V.I. Rules of admission of foreign citizens and stateless persons

to postgraduate studies (military postgraduate studies) and doctoral

programme of Taras Shevchenko National University of Kyiv in 2019 for

obtaining the degree of doctor of philosophy and doctor of sciences

§ 1. General terms

1.Admission of foreigners and stateless persons to study at the Taras

Schevchenko National University of Kyiv (hereinafter - the University) is carried

out in accordance with the Laws of Ukraine "On Higher Education", "On the Legal

Status of Foreigners and Stateless Persons", "On Foreign Ukrainians", "On

refugees and persons in need of additional or temporary protection ", by the decree

of the President of Ukraine on June 03, 1994 No. 271 "On Measures for

Development of economic cooperation of regions of Ukraine with adjacent areas of

The Republic of Belarus and the administrative-territorial units of the Republic

Moldova ", by the Decrees of the Cabinet of Ministers of Ukraine on February 26,

1993 No136 "About studying of foreign citizens in Ukraine", dated September 11,

2013 No. 684 "Some issues for admission of foreigners and stateless persons"

Order of the Ministry of Education and Science of Ukraine dated November 1,

2013 No1541 "Some Issues of the Organization of the Admission and Training

(Internship) of Foreigners and Stateless Persons" registered with the Ministry of

Justice of Ukraine on November 25, 2013, № 2004/24536.

2. Foreigners and stateless persons (hereinafter - Foreigners) may obtain

higher education at the expense of individual or legal entity, unless otherwise

provided by international agreements of Ukraine, the consent to be bound by the

Verkhovna Rada of Ukraine, laws or agreements between higher education

institutions on international academic mobility.

Admission of foreigners to postgraduate studies (military postgraduate

studies) and doctoral programme at the expense of the state budget is carried out

within quotas for foreigners.

Quota for foreigners is a certain part of the volume of public procurement

places used to attract the following applicants:

foreigners who come to study in accordance with international treaties of

Ukraine;

foreign Ukrainians, whose status is certified by a card of foreign Ukrainian;

foreigners and stateless persons permanently residing in Ukraine, persons

who have been granted a refugee status in Ukraine, and persons requiring

additional or temporary protection.

3. Foreigners who come to Ukraine for study, enter the University on

accredited educational programs (specialties).

Admission of foreign students to study at the expense of individual or legal

entity is carried out throughout the year.

4. Information on enrollment of foreigners for postgraduate study (military

postgraduate studies) is put into the Unique State Educational Database (USED)

5. Foreigners who receive state scholarships under international agreements,

national programs, and other international obligations of Ukraine are admitted to

study within the established quotas for foreigners on the basis of training

placement by the Ministry of Education and Science of Ukraine.

6. Foreign Ukrainians who stay in Ukraine legally, and their status is

certified by a certificate of a foreign Ukrainian, have the same rights to receive

education as citizens of Ukraine who enter postgraduate study (military

postgraduate studies) or doctoral programme, with the exceptions established by

the Constitution of Ukraine, the laws of Ukraine or international treaties, the

consent to be binding was provided by the Verkhovna Rada of Ukraine.

Foreign Ukrainians, whose status is certified by a certificate of a foreign

Ukrainian, can be enrolled for postgraduate study (military postgraduate studies) or

doctoral programme following state orders within the established quotas for

foreigners according to the results of entrance examinations and interviews.

§ 2. Requirements for the level of education

1. Foreign citizens and stateless persons, who have come to Ukraine and

have foreign documents on full higher education which corresponds Master’s

degree level, are accepted to postgraduate study (military postgraduate studies) or

doctoral programme at the University.

2. The University accepts foreign citizens and stateless persons who have

arrived in Ukraine and have foreign documents about their education

corresponding to the educational level of Doctor of Philosophy.

3. Foreign citizens and stateless persons entering the University must have a B2

level in Ukrainian, Russian or English, according to the language of study at the

chosen educational program (specialty). List of educational programs for the

postgraduate study (military postgraduate studies) or doctoral programme is

defined in Supplements 1.

The term of study in postgraduate programme (military postgraduate studies)

is not more than 4 years, in doctoral programme – 2 years.

§3. Terms of acceptance of applications and documents, competitive

selection and admission to study

1. The organization of admission of foreigners, stateless persons to study

at the University is assigned to the selection committee of the Preparatory

Department of the University.

2. The procedure for calculating the grades of applicant’s educational

document is required for the admission to the postgraduate study (military

postgraduate studies) by the commission of the corresponding faculty / institute.

The members of the commission are approved by the order of the entrance exam

for each foreigner.

3. The organization of entrance examinations in a chosen language is carried

out by the commission of the Institute of Philology. The members of the

commission are approved by the order of the entrance exam for each foreigner.

