ERC/RSC/NAC/49Budapest, June 2005

Only in English

New Staff Training Seminar for UNESCO National Commissions of the Europe Region

9 - 12 June, 2005 Budapest, Hungary

CONTENTS

Page

1 Agenda .............................................................................................................................. 3

2 List of Participants ................................................................................................................... 6

3 Draft Timetable........................................................................................................................ 8

4 Summary Report ...................................................................................................................... 9

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New Staff Training Seminar for UNESCO National Commissions

of the Europe Region

Budapest, 9-12 June, 2005

Preliminary Agenda Items

(Please find the timetable on a separate sheet) Target group: staff members working since not more than 2 years in NatComs Lectures: In each case short questions/answers time follows (if needed). ____________________________________________ 1 OPENING SESSION - Opening remarks of Ms. Marie-Louise Kearney, Director of ERC/NCP - Introductory remarks by Mr. Peter Gresiczki, Secretary-Gen, Hungarian NatCom - Self-introduction of participants The Organisation and the NatComs within 2 UNESCO from different perspectives

Its place in the UN family. Types of international legal instruments in the context of UNESCO. Realistic goals of the organisation

Co-ordination w/other international organisations (Council of Europe, EU…) Reform process, result-based programming External and internal (sometimes invisible) driving forces… Is there a place for national interests in UNESCO? What is the role of NatComs (the Charter for everyday use…)

- in UNESCO-HQ - in the host country - in the sub-region

Zabrina Holström 3 The three organs - Understanding UNESCO: interplay of the three organs (GenConf, ExecBoard,

Secretariat) and their interaction w/NatComs. Subsidiary Bodies, Special Committees. Karel Komárek 4 NatComs: as the HQ sees them

- Presentation of the HQ/ERC.. What “decentralisation” means for European NatComs. (Recent discussions on decentralisation in the Executive Board, Draft guidelines for interface and cooperation). Actual elements of the reform process. How to improve efficiency of NatComs.

Marie-Louise Kearney

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Useful tools for the work of national commissions 5 - Elements of the Result-based Program Cycle Management (monitoring, evaluation, model agreements, contracts, outsourcing…) Peter Gresiczki 6 - Program funding (Regular, extra-budgetary, PPs, co-operation w/business,

intergovernmental funds…). Good practices for funding NatCom-initiated projects from Regular Budget / Extra budgetary funds. How to prepare for an ExBoard and Gen Conf? Organising the expert participation. Follow-up of documents (e.g. 33 C/5, relevant EX, or GC documents, conventions, declarations, …). Better mobilisation of members of the NatCom Roland Bernecker

7 - “Local” co-ordination between Government organs, Parliamentarians, NGOs,

business… Awareness-raising, visibility. Relations of the NatCom Secretariat and the NatCom Members. Media relations

Gabriele Eschig 8

- Visibility and awareness. Use and protection of UNESCO's name and logo; Website-portal-database on National Commissions. Access to UNESCO databases

Xiaolin Cheng 9

- A Flagship Program: World Heritage… What does NatCom do?

Tamás Fejérdy 10

- A Flagship Program: Associated Schools…. New vision for a new century

Sigried Niedermayer 11 CLOSING SESSION - Closing plenary session Evaluation of the training (questionnaire, proposals for improvements…) Closing remarks by Peter Gresiczki

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Group discussion items ______________________________________________________________

Q & A - There will be time allocated for a question and answer session after each lecture.

However, at the end of the training seminar there will be a special discussion forum with the possibility to ask questions, share views and remarks with the participation of all lecturers. Please, take notes of your questions and remarks, and take the opportunity to share them during this session.

______________________________________________________________

C-1 - Case studies in small “intersectoral” groups. Participants are asked to be prepared for a short presentation of two real projects of

their respective NatCom (appr. 5 minutes per case), one success story and one “lesson”. The cases will be presented and discussed in small intersectoral groups, moderated by a PrepCom member. Each group has to select one or two of the most instructive case(s), to be presented in the plenary session. (The objective is the orientation towards an intersectoral approach.)

