You join the University at what is a very exciting and potentially highly rewarding time as we make progress towards our challenging goal of creating a world leading institutionof higher education in Manchester.

I am delighted that you will now be contributing to these endeavours.

We aim not only to foster a thriving academic and research community, but toprovide the very best career opportunities for everyone within the University, where aspirations can be met and opportunities for personal development are given priority. I am committed to engendering a culture where staff at all levels can feel proud of this institution, of its achievements, and of their own contributionto its success.

I do hope you will take some time to review the important information containedwithin this new starter pack. It is intended to provide a “kick-start” to your inductioninto The University of Manchester.

With best wishes for your future with us.

Nancy Rothwell, President and Vice-Chancellor

It is a pleasure to welcome you to The University of Manchester.

New staffInduction information

01

The information in this pack is designed to helpyou in your first few weeks. After that you’ll findmore detailed information about everything in thispack and more on the Staff intranet (StaffNet) -links are provided throughout this booklet. If youdo not have access to a computer in your roleplease discuss with your manager how to accessfurther information. The University provides somecomputer clusters for staff to use, find outwhether there’s one near you.

Contents

01 Welcome

02 Introduction

03 Essential information

05 Supporting information

10 Health and safety policy15 Induction checklist16 Training and development plan

Introduction to The University of Manchester Essential information

0302

Manchester 2020The University of Manchester was thefirst and most eminent of the civicuniversities, furthering the frontiers ofknowledge through research andteaching, but also contributing to thewell-being of its region and societymore widely. These aims have guidedthe institution ever since and continueto drive our Strategic Vision.Our vision “Manchester 2020” can be found at:www.staffnet.manchester.ac.uk/manchester2020

It is important that you understand the goals and valueswhich we aspire to and consider how you can contributeto these in your new role.

Getting set up

3. Social responsibilityThe University will make a difference tothe social and environmental well-being of our communities and widersociety through our teaching, research,engagement and operations.

To find out what it’s all about and howyou can get involved – view

2. Outstanding learning and student experienceWe will provide a superb anddistinctive higher education andlearning experience to outstandingstudents, irrespective of theirbackgrounds. We will producegraduates distinguished by theirintellectual capabilities, employability,leadership qualities, and ability tocontribute to society.

1. World-class researchOur ambition is to be a world-leadinguniversitiy, where researchersproduce work of the highestsignificance and impact. We will bedistinguished by our interdisciplinaryresearch, for training outstandingresearchers and giving parity ofesteem to discovery, application,knowledge transfer and impact.

Our guiding principles and values

• We will be led by the discovery of new knowledge, and aim tomaximise the impact of thatknowledge through education,innovation and delivering value to society.

• We will be an independent andautonomous organisation thatwill work to uphold rigorously theprinciples of freedom of thoughtand speech, and which willencourage tolerance of diverseviews and beliefs.

• We will be agile, flexible andadaptable, and will also value our rich academic heritage and traditions.

• We will be an accessibleorganisation, committed toadvancing equality and diversity.

• We will be an ethical organisationwith exemplary policies,procedures and behaviours.

• We will be committed toenvironmental sustainability,setting and meeting the highestpossible standards across the full range of our activities.

We will be guided in all of our activities by our motto ‘Cognitio,Sapientia, Humanitas’ (Knowledge, Wisdom, Humanity).

My viewDuring your employment you arerequired to inform the University ofany changes to your personal details(e.g.) change of name, address,equality information, emergencycontact details, etc. You can updatethese yourself by logging into ‘MyView’ on StaffNet. This facility alsoenables you to view your payslip online and to change your bank details ifnecessary.

IT access Once HR have set you up on thepayroll system you will be able to useyour staff ID number to register andset up your IT account by followingthe on-line instructions at:www.itservices.manchester.ac.uk/help/new-staff/

You will need to wait 24 hours aftervisiting HR Services before you areable to register.

Staff cardBefore you start work you need to visit HR Services in the Simon Building tocomplete all the necessary documentation and employment checks. HRServices will set you up on the payroll system and issue you with a staff card.This has several functions:

• it is used as a security measure to identify you as a member of staff

• it will allow you access to buildings and car parks

• it enables you to use the library facilities.

Staff should carry their Staff Card at all times.

Our three core goals

All new staff are subject to aprobationary period, during which yourmanager will meet with you to reviewyour progress. Your induction is a vitalpart of this probationary period.

Probation and induction

Checklists to complete duringthe first weekIt is essential that you work through the enclosed checklists with yourmanager. These act as a prompt to ensure that you obtain all thenecessary information to help you settle in to your new role – not justpractical information about your environment but also about your role andour expectations of you, the roles of the team around you and how youcan contribute to the strategic goals and values of the University.

You will find the following pullout checklists at the back of this pack onpages 11-16.