The preparation of the order for an entrance examination is carried out by the

Preparatory Department on the basis of the submission of the Institute of

Philology.

4. The organization of conducting entrance examinations in a specialty is

carried out by the commission of the corresponding faculty or institute. The

members of the commission are approved by the order of the entrance exam for

each foreigner. Preparation of an order for an entrance examination is carried out

by the Preparatory Department on the basis of submission of the corresponding

faculty / institute.

5. The organization of additional entrance examinations is carried out by the

commission of the corresponding faculty / institute, where a foreigner enters. The

members of the commission are approved by the order of the entrance exam for

each foreigner. The preparation of an order for conducting additional entrance

examinations is carried out by the Preparatory Department on the basis of

submission of the corresponding faculty / institute.

6. Selection committee working hours:

-From Monday to Thursday – from 9:00 to 18:00;

-Friday - 9:00 to 17:00.

7. Registration and issuance of invitation letters, accepting applications and

documents, introductory tests, renewal, transfer and enrollment for study at

postgraduate study (military postgraduate studies) or doctoral programme are held

within the following terms:

Stages of the admission campaign

Registration and issuance of

invitation letters for foreign citizens Throughout the year

Acceptance of applications and

documents Throughout the year

Acceptance of applications and

documents for renewal, transfer from

other higher educational institutions of

Ukraine and foreign educational

institutions

Throughout the year

The terms of the University

entrance exams Throughout the year

Admission of the applicants

recommended by state order

Throughout the year

Admission of the applicants for

the funds of individual or legal entity Throughout the year

§ 4. Procedure for accepting applications and documents

1. The invitation to apply for visa type D-13 is issued by the Taras

Shevchenko National University of Kyiv after providing the following documents:

* copy of the first page of the international passport of the foreigner which contains

all personal details with translation into the English/Russian/Ukrainian languages;

* copy of the previous education document (Master’s degree certificate

or Specialist degree certificate) with translation into English/Russian/ Ukrainian;

copy of the supplement to the previous education document (Master’s degree

certificate or Specialist degree certificate) with grades (points), translated into

English/Russian/Ukrainian, or academic record (with stated number and title of the

document), translated to English/Russian/Ukrainian;

* copy of the previous education document (Bachelor’s degree certificate) with

translation into English/Russian/ Ukrainian;

copy of the supplement to the previous education document (Bachelor’s

degree certificate) with grades (points), translated into English/Russian/Ukrainian,

or academic record (with stated number and title of the document), translated to

English/Russian/Ukrainian;

* letter of attorney that gives the right to receive an invitation in case it is

not taken personally by the applicant, legalized or apostillized in the country of

citizenship, translated into English/Russian/Ukrainian languages;

* arrival report

* application form

* consent on personal data processing.

Documents must be sent in scanned form to the Preparatory Department’s e-

mail pd@univ.kiev.ua. or invitations@univ.kiev.ua. Or they can be submitted

personally to the Selection Committee of the Preparatory Department.

The received package of documents is considered at the chosen faculty or

institute regarding the possibility of studying in the postgraduate / doctoral

program in the chosen program. The invitation letter is issued after receiving a

positive decision.

2. Documents to apply for postgraduate study (military postgraduate studies)

are accepted only in paper form.

3. In order to get enrolled for postgraduate study (military postgraduate

studies) or doctoral programme foreign applicants and stateless individuals must

submit the following documents:

* statement for entry;

* application form;

* international passport of a foreigner or any other document which

identifies a stateless individual with a D-type visa (D-13) for the countries with

visa procedure of entry issued by consular offices of Ukraine in a home country on

the basis of invitation letter, if other procedure is not stipulated by international

treaties of Ukraine (the original document and 3 copies of translation into the

Ukrainian language proved by notary);

* document which proves full higher education (the original document and

3 copies of translation into Ukrainian proved by notary);

* supplement to the higher education certificate (with the list of courses

taken) (the original document and 2 copies of translation into Ukrainian proved by

notary)

* copy of the previous education document (Bachelor’s degree

certificate) (original document with 2 copies of translation into Ukrainian proved

by notary)

* supplement to the previous education document (Bachelor’s degree

certificate) with grades (points) (original document with 2 copies of translation

into Ukrainian proved by notary)

* birth certificate (original document with 2 copies of translation into

Ukrainian proved by notary);

* health certificate issued by the official health authority of the home

country of an applicant, taken not earlier than two months before the departure of

an applicant to study in Ukraine: the document should contain information about

the results fluorographic examination and HIV testing (2 copies of the original

document and 2 copies of translation into Ukrainian language proved by notary);

* 12 matte photos in size 3x4 cm;

* consent on personal data collection and processing;

* a liability insurance contract for reimbursement of expenses, related to

the execution of the decision on administrative expulsion from Ukraine

(deportation);

* research offer on the chosen scientific specialty or the list of published

scientific papers and inventions certified by the established procedure at the place

of work / training of the candidate, in Ukrainian or English is additionally

submitted upon admission to the postgraduate study.

