I is to foster the transformation and

development of sustainable businesses and organizations in New York State in a collaborative program committed to making the State

a leader in environmental stewardship.

Mission: The mission of the Institute is to provide a high-impact,

comprehensive and integrated program of technology research development and diffusion, outreach, training and education aimed at making New York State more sustainable for workers, the public, the environment and the economy through:

• reductions in toxic chemical use• reductions in emissions to the environment and waste generation• the efficient use of raw materials, energy and water

NYSP2I

- Statewide Coverage- Committed Partnerships

NYSP2I Programs

Direct Client Assistance Program

Non-Manufacturing Priority Sectors

Community Grants Program

(CGP)• Goal of the Community Grants Program

– Provide financial and technical support for projects that:

• Raise awareness and understanding of P2

• Lead to implementation of P2 efforts at the local level with the goal of improving the health, environmental quality and economic vitality of New York State communities

Community Grants Program

Year 6: • 37 applications received totaling over

$500,000 in requested funds

• Applicants from: Belmont, Geneva, Farmingdale, Jamestown, Ithaca, East Hampton, Mt. Morris, Lake Pleasant, New York City, Rochester, Buffalo, Brooklyn, Syracuse, Albany, Troy and Loch Sheldrake

• 16 projects selected …….Congratulations!

2014-2015 Community Grant

Recipients

Human Impacts Stories: 10 Encounters with Pollution

Human Impacts InstituteThe Human Impacts Stories project will be a series of community trainings, focus groups, and

storytelling culminating with the creation of an educational, outdoor exhibit on pollution issues and solutions in North Brooklyn. The exhibit will showcase key stories related to pollution from

10 local residents as well as highlight prevention tips and strategies.

PP Goals: 1.) Provide residents with knowledge of hazardous common chemicals and know-how of proper disposal and alternatives2.) Increase public understanding of the ties between household toxins, justice, and human Health3.) Build public consensus around pollution prevention tactics and strategies 4.) Showcase authentic stories relating to pollution from community members to the community at large.

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Save the Food: Cooking Up a Food Waste Prevention

Campaign for Tompkins CountyTompkins County Solid Waste Management Division

• Food waste prevention reduces pollution while addressing social, economic, and environmental concerns. This project will feature outreach at schools, a food waste prevention film screening, a community based social marketing campaign and social media outreach. At the conclusion of the project, a ‘train the trainer’ manual will be made available so that other communities can replicate the program.

• The goal of this project will be to minimize pollution and promote sustainable materials management practices by encouraging residential source reduction of food waste. It is anticipated that 8,000 Tompkins County residents will be reached through:• Creation and implementation of food waste prevention presentation outline• Video screening with discussion panel questions • Food Scraps Recycling drop spot handouts• Guidelines for developing and Implementation of a social media strategy

targeting food waste prevention• Development of a ‘train the trainer’ manual that will be distributed state-wide

Inspiring Green Stormwater

An outreach and education effort to homeowners and property owners regarding immediate cost efficient actions they may take to combat storm water and sewage pollution threats.

Comany go

Buffalo Niagara RIVERKEEPER

Scholastic Aquatic Partnership Delta Laboratories

• Scholastic Aquatic Partnership brings together 8th Grade students from Our Lady of Mercy School for Young Women and the Young Women's College Prep for a hands-on environmental program that will test the waters of Irondequoit Creek and Lake Ontario through water chemistry tests and biotic indices.

• This will allow students to see the impact of pollution on the health of their local waterways, to collaborate on the analysis and the reporting of their data, and to present this information to the local community and their families.

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Rain Gardens for Youth Empowerment & Pollution PreventionGrassroots & Warner School of Education / University of Rochester

Description ~ Undergraduate student organization and a summer program for 135 urbanK - 8th graders will install a rain garden on campus. The rain garden will be a site for

student research and inquiry. An important outcome of this project is to educate the

greater campuscommunity of the importance of this rain garden through interactive signage.

Goals ~ 1. Mitigate the flow of pollutants picked up by the rainwater and melting snow 2. Reduce the speed at which volumes of water and sediment are currently flowing 3. Reduce material use and re construction of the area due to water damages each year.

Governors Island Teaching GardenGrowNYC

Governors Island Teaching Garden is an 8,000 square foot urban farm that aims to engage, excite, and educate New Yorkers of all ages with an emphasis on public school and summer camp students in all aspects of urban farming. GrowNYC and NYSP21 will partner to support garden staff members who can maintain the green infrastructure components of the garden, provide guided tours of the space, and lead workshops on a three point pollution reduction

strategy that visitors can incorporate into their own lives.

Goals:•Increase awareness of and create a connection between natural resources, pollution, food,

and lifestyle choices and actions.•Provide education and support to encourage visitors to take action in their community, and

live cleaner, healthier lifestyles.•Train others in order to foster increased rainwater harvesting and stormwater management

practices in New York City and beyond.

