New Student Orientation

Student Employment:

Do’s, Don’ts and How to Get Paid

September 11, 2014

Today, you will learn…

• How to get a student employment position at Carleton

• How to be a good employee• How to get paid for your work

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Student Employment

• Interact with Student Financial Services, Human Resources and Payroll

• Students are limited in number of hours/week

• Maximum you can earn for the academic year is on your award letter

• Pre-employment paperwork (I-9, W4)

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Student Employment

• Last year more than 1,600 students worked at least 1 hour/week

• Students held over 2,400 positions• Students earned over $2.7 million

during 2013-14 academic terms

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Student Employment

• Work assignments were emailed to students in mid-August

• Don’t have a position?• Can’t remember where you were

placed? Who your supervisor is?• Work amount is on your financial aid

award & represents the maximum you can earn

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Student Employment

• 8 hours/week; 10 hours/week subsequent years

• All positions pay $9.28/hour during the academic year

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Student Employment

• Work Transfer• Working less than the 8 hours

assigned• Refusing work all together

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Student Employment

• Meet your Supervisor!• Friday, 9/12, at 3:00 • Learn about your position, schedule

your hours, complete paperwork (if applicable), tour the department, etc.

Questions?Find us at Henry House!

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How to be a good employee

Is this really a job?

Yes, it is!

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How to be a good employee

Here are the basics:– Show up to work—you must work to get

paid– Be on time– Communicate if you won’t be in or

running late– Be presentable

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How to be a good employee

Here are the basics:– Ask about rules

• Headphones ok?• Special clothing?• Special rules?• Can I use the internet?• Can I use my phone?

– Go to your “Meet Your Supervisor” on Friday at 3:00 to learn more

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How to be a good employee

Other things to know:

• No vacation, holiday or sick pay• Breaks are required if you work more than

four consecutive hours in a day• If you get hurt on the job…• Communicate, communicate, communicate

Questions?

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How to get paid

• Web Time Entry (WTE)– What it is?– Entered daily and why– WTE Tutorial– Due dates and late WTE process

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Student Payroll Tuition Authorization

(optional process)

• Authorize a percent of earnings to be applied to your tuition account

• Both term and break earnings

• Enter and maintain percentage via The HUB

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Bank Information

• Direct Deposit for payroll/wages– Log onto The HUB – Select “payroll bank account”– Enter and submit bank routing number

and account number– Additional security criteria

• Date of birth and/or social security number

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Bank Information continued

• Automatic deposit for non-payroll payments– Student refunds, awards, prizes– Log onto The HUB – Select “reimbursement bank account

(non-payroll)”– Enter and submit bank routing number

and account number– Additional security criteria

• Date of Birth and/or Social Security Number

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Annual Wage and Tax Statement

• Form W-2

– Why it’s important?– Provide consent via The HUB– When you will receive your W-2?

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Payroll

Find us in Leighton Hall Business Office

• Payroll Website– Student payroll calendars– WTE tutorials located here– Student FAQ’s

Questions?18

Student Employment

Enjoy your year!

Kris Parker & Liz RowleyStudent Financial Services Henry HouseX-4138

Jennifer PaulsonMelanie Ulrich Shari MayerHuman Resources PayrollStrong House LeightonX-7142 x-4283, 4022

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