Research offer is a scientific text prepared by a foreign applicant when

wishing to apply for postgraduate study, which substantiates the topic of the future

dissertation research, its relevance, the state of its development in domestic and

foreign science as well as possible ways of solving the tasks which have been set

etc.

Requirements for research offers are set by the faculties / institutes in

accordance with the features of each speciality and are approved by the scientists

of the councils of faculties / institutes.

Assessment of a research offer (with its possible presentation if a faculty /

institute approves it) takes place at an interview on a specialty as one its

component.

4. To be admitted to doctoral studies the following documents are also

provided in Ukrainian and English languages:

• thematic plan of dissertation paper for obtaining a PhD scientific degree;

• copy of the diploma about the admition of the corresponding scientific

degree;

• list of published scientific works;

• written description of the academic activity of the applicant, compiled by a

Phd, who is a full-time scientific and pedagogical employee or scholar of the

University with the consent to be a research adviser.

5. If available, both originals and copies of the following documents are

submitted:

* Certificate of permanent or temporary residence in Ukraine, permission to

immigration to Ukraine, diplomatic card of the Ministry of Foreign Affairs of

Ukraine or another document that can affirm the right of stay in Ukraine;

* Tax service certificate on assigning a registration number of a taxpayer’s tax

card.

All documents issued in foreign countries must be translated to the

Ukrainian language and the translation must be notarized in Ukraine.

Originals of passport, birth certificate, education and residence documents,

and the tax service certificate are checked during the process of submission of

documents. Medical documents are provided in the original.

Birth certificate, education and medical documents that have been issued

abroad, must be certified and legalized in the prescribed order, unless otherwise is

provided by international treaties of Ukraine. The citizens of the participating

countries to the Convention on Abolishing the Requirement of Legalization for

Foreign Public Documents (The Hague, 1961p.) stamp the apostille on their

documents, not legalization. There is no need for legalization and apostille for the

documents issued in the participating countries to the Convention on Legal

Assistance and Legal Relations in Civil, Family and Criminal Matters (Minsk,

1993)

` Other documents are submitted by the applicant, if called by special

conditions of enrollment to the corresponding specialties (educational

programmes) established by law in the terms defined for the documents

acceptance, but not later than the terms established in §2 of these Rules of

Admission, so the Admission Committee could take the decision of recommending

the applicants for enrollment.

6. When accepting the individuals who submit the education document that

was issued abroad (hereinafter - the Document), a procedure of recognition and

determination of the credential equivaluation of the document is mandatory in

accordance with the Order of Recognition for education obtained in foreign higher

educational institutions, approved by the order of the Ministry of Education and

Science of Ukraine from May 5-th, 2015 No 504, registered in the Ministry of

Justice of Ukraine on June 27-th, 2015 under No 614/27059. The procedure of

preparing the documentation package as well as recognition procedure of the

Document is provided by Taras Shevchenko National University of Kyiv before

the second semester of the first year of studying of its owner.

If available, the applicant provides a copy of the certificate of nostrification

or a copy of the certificate of filing documents for nostrification in the Ministry of

Education and science of Ukraine when submitting documents.

7. The application and the submitted documents are kept in the personal files

of the enrolled postgraduate students / doctoral programme students.

§ 5. Organization of competitive selection

1. After submitting documents prepared by a foreigner, the commission of

the chosen faculty or institute where the foreigner plans to enter, examines the

marks / points of the applicant on the basis of the document of the previous

educational level and establishes the passing grade on general subjects, which will

be checked at the entrance exam. The minimum passing grade is 60, in case of

revealing lower score, the applicant is not considered for postgraduate study

(military postgraduate studies) in the University. The result of the assessment is

indicated in the protocol signed by the commission of the corresponding faculty /

institute, where a foreigner enters and is transferred to the Preparatory Department.

Admission to postgraduate study (military postgraduate studies) is based on

the results of entrance examinations and on the basis of academic rights for

continuing education, provided by the document on the acquired level of education

in the country of origin, and taking into account the quality points that give the

right to continue education at the next level Higher education system in accordance

with the legislation of the country where the educational document on

corresponding education level was issued.

Enrollment of foreign applicants to obtain higher education is carried out on

the basis of entrance examination as well as on the basis of academic rights for

continuing education that is proved by a document on the level of education in the

country of origin.