• New Staff Induction Checklist• Induction Training and Development Plan• Health and Safety Induction Checklist

Core induction trainingYou will receive details of the following sessions which you are requiredto complete.

• Attend the University welcome event

This provides a short introduction to give you a wider understandingof the University and what it means to work here.

• Complete the health and safety induction online training

This provides an introduction to the University’s arrangements for themanagement of health and safety and shows that we all have a part toplay when it comes to keeping people safe and healthy at work.

• Complete the new academic programme

Completion of this programme is a probationary requirement for newacademic staff. You will be able to review your needs in relation to thisprogramme with your Head of School and apply for exemption fromsome parts, if appropriate, according to experience.

• Complete the protecting information and data protectiononline training

These two courses cover all aspects of how to handle informationand keep it secure.

• Complete the diversity in the workplace online training

You can access this training on the following link. The Equality andDiversity team also arrange guided sessions if you would like someassistance whilst completing this.www.staffnet.manchester.ac.uk/equality-and-diversity/training/diversity-in-the-workplace

www.socialresponsibility.manchester.ac.uk

Rankings

34WORLD

8EUROPE

6UK

We have risen from 78th in 2004* to 34th – our highest everplace – in 2018 in the Academic Ranking of World Universities (ARWU).

Undergraduate study Including 6,780 academic

In more than 190 countries

Postgraduate taught

Postgraduate research

27,500 12,695

480,000

8,705

3,935

of

Three Faculties, comprised of Schools, Institutes and hundreds of specialist research groups

ProfessionalServices

Biology, Medicine and Health

Humanities

Science and Engineering

Cultural Institutions

The Whitworth

John Rylands Library

Manchester Museum

Jodrell Bank

Essential information Supporting information

05

It is very important that you read your contract ofemployment carefully as it contains essentialinformation about standards of behaviour whichyou will be expected to meet. In addition thefollowing policies outline some core behaviourswhich are central to the way we work. You will needto read and adhere to these policies:

1 Dignity at Work and Study Policy – we do nottolerate bullying or harassment and expect allstaff and students to treat each other with dignityand respect.

2 Equality and Diversity Policy – the University isproud of its diverse population and promotesequality of opportunity for all staff and studentsirrespective of age, disability, ethnicity, gender,religion, belief or sexual orientation.

3 Acceptable use of IT Facilities and ServicesProcedure – IT facilities are provided for workpurposes, although personal use is permittedduring lunchtime. However, using these facilitiesto view unsuitable internet sites or to send or

receive inappropriate emails or inappropriatemessages via social media at any time isconsidered a serious disciplinary offence.

4 Social Media Policy – outlines our approach tostaff using social media

5 Substance Misuse Policy – staff must not beunder the influence of drugs or alcohol atanytime during working hours.

6 Disciplinary and Grievance Procedures – If youhave a grievance the initial step is to discuss thiswith your immediate supervisor or manager. It isimportant that you are aware of behaviourswhich are likely to be considered grossmisconduct and may result in summarydismissal. Examples are listed in the DisciplinaryPolicy.

7 Consensual Relationships Policy – staff mustdeclare personal relationships with other staff orstudents which may pose a conflict of interests.

8 Fraud Awareness. The Fraud Response Plan

provides guidance to staff if they suspect fraudor irregular activity to be taking place.

9 Outside Work and Consulting Policy - all workfor outside bodies must be disclosed and mayrequire written approval, this includes paid,unpaid and voluntary work for any otherorganistation.

10 Financial Regulations & Procedures - compliance is essential, a handy guide summarises these financial controls.

Academic staff must also read

11 Gifts from Students Policy – gifts may be seen as an inducement and must be declared.

Essential policies which you need to be aware of as a new member of staff

Making a difference

Employment PoliciesHuman Resources are responsible for arange of policies which set out theUniversity’s expectations of you andthe support provided to enable you tofulfil your role. They reflect the cultureand values of the University.Policies are regularly amended and new policiesdeveloped, as we review their impact on theorganisation and as new legislation is implemented. Allpolicies can be viewed at:

www.staffnet.manchester.ac.uk/human-resources/atoz

We hope you’ll agree the University isa great place to work - the followingpages highlight some of the benefitsand support available to you as amember of staff.

Environmental sustainability

Our vision is ‘to transform The University into a lowcarbon institution…...’

Whatever your role, you can get involved and makea positive contribution to the environment. Themain opportunities are outlined on the websitewww.manchester.ac.uk/think but if you have anyideas or suggestions for other ways in which youcan get involved please contactes@manchester.ac.uk

04

Helping you tomaximise yourpotentialThe University is committed to enabling youto fulfil your potential in your role. To thisend all staff are offered an annualPerformance and Development Reviewwhich should result in a personaldevelopment plan.