Hamilton County Green Infrastructure

Demonstration Project Hamilton County Soil and WaterHamilton County Soil and Water

Conservation DistrictConservation District

Summary: This project will provide local municipalities and landowners an opportunity to see stormwater practices in action. The public will see stormwater practices working at the District office building. These educational tools will promote and illustrate the numerous benefits of a water garden, vegetative swale with check dams and rain barrel systems.

Specific pollution prevention goals: (a) Create a visual display of the benefits of rain gardens, rain barrels and vegetative swales in a local, high traffic setting. (b) Educate students and adults about what stormwater is, how polluted runoff enters waterbodies that they drink from, recreate on, and live near, and how water quality and quantity can efficiently and inexpensively be protected by rain gardens and rain barrels. (c) Raise awareness about the ecological importance of protecting water quality through stormwater pollution prevention. (d) Encourage communities to take action and install rain gardens, rain barrels and vegetative swale as inexpensive pollution prevention practices.

The Hospitality Green Water Challenge

The GHI Water Challenges proposes to impact water usage by NYC restaurants through

trainings, educational materials and a case study

Healthy Homes, Healthy Families: A Guide to Protecting your Family’s Health By Making Your Home A Safer Environment

Healthy Homes, Healthy Families: A Guide to Protecting your Family’s Health By Making Your Home A Safer Environment is a full-color 32-page booklet that includes practical tips for reducing environmental hazards in your home and regional information from organizations that offer resources to improve home health. The “Healthy Homes, Healthy Families” guide covers ways to reduce asthma triggers, improve indoor air quality, reduce lead paint poisoning hazards, as well as reducing general home hazards including safe water temperatures, safe sleeping practices for babies, household chemicals, pesticides and poisons. The guide also provides information about the Summer Meal program, regional farmers markets, legal and financial information, and national and state healthy housing resources.

Expanding ReUse Infrastructure in NYSFinger Lakes ReUse, Inc.

Continuing the development of our Community ReUse Center Template project, which was developed & launched in 2014 thanks to funding from NYSP2I.

We provide technical assistance to NYS communities as they develop and launch their own Community ReUse Centers by developing an interactive online tool and

holding in-person consultations to stakeholders.Pollution prevention goals: reduction of waste & associated emissions, raising awareness about environmental benefits of reuse, and creation of green jobs.

Reduce Rain Runoff ProgramSustainable Long Island

• The “Reduce Rain Runoff” rainwater capture and stormwater management program will implement conservation practices and emphasize the importance of more wisely and carefully using our natural resource of water. It will have far-ranging impacts and is targeted to reach as many residences and businesses as possible and will result in improved water quality for our local estuaries and improved community health and quality of life.

• The program will have tangible, positive effects on the environment by reducing flooding from storm water runoff , and reducing stormwater pollution by capturing and filtering pollutants, increasing the areas that allow for water recharge above a sole source aquifer. In addition the program will reduce carbon emissions through the planting of new rain gardens, trees, and bioswales.

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East New York Farms! Community Compost Collection Project

United Community CentersWe aim to educate the East New York community about the benefits of composting. We will operate a community compost collection at our market, produce compost at our farm, and

give public workshops on composting.

This project prevents pollution by reducing the amount of biodegradable waste that needs to be transported outside of New York City for disposal. By making more compost for the farm and teaching residents and gardeners how to make their own, we will reduce the need for

outside sources of fertility for our farm and gardens as well as increase the amount of locally-grown food available to the public.

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POLLUTION PREVENTION POLLUTION PREVENTION IN THE CHILD CARE SETTINGIN THE CHILD CARE SETTINGClean and Healthy New York

• Educate 100 child care providers and 3-5 trainers in the greater Capital Region in concrete pollution prevention strategies.

• Work with the Early Care and Learning Council to develop Best EcoHealthy Practices for Child Care Design, and distribute it statewide.

increasing paint diversion by improving existing + creating new

paint reuse programs

Project Activities: 1. Develop a paint reuse manual + best practices guide2. Foster partnerships between local governments + resale stores3. Provide ongoing support to municipal organizations as they introduce + improve paint

reuse programs

Pollution Prevention Goals:1. Increase quantity of paint reused2. Increase # of communities with paint reuse options3. Improve existing reuse programs4. Build reuse infrastructure to support expanded operations under a producer-funded

program (collective municipal savings of $37.2 million/year)

Engineers for a Sustainable WorldRENSSELAER POLYTECHNIC INSTITUTE

● ESW Biodiesel Project○ Enable small scale production of biodiesel from WVO on campus ○ Raise awareness of biodiesel through presentations at schools and

community events○ Develop educational materials to be disseminated from a website