2. For admission to postgraduate studies (military postgraduate studies) and

doctoral programme the foreigner passes the following introductory tests, for the

purpose of which the subject commissions are created, which consist of three to

five teachers or scholars of the University:

2.1. An entrance exam of the language (Ukrainian, Russian, or English), the

minimum pass mark is 60. After passing the exam the result is indicated in the

minutes of the meeting of the examination commission of the Institute of Philology

and transmitted to the Preparatory Department.

2.2. Entrance exam on a specialty, the minimum pass mark is 60. After

passing the exam the result is indicated in the minutes of the meeting of the

examination commission of the corresponding faculty or institute and is

transmitted to the Preparatory Department.

2.3. An additional entrance exam (the decision of which is made by the

commission of the corresponding faculty or institute chosen for further study), the

minimum pass mark is 60. After passing the exam the result is indicated in the

minutes of the meeting of the examination committee of the corresponding faculty

/ institute and is transferred to the Preparatory Department.

If the applicant has scored less than 60 points at the entrance exam on a

language, the applicant is not allowed to take the next entrance exam.

If the applicant has scored less than 60 points at the entrance exam on a

specialty, the applicant is rejected for enrollment in postgraduate studies (military

postgraduate studies) of the University.

Retaking or repeating of the entrance exams is not permitted.

Persons who for good reason did not appear at the entrance exam in the

scheduled time; persons whose knowledge was assessed by the points below the

minimum level established by the Rules; Persons who took documents after the

date of completion of the receipt of documents, to participate in the following

introductory tests and in the competitive selection are not permitted.

A schedule (both in Russian and English) of the language (Ukrainian,

Russian or English) entrance exams is drawn up by the Institute if Philology and

posted on a website of the Institute of Philology in website section “Postgraduate

study”.

The programs of entrance exams on the specialty, the requirements for the

design of the research offer are drawn up by the relevant departments or institutes

and published in Russian and English on their websites in the section Postgraduate

study.

The programs of entrance exams in the specialty (Ukrainian, Russian

and English) are drawn up by the Institute of Philology and are published on the

website of the Preparatory Department (pd.univ.kiev.ua) and the Admission

Committee (vstup.univ.kiev.ua).

The programs of entrance exams in professional discipline are considered by

the Scientists councils of corresponding departments/institutes and are approved by

the head of the Admission Committee (represented by the rector) of the University

not later than 4 months before the entrance tests are published on the Preparatory

department web page (pd.univ.kiev.ua) and the Admission Committee

(vstup.univ.kiev.ua).

The language of the introductory testing program corresponds to the

language of the announced educational program (specialty)

§ 6. Recommendations for enrollment

1. Preparation of an order for enrollment for postgraduate study (military

postgraduate studies) derives after the Preparatory Department receives the

following documents:

1.1. Applicant’s entry application signed and proved by the dean / director of

the corresponding faculty / institute.

1.2. The protocol signed by the commission members of the corresponding

faculty / institute.

1.3. The protocol signed by the commission members of the the Institute of

Philology with the result of passing the language entrance test which corresponds

the further language of study.

1.4. The protocol signed by the commission of the corresponding faculty /

institute with the result of passing the specialty entrance exam.

1.5. The protocol signed by the commission of the corresponding faculty /

institute showing the result of passing an additional entrance exam in the specialty.

1.6. A research proposal signed and approved by the scientific supervisor.

§ 7. Execution of entry conditions for enrollment

1. The contract for training for the funds of physical (legal) persons is

concluded after the registration of the enrollment order.

2. While simultaneously studying in several specialties and different forms

of training in postgraduate study, two personal cases are formed, for which foreign

applicants provide the appropriate number of copies of documents for the

formation of personal cases.

3. Information about foreign citizens who were recommended for admission

to study in accordance with letters from the Ministry of Education and Science of

Ukraine on the allocation of a budget place, but within 3 months did not submit

original documents to the selection committee (not fulfilled the requirements for

enrollment), submitted to the Ministry of Education and science of Ukraine.

§ 8. Enrollment order

1. Enrollment orders are issued by the rector of the University and

registrated in Unified base of registration (ЄДЕБО).

2. Foreign persons who previously trained in post-graduate / doctoral studies

by public order and who didn’t defended the dissertation thesis or were dismissed

have the right to reapply to a postgraduate / doctorate program at the expense of

physical (legal) persons.

3. Foreign citizens and stateless persons enrolled to the University can apply

for places in the hostel (if they are available).

4. After enrollment to full-time post-graduate programme, foreign citizens

follow the procedure for registration of temporary residence permit on the territory

of Ukraine in accordance with the procedure specified in Annex 5.4.