Staff Learning and Development offer arange of support – for details and to bookcourses visit:www.staffnet.manchester.ac.uk/employment/training/

Here is a summary of the developmentoffered:

For individuals• An open programme of training

events covering:

- Personal development- Personal effectiveness- Skill enhancement- Health and safety

• Bitesize sessions

- i.e. introductory taster topics

• Personal and career development

• Psychometrics

• Accredited qualifications trainingprogrammes

• One to one coaching

For managers• Leadership / management

development

• Core based programmes for skilldevelopment

• Managers Essentials toolkit

• Online resources / learning

Other• Team development

• Bespoke work to meet team, School,Faculty and Business Area needs

• Organisational development projects

• Networks

• Mentoring

PensionsThe University offers pension schememembership to provide great benefits foryou and your family.

To further enhance these benefits ourPensionChoice scheme enables you tosave money on your contributions. You willreceive information on your options withyour appointment letter.

Discounts to save you money day to day You have free access to Uni Discounts, a leading discount websitewhich provides hundreds of high street offers and discounts. We have negotiated a superb selection of entertainment, health and beauty, travel and eating out discounts with a range of other providers in Manchester and beyond – many just requireyou to show your staff ID card. Take advantage of these moneysaving deals.

You can discover more about our benefits, discounts and rewards at www.manchester.ac.uk/reward

FlexibilityWe understand that you may havedemands and caring responsibilities outsideof the workplace. Our flexible workingpolicy is there to support work life balance.We also provide Special Leave to supportyou in emergency situations.

Terms and Conditionsof EmploymentAt Manchester we use the JINCHESnational payscale for Universities. The restof our terms and conditions are unique toour University – we offer generous leaveallowances and various enhancements topay. Your contract of employment providesdetails of your employment package, pleaseread this carefully.

For more information visit:www.staffnet.manchester.ac.uk/human-resources/current-staff/pay-conditions/terms-and-conditions-of-employment/

Family friendly The University has generous maternity, paternity, adoption and shared parental leave policies tosupport staff. We also run a peer support group for parents – see Staff Network Groups.

To help you save money on childcare we have a workplace nursery scheme providing workingfamilies tax and NI savings if you use one of our two on-campus nurseries - Dryden Street Nurseryor Echoes Day Nursery

For details go to: www.manchester.ac.uk/rewards

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Supporting information

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Supporting information

TravelThe University is committed toreducing its environmental impact andactively encourages sustainable travel.

A comprehensive package is availableto support you with your commute and business trips.

Costs of travel can also be reduced.For full details of options please visit:www.manchester.ac.uk/estates/services/es/travel

Public TransportThe University is well served by public transport. Toplan your journey and find out more about Transportfor Greater Manchester, visit the link above.

Annual season tickets can be purchased throughthe University’s interest free loan scheme

The Oxford Road Link (147 bus)The University supports a 10 minute frequency,high quality shuttle bus service from ManchesterPiccadilly rail station. Staff can travel free acrosscampus from Sackville Street with a staff ID card:

CyclingWe have an active cycling community, supported by UMBUG – the University’s very own Bike User Group

A full package of cycling initiatives is on offerincluding - tax free bike scheme, shower andchanging facilities and regular events.

RunningA run-commute group exists to support staffwishing to fit a run into their journeys

Car travelStaff car parking is available, along with car shareschemes and a low emission vehicle scheme.

Getting around campus ……MAPS

You can pick up a free campus map from the Visitor Centre in University Place.

There’s an online interactive map at :

www.manchester.ac.uk/discover/maps/interactive-map/

Or download our App to use while you’re on the move: www.disabledgo.com/ blog/2015/03/world-first- for-higher-education/

Your Commute – here’s a flavour of what’s on offer…

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There are catering outlets in many of the buildings all over campus. FoodinAdvanceenables you to get 10% discount by topping up yourstaff ID card with money to spend at Food onCampus outlets – for details visit:www.foodoncampus.manchester.ac.uk

The campus map will show you where to find Food onCampus cafes and take away kiosks, but you’ll alsodiscover other venues as you walk around such as theInternational Café, and Christies, go and explore!

If you want to bring a packed lunch ask your managerwhere the best place to eat it is. Your manager willalso be able to tell you what the arrangements arelocally for making drinks or having a tea break.

Where to eat

Valuing staff

We are proud to have a range of schemeswhich recognise the achievements of ourstaff and show our appreciation of theircontribution – these include various awardsfor Distinguished Achievements,Exceptional Performance, TeachingExcellence, Making a Difference, andVolunteering.

Keep your eye on StaffNet to read about thegreat work going on.

Helping you givemore to your causes

In 2014 the University relaunched aWorkplace Giving Scheme to enable staff to maximise their giving to the causes oftheir choice. Donating via your pay is theonly method of giving that allows yourcharity to receive the full taxable amountautomatically every month unlike Gift Aidwhich is capped at 20%. Giving this waymeans your donation can be boosted by up to 45%.www.manchester.ac.uk/workplacegiving

Thank You Scheme

At Manchester we appreciate when staff go that extra mile and so can you!