C-2 - Case studies: best elements and conclusions of the small groups’ discussions will be

presented in plenary, followed by a plenary discussion. ______________________________________________________________ E-1 - Cultural event _______________________________________________________________

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Participants:

Country Surname First name Position Telephone no. e-mail Austria Mairitsch Mona progr.spec. 431-526130111 mairitsch@unesco.at Azerbaijan Hasanov Emil III. secr. 99412-(4)927670 unesco@mfa.gov.az Belarus Krasovskaya Elena Counsellor 375-172003697 su@mfa.org.by Belgium Biebuyck Jean-Pierre Embassy counsellor 322-5013719 jean-pierre.biebuick@diplobel.fed.be Croatia Radovcic Ljiljana Advisor 38514866502 ljiljana.radovcic@min-kulture.hr Czech Rep. Andresova Michaela deput.sec.gen 420-220466700 unesco@mzv.cz Estonia Kareva Doris Sec-gen. 372-6313757 doris.kareva@unesco.ee Georgia Enukidze Ekaterina Member 99532-284703 unesco@mfa.gov.ge Hungary Kalydy Balázs Prog. Ass. 36-1-2691723 balazs.kalydy@unesco.org Hungary Sebők Attila Counsellor 36-1-2691723 attila.sebok@unesco.hu Latvia Gravite Liga deput.sec.gen 371-7325109 liga@unesco.lv Lithuania Venckeviciute Aiste progr.coordin 370-52107340 aiste@unesco.lt Macedonia Kraljevska Tatjana senior associa 38923129311 t.kraljevska@kultura.gov.mk Netherlands Wintermans Vincent progr.officer 31-704260268 vwinter@nuffic.nl Netherlands Westrik Carol progr.officer 31-704260301 cwestrik@nuffic.nl Poland Morzol-Ogórek Ilona staff member 4822-6203355 i.morzol@unesco.pl Romania Munteanu Dimitrula Cornelia 40-21 222 3048 t_lorent@cnr-unesco.ro Russia Belekova Aysur Attaché 7095-2442536 a-belekova@yandex.ru Spain Pascual Sanchis Maria director of assoc.schools 34/91-5543516 maria.pascual@aeci.es Ukraine Denissuk Igor first secretary 38-0442381691 sabluk@mfa.gov.ua USA Zemek Alexander dep. exec.director 1/202-6630026 zemekaf@state.gov

Resource persons: (HQ/ERC) Mr Cheng Xiaolin progr.specialist 331-45681713 x.cheng@unesco.org

(Austria) Ms Eschig Gabriele Secr.gen. 431-526130112 eschig@unesco.at (HQ/ERC) Ms Kearney Mary-Louise director 331-45681713 ml.kearney@unesco.org (HQ/ERC) Ms Niedermayer Sigrid progr.speciali s.niedermayer@unesco.org

(Finland) Ms Holmström Zabrina Secr. gen. zabrina.holmstrom@minedu.fi (Germany) Mr Roland Bernecker Secr. gen. 49-228604970 bernecker@unesco.de

(Czech) Mr Komarek Karel Secr. gen. 420-220466700 unesco@mzv.cz (Hungary) Mr Gresiczki Peter Secr.gen 36-1-2691723 Peter.Gresiczki@unesco.hu

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Participants:

Country Surname First name Position Telephone no. e-mail Austria Mairitsch Mona progr.spec. 431-526130111 mairitsch@unesco.at Azerbaijan Hasanov Emil III. secr. 99412-(4)927670 unesco@mfa.gov.az Belarus Krasovskaya Elena Counsellor 375-172003697 su@mfa.org.by Belgium Biebuyck Jean-Pierre Embassy counsellor 322-5013719 jean-pierre.biebuick@diplobel.fed.be Croatia Radovcic Ljiljana Advisor 38514866502 ljiljana.radovcic@min-kulture.hr Czech Rep. Andresova Michaela deput.sec.gen 420-220466700 unesco@mzv.cz Estonia Kareva Doris Sec-gen. 372-6313757 doris.kareva@unesco.ee Georgia Enukidze Ekaterina Member 99532-284703 unesco@mfa.gov.ge Hungary Kalydy Balázs Prog. Ass. 36-1-2691723 balazs.kalydy@unesco.org Hungary Seb k Attila Counsellor 36-1-2691723 attila.sebok@unesco.hu Latvia Gravite Liga deput.sec.gen 371-7325109 liga@unesco.lv Lithuania Venckeviciute Aiste progr.coordin 370-52107340 aiste@unesco.lt Macedonia Kraljevska Tatjana senior associa 38923129311 t.kraljevska@kultura.gov.mk Netherlands Wintermans Vincent progr.officer 31-704260268 vwinter@nuffic.nl Netherlands Westrik Carol progr.officer 31-704260301 cwestrik@nuffic.nl Poland Morzol-Ogórek Ilona staff member 4822-6203355 i.morzol@unesco.pl Romania Munteanu Dimitrula Cornelia 40-21 222 3048 t_lorent@cnr-unesco.ro Russia Belekova Aysur Attaché 7095-2442536 a-belekova@yandex.ru Spain Pascual Sanchis Maria director of assoc.schools 34/91-5543516 maria.pascual@aeci.es Ukraine Denissuk Igor first secretary 38-0442381691 sabluk@mfa.gov.ua USA Zemek Alexander dep. exec.director 1/202-6630026 zemekaf@state.gov