● Pollution Prevention Goals○ Short Term

■ Present future engineers with hands-on experience ■ Provide other organizations and the community with the education to safely

do the same○ Long Term

■ Reduce consumption of fossil fuels by displacing it with biodiesel

Helping NYS Schools Buy More Green Products

• A collaborative project • Host local workshops and state webinars to

educate school communities about green products on state contract

• Encourage schools and community partners to buy green and healthy products for schools, for local agencies, and for home use

Marketing• Announcements:

– Press Release – Announcing Awardees– Events

– Local Newspaper– Newsletters (P2 Bulletin)– Email Blast (sent by NYSP2I about once per month)– Linking to other websites

– NYSP2I : www.nysp2i.rit.edu – Website link to your organization

will be added to the Community GrantsProgram webpage

General Financial Guidelines

• RIT’s grant is through NYSDEC and therefore must comply with the state’s rules and regulations as stipulated in the award between RIT and DEC.

• It is RIT’s responsibility to make sure all organizations comply with these rules and regulations as part of this award.

• Contract between RIT and Community Grants organizations will identify specific terms and conditions related to financial requirements.

• Each organization was required to complete a Vendor Set-up form and provide a W-9 as part of the application process.

Specific Financial Requirements

• Records will need to be retained for six years after the end of this calendar year per NYS.

• Organizations will need to remain within the budgeted line items. Any significant deviations from the budget should get prior approval from RIT.

• Refer to the following website for NYS travel guidelines:– http://www.osc.state.ny.us/agencies/travel/travel.htm

Financial Reporting & Invoicing

• Organizations will be required to complete an RIT provided Invoice/Financial Report in order to receive reimbursement.

• You can submit requests for reimbursement as often as monthly, but at a minimum quarterly

• Payments will be made to the organizations on a cost reimbursable basis. Payments are contingent upon NYS paying RIT in a timely manner. Payments to CGP organizations may be delayed until such time that RIT is reimbursed by NYS.

• RIT has the right to request additional financial information to substantiate payments requested (i.e. receipts, checks, timesheets, etc.).

Financial Reporting Form

Attachment A: Scope of Work• Each grantee will receive a subaward with the

terms and conditions of the award and a Scope of Work.

• Any changes to the project scope or plan need to be agreed by NYSP2I.

• All materials (fact sheets, workshop presentations, booklets, brochures, etc.) must be reviewed by NYSP2I before distribution.

• Include appropriate wording on grant funding on promotional flyers and include the disclaimer

• NYSP2I logo will be incorporated into all fact sheets, workshop presentations, booklets, brochures, etc.

Deliverables & Metrics:Metrics Reporting: Throughout the grant period, grantees will be required to track and submit the following metrics as applicable to their project:

•Number of trainings, workshops, meetings, conferences and/or roundtables conducted (any planned event drawing attendance from multiple facilities and designed to disseminate P2 information)•Number of attendees at each session•P2 Information developed (any publication designed to be disseminated to inform others about P2)•Number of P2 Information distributed•Number of clients reporting that they implemented P2 suggestions (requires follow-up)•Number of clients reporting adoption of P2 policies•Number of clients reporting increased awareness and understanding of P2 opportunities•Any measurable environmental outcomes such as pounds of waste or emissions reduced

NYSP2I Metrics Categories Environmental Benefits:

◦ Volume of waste disposal reduced◦ Volume of raw materials/natural resources conserved◦ Toxic chemical use reduced/replaced with green chemistry◦ Water, land, and air discharges reduced

Economic Benefits:◦ Jobs created/retained◦ Revenue and profit improvements◦ Market share increases◦ Number of establishments

Service Provider Benefits:◦ People trained◦ Company and other organization collaborations◦ Citizens reached

Progress Report• Progress Reports

– Due the 5th day of the month following the calendar quarter.

– A template will be provided.– Provide updates regarding tasks and deliverables defined

in your scope of work.– Provide updates regarding ability to meet planned

schedule and budget.– Submit Electronically (word or PDF)

• Conference calls– Three (3) conference calls will be held with the project

team, these will be scheduled after progress reports are received.

If anything comes up between progress reports, please contact us.

Final Report

• A Final Report will be due by the project end date, which will be no later than December 31, 2015.

• A final report template will be provided.

• Metrics, Metrics, Metrics

• Activities/Milestones

– Accomplishments

– Project Results

Questions?

Contacting NYSP2INew York State Pollution Prevention Institute

111 Lomb Memorial DriveRochester, New York 14617Telephone: 585-475-2512

Fax: 585-475-6610

Dr. Anahita WilliamsonNYSP2I DirectorEmail: aawasp@rit.edu Telephone: 585-475-4561

Randy JonesAsst. Director of Finance & Account Operations Email: rpjasp@rit.edu Telephone: 585-475-2065Fax: 585-475-5250

Kate McArdleCommunity Outreach SpecialistEmail: kwmp2i@rit.edu Telephone: 585-475-2399