The Thank You Scheme enables you to send e-cards to colleagues to showyour appreciation. This helps us all by creating a supportive work environment.

Find out more at:www.manchester.ac.uk/reward

Wellbeing Its not all work!

We all need to take care ofour own wellbeing - to takesteps to recognise andreduce stress - to findbalance in our daily lives. You will find there are all sorts of activities across campus which you can take advantage of, many of which are free.

Look out for more information on the‘Manchester 6 Ways to Wellbeing’ connect; learn & discover; be active; take notice; give; be healthy

Here’s a few ideas….

Looking for activity or relaxation?

- Take up a lunchtime and after work activity tohelp you get fit, relax or de-stress – all sortsfrom yoga, body blast to mindfulness - there’ssomething for everyone. The Wellbeing Roomson Brunswick Street

- Join the gym, or play squash - The SugdenSports Centre on Grosvenor Street offers a fullrange of classes and activities

- Go for a swim at the Aquatics Centre on OxfordRoad - built for the Commonwealth Games

- Join the MCR strollers for a walk around thelocal area taking in historical landmarks andplaces of interest

For details visit:www.sport.manchester.ac.uk/fitnesswww.sport.manchester.ac.uk/fitness-wellbeing

Seeking stimulation or something more cultural?

- Attend a free music concert at the Martin HarrisCentre, Coupland Street

- Pick an exhibition and wander around theManchester Museum or the Whitworth if youprefer art – both on Oxford Road

- Attend an open lecture, seminar or a cafédebate – for topical discussions and a new pointof view

- Join a lunchtime heritage tour to find out moreabout the University’s origins

For details visit:www.manchester.ac.uk/events/calendarwww.staffnet.manchester.ac.uk/wellbeing

© Jill Jennings © Jill Jennings

The Universityof Manchester

ACCESSGUIDE

© Jill Jennings

Supporting information

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It is recognised that you may need adviceand support from a variety of sources atdifferent stages of your employment. The following services / personnel arehere to help:

Human ResourcesFor general HR and payroll queries pleaseuse askHR, our online search atwww.staffnet.manchester.ac.uk/human-resources/abouthr/askhr

If you need further help you can call ourhelpline on 54499 or emailHRServices@manchester.ac.uk.

In addition each area has an asigned HR partner who works alongside linemanagers providing support. Please visit:

www.staffnet.manchester.ac.uk/human-resources/abouthr/contact-us

Report and Support The University aims to take a pro-activeapproach to tackling bullying andharassment by creating a culture of respectand trust. Staff can use our online Reportand Support tool to report bullying,harassment, or discrimination. Reports canbe passed to a trained advisor, who can getyou the right advice and support. You canalso report something anonymously.

We also aim to empowerour staff to be an activebystander and take actionagainst harassment, hatecrime and sexual violence if they witness it through our ‘speak up, stand up’campaign.

www.reportandsupport.manchester.ac.uk

Mediation service Trained mediators are available to help bothstaff and students who are finding it difficultto resolve a disagreement or conflict atwork or study. Staff are usually referred bytheir line manager or Human Resources, butthey may also contact the service directly.

Further details are available at:www.staffnet.manchester.ac.uk/mediation

Line managerYour manager is your key contact forinformation and can guide you through your induction and probation period.

ReligionThe Chaplaincy services on campus offer pastoral and spiritual support. For information on the various places of worship available, visit:www.staffnet.manchester.ac.uk/religion

Counselling serviceOur team of professional counsellors andpsychotherapists offer confidential help with anypersonal issues affecting work, self-esteem,relationships, mental health or general wellbeing.

We work in a brief and focused way to help you getback on track. We also offer a wide range of groupsand workshops and a number of self-helpresources. Information on these can be found onStaffNet atwww.counsellingservice.manchester.ac.uk

To make an appointment please go to our websiteand complete the brief on line questionnaire.

email counselling.service@manchester.ac.uktel 0161 275 2864 (52864 from an internal line)

Location5th floor, Crawford House, Precinct Centre,Booth Street East, Manchester M13 9QS.

Occupational health Our team of specialist doctors and nurses areavailable to provide advice on any issuesconcerning the effect of work on health andconversely the effect of health on your work. Anynecessary screening and vaccinations, required bylegislation, are also provided. Additionally theservice provides advice regarding First Aid at Workand a network of first aiders are trained to workthroughout the University.

The service is offered at two sites on the campus.You may contact the service directly for aconfidential appointment or may be referred byyour manager as necessary.

Both receptions are open 9-4pm Monday to Friday.

Sackville Street Site

tel 0161 306 5806 (ext 65806 from an internal phone)

email millocchealth@manchester.ac.uk

Location B22 The Mill, Sackville Street, Manchester.