Resource persons: (HQ/ERC) Mr Cheng Xiaolin progr.specialist 331-45681713 x.cheng@unesco.org

(Austria) Ms Eschig Gabriele Secr.gen. 431-526130112 eschig@unesco.at (HQ/ERC) Ms Kearney Mary-Louise director 331-45681713 ml.kearney@unesco.org (HQ/ERC) Ms Niedermayer Sigrid progr.speciali s.niedermayer@unesco.org

(Finland) Ms Holmström Zabrina Secr. gen. zabrina.holmstrom@minedu.fi (Germany) Mr Roland Bernecker Secr. gen. 49-228604970 bernecker@unesco.de

(Czech) Mr Komarek Karel Secr. gen. 420-220466700 unesco@mzv.cz (Hungary) Mr Gresiczki Peter Secr.gen 36-1-2691723 Peter.Gresiczki@unesco.hu

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Draft Programme Overview – New Staff Training for Europe Region (Budapest, 9-12 June 2005)

(Please find the Agenda Items in a separate sheet. Short Question & Answer sessions are foreseen at the end of each lecture, according to the needs) Day I Day II Day III Day IV.

Thursday, 9 June Friday, 10 June Saturday, 11 June Sunday, 12 June

! 8:30 ! Departure to the Buda-Hills

9:00- 1 Opening session 30 5 RBProgCycle Mgmt 30

2 UNESCO from different perspectives 65

6 Programming-budgeting-funding; Preparing for EB/GC 60

Break 1 5 Break 15

~11:00- 3 The three organs... 45 7 “Local” co-ordination 50

O

rgan

izat

ion

Discussion (NatCom’s and the Org.) 25 T

ools

for

daily

wor

k

8 Information dispatch, logo 40

FP 10 ASP & NatComs 50

FP 9 World Heritage & NatComs 40

~13:00-

Arrivals

Lunch Lunch

14:30- Q & A Forum discussion

~15:30-

C-1 CASE STUDIES in “intersectoral” groups 110 Break 1 0 11 Closing session

~16:00- Registration

17:00-

Intr

o

4 NatCom viewed by HQ 50 Sh

arin

g ex

peri

ence

C-2 CASE STUDIES – plenary and Conclusions 110 Departure to downtown

~18:00- Welcome reception E-1 Opera (departure: 18.20 sharp) Dinner in town

Dinner in town Free

Departures

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Summary Report

Training Seminar for New Staff of National Commissions in the Europe/North America Region Budapest, Hungary 9-11 June 2005

1.Introduction Dr Peter Gresiczki, Secretary-General of the Hungarian National Commissions welcomed participants to the seminar which was hosted by the HNC with support from ERC/NCP UNESCO and held in Budapest for some 19 participants from 20 countries( list attached). The programme was designed in consultation with the National Commissions and animated by experienced NatComs Secretaries-General of the Europe region, and by UNESCO staff. 2. UNESCO and National Commissions in 2005 (*Powerpoint) Mary-Louise Kearney, Director ERC/NP, UNESCO This presentation gave a stocktaking of the status, roles and functions of National Commissions in 2005 within the overall framework of UNESCO’s reform. The focus was on: governance, programme,UNESCO’s visibility, outreach to partners, decentralization. 3. UNESCO and the UN Reform: An Overview and Challenges (*Text on request) Zabrina Holstrom, Secretary-General, Finnish National Commission Recalling the main tenets of the UN reform since 1999 and notably the 2000 Millennium Development Goals, this presentation focused on UNESCO’s special mandate and the challenges of its own renewal process. Key aspects are: assuring UNESCO’s relevance, its role in the UN Development Group, the importance of effective institutional management and leadership, ,increasing UNESCO’s visibility, and the agency’s transition from its reform process to its full institutional impact with in the UN system. 4. The Three Organs Debate (*Working Document) Karel Komarek, Secretary-General, Czech National Commission for UNESCO This presentation discussed the interplay amongst the three organs, their interaction with National Commissions and implications with regard to the current reform process. Aspects covered were: definitions of the three organs ( the General Conference, the Executive Board and the Secretariat) and their functions, subsidiary bodies elected by the General Conference ( 14 in total), relations amongst the three organs, recent reform efforts ( the Krogh Group, Task Force on UNESCO in the 21st Century, Ad Hoc