Oxford Road Site

tel 0161 275 2858 (ext 52858 from an internal phone)

email waterlooocchealth@manchester.ac.uk

Location Waterloo Place, 182/184 Oxford Road, Manchester.

The University facilitates a number of networkgroups to enable you to meet and gain supportfrom colleagues with similar work relatedinterests.

Up to eight hours per year can be dedicated tonetwork group activities from your standard working hours.

The Equality and Diversity team currentlyfacilitate groups for:

• Staff with caring responsibilities

• Black Minority Ethnic staff (BME)

• Various religions

• Disabled staff

• International staff

• Lesbian, Gay, Bisexual and Trans staff (LGBT)

• People impacted by cancer

• Women in IT

• Women in Life Sciences

• Women professors

• Staff approaching or considering retirement

• Staff returning from maternity, paternity or adoption leave

For further information contact the Equality and Diversity team:

tel 0161 306 5857 (65857 from an internal phone)

Or visitwww.staffnet.manchester.ac.uk/equality-and-diversity/staff-network

Staff Network Groups

The DASS has a dedicated disability adviser forstaff to provide advice and support if you requireany practical adjustments to your workplace.

You may contact the service directly or throughyour manager for a confidential talk or anappointment.

tel 0161 306 7976 (ext 67976 from an internal phone)

email des@manchester.ac.uk

Location 2nd floor, University Place, Oxford Road, Manchester M13 9PL.

Opening times 10-4pm Mon-Fri

Types of disability are quite broad, the key thing isnot the impairment, but the effect it has on you. For example we support staff with

• Sensory (visual/hearing) impairment

• Mental health difficulties e.g. depression,anxiety or bipolar

• Mobility impairments eg arthritis

• Dexterity impairments eg upper limb disorder,RSI

• Asperger's Syndrome and other autism spectrum disorders

• Chronic medical conditions (e.g. diabetes,epilepsy, asthma, heart conditions, cancer,HIV)

• Chronic pain/chronic fatigue

• Specific learning difficulties (e.g. dyslexia,dyspraxia)

Disability Advisory and Support Service (DASS)

askHR

Trade UnionsThe recognised campus trade unions areUnison, Unite and University Colleges Union(UCU). You may be approached directly byone or more of the unions, if not, details ofthe services they provide and how to joincan be found at:www.staffnet.manchester.ac.uk/human-resources/benefits/staff-support/trade-unions/

For further information visit:www.staffnet.manchester.ac.uk/personalsupport/disabled-staff

1 It is the policy of the University of Manchesterto pursue high standards of health and safetymanagement that are open, supportive andempowering, and responsive to the academicwork environment. Our objective is to complywith our statutory obligations, and work beyondthese towards good and best practice in thehigher education sector.

2 In order to achieve this, the Universityrecognises that health and safety is a coremanagement function and best practice entailsits full integration into the management of allother activities. The University will endeavourto ensure that adequate resources are providedto support this policy.

3 In this context, efficient and effectivemanagement means

a) embarking on a process of continualimprovement

b) showing leadership and commitment tomanaging health and safety on a day-to-daybasis and at a strategic level, and leading bypersonal example

c) acknowledging and (where appropriate)rewarding good practice

d) using the process of informed risk assessmentto design out hazards, and achieve appropriatecontrols over risks that cannot be eliminated

e) facilitating the involvement of all employees indecisions affecting their health and safety atwork and communicating effectively with them

f) deploying a wide range of communicationtechniques and strategies to reach staff,students and key stakeholders and to targetinformation in the most appropriate manner

g) provision of competent personnel througheffective training, professional developmentand support, wherever possible from withinexisting staff resource, but with recognitionthat some circumstances may require externalspecialist advice .

4 Internal monitoring and auditing: The healthand safety management system will be subjectto internal monitoring and auditing throughoutthe University, and the outcomes from theseprocesses will inform and improvemanagement practices as part of thecommitment to continual improvement. Fromtime to time, the University will also undertakeappropriate benchmarking and externalauditing exercises.

5 Health & Safety Plan: improvements in theUniversity’s health & safety managementarrangements will be identified in a plannedstrategy, and tracked by the Safety, Health &Environment Committee.

6 All staff: must take reasonable care ofthemselves and all others who may be affectedby their acts and omissions, and comply withboth central and local policies andarrangements for safe working to enable theUniversity of Manchester to discharge its legalduties with regard to health and safety. Somestaff have specific responsibilities, and theseare detailed in the organisation to implementthe health and safety policy, and theaccompanying arrangements chapters.

7 All students: in the interests of health andsafety, students must not interfere with ormisuse any thing, object, structure or system ofwork provided by the University of Manchester.

8 All staff and students, and theirrepresentatives: are encouraged to participatein decision-making processes locally andcampus-wide, and must :

a) eport any accident at work which results inpersonal injury or ill health, however minor, andevery dangerous occurrence, including fire,using the approved form;

b) report “near miss” incidents which have thepotential to cause injury or ill health, using theapproved form;

c notify the Director of Occupational Healthwhen suffering from a disease or medicalcondition which may be caused by, or madeworse by, work activities (this information will betreated as confidential);

d) not proceed with any activity if they feel itposes a threat to their health and safety, or tothat of others;

e) report any unsafe or unhealthy workingconditions, or suspected faults in buildings,building fabric, or in any equipment, withoutdelay and in accordance with school /directorate arrangements.

f) undertake health & safety training andinduction as appropriate for their role and workactivities;

g) familiarise themselves with relevant riskassessments for their work activities;

h) assist any visitors who may not be familiar withUniversity procedures, to the best of theirabilities.

9 For staff and students working in NHS Trustpremises: there is a joint agreement andmemorandum of understanding signed by thePresident and by each Trust CEO, whichdescribes the general principles governinghealth and safety management in these sharedworkplaces.

10 Review and update arrangements: The policywill be reviewed annually by the Safety, Health &Environment Committee, and revised orupdated as necessary.

11 Consequences of non-compliance: Health andsafety management should provide a very positivecontribution to the overall efficient and effectivemanagement of the University. Non-compliancewith this policy will therefore be viewed as a seriousmatter, ultimately subject to the University’sstatutes on disciplinary procedures for staff andfor misconduct of students.

Exclusions from this policy

11 For the avoidance of doubt, this policy is for theUniversity of Manchester only. It does not coverorganisations which are separate legal entities.

12 For the purposes of clarification, the Director ofEstates and Facilities is responsible for foodhygiene in areas under her control, and theDirector of Estates and Facilities will haveregard at all times to the possible impact ofestate developments and facilities provision onthe environment.

This can be found athttp://documents.manchester.ac.uk/DocuInfo.aspx?DocID=654

Health and safety policy Health and safety induction checklist

1110

Staff and students at this University carry out anextremely wide range of activities, some of whichinvolve risks that are new, or unpredictable, or justdifferent. We cannot provide a risk-freeenvironment. We can, however, strive to ensurethat all of us make well-informed decisions, and areresponsible and considerate about the risks weencounter during our studies and work.

This policy sets out the key principles which guidehealth & safety management, and theaccompanying organisation and arrangementschapters describe in more detail what is expectedof managers, staff and students. Everyone has animportant part to play, but clear leadership from

senior managers is crucial and underpins all ouractions. I recognise this, and accept my overallresponsibility willingly. But, the task is not an easyone and we need to work together to achieve goodhealth & safety management practices that arecompliant with statute, comprehensive, effectiveand robust, but are also proportionate andachievable in the context of a research-intensiveorganisation.

We aspire to excellence in all our endeavours andhealth and safety management is no exception..

Professor Dame Nancy RothwellPresident and Vice Chancellor

A word from the President

Purpose of this policy

DATE INITIALS1 Health and safety policies

Listed below is a checklist of health & safety matters, some general and some applicable only to certain schools and certain jobs. These matters should becovered (as applicable) as soon as possible after your start date. The Line Manager/SSA should initial each section when complete.

A Received copy of the University H&S Policy

B Received copy of the School / Directorate H&S Policy

C Checked understanding of contents, with resolution of any language / culture issues

D Names of individuals with safety responsibilities

E Explanation of employee’s responsibilities with regard to the health & safety policies

DATE INITIALS7 Risk assessment A Explanation of results of all relevant risk assessments and where they are kept

B General requirements for risk assessment in the workplace

C Specific requirements for assessment of exposure to substances hazardous to health (COSHH regulations)

D Specific requirements for risk assessment of display screen equipment (DSE Regulations)

E Explain procedures for assessing manual handling work and identify any training needs

F Any specific arrangements for handling materials or objects which are dangerous or difficult

DATE INITIALS2 Fire safety

A Action in the event of a fire including fire exits, fire evacuation route and assembly points and any alternative routes

B Correct method for calling the Fire Brigade

C Difference between ‘prepare to leave’ alarm and ‘evacuation’ alarm (if applicable)

D Location of fire alarm call points and how to activate them

E Day and time of weekly fire alarm test

F Location of fire extinguishers

G Identification of which fire extinguishers can be used with different equipment and types of fire (as appropriate)

H Use of fire extinguishers and what to do after use (as appropriate)

I Explanation of non-use of lifts in fire

J Identification of any disabilities or difficulties in responding to an emergency evacuation

3 Housekeeping DATE INITIALS

A Reasons for maintaining tidy work areas

B Reasons for safe practices in office environments

C Reasons for maintaining clear access including hazards caused by obstructing gangways, using fire extinguishers as door stops, etc