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Working Group on the Three Organs) and Member States’ reactions to changes proposed. 5.ASPNET: The Role of National Commissions(*Powerpoint) Sigrid Niedermeyer, International Coordinator, ASP Programme, UNESCO This programme owes much of its success to the involvement of National Commissions in its coordination and animation at country level. The presentation featured: a history of ASP over 50 years, its links to the MDGs, the Dakar Framework for Action and Quality Education, the ASP strategy for 2004-2009, ASP flagship projects, future orientations for ASP, including the role of National Commissions. 6. Case Studies Three workshops discussed aspects of National Commissions’ work, noting successes and experiences which had given lessons for better management in the future. The cases presented were: Estonia: The UNESCO Peace Walker Hungary: Science for Students Ukraine: Creativity and children’s art Poland:Euro-Arab Dialogue and young researchers working on Islamic culture Hungary: Partnership with a local NGO - Music for fitness and health The Russian Federation:Cultural heritage Latvia: UNESCO’s image at grass roots level in the private sector Czech Republic: Cultural Diversity Day Croatia:ASPnet on cultural diversity and media coverage Macedonia: Digitalizing Cultural Heritage Spain: UNESCO Clubs and Centres Romania: The Youth Summer Camp and its support from partners 7. UNESCO: Programming, Budgeting, Funding, the EB and GC Roland Bernecker, Secretary-General, German National Commission for UNESCO

This presentation ranged over aspects of UNESCO traditional role and functions and ways in which these have been affected by the reform process. As well, suggestions for optimizing the future action by National Commissions were offered. Two areas were highlighted: Context: ( the importance of preparing for the new Medium Term Strategy 34C/5 2008-13, implications of the return of the USA, UNESCO as a forum for debate on controversial issues or as a vehicle for providing aid to the developing world.

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Strategy: ways in which UNESCO could fulfil its mandate, the importance of networking for National Commissions, reactive or proactive approaches to action, and the need to ensure that Member States ( UNESCO’s main clients), are well served. 8. World Heritage Action and National Commissions (*Powerpoint) Tamas Fejerdy, former President World Heritage Committee and Chair, Hungarian World Heritage Committee This presentation explained the major aspects of UNESCO’s World Heritage Programme which is one of its most famous and visible activities. Points covered included : the various categories of sites, the procedures for submitting sites for approval, the responsibilities of Member States for maintaining sites including national legislation to protect heritage, and the benefits deriving from well managed sites (such as cultural industries and stimulated local economies). The Hungarian cultural heritage sites were cited to illustrate these aspects. As National Commissions are in charge of managing local partnerships, they should be in regular contact with their world heritage sites and their responsible authorities. 9. Results Based Management and the Programme Cycle (*Powerpoint) Peter Gresiczki, Secretary-General, Hungarian National Commission for UNESCO The presentation covered the basics of project management so that National Commissions would be better equipped to execute activities in line with the principles of the reform process. The main items included: responsibilities, phases of the project cycle, designing the project document, performance indicators, monitoring and evaluation tools. 10. Local Coordination of Partnerships (*Powerpoint) Gabriele Eshig, Secretary -General, Austrian National Commission for UNESCO This presentation featured the case of the ANC to demonstrate how each Member State can and should organize its National Commissions to best suit its context. The ANC has considerable autonomy and aims to make optimal use of its human and financial resources. For example, the ANC prefers ad hoc groups to address key issues rather than standing sectoral committees to produce effective results. Points covered included: the status of a National Commission in its national administration, the benefits of autonomy and a flexible structure, how to manage numerous activities with UNESCO activities ( the ASP Blue Danube project), with programmes supported by government ministries ( MAB, MOW action) and with civil society ( e.g. the media, the private sector, and parliamentarians).

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11. Information Exchange and Use of UNESCO’s Name and Logo (*Powerpoint) Xiaolin Cheng, Senior Programme Specialist, ERC/NCP, UNESCO This presentation focused the latest proposals to broaden the use of UNESCO’s name and logo ( first, via its wider and more frequent official use and secondly, by establishing a set of official “derived dual logos” such as NatCom letter heads, major UNESCO programmes with joint logos such as ASP and World Heritage, long standing partnerships such as the UNESCO-L’Oréal Prize for Women and Science). UNESCO is seeking Member State approval at the 33rd General Conference for new directives concerning the use of its name and logo and for a Graphic Identity Charter listing all official uses. Thus, abuse/misuse would be easier to detect. As NatComs play a vital role in all aspects of the use of the name and logo, they must be satisfied with the proposals of the Secretariat. The presentation also demonstrated the latest Communication services and tools for National Commissions: the Portal, Master Website (for homepage software free of charge), and the opening of the National Commission data base for wider exchange of information and visibility of activities. 12. Conclusion The participating National Commissions were invited to evaluate the seminar and are encouraged to stay in regular contact with UNESCO and with National Commissions colleagues of the Europe region ( or in other regions if necessary) for further information and advice. Sincere thanks were expressed to the Hungarian National Commission for its excellent organization and warm welcome to the seminar participants. Budapestsummary reportJune2005

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