D Procedures for dealing with common causes of accidents, eg trips, slips, etc

DATE INITIALS4 Accidents and abnormal occurences

A Accident reporting procedure and its importance

B Location of Occupational Health

C Location of the nearest first aid kit and contact details for first aiders

D Action in case of injury to self or others

E Procedure in the event of a dangerous occurrence

F Explain procedure for reporting and dealing with “near misses”, and any other occurrence which could have resulted in injury or illness

DATE INITIALS6 Personal hygiene

A Reasons for personal hygiene, including risk of cross infection (if applicable)

B Reporting contact for notifiable diseases including examples of such diseases (if applicable)

DATE INITIALS5 Smoking

A University Smoking Policy including the ‘5 metre rule’

Mandatory for all Staff SECTION A:

DATE INITIALS18 Waste disposal

A General waste/rubbish disposal systems

B Hazardous waste/rubbish disposal systems

C Disposal of waste solvents

D Disposal of other chemicals

DATE INITIALS19 Laboratories / workshops / kitchens

A Access arrangements for laboratories / workshops / kitchens

B Training in use of equipment

C Machine hazards

D Correct safe operating procedures

E Correct guarding

F Methods and hazards of internal transport

G Arrangements for equipment left running overnight including any permit systems

DATE INITIALS20 Use of other equipment A Precautions to be taken when using gas cylinders

B Use of regulators for gas cylinders and restrictions on interchangeability

C Use of lasers including particular precautions for Class 3b and 4 lasers

D Training and use of breathing apparatus

E Any other equipment (please list below)

DATE INITIALS21 Radiological hazards

A Local rules for ionising and non-ionising radiation use

B Access to advice on radiological hazards ie the Radiological Protection Supervisor and Advisor

DATE INITIALS22 Supervision of students A Supervisor’s responsibilities for supervision of students

B Responsibilities on field trips

To be completed by the new member of staffI agree that I have been given all relevant information covered by the above list

NAME (BLOCK CAPITALS) SCHOOL/DIRECTORATE

SIGNED DATE

To be completed by Line Manager / Appointed PersonI confirm that the above named has received safety induction training as indicated on this checklist

NAME (BLOCK CAPITALS) DATESIGNED

To be completed by the School Safety AdvisorI confirm that I have been introduced to the above member of staff

NAME (BLOCK CAPITALS) DATESIGNED

DATE INITIALS22 Other hazards

A Insert any other matters identified by the SSA as important in your particular department

B Particular arrangements for equipment regarding statutory examinations, e.g. pressurised vessels, lifting equipment

C Explanation of site traffic system (as applicable)

DATE

DATE

INITIALS

INITIALS

8 Safety advisers, representatives and committee

A Introduction to School Safety Advisor (SSA)

B Explanation of SSA’s role

C Introduction to Trade Union Safety Representative

D Explanation of Representative’s role (as distinct from SSA’s)

E Explanation of the function of the Health & Safety Committee

9 Occupational health

A Completion and return of the Pre-employment Health Checklist.

B Explanation of the need to attend for statutory health surveillance (if applicable)

DATE INITIALS14 Use of computers

A Explain concept of a display screen equipment user

B Arrangements for carrying out a workplace self-assessment and follow-up procedure

C Explain need for regular breaks from using the computer

D Explain arrangements for eye tests

DATE INITIALS15 Electrical equipment

A Checks required before use

B Action if faults found

C Procedure for testing portable electrical equipment

D Procedures when new equipment is obtained

DATE INITIALS16 Chemical hazards

A Safe handling and storage methods for corrosive liquids

B Safe handling and storage methods for compressed gases, including asphyxiants

C Safe handling and storage methods for flammable solvents

DATE INITIALS10 Health and safety training requirements

A Explanation of the provision of Health & Safety Training

B Any specific mandatory Health & Safety Training (eg Lasers, GMOs)

DATE INITIALS12 Clothing

A Issue, care and cleaning arrangements of uniforms and overalls

B Action in the event of clothing being contaminated

DATE INITIALS11 Reporting building defects

A Explain how to report building/campus defects to the Estates & Facilities Helpdesk, and type of defect to report here

B Provide details of any person appointed to report defects to the Helpdesk on behalf of the School/Directorate

DATE INITIALS13 Personal Protective Equipment (PPE)

A Identification of where PPE is needed in the workplace

B How to wear and take care of PPE

C Assessment procedures for protective equipment

D Issuing, storing, maintaining and replacing procedures

E Use of eye protection and areas where such use is mandatory

F Arrangements for obtaining eye protection

G Limitations of PPE

H Hearing protection

I Procedures for assessment of loud noise

This can be modified by the School Safety advisor to take into account local hazards. Complete the sections which are applicable. Insert N/A if not applicable

DATE INITIALS17 Spillages

A Action in the event of spillages

1312

SECTION B:

Health and safety lawWhat you need to know

1514

All workers have a right to work in placeswhere risks to their health and safety areproperly controlled. Health and safety isabout stopping you getting hurt at workor ill through work. Your employer isresponsible for health and safety, but youmust help.

What employersmust do for you1Decide what could harm you in your job andthe precautions to stop it. This is part of riskassessment.

2In a way you can understand, explain howrisks will be controlled and tell you who isresponsible for this.

3Consult and work with you and your healthand safety representatives in protectingeveryone from harm in the workplace.

4Free of charge, give you the health andsafety training you need to do your job.

5Free of charge, provide you with any equipment and protective clothing youneed, and ensure it is properly looked after.

6Provide toilets, washing facilities anddrinking water.

7Provide adequate first-aid facilities.

8Report major injuries and fatalities at workto our Incident Contact Centre: 0845 3009923. Report other injuries, diseases anddangerous incidents online atwww.hse.gov.uk

9Have insurance that covers you in case youget hurt at work or ill through work. Display ahard copy or electronic copy of the currentinsurance certificate where you can easilyread it.

10Work with any other employers orcontractors sharing the workplace orproviding employees (such as agencyworkers), so that everyone’s health andsafety is protected.

What you must do 1Follow the training you have received whenusing any work items your employer hasgiven you.

2Take reasonable care of your own and otherpeople’s health and safety.

3Co-operate with your employer on healthand safety.

4Tell someone (your employer, supervisor, or health and safety representative) if you think the work or inadequate precautions are putting anyone’s health and safety atserious risk.

If there’s a problem1If you are worried about health and safety inyour workplace, talk to your employer,supervisor, or health and safetyrepresentative.

2You can also look at our website for generalinformation about health and safety atwork.

3If, after talking with your employer, you arestill worried, you can find the address ofyour local enforcing authority for health andsafety and the Employment MedicalAdvisory Service via HSE’s website:www.hse.gov.uk

FireSafety

You can get advice on fire safety from theUniversity’s Fire Officer.

EmploymentRights

Find out more about your employmentrights at: www.gov.uk

To be completed by you with your line manager. A copy of the completed form will be kept by your line manager on your personnel file.

First day – HR set up DATE INITIALS

Visited HR Services - completed starter documentation and ID checks

Provided bank details

Discussed pension options, understands Pension Choice and auto-enrolment requirements

Obtained Staff Card

Visited Occupational Health (if required to)

Received of New Staff Induction and Information booklet

First day – Department set up DATE INITIALS

IT and email account set up - discused IT Acceptable Use SOP for staff

Telephone set up

Tour of building and facilities

Introduction to work colleagues

Introduction to key School/Faculty/Department contacts

Obtained names and contact details for key contacts in HR, IT helpdesk, etc

Completed Health & Safety Induction Checklist

First week – Department set up DATE INITIALS

Discussed working hours, start and finish times, breaks

Shown facilities for breaks, meals, etc

Discussed school/department customs & practices, dress code, communication channels, social activities

Discussed job description, requirements and expectations

Discussed policies and practices of particular importance to the area of work/school/faculty/department

Discussed probation arrangements, expectations, objectives and review dates

Identified initial training needs and completed Induction Training and Development Plan

Explained system for Performance Development Reviews and Personal Development Plans

Explained sickness reporting procedures, who to contact, by when.

Explained how to book annual leave, departmental rules / cover arrangements

Read and understood Equality and Diversity Policy - completed Diversity in the Workplace online training

Discussed the University’s vision – Manchester 2020 – understand the key objectives and the roles of key staff in the school/department.

Booked to attend the University Welcome Event

Aware of the University’s sustainability initiatives

Completed the online Data Protection training

Completed the Health and Safety online training (if applicable)

Read and understood the University’s financial rules and regulations and the Code of Conduct for University staff

Read and understood the University's Fraud Response Plan

NAME

JOB TITLE

SCHOOL/DEPARTMENT

START DATE

New staff induction checklist

To be completed by the Employee NAME (BLOCk CAPITALS) DATESIgNED

To be completed by the Line ManagerNAME (BLOCk CAPITALS) DATESIgNED

As a new member of staff or as someone who is changing roles you may have training and development needs to help you fulfil your potential in thenew role. This form should be completed through discussion with your line manager and an agreed action plan put in place.

NAME

JOB TITLE

SCHOOL/DEPARTMENT

TARGET COMPLETION

DATEIDENTIFY ANY TRAINING NEEDS BELOW, TOGETHER WITH AGREED ACTIONS TO ADDRESS THEMREVIEW DATE

START DATE

SPECIFIC TO THE ROLE

ORGANISATION SKILLS, ADMINISTRATIVE, IT

LEADERSHIP, MANAGEMENT/SUPERVISORY

CUSTOMER SERVICE

HEALTH AND SAFETY

OTHER

Induction training and development plan

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Royal Charter Number RC000797 M2547